Ops Talk Magazine Spring 2016 by DEL Communications Inc.

Ops Talk Covering all aspects of educational facilities and operations.

Spring 2016

PUBLICATIONS MAIL AGREEMENT #40934510

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In this issue Message from president of the EFMA, Doug Gorcak...................................................... 6 EFMA member profile on Robert Wesley Hardy.............................................................. 8 Welcome to the EFMA: New member spotlight............................................................ 12 Our carbon reduction journey to 2020............................................................................. 16 Up for the challenge: How the Delta School District #37 adopted to a zero-waste philosophy................................................................................ 18 2016 EFMA Conference & Trade Show program........................................................... 20 2016 EFMA Conference & Trade Show registration form............................................. 27 2016 EFMA Conference & Trade Show partners program........................................... 28 2016 EFMA Conference & Trade Show partners program registration...................... 29 EFMA 20th Annual Golf Tournament............................................................................ 30 2016 EFMA Conference & Trade Show accommodations............................................ 31 2016 EFMA Conference & Trade Show exhibitors registration form.......................... 32 2016 EFMA Conference & Trade Show sponsorship opportunities............................ 34 2016 EFMA Conference & Trade Show sponsorship application................................ 35 Claims management services: 31 school districts become partners in program to expedite worker injury claims with WorkSafeBC.................. 36 Thoughts on: Who’s going to fill their shoes ................................................................. 38 Shining a light on LED technology.................................................................................. 40 The perks of the FortisBC Efficient Boiler Program....................................................... 42 Secure protection at Camosun Community College..................................................... 44 Modular learning environment for the 21st century...................................................... 48 The BCICA QAC: Saving energy for the future by helping to engineer quality......... 50 The solution for large-volume product generation – LightRecycle.............................. 52 Carpe diem: Optimizing opportunities in roof replacement........................................ 54 Speakers don’t fail me now: Preventative maintenance for sound systems............... 57 Still draining pipe systems? Think again…................................................................... 60 The effects of indoor air quality on building occupants............................................... 62 Simple solutions to complex energy challenges............................................................ 63 Temporary is the new permanent: Pointblank Installations........................................ 64 Brilliant & simple! Simply brilliant! Acoustics West Manufacturing Ltd................... 66

Index to advertisers Acoustics West Installations Ltd..............................66 \B.C. Insulation Contractors Association................50 B.G.E. Service & Supply Ltd.....................................62 Busy-Bee Sanitary Supplies Inc................................8 Canstar Restorations..................................................3 Caster Town Ltd.........................................................12 Craven Huston Powers Architects...........................36 D.G. MacLachlan Limited........................................45 Emco Corporation...................................................39 EnPointe Enterprises................................................13 Energy Technology Products...................................61 Erv Parent....................................................................6 ESC Automation / Delta Controls.........................OBC Garaventa Lift B.C.....................................................42 Grundfos Canada Inc...........................................11

Ops Talk • Spring 2016

IBC Technologies.................................................. 5, 45 Interior Turf Equipment............................................39 IRC Building Sciences Group...................................10 JM Bean & Co. Ltd....................................................38 Mapei Inc...................................................................9 Master Floor Covering Standards Institute............47 McGregor Hardware Distribution...........................41 Metal Supermarkets................................................47 Nitro Pipe Freeze Inc.................................................61 Paradigm Engineering Inc.......................................19 Planet Clean..............................................................12 Point Blank Installations Inc....................................65 Reliable Controls Corporation.................................IBC Roofing Contractors Association of B.C..................55 Royal Stewart Ltd.....................................................51

Schoolhouse Products Inc.......................................15 Shelter Modular.......................................................49 Smith Energy............................................................55 Soprema Inc..............................................................37 Sound Solutions Inc.................................................57 Spears Sales & Services Ltd.......................................8 Thinkspace................................................................37 Time Access Systems Inc.........................................66 TomTar Roofing & Sheet Metal...............................54 Topside Consulting (2004) Ltd................................56 Viessmann Manufacturing Company Inc..............43 Wesco Distribution & Philips Lighting................IFC Western Bus Parts & Service Ltd.............................53 Winmar.......................................................................7 Zurn Industries..........................................................59

Published by: DEL Communications Inc. Suite 300, 6 Roslyn Road Winnipeg, Manitoba R3L 0G5 www.delcommunications.com President David Langstaff Publisher Jason Stefanik Managing Editor Shayna Wiwierski shayna@delcommunications.com Contributing writers: Cindy Chan | James Klassen | Andre LeBlanc Steven Messner | Chuck Morris | Curt Palme Steve Smoroden | Gloria Taylor | Jordyn Wegner Steve Woods Advertising Sales Manager Dayna Oulion Toll Free: 1.866.424.6398 Advertising Sales Gary Barrington | Jennifer Hebert Production Services Provided by: S.G. Bennett Marketing Services www.sgbennett.com Art Director / Design Kathy Cable Advertising Art Sheri Kidd | Dana Jensen Copyright 2016. EFMA. All rights reserved. The contents of this publication may not be reproduced by any means, in whole or in part, without the prior written consent of the publisher.

While every effort has been made to ensure the accuracy of the information contained herein and the reliability of the source, the publisher in no way guarantees nor warrants the information and is not responsible for errors, omissions or statements made by advertisers. Opinions and recommendations made by contributors or advertisers are not necessarily those of the publisher, its directors, officers or employees. Publications mail agreement #40934510 Return undeliverable Canadian addresses to: DEL Communications Inc. Suite 300, 6 Roslyn Road Winnipeg, MB R3L 0G5 Email: david@delcommunications.com PRINTED IN CANADA 03/16

MESSAGE FROM THE PRESIDENT OF EFMA

Doug Gorcak

s a school district, we have just co-hosted the 2016 B.C. Winter Games with the City of Penticton. We welcomed 1,227 athletes, 329 coaches, 182 officials, and many more parents and visitors into our community for a massive four-day event. We turned 150 classrooms into dormitories for athletes in record time on Wednesday night before the

athletes arrived. Just when we thought we could take a breather, Sunday arrived and we then had to turn them back into classrooms before school started on Monday. I know that many of you have had the privilege of this undertaking over the years. Reflecting on the winter games and all that it has brought to our district made me think about education and all of the variables that go into the education of youth today. When we think about education, it’s easy to recognize the original three Rs: reading, writing and arithmetic, but education today is so much more. We all know of fine arts, trades, science, and advance placement courses, but we are also now hearing courses on coding and maker space projects helping youth think outside of the box. This is where we fit in, building and maintaining classrooms to suit the ever-changing environment of education. If we think back to the days of the little school house, it was easy, minor maintenance on desks, doors, floors, etc. and occasionally throwing a piece of wood in the wood stove to keep everyone warm. Now we are putting floor finishes on so floors shine bright, installing computer networks and projectors so teachers can project from a wireless tablet, using computerized central heating systems to monitor and control carbon dioxide levels and temperature, and we are even counting how many logs we figuratively burn to heat and light our schools so we can be green and replace the ones we burn with new forests (carbon neutrality). Education has the term “21st century learning”, reflecting on the changes that are happening in education, but in reality we are prepping for the “21st century classroom” with every imaginable gadget to help these ones get an education that is truly leading edge. So are you up to the challenge? Join us at the conference in June where we can take part in the educational programs being presented and help us “building capacity for a sustainable future”. I look forward to seeing you in June. p

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Ops Talk • Spring 2016

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ILE F O R PR E B MEM

A lifetime of memories Profile on EFMA long-time member Bob Hardy By Cindy Chan

obert Wesley Hardy has quite the resume.

Managers Association of British Columbia (EFMA), formerly known as

The 77-year-old has been involved in the facilities and

the School Plant Officials Association of British Columbia (SPOA.), in

maintenance industry since the 1970s, retiring in 2001.

1977. According to Hardy, the association rebranded in 2014, which

His career started as the maintenance supervisor/direc-

included a name change.

tor of facilities at Vancouver Community College’s Langara campus

After retiring in 2001, Hardy stayed on with the association as the his-

from 1970 to 1977. He moved on to South Cariboo School District No.

torian. His job was to assist new directors with the history of the school

30 from 1977 to 1987, also as the director of facilities. He kept the same

districts in the province. In 1992, Hardy was elected as director for the

job title, but left to work at what is now Fraser-Cascades School District

association, staying on the board until 2015.

No. 78 from 1987 to 1998. “From 1998 to 2001, I was in Queen Charlotte School District No. 50, which is now called Haida Gwaii,” Hardy says. If that wasn’t enough, Hardy also joined the Educational Facility

However, a career in facilities wasn’t what Hardy initially had in mind. “I was actually in trades,” Hardy explains. “I started out in a vegetable processing plant and was there for 10 years prior to coming to Langara College.”

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Ops Talk • Spring 2016

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E OFIL R P BER MEM

Having been in the industry for such a long time, Hardy often reflects on the many changes that have taken place within the school districts he worked in, as well as in the association, such as the way people communicate. Hardy was set for a long career in trades, armed with a plethora of trades certifications, such as millwright, refrigeration and custodial manager, to name a few. “I worked a total of 18 years of night school,” Hardy recalls, adding

“[Communication is now] all on computer,” Hardy says. “Computers have really made a large change.” While Hardy believes that computers have improved the lives and jobs of many, he also thinks that they have a downside at times.

that he worked during the day and went to school at night, which

“I feel that people that are involved in school districts now are

was hard to do since he was married as well. “I got married when I was

more stressed,” Hardy says. “Before, you would receive something by

25, and I was going to night school two-to-three nights a week. It was

phone or mail, and you would handle it differently. Now, they want

hard. It took a while.”

the answer now, as soon as they email you. Some of those people

When the vegetable processing plant shut down, Hardy says he browsed the newspaper for job ads. He came across one that was looking for a maintenance supervisor, and the rest, as they say, is history.

could be handled a little better.” Outside of his life as a lifelong EFMA member, Hardy enjoys golfing, gardening and bowling, as well as spending time with his wife

are getting 100 emails a day. Communication is great, but I think it

Ops Talk • Spring 2016

Linda, their three children, seven grandchildren, and two great grandchildren. p

ILES F O R PR E B MEM W NE

Welcome to the EFMA By Jordyn Wegner Membership to the EFMA has its benefits, and the unique comradeship between members is quite remarkable to say the least. It is always a pleasure to welcome new members to the association and with that, we would like to introduce a few of our most recent additions.

Amanda Reber, Assistant Manager, Service Operations School District #36, Surrey

manda Reber has served the public through the Surrey School District for 18 years. She began her career with School District #36 in the custodial department and eventually advanced throughout that time to conference centre coordinator, where she ensured all conference and meeting services were met. She moved on to become the safe school liaison officer, where she worked with mainstream students and at-risk youth. From there, Reber spent six months in the clerical department until she made the move to human resources (HR). After working in HR for two years, Reber was offered the position of assistant manager of service operations, a role she quickly jumped at the opportunity to take. Reber is thriving in her current position and enjoys working in the department where it all began for her. She coordinates and directs approximately 75 caretakers, plans and organizes the service operations

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work in 25 schools, and motivates the workforce with specific performance management theories and framework. Her human resource skills have also been brought back into play throughout her current role as she recruits and selects new service operations employees, as well as conducts employee performance reviews. “I love the people, I couldn’t ask for a better group of people to work with,” said Reber when asked what she loves most about her current position. “Performance management is the absolute favourite part of my role. Labour relations has always been my passion.” Reber was told about EFMA by her colleagues and was very excited to join the group. “I believe that the EFMA group provides best industry practices which will add to my knowledge and help me make improvements in my current role. I also think that EFMA will help me build my 1-8th pg F Ops Talk PC Horiz bw.pdf 1 2016-02-22 12:35 own craft and network for professional growth.

ES ROFIL P R E MEMB NEW

Marc Bouvier, Director of Operations and Information Technology Crofton House School

arc Bouvier has been in the information technology (IT) sector for over 25 years through various management levels. “I began as the IT director at Crofton House School three years ago, but within that first year an opportunity to add operations to my portfolio came about and I agreed. I always said I was a quick study and was very keen for a new challenge. It has been a very interesting and rewarding decision so far.” When Bouvier was asked to consider the operations role, which included facilities management, he realized there was still a lot to learn. He discussed the position with other schools and districts and came to realize that EFMA was a valuable resource for him. “[I] have been very gracious for their support.” Bouvier’s EFMA membership has been active for one year and he has already noticed the many benefits.

“EFMA has provided me with some very key contacts, leadership training opportunities, and fast-track to collaboration with other likeindividuals in my position. As well, EFMA has helped me research facilities’ best practices.” His goal for the next year is to get his facilities management team – a team he describes as “skilled, self-motivated, independent and professional” – more involved with EFMA. He would like to see more collaboration with other managers and believes that to be the best networking opportunity in town for his team. “By getting the team involved with professionals outside of our campus, I hope to move facilities management up one level, in terms of forecasting and being much more proactive in their roles.”

Robert Gudbranson, Assistant Manager of Facilities and Transportation School Division #27, Cariboo - Chilcotin

obert Gudbranson has been in the building trade for 26 years and a certified carpenter for 20 years. His current role as the assistant manager of facilities and transportation for School District #27 includes overseeing the maintenance, custodial, transportation, and grounds department. His position also encompasses the duties of health and safety officer. Gudbranson is constantly using the knowledge gained from his previous experience in building trade and carpentry, and putting it to use

Ops Talk • Spring 2016

in his current role. His favourite part about his career as assistant manager of facilities and transportation is “being involved in the day-to-day operations of facilities”. Involvement with the EFMA began when Gudbranson’s college signed him up for membership. “I was given the understanding that it was a great venue to view new products and supplies.” His goal in his current role is simple, but significant, “My goal is to do the best job I can from day to day.”

NEW MEMB ER PR OFILE S

Harry Kumar, Assistant Manager of Facilities School District #37, Delta

arry Kumar began his management career in the carpet cleaning industry where he held the position of service manager for a little

over two years. While working for the carpet company, he also started with a business called Landscape Depot as their sales manager. Motivated to find a job in the public sector, Kumar joined the Delta School District as a custodian. “While working for [the] Delta School District, I pursued my education further in computer network administration and Internet security.” After completing his education, Kumar continued working for School District #37 and explored other job opportunities within the district until the position of custodial supervisor came up, which he ap-

plied for and was successful. After two years of working as a custodial supervisor, Kumar was promoted to assistant manager of facilities. The assistant manager of facilities position includes many different duties, such as recruitment, addressing complaints and concerns, delegating the appropriate authority and duties to custodial and maintenance staff, develop and facilitate training to ensure all staff remain current in custodial methods, procedures and adhere to different policies. He is also in charge of coordinating all facility-related demands with current seismic projects and the implementation of projects, annual

cleaning plans, and maintenance-inventory control programs. Although Kumar is constantly kept busy in his new role, he loves the challenges his job brings. “Being part of the education sector, I feel proud to be able to provide a safe and clean learning environment to each student for their everyday learning.” Kumar got involved with the EFMA after he was appointed the custodial supervisor and introduced to the association by his manager, Steve Smoroden, past president of EFMA. “I feel that the association has a lot to offer, and for someone who has just started their career in this field, there is no better place to network and learn from colleagues who have several years of experience.” Since joining the EFMA, Kumar has completed the Leadership Development program, attended conferences and zone meetings, and met with other professionals within the industry who help keep him up to date with new technologies available. His goal is to gain as much knowledge as possible from pioneers in the industry and work towards career advancement in the district managers position in the near future. “EFMA has given me every tool in my toolbox to do my job better every day.” p

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Educational Facility Managers Association of B.C. | www.efmabc.com 15

Our carbon reduction

journey to

2020

By Steve Woods, MEng, MBA, PEng, Manager of Operations, School District 72

he Greenhouse Gas Reduction Target Act (2007) articulated B.C.’s public sector commitment to meeting the challenge of climate change. For many school districts, including School District 72, this commitment was a natural extension of initiatives already in progress: increasing utility costs were diverting funds away from the classroom, while, at the same time, environmental sustainability is an increasing educational priority. Community expectations, such as the City of Campbell River’s Community Energy and Emissions Plan (25 per cent reduction in community greenhouse gas emissions by 2020), also signaled the importance of developing strategic partnerships with external stakeholders. For School District 72, the provincial mandate for net-zero emissions and a greenhouse gas reduction target of 33 per cent by 2020 provided a renewed focus on our carbon reduction journey. The senior management team and board of trustees paved the way for efforts to reduce our carbon footprint by adopting an Environmental Responsibility Policy, supporting the development of sustainability guidelines, and sponsoring initiatives, such as the renewal of

Ops Talk • Spring 2016

our strategic partnership with BC Hydro. Un72 was able to leverage multiple seismic upder the umbrella of BC Hydro’s Energy Manag- grade, information technology, and building er program, an energy management assessenvelope projects. The result was improved ment identified priority areas that would lead learning conditions at all schools and signifito rapid decreases in energy consumption cant reductions in energy consumption and and greenhouse gas emissions. A Strategic greenhouse gas emissions. Energy Management Plan identified a wide variety of infrastructure projects, promoted initiatives to engage students and staff, and facilitated community outreach efforts. Infrastructure projects offered the greatest opportunities (and challenges) for School District 72 to reduce greenhouse gas emissions. Constrained by stagnant funding levels in the Annual Facilities Grant while losing purchasing power through cost escalation, external grants and rebates were a priority. Fortunately, most funding requests were successful and School District 72 received an average of over School districts are “people” organizations $415,000 per School districts are “people” organizations and staff engagement is essential. Th year from 2010/11 to 2014/15 (equivalent to more than one-third of the An- and staff engagement is essential. The Envi-

Awareness Focus Group provided teachers and support staff with an opportunit

nual Facilities identify new initiatives, and receive feedback on progress towards carbon neutra Grant). Funding sources ranged ronmental Awareness Focus Group provided teachers and support staff with an opportunifrom organizations such as Solar BC, Natural since 2009 have included the availability information including energy consumpt Resources Canada, North Island College, and ty to learn of projects, identify new initiatives,

labeling for schools, and the distribution of Statistics Canada survey results of Co

and receive feedback on progress towards utility companies, to programs including the Institutional Energy Use (including counts of domestic appliances). Custodial Pro carbon neutrality. Tools developed since 2009 Public Sectorreinforce the key role of custodial staff and the benefits of using green cleaning Energy Conservation Agreehave included the availability information inment (PSECA)biodegradable garbage bags, and monitoring for lights and appliances that have and the Carbon Neutral Capital Program (CNCP). Additionally, School District

cluding energy consumption reports, Energy

Students have a number of opportunities to learn, practice, and contribute to en sustainability. In 2009, the EcoSchools initiative was launched to help schools es develop student-‐led campaigns and activities (e.g. energy conservation challeng assemblies, etc.). BC Hydro Schools Programs are routinely offered to teachers a

Star labeling for schools, and the distribution Tools developed since 2009 have of Statistics Canada survey results of Comincluded the availability information mercial and Institutional Energy Use (including counts of domestic appliances). Custoincluding energy consumption reports, dial Pro-D sessions typically reinforce the Energy Star labeling for schools, and key role of custodial staff and the benefits of using green cleaning products, 100 per cent the distribution of Statistics Canada biodegradable garbage bags, and monitorsurvey results of Commercial and ing for lights and appliances that have been left on. Institutional Energy Use (including Students have a number of opportunities School District 72 the largest employer in the Campbell River area, and continued strengthening to learn, practice, and contribute to environcounts of domestic appliances). mental sustainability. In 2009, thecommunity relations is a strategic focus in the District Strategic Plan. Collaboration with the City EcoSchools initiative was launched to help Campbell River has been ongoing and diverse: projects have included using school sites for wind schools esAs exemplified by the City of Campbell tablish eco-teams and develop feasibility studies, school submissions for the Annual Earth Week Film Festival, joint tendering of student-led River Award for Energy Conservation (2011) campaigns and activities (e.g. energy consercommercial solid waste and recycling collection (resulting in savings of over 20 per cent in waste and the 2013 Community Energy Associavation challenges, Earth Hour school assemcollection costs and eliminating need to sort recyclables), participation in the city’s Communities tion present to the City of Campbell River blies, etc.). BC Hydro Schools Programs are Bloom program, and participating in development of the Community Energy and Emission Plan. I and School District 72, School District 72’s routinely offered to teachers and students. partnership with North Island College and the City of Campbell River, public access Level 2 electr School District 72 partnered with the City efforts have received recognition within of Campbell River and the RCMPvehicle charging stations were installed at the Heritage Lands facility. A solar hot water system w as a signathe community. Perhaps more importantly, incorporated into the mechanical upgrades supporting the North Island College teaching kitchen partnership with North Island College and tory to the 2012 Youth Charter, providing the largest employer in the Campbell River area, and continued strengthening of however, School District 72 completed 2015 the City’s Youth Action Committee (students the City of Campbell River, public access LevDistrict 72 joined the University of Victoria’s school-‐based weather station network. This partner by reaching the provincial target of a 33 per ons is a strategic focus in the District Strategic Plan. Collaboration with the City of in Grades 9 to 12) an opportunity for direct el 2 electric vehicle charging stations were resulting in real-‐time weather information throughout the school district, additional educational as been ongoing and diverse: projects have included using school sites for wind energy cent reduction in greenhouse gas emissions, input on community issues and projects, installed at the Heritage Lands facility. A solar resources, and a pilot project to use the data to control irrigation systems indicates an opportun relative to 2007 levels. school submissions for the Annual Earth Week Film Festival, joint tendering of including a specific focus on environmental hot water system was incorporated into the reduce irrigation water consumption by approximately 18 per cent. Going forward, School District 72 remains waste and recycling collection (resulting in savings of over 20 per cent in waste protection, climate change and energy con- School District 72 the largest employer in the Campbell River area, and continued strengthening of mechanical upgrades supporting the North committed to the reduction of greenhouse nd eliminating need to sort recyclables), participation in the city’s Communities in servation. A network of community gardens community relations is a strategic focus in the District Strategic Plan. Collaboration with the City of Island College teaching kitchen. School gas emissions. Work in progress includes a has developed on school properties which Campbell River has been ongoing and diverse: projects have included using school sites for wind energy nd participating in development of the Community Energy and Emission Plan. In District 72 joined the University of Victoria’s feasibility studies, school submissions for the Annual Earth Week Film Festival, joint tendering of building envelope upgrade to the school provide students outdoor learning opportuNorth Island College and the City of Campbell River, public access Level 2 electric school-based weather station network. This commercial solid waste and recycling collection (resulting in savings of over 20 per cent in waste board office, a multi-year program for unit nities. Located minutes from Campbell River, collection costs and eliminating need to sort recyclables), participation in the city’s Communities in partnership is resulting in real-time weather tations were installed at the Heritage Lands facility. A solar hot water system was and with funding support from BC Hydro, BC Bloom program, and participating in development of the Community Energy and Emission Plan. In heater upgrades in classrooms, and planning information throughout the school district, the mechanical upgrades supporting the North Island College teaching kitchen. School Hydro’s John Hart project has provided many partnership with North Island College and the City of Campbell River, public access Level 2 electric for major mechanical system upgrades. additional educational resources, and a pilot vehicle charging stations were installed at the Heritage Lands facility. A solar hot water system was the University of Victoria’s school-‐based weather station network. This partnership is educational opportunities in the fields of As Sir Winston Churchill would say, “Now project to use the data to control irrigation incorporated into the mechanical upgrades supporting the North Island College teaching kitchen. School me weather information throughout the school district, additional educational engineering and natural sciences, as well as District 72 joined the University of Victoria’s school-‐based weather station network. This partnership is this is not the end. It is not even the beginsystems indicates an opportunity to reduce pilot project to use the data to control irrigation systems indicates an opportunity to the culture of the community and local First resulting in real-‐time weather information throughout the school district, additional educational ning of the end. But it is, perhaps, the end of irrigation water consumption by approxiresources, and a pilot project to use the data to control irrigation systems indicates an opportunity to Nations. water consumption by approximately 18 per cent. mately 18 per cent. the beginning”. p reduce irrigation water consumption by approximately 18 per cent. School District 72, the largest employer in the Campbell River area, has continued strengthening of community relations as a strategic focus in the District Strategic Plan. Collaboration with the City of Campbell River has been ongoing and diverse: projects have included using school sites for wind energy feasibility studies, school submissions for the Annual Earth Week Film Festival, joint tendering of commercial solid waste and recycling collection (resulting in savings of over 20 per cent in waste collection costs and eliminat ing need to sort recyclables), participation in the city’s Communities in Bloom program, and participating in development of the Community Energy and Emission Plan. In

Educational Facility Managers Association of B.C. | www.efmabc.com 17

Up for the challenge How the Delta School District #37 adopted to a zero-waste philosophy By Steve Smoroden

t has been just over one year since we started the expanded recycle program at the Delta School District #37. Without support from the executive, principals, all staff, and the entire custodial team, we would not have succeeded. On May 26, 2006, Metro Vancouver (formerly the Greater Vancouver Regional District) directors voted unanimously to adopt a zero-waste philosophy. In 2009, the region officially launched the Zero Waste Challenge, with an interim goal of a 70 per cent diversion. It was a large change in the way we handled waste in the district in order to meet this mandate, but here are a few ways that we accomplished this. Waste bins were removed from individual classrooms and offices, and replaced with central stations in the hallways that require students and staff to sort their waste into cans and bottles, mixed recyclables, organics, and regular waste. Mixed recycle receptacles were left in classrooms and offices, and certain classrooms – i.e. foods rooms, shop, medical rooms – still required waste receptacles. We had to purchase over 350 recycle waste stations for the district to make this program work. Basically one for every four classrooms. I believe that without the proper stations, this program would not have worked.

Ops Talk • Spring 2016

The idea was we needed to ensure a conscious effort was made to put the waste in the right bin. It was a big shift of how we handle waste, with lots of concerns being raised, mostly about convenience. In the end though, the concerns did not materialize. Before we started the program last year, we were producing 1,194 yards of waste, picked up monthly, of which only 13 per cent was diverted to recycling. A whopping 87 per cent went to the landfill. Primarily we were only diverting paper. Since we introduced expanded recycling, which includes organics diversion and mixed recycling (i.e. paper, plastic, tin, glass, etc.) we now have 70 per cent being diverted from the landfill with organics collection (nine per cent) and mixed recycle diversion (61 per cent). As a result, this leaves only 30 per cent of waste for the landfill. The biggest lesson learned it is everyone is responsible to recycle properly and do the right thing for the environment. So congratulations to everyone for making our recycling program a huge success! p Steve Smoroden is the manager of facility services for the Delta School District #37.

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MONDAY, MAY 30th

Professional Development (two days) 8:00 a.m. – 3:00 p.m.

A. Leadership Development Program Instructor: Bob Johnstone, Johnstone & Associates, Education and Management Consulting Services Today’s school districts are large, diverse and complex organizations. No longer can supervisors of district operations focus solely on the tasks at hand and the staff performing those tasks. Now they must respond to the expectations of, and interact with, a wider audience in an era of ever-changing technology and instant communication. No longer can they succeed simply by managing the day-to-day work of their departments. Now they must become members of a management team providing strategic leadership in the district. The Education Facilities Managers Association’s Leadership Development Program was designed to assist supervisors of operations meet the changing challenges of their positions. Through the four-part program, participants have been developing greater self-awareness, improving their ability to manage themselves, and enhancing their capacity to lead others towards high performance in changing times. The final session in June will focus on: • understanding change • responding effectively to change • leading organizations in changing times.

8:00 a.m.– 3:30 p.m.

B. Navigating Your Way to Constructive Labour Relations Instructor: BCPSEA We have a complex working world in public education – a mixture of rules, regulations, policies, practices, personalities, and outside influencers. This hands-on workshop is designed to provide participants with information, insight, tools, and strategies to assist in effective managing in a challenging workplace dynamic.

Ops Talk • Spring 2016

TUESDAY, MAY 31st

Professional Development 8:00 a.m. – 3:00 p.m.

A. Leadership Development Program (con’t)

8:30 a.m. – 3:00 p.m.

B. Navigating Your Way to Constructive Labour Relations (con’t)

8:00 a.m. – 3:30 p.m.

C. Respectful Conduct in the Workplace Instructor: Stu Wyatt M.A., BCMSA The purpose of this Respectful Conduct in the Workplace Training Program is to provide all employees with skills and information that will allow them to understand their responsibility in fostering a respectful workplace, be able to describe the forms of workplace bullying and harassment, have an increased awareness of those behaviours which constitute bullying and harassment, understand their organization’s policy and complaint procedure on harassment, know what employees should do if they witness or experience bullying or harassment, and understand what employees should do if they are accused of bullying or harassment. Supervisors Safety Certificate Program: required course (EOCP CEU’s: 0.4) Worksite Safety Inspections Instructor: Robb Armstrong, BCMSA Employers are required to conduct regular inspections of their operations. This course will provide participants with techniques and templates to help plan and conduct inspections, prioritize hazards, write effective reports, and assign responsibility for corrective action.

11:00 a.m. – 3:00 p.m.

D. How to Get BC Hydro Funding for your Routine Capital Requests This workshop is geared to those individuals who make funding submissions to BC Hydro.

NOTE: Pre-Registration is required for all professional development courses 2:00 p.m. – 7:00 p.m.

Exhibitors set-up

2:00 p.m. – 7:00 p.m.

Registration – Members and exhibitors

4:00 p.m. – 8:00 p.m.

EFMA 20th Annual 9 Hole Golf Tournament – Skaha Meadows Golf Course

7:00 p.m. – 10:00 p.m. Presidents Reception Sponsored by: Tremco Roofing & Building Maintenance 10:00 p.m. – 12:00 a.m. Hospitality Suite – Everyone welcome – Atrium at the Ramada Courtyard Inn Sponsored by: Canstar Restorations Rede Energy Solutions DEL Communications Inc.

Educational Facility Managers Association of B.C. | www.efmabc.com 21

WEDNESDAY, JUNE 1st 7:30 a.m. – 8:30 a.m. Registration – Members and exhibitors – South Lobby 7:30 a.m. – 8:30 a.m. New Member Orientation 8:00 a.m. – 9:00 a.m. Zone Meetings – Continental breakfast — Zone I Kootenays — Zone II Okanagan — Zone III and Zone VI North Coast & North Central — Zone IV Mainland Fraser Valley — Zone V South Coast Vancouver Island 8:00 a.m. – 10:00 a.m. SSABC Meet and Greet 9:00 a.m. – 9:30 a.m.

New Zone Chair and Executive Meeting – Boardroom

9:00 a.m. – 11:30 a.m.

Visit Exhibitors Booths - Coffee – Ballroom II/Salon A

11:30 a.m. – 2:00 p.m.

Opening Ceremonies – Salon B/C Delegates, Exhibitors and Partners Luncheon Keynote Speaker: Adam Kreek

Sponsored by: Quantum Lighting, Inc.

2:00 p.m. – 3:30 p.m.

Visit Exhibitors Booths - Coffee – Ballroom II/Salon A

3:30 p.m. – 5:00 p.m.

Concurrent Sessions:

1. Evolution of Air Filter Speaker: Andy McGowan, Dafco Filtration Group Evolution of Air Filtration Products; Overview of Filter Rating System: ASHRAE Standards, LEED (Green Building); IAQ (Indoor Air Quality) Why is this important?; Assessing Total Cost of Ownership (Filters, Energy, Labour, Logistics, Disposal); Best Practice Guideline; Q & A. Getting Your (Air) Ducts in a Row Speaker: Neil Walsh, Aeroseal We will show how two very different school districts with the same needs implemented an inexpensive, simple upgrade to their air ducts that resulted in tens of thousands of dollars in savings per year and kudos for administrators and staff for improved air quality. In this session you will learn (1) how to determine if your facility is likely to benefit from an upgraded air distribution system, (2) how to implement a high-efficiency air duct program at your facility, and (3) how to quantify the savings from implementing the upgrades.

Ops Talk • Spring 2016

2. Capabilities of New Based DDC Systems Speaker: Dave Toynee, ESC Automation Using BMS data to report and optimize system performance and energy management. Forward Facing Dashboards; Energy Management, Measurement & Verification; Virtual Metres; Automated Fault Detection and Diagnostics; Key Performance Indicators; Golden Standard Mechanical O & M to Impact Energy Efficiency Speaker: Kyle Hasankox, Rocky Point Engineering In this session, we will discuss mechanical operations and maintenance aspects and their impact on energy use of a building. Improperly maintained or operated systems can have dramatic impacts on energy use, occupant comfort and equipment operational life. We will also show some simple tests that can be done through the building automation system (BAS) to help diagnose failed or improperly operating components. We will also discuss some of the automated fault detection and diagnostic strategies being developed to assist O&M staff maximize their time efficiency by using the BAS as a tool to optimize building efficiency.

3. Integrated Security Solutions Speaker: Don Laidlaw, BMS Integrate Services Inc. Lighting Controls Solution Speakers: Kevin Sidhu & Steen Carlsen, Nedco West This session will cover various lighting control technologies and how they work with typical school lighting applications. There will be a side-by-side system comparison showing virtual savings for popular applications showing common lighting technologies compared to LED, including lighting controls and strategies like daylight harvesting. It will include a demonstration with various brands and working samples.

4. WCB – Employer Tools Speaker: Stephen Symon, ISL Manager, WorkSafeBC

5:00 p.m. – 8:30 p.m. Exhibitors Hosted Evening Costume: Viva Las Vegas 9:00 p.m. – 12:00 a.m.

Hospitality Suite – Everyone Welcome – Atrium at the Ramada Courtyard Inn S Sponsored by: Canstar Restorations Rede Energy Solutions DEL Communications Inc.

THURSDAY, JUNE 2nd 7:00 a.m. – 8:00 a.m.

Buffet Breakfast - Everyone welcome – Salon B/C Sponsored by: Modern PURAIR.

8:00 a.m. – 10:00 a.m.

EFMA Annual General Meeting – Salon B/C

8:00 a.m. – 10:00 a.m.

Environmental Consultant Selection Process Presentation Speaker: Geoff Clarke, WorkSafeBC and Nancy Johnston, SD#36 Surrey

9:30 a.m. – 10:00 a.m. Exhibitors Meeting - Appointing new exhibitor representative – Ballroom II/Salon A 10:00 a.m. – 1:00 p.m. Visit Exhibitors Booths / Exhibitors Hosted Luncheon – Ballroom II/Salon A

Educational Facility Managers Association of B.C. | www.efmabc.com 23

1:00 p.m. – 2:45 p.m.

Concurrent Sessions:

5. Playground Safety & Maintenance Speaker: Steven Doyle – Business Development Manager, Kelowna Office, and Jeff Musson – Principal and Owner, Burnaby Office, Habitat Systems Inc. This education session will highlight the primary causes of playground injuries and discuss the responsibilities we have for providing and maintaining safe playgrounds. Participants will gain an understanding of the current regulatory environment and how to develop operational policies to ensure compliance with standards. Finally, participants will learn how to establish a playground audit and inspection protocol that can become part of a routine business practice.

6. Restoration and Reconstruction Industry Speaker: David Sheppard, BC, CIP, Director, Canstar Restoration

The Complexities of Structural Drying. Featuring two actual EFMA large water-loss case studies. Where does your facility staff stop and where does a restoration contractor begin? The Initial Inspection Process: The 5 Ws. Who should inspect; What equipment should be used; Where should we look for hidden water pockets; When should we inspect; Why should we look further; ensuring a healthy facility; minimize student, staff, and teacher disruption. 7. BC Hydro’s Energy Manager’s Round Table Chair: BC Hydro and energy managers from various school districts

8. Asbestos Changes and What Schools Need To Be Doing Now Speaker: Geoff Clark, Sr. Occupational Hygienist, WorkSafeBC

People continue to die from asbestos-related diseases in B.C. Although many of these victims were exposed to asbestos years ago, the risk of asbestos exposure is still present – especially when renovating or demolishing older buildings. School districts are not immune to this threat. Recent updates to the asbestos sections of the Occupational Health and Safety Regulation have changed the definition of “asbestos containing material” and added new requirements for asbestos surveys and hazard assessments. A new WorkSafeBC inspection protocol will focus on school district’s long-term asbestos management programs to verify that these programs have been properly developed and maintained. 3:00 p.m. – 5:00 p.m.

Concurrent Sessions:

9. Understanding and Avoiding Flooring Problems Speaker: Chris Maskell, Master Floor Covering Standards Institute Inc. The QAP is a specifiable third-party commercial flooring inspection service that assigns certified inspectors to track the process of new floor installations from start to finish. The program ensures architectural specs and product manufacturer specs are followed and warranties are in place at the end of the job. Roofing System Technology Advancements Speakers: Judy Slutsky, Director of Business Development, RCABC and Hamish Matheson, Technologies, RCABC Participants will gain a greater understanding of how innovations in roof products and installation can improve energy efficiency, increase durability, reduce construction risks, and provide lifecycle cost savings

Ops Talk • Spring 2016

W hat’s New in the World of Paint? Speaker: Vince Smith, Cloverdale Paint Inc. ew federal government mandated & legislated VOC requirements of paint coatings explained. What are paint N VOC’s? Why are they bad for the user, building occupant, and the environment? What advantages lower, are zero, VOC coatings have for the user, the environment and their performance “duty lifecycle”?

10. Technology and Energy Management Speaker: Stephen Saxon, CopperTree Anaylics Inc. Using the Building Automation System data to manage energy, create reports & optimize building performance. Mechanical Insulation, An Energy Conservation Solution Speaker: Brian Hofler, BCICA Conserving Energy with Insulation; Enhancing Employee Safety with Insulation; Reducing Energy Costs with Insulation; Reducing Emissions with Insulation; Sustainable Design; Condensation Control; Realizing a Return and Reducing Life-Cycle Cost; Improving Process; Control and Productivity; Building a Better Work Environment. A Technical Approach to Energy Management in Seven Steps Speaker: Duncan Wilcock, Prism Engineering Ltd. Energy management as a subject and process can be overwhelming. In this session, a simple sevenstep approach to effective energy management will be explained, with emphasis placed on how energy monitoring fits into this process. Energy monitoring tools can help you detect changes in energy use and to identify, measure, and verify savings from energy projects. Technical examples from the school district of North Vancouver and other B.C. facilities will be presented.

11. Engineered Water Cleaning Systems Speaker: Dan Coulombe and Greg Sadowski, Wesclean Equipment and Cleaning Supplies How new technologies have allowed our industry to clean with standard tap water.

Cleaning for Health Seminar I Speaker: Troy Beaver, Swish Quality Cleaning Products

12. Bill 9 Accident Investigation Speaker: Stephen Simon, WorkSafeBC How to Select an Environmental Consultant Speaker: Geoff Clark, Sr. Occupational Hygienist, WorkSafeBC How do you select an environmental consultant? How do you determine if the company (or person) is qualified for the work you want them to do? What do the credentials and certifications really mean? How can you make sure that they will do the work you really want them to do? This session will try to answer these and many other questions.

6:00 p.m. – 12:30 a.m.

Reception, BBQ and Social – Atrium at the Ramada Courtyard Inn Sponsored by: BMS Integrated Services

Educational Facility Managers Association of B.C. | www.efmabc.com 25

FRIDAY, JUNE 3rd 7:00 a.m. – 8:45 a.m.

Director’s Breakfast – Pre-Registration Required – Salon B Co-Hosts: Doug Gorcak, Director, SD#67 Okanagan Skaha Rick Delorme, Director, SD#42 Maple Ridge

9:00 a.m. – 12:00 p.m.

Consecutive Sessions:

13. Collaborative Procurement in the B.C. K-12 Education Sector – Salon C Speaker: Maria Melan, SCMP, MBA, BC Education Marketplace (BCEM) The BCEM works in partnership with school districts in all regions of the province to establish collaborative procurement contracts for goods and services that deliver cost and administrative savings. Our contracts are intended to complement, not replace district level procurement. Subject matter experts, including facilities staff, are the foundation of our project teams and their knowledge and participation is critical for the development of successful contracts. We will provide an overview of our project management process with the goal of encouraging EFMA member participation in our project teams and procurement contracts. Service Delivery Project – Facilities Management Update Speaker: Caroline Ponsford, Project Director, Ministry of Education The Facilities Management Project was created to identify and consider potential cost-savings and efficiency opportunities related to facilities administration. The Facilities Management Working Group has met monthly since April 2015 and provided advice and recommendations to government and the sector. Two business cases were developed: custodial labour efficiency and energy management. The presentation will include an update on the business case opportunities and approach, cost-benefit analysis, anticipated outcomes, and implementation plans.

14. BCPSEA – Salon C 15.Ministry Update – Salon C

Ops Talk • Spring 2016

EFMA 2016 CONFERENCE & TRADE SHOW Registration Form First name:________________________________________________ Surname:__________________________________________________ Organization:_______________________________________________________________________________________________________ Address:_____________________________________________________________________Postal Code:____________________________ Tel:_________________________________ Fax:__________________________________ Email:____________________________________ Cheques, MasterCard or Visa are accepted via website www.efmabc.com. Forward form with payment. Educational Facility Managers Association of B.C. PO Box 19032, 1153 – 56th Street, Delta, BC V4L 2P8 fax 604-943-3541 email society@telus.net Name on the card:___________________________________________________________________________________________________ Credit Card #________________ / ______________ /________________ Exp Date __________ / __________ Code: ___________________

Conference Fees Members Full Conference Package (includes banquet) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $450_______________________ Non-Members Full Conference Package (includes banquet) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $600_______________________ Members One-Day Pass (does not include banquet) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $200_______________________ Non-Members One-Day Pass (does not include banquet) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $300_______________________ Professional Development “A” Leadership Development (2 days) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $350_______________________ Professional Development “B” Navigating Your Way . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $200_______________________ Professional Development “C” BCMSA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $200_______________________ Professional Development “D” BC Hydro Funding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . no cost_____________________ Partners Program (includes banquet) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $100_______________________ Additional Banquet Dinner Ticket Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 50_______________________ Golf Tournament (Handicap ____ ) Dinner ___ Beef ___ Chicken ___ Veggie Burger . . . . . . . . . . . . . . . . $ 55_______________________ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . GST 5%_____________________ Please indicate your selection of sessions and social events: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total $_____________________

TUESDAY – May 31 President’s Reception . . . . . . . . . . . . . .

WEDNESDAY – June 1 Zone Meeting Breakfast . . . . . . . . . . . . . o Luncheon . . . . . . . . . . . . . . . . . . . . . . o Exhibitors Hosted Evening . . . . . . . . . . . o Concurrent Session 1 . . . . . . . . . . . . . . o Concurrent Session 2 . . . . . . . . . . . . . . o Concurrent Session 3 . . . . . . . . . . . . . . o Concurrent Session 4 . . . . . . . . . . . . . . o

THURSDAY – June 2

FRIDAY – June 3

Buffet Breakfast . . . . . . . . . . . . . . . . . . o Exhibitors Hosted Luncheon . . . . . . . . . . o Concurrent Session 5 . . . . . . . . . . . . . . o Concurrent Session 6 . . . . . . . . . . . . . . o Concurrent Session 7 . . . . . . . . . . . . . . o Concurrent Session 8 . . . . . . . . . . . . . . o Concurrent Session 9 . . . . . . . . . . . . . . o Concurrent Session 10 . . . . . . . . . . . . . . o Concurrent Session 11 . . . . . . . . . . . . . . o Concurrent Session 12 . . . . . . . . . . . . . . o Reception, BBQ, Social . . . . . . . . . . . . . . o

Directors’ Breakfast . . . . . . . . . . . . . . . . o Concurrent Session 13 . . . . . . . . . . . . . . o Concurrent Session 14 . . . . . . . . . . . . . . o Concurrent Session 15 . . . . . . . . . . . . . . o

Please inform us of any dietary needs. Cancellation Policy: Cancellation of registration must be received before May 15, 2016 for registration fees to be refunded. A processing fee of $50 will be charged on all refunds.

Educational Facility Managers Association of B.C. | www.efmabc.com 27

EFMA 2016 CONFERENCE & TRADE SHOW Partners Program TUESDAY, MAY 31 2:00 p.m. – 7:00 p.m. 4:00 p.m. – 8:00 p.m. 7:00 p.m. – 10:00 p.m. 10:00 p.m. – 12:00 a.m.

Registration EFMA 20th Annual 9 Hole Golf Tournament – Skaha Meadows Golf & Country Club Presidents Reception Hospitality Suite – Everyone Welcome – Atrium at the Ramada Courtyard Inn

WEDNESDAY, JUNE 1 7:30 a.m. – 9:00 a.m. 9:00 a.m. – 10:00 a.m. 9:30 a.m. – 11:30 a.m.

Registration Meet & Greet Breakfast Kelly Falardeau; Motivational Speaker and Artist “I help people take the ‘T’ out of can’t and overcome adversity.”

11:30 a.m. – 2:00 p.m. Opening Ceremonies Delegates, Exhibitors and Partners Luncheon – “Adam Kreek” 2:30 p.m. - 4:00 p.m. Ma Dam Sass & Modern Burlesque Dance An adult jazz class designed to uplift women and teach them sassy classy dance choreography. Technique backgrounds include Jazz, Latin and ballet. Class starts out in a warm up so bring your running shoes. Feather boas provided. Ladies only. 5:00 p.m. – 8:30 p.m. Exhibitors Hosted Evening Costume: “Viva Las Vegas” 9:00 p.m. – 12:00 a.m. Hospitality Suite – Everyone Welcome – Atrium at the Ramada Courtyard Inn

THURSDAY, JUNE 2 9:00 a.m. – 4:00 p.m. Wine Tour, Lunch and Guest Speaker – Atrium at the Ramada Courtyard Inn Leah Goldstein Leah Goldstein is a stunning example of living a life without limits. Goldstein’s story gives us a glimpse of what’s truly possible from a life without limits. Join us in the stunning meeting room at Dirty Laundry Vineyard. Learn the five S’s of wine tasting with sommelier Emily Chartrand and wow your friends with your wine knowledge on your next wine tour. A very informal atmosphere helps the wine lover learn the fundamentals in a relaxed setting. The mystique and the snobbery will be removed and answers to all of your wine questions will be answered. Keagan Archer-Hastie, Vancouver chef from the renowned Global Grill will take your taste buds on an exciting journey by sharing the secrets on how to cook the perfect steak! He will guide you step-by-step so you can tantalize your friends and family this summer! 6:00 p.m. – 12:30 a.m.

Reception, BBQ, Dance and Social – Ramada Courtyard Inn

Ops Talk • Spring 2016

EFMA 2016 CONFERENCE & TRADE SHOW Partners Program Registration First name:________________________________________________ Surname:__________________________________________________ School District / Company:____________________________________________________________________________________________ Home Mailing Address:_____________________________________________________________________Postal Code:________________ Tel:_________________________________ Fax:__________________________________ Email:____________________________________

Please indicate which social event(s) will be attended: Presidents’ Reception (Tuesday @ 7:00 p.m. – 10:30 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ________________ Meet & Greet Breakfast (Wednesday @ 9:00 a.m. – 10:00 a.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ________________ Kelly Falardeau (Wednesday @ 9:30 a.m. – 11:30 a.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ________________ Delegates, Exhibitors & Partners Luncheon (Wednesday @ 11:30 p.m. – 2:00 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .________________ Burlesque Dance (Wednesday @ 2:30 p.m. – 4:00 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .________________ Exhibitors Hosted Evening (Wednesday @ 5:00 p.m. – 8:30 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ________________ Wine Tours, Lunch, Guest Speaker (Thursday @ 9:00 a.m. – 3:30 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ________________ BBQ, Dance and Social (Thursday @ 6:00 p.m. – 12:30 a.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .________________ *** Please inform us of any dietary needs ***

Please return this form, as it will help us in determining transportation and meals needed for various functions. Cost of the Partners Program is $100.00 (plus GST) and includes all functions. Payment: Cheque: _________________________________ Name on the card:___________________________________________________________________________________________________ Credit Card #________________ / ______________ /________________ Exp Date __________ / __________ Code: ___________________ Cheques, MasterCard or Visa are accepted, also pay via the EFMA website at www.efmabc.ca. To register by mail, send this form with cheque, Visa or MasterCard made payable to:

Educational Facility Managers Association of BC PO Box 19032, 1153 – 56th Street Delta, BC V4L 2P8

Educational Facility Managers Association of B.C. | www.efmabc.com 29

EFMA 20th ANNUAL GOLF TOURNAMENT Tuesday, May 31, 2016 Shot Gun 4:00 pm This year’s highlights and information: • Texas scramble - nine hole - shot gun start • Even out teams for score and fun • Wine cellar • Prizes for long drive/closest to the pin/hole in one/draw prizes • Trophies for winning team • Golf cost $55.00 (plus GST), includes dinner and transportation to and from golf course • Exhibitors who are golfing can set up early • Limit to first 72, please reserve now • Golf Cart reserve on your own 250-492-7274 Golf Registration: Name:____________________________________________________________________________________________________________ School District / Company:____________________________________________________________________________________________ Handi-cap:

nder 15 U _________________ Between 15-25 _________________ Rarely golf over 25 _________________

Please try to place me on a team with: ___________________________________________________________________________________ What would you like for dinner? Cheese Burger ______ Chicken Burger ______ Veggie Burger ______ Cheques, MasterCard or Visa are accepted, also pay via the EFMA website at www.efmabc.ca. To register by mail, send this form with cheque, Visa or MasterCard made payable to:

Educational Facility Managers Association of BC PO Box 19032, 1153 – 56th Street, Delta, BC V4L 2P8 Fax: 604-943-3541 Email: society@telus.net Website: www.efmabc.com Name on the card:___________________________________________________________________________________________________ Credit Card #________________ / ______________ /________________ Exp Date __________ / __________ Code: ___________________

How would you like to have an instant wine cellar?

Ops Talk • Spring 2016

EFMA 2016 CONFERENCE & TRADE SHOW Accommodations The following hotels have been chosen with block reservations for your benefit. Each hotel is located close to the Penticton Trade & Convention Centre and has issued special discount rates for those attending the conference. Please ensure you reserve prior to the scheduled deadline date of April 30, 2016 and that you quote EFMA Conference to receive the special discount rate.

RAMADA COURTYARD INN (Host Hotel) 1050 Eckhardt Avenue West, Penticton, B.C. V2A 2C3 Tel: 1-800-665-4966 / 250-492-8926 Room Rate: Single $120 to $130/ Business King $140 Kitchen/fireplace $180 - $215 THE COAST PENTICTON HOTEL 950 Eckhardt Avenue West, Penticton, B.C. V2A 1L2 Tel: 250-492-8926 Room Rate: Single $105 - $125/ Premium Suite $135 SANDMAN HOTEL PENTICTON 939 Burnaby Avenue West, Penticton, B.C. V2A 1G7 Tel: 250-493-7151 Room Rate: Twin/Queen $102 to King $122 DAYS INN PENTICTON 152 Riverside Drive, Penticton, B.C. V2A 5Y4 Tel: 250-493-6616 Room Rate: $105 - $125 PENTICTON LAKESIDE RESORT 21 Lakeshore Drive West, Penticton, B.C. V2A 7M5 Tel: 1-800-663-9400 / 250-493-8221 Room Rate: Standard Parkview $140 / Standard Beachview $150 Standard Lakeview $160 / Business Class $195 Please quote EFMA conference when making reservations. *** Reservations must be made by April 30, 2016***

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EFMA 2016 CONFERENCE & TRADE SHOW Exhibitors Registration Form Company Name:____________________________________________________________________________________________________ Service or Product:___________________________________________________________________________________________________ Tel:_________________________________ Fax:__________________________________ Email:____________________________________ Mailing Address:_____________________________________________________________________Postal Code:______________________ NOTE: This information is included in the Whoâ&#x20AC;&#x2122;s Who booklet and placed on the EFMA website.

REGISTRATION FEES: Name of Representative:____________________________________________________________ Associate Member: Booth & one representative (before April 30, 2016) Non-Member: Booth & one representative (before April 30, 2016) Associate Member: Booth & one representative (after April 30, 2016) Non-Member: Booth & one representative (after April 30, 2016) Associate Membership @ $60.00 per company Additional Representatives @ $150.00 each

$1,005.00 $1,105.00 $1,105.00 $1,305.00 _________________

Name: __________________________________________________________________________ Name: __________________________________________________________________________ Golf Tournament @ $55.00 per registrant (see separate form) Handi-cap _______ Meal: Burger ______ Chicken Burger ______ Veggie Burger ______

_________________

Name: __________________________________________________________________________ Partners Program (Spouse) @ $100.00 each

_________________

Name: __________________________________________________________________________ Plus GS

x 5 % ___________

$______________

TOTAL

Booth Request: 1 _________ 2 _________ 3_________ Requests will be taken but not ensured placement.

Ops Talk â&#x20AC;˘ Spring 2016

SOCIAL EVENTS: (Included with registration) Please indicate which social event(s) will be attended: Presidents’ Reception (Tuesday, May 31, 2016 @ 7:00 p.m. - 10:30 p.m.) Delegates, Exhibitors & Partners Luncheon (Wednesday, June 1, 2016 @ 12:00 p.m. - 2:00 p.m.) Exhibitors Hosted Evening (Wednesday, June 1, 2016 @ 5:00 p.m. - 8:30 p.m.) Delegates & Exhibitors Breakfast (Thursday, June 2, 2016 @ 7:00 a.m. - 8:00 a.m.) Exhibitors Hosted Lunch (Thursday, June 2, 2016 @ 11:30 a.m. - 1:00 p.m.) Banquet and Dance (Thursday, June 2, 2016 @ 6:00 p.m. - 12:30 a.m.)

Number Attending: ________________________ ________________________ ________________________ ________________________ ________________________ ________________________

TRADE SHOW TIMES:

Tuesday, May 31 @ 2:00 p.m. - 7:00 p.m. Wednesday, June 1 & Thursday, June 2 Thursday, June 2 @ 1:15 p.m. - 5:00 p.m.

NOTE:

Post-dated cheques are not accepted. Refunds will not be issued after May 15, 2016

= Exhibitor Booth Set-Up = Trade Show _= Exhibitor Booth Break Down

Cheques, MasterCard or Visa are accepted, also able to pay via website at www.efmabc.com. Please forward form with payment. Name on the card:___________________________________________________________________________________________________ Credit Card #________________ / ______________ /________________ Exp Date __________ / __________ Code: ___________________ Cheques, MasterCard or Visa are accepted, also pay via the EFMA website at www.efmabc.ca. To register by mail, send this form with cheque, Visa or MasterCard made payable to:

Educational Facility Managers Association of BC PO Box 19032, 1153 – 56th Street Delta, BC V4L 2P8 If you have any questions, please contact:

Molly Shipowich Tel: 604-943-3314 Fax: 604-943-3541 Email: society@telus.net

Educational Facility Managers Association of B.C. | www.efmabc.com 33

EFMA 2016 CONFERENCE & TRADE SHOW Sponsorship Opportunities Bronze Sponsorship:

$400.00

u Golf tournament sponsorship from choice of holes 1 to 9 u Logo in conference brochure

Silver Sponsorship: $600.00

u Nutrition station sponsorship u Logo in conference brochure u Company name/logo displayed on signage at the sponsored event u Company name/logo displayed in all conference literature u Company name/logo displayed in all conference brochures

u Three nights sponsorship at the hospitality suite at the Ramada Inn and Suites u Logo on banner at suite u Logo in conference brochure u Company name/logo displayed in all conference literature u Company name/logo displayed in all conference brochures

u Event Sponsorship one choice from: u President’s Reception; Keynote Speaker Luncheon; Buffet Breakfast; or Reception BBQ and Social u Company name/logo displayed in all conference literature u Company name/logo displayed on signage at the sponsored event u Company name/logo displayed in all conference brochures u Complimentary trade show registration for event sponsor and two representatives u Logo included in conference section of EFMA website with hyperlink to company’s webpage u 10’ x 8’ booth and two (2) representative u Table and two (2) chairs u 8’ x 4’ back drapes u 1 x 400 watt electrical outlet u 2 x 150 watt flood lights

Gold Sponsorship: $1,000.00

Platinum Sponsorship: $ 2,500.00

Corporate Sponsorship: $ 5,000.00 u Conference sponsor is entitled to have the company names prominently displayed on all conference signage and literature throughout the conference with the exception of inside the sponsored events. u Sponsor’s name will be prominently displayed on all conference programs and brochures. u Conference sponsor’s name/logo will be placed on the front page of all literature and brochures. u Company name/logo displayed in all conference literature u Company name/logo displayed on signage at the sponsored event u Company name/logo displayed in all conference brochures u Company name/logo displayed on welcome banner u Complimentary trade show registration for event sponsor and two representatives u Logo included in conference section of EFMA website with hyperlink to company’s webpage u 10’ x 8’ booth in main lobby and four (4) representative u Table and two (2) chairs u 8’ x 4’ back drape u 1 x 400 watt electrical outlet u 2 x 150 watt flood lights All sponsors are responsible for: u Providing electronic artwork and logos for conference promotion material, literature, website links, and signage. The executive for EFMA reserves the right to accept or reject sponsorship applications. All sponsorship inquiries should be directed to: Educational Facility Managers Association of BC Tel: 604-943-3314 Email: society@telus.net 34

Ops Talk • Spring 2016

EFMA 2016 CONFERENCE & TRADE SHOW Sponsorship Application Thank you for your generous sponsorship to the Educational Facility Managers Association 2016 Annual Conference and Trade Show. Please complete the form and forward to the address indicated below.

Company Name: ____________________________________________________________________________________________________ Contact: __________________________________________________________________________________________________________ Address:|__________________________________________________________________________________________________________ Telephone: _________________________________________________________________ Fax:________________________________________________________________________ Email: _____________________________________________________________________

Event Sponsored:_____________________________________________________________ Amount Sponsored:___________________________________________________________

Cheques, MasterCard or Visa are accepted, also able to pay via website at www.efmabc.com. Please forward form with payment.

Name on the card:___________________________________________________________________________________________________ Credit Card #________________ / ______________ /________________ Exp Date __________ / __________ Code: ___________________ Cheques, MasterCard or Visa are accepted, also pay via the EFMA website at www.efmabc.ca. To register by mail, send this form with cheque, Visa or MasterCard made payable to:

Educational Facility Managers Association of BC PO Box 19032, 1153 â&#x20AC;&#x201C; 56th Street Delta, BC V4L 2P8 NOTE: Company logo is required no later than April 30, 2016.

Educational Facility Managers Association of B.C. | www.efmabc.com 35

Claims Management Services 31 school districts become partners in program to expedite worker injury claims with WorkSafeBC By Gloria Taylor

midst the rising costs school districts face, it only makes sense to seek out efficiencies in consideration of taxpayer-funded budgets. Since 2005, some school districts in British Columbia have joined together to process worker injury claims to WorkSafeBC, saving money through the shared service, while offering multiple benefits to partner districts and injured employees who work for them. The program is administered through School District No. 23 (Central Okanagan) and offers numerous services to school division partners. The services include: • Submitting injury claims to WorkSafeBC • Liaising on behalf of the partner districts with WorkSafeBC • Preparing responses to all Notices of Review to the WorkSafeBC Review Division and to all Notices of Appeal to the Workers Compensation Appeal Tribunal (WCAT) • Preparing all documentation (to review division or WCAT) required for researched submissions • Attending WCAT oral hearings on partners’ behalf • Providing monthly and annual statistics • Assisting in developing Return to Work plans for injured claimants • Acts as a resource to partner districts regarding health and safety concerns Dave Cavezza, School District No. 23 safety manager, said each district that participates is provided with its own management service partners who help to ensure an efficient knowledgeable process when an injured worker submits a claim.

bring learning to LIFE

Dave Cavezza, safety manager at School District No. 23, says there are many benefits to shared service claims.

“We have a staff of eight: three claims clerks, three appeals clerks, one health and safety officer, and a traffic safety officer. When a school district signs on, they get one of the claims clerks and one of the appeals clerks added to their staff. The clerks are shared by all the districts.” There are many benefits, chief among them the cost savings for the districts and the assistance offered to help get workers back to work. “The districts save by not having to hire somebody full time,” says Cavezza. Districts only pay a portion of the clerks’ salary. The shared service program can also review claims and help identify claims that should not proceed, thereby saving a district claims costs going forward. Injured workers can also benefit from the claims service. “Workers require a medical to come back to work. Typically, an employer will only bring their worker back when they are cleared for full duty. We help our partners find strategies and opportunities to bring the worker back earlier on modified duties,” says Cavezza. “Best practice is to bring back workers sooner, not only because it’s good for the employer, but because it’s good for the workers. Most people define themselves by their job, so if you take the work away from the worker it affects their psychological wellbeing. Studies have shown the sooner you can bring a worker back to work, the better it is not only for the employer, but also for the worker.” Darby Gildersleeve, manager of operations and maintenance SD 85 on Vancouver Island North, says his district has been part of the program since at least 2011 and with great results. “We just don’t have the manpower in our own district to manage that particular side of our business, and they are a wonderful resource for that. They are also a great resource for regular health and safety questions we have in our district,” says Gildersleeve. Shared services has recently appeared on the Ministry of Education radar for other areas such as transportation, attendance support, and procurement. The Service Delivery Project recognizes the

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Ops Talk • Spring 2016

administrative efficiencies that sharing services provides. “Sharing services across school districts leads to cost reductions,” says Cavezza. p

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T h o u ghts o n

Whoâ&#x20AC;&#x2122;s going to fill their shoes? (Sorry George) By Chuck Morris

e have spoken about the challenges of finding people to replace supervisors, managers, and

in the province may be fed up and would

us right now is the downturn in Alberta, and

like to move, and contemplated (and done

to some extent, here at home. That means

it) hiring from outside of British Columbia.

some of our talent may not be so eager to

What works?

leave now as those higher wages are no

directors almost ad nauseam. Seriously; I

There is an aging workforce in most of

longer there, along with the awesome liv-

recall speaking to people about this during

the school districts in B.C., and one would

ing out allowance and all that overtime. A

our annual conferences, when visiting other

hope that at least some of your younger

school district can be a really great place to

school districts, and even over the tele-

and middle-aged staff may be wanting to

work.

phone and through email for a great many

learn more and step up to the plate when

Take a look around you now (your peers

years. We have looked at who may be avail-

the time comes. We all know it takes more

throughout the province) and see how long

able within our own staffing matrix, tried to

than that simplified statement of course,

some of those people have been in that

decide if someone in a position elsewhere

but you do get the drift! One thing going for

chair. Most of them are comfortable with

Ops Talk â&#x20AC;˘ Spring 2016

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going to fill their shoes? George Jones sang a lament about all the great country singers that are getting old or have passed on. There will never be another like the Outlaw, Mr. Cash, Conway and Jerry Lee. Who will replace Lefty and Marty? That song was written and produced in 1985. He was quite right, who will replace these great country artists? Transfer that thought to our school districts and consider what is hap-

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Educational Facility Managers Association of B.C. | www.efmabc.com 39

Shining a light on LED technology Exploring the benefits of upgrading to LED light sources in schools By Steven Messner

uality and uniform lighting is crucial to creating effective learning environments. With the cost of electricity on the rise and the ever-present need to maintain and repair fixtures, supplying students with the lighting they need to create comfortable and engaging classrooms can feel like an increasing challenge. But thanks to rapidly emerging LED technology, lighting schools is quickly becoming a much easier – and cheaper – task. Brent Farbridge serves as both the manager of facilities and energy manager for the Burnaby School District, overseeing 56 buildings, and is no stranger to the toll that maintaining quality lighting can be. For Farbridge, LED lights are an exciting new technology. “LED is the way we’re going, and we’re ready to jump in with both feet,” he says. Across the Burnaby School District, most interior lights are the standard T8 fluorescent tubes. But as LED becomes more affordable, Farbridge is looking to swap out fluorescent lights and replace them with LED fixtures. The benefits are just too great not to. “The big thing for us is the power,” Farbridge says. “LED lights can use about a third of the power as the older fluorescent lights. As far as reducing our energy consumption and our carbon footprint, LED is the way to go.” Another big positive is that LED lights last around five times longer than their fluorescent counterparts. Even though the tubes can easily sell for six times the cost of fluorescent tubes, Farbridge estimates many highly used fixtures will pay off their cost within only three years. “Our maintenance costs are going to go way down,” Farbridge says. “If you only have to change that light bulb once every 10 years, versus once every three years, that’s a big benefit.” BC Hydro is also giving rebates on LED fixtures based on a number of requirements, a program that Farbridge is happy to take advantage of to further make retrofitting LED lights in Burnaby schools even more lucrative. 40

Ops Talk • Spring 2016

LED lighting technology doesn’t just help keep costs down either, it can also help create a more comfortable environment for learning. Farbridge describes how fluorescent tubes draw power at 60 hertz, causing them to flicker 120 times a second, which some students can find distracting, even causing headaches or worse. Fortunately, properly installed LED lights don’t have this problem. Another useful aspect is that many LED fixtures can be dimmed, giving teachers better control over lighting in their classrooms—a feature also available in fluorescent tubes, but at a much higher cost and more complicated installation. As the LED technology continues to improve, finding fixtures is also becoming easier with more models being made available at an increasing rate. While the Burnaby School District is just beginning to make preparations for installing LED lights in the interiors of its facilities, a project to swap out the exterior lighting is well underway. Using LED fixtures for floodlights provides a much more accurate colour clarity compared to the yellowish glow of high-pressure sodium bulbs, and with the long-term savings, schools can add even more lights while still saving big. For the exterior lighting, Farbridge has been using the Beghelli Mezo 10-watt LED. There’s also the Cooper Crosstour, which comes in a variety of wattages and can also be mounted to an octagonal box and used as a floodlight. For interiors, Philips offers a number of kits for retrofitting T-bar fixtures, as well as InstantFit LED lamps which can easily fit into any compatible fluorescent fixtures. Looking forward, LED seems poised to revolutionize cost-effective lighting for schools. As the Burnaby School District gears up to overhaul its lighting solutions, Farbridge is looking forward to providing his schools with the latest and most efficient lighting available. “For us, it’s about saving taxpayer dollars and reducing maintenance costs. As utility costs only get higher, LED lights are going to pay off quicker. It’s beneficial to everyone.” p

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The perks of the FortisBC Efficient Boiler Program

he Efficient Boiler Program, offered by FortisBC, has been around since the 1990s in various forms – and still provides

Bogdanovic says. “That’s why we want to

commercial customers in British Columbia

sented 22 per cent of the participants in the

with rebates for boilers today.

Efficient Boiler Program in 2015, collectively

According to Nicole Bogdanovic, communications advisor with FortisBC, the pro-

work with them to help them manage their energy use.” According to Bogdanovic, schools repre-

saving approximately 18,000 gigajoules of natural gas.

gram aims to help customers manage their

“We built the program to transform the

energy costs and has had a very positive

marketplace and move the energy-effi-

impact on schools in the province.

ciency baseline for boilers upwards, and

“We know energy is an important con-

our program has helped do this, especially

sideration in a school’s operating budget,”

for schools,” Bogdanovic says. “The rebate is

Ops Talk • Spring 2016

designed to reduce the cost of choosing a more energy-efficient model and participation simple.” Part of the success of the program is also attributed to FortisBC-funded energy specialists employed by school districts. “Energy specialists work with their facilities team to find natural gas savings opportunities,” she says. “They’re well-versed in all of our rebate programs and help with the application process.” Customers qualify for a rebate up to $45,000 by installing an eligible high-efficiency natural gas boiler and applying for the rebate within 90 days. They also need to work with a contractor that is licensed through the BC Safety Authority. FortisBC delivers electricity and natural gas propane to customers in B.C. In fact, the company delivers 21 per cent of all energy consumed in B.C., more than any other utility in the province. FortisBC builds energy infrastructure to meet customers’ energy demands not only today but into the future. “As our cities and communities grow, energy demands increase,” Bogdanovic says. “So it’s time to think differently about how we use energy. That’s why we’re working hard to help customers use and conserve energy more efficiently.” For more information, visit fortisbc.com/rebates, or email commercialrebates@fortisbc.com. p

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Secure protection at Camosun Community College Victoria, British Columbia This small, diverse community college deploys an integrated security solution from Tyco Security Products, which brings together Kantech EntraPass access control, DSC MAXSYS intrusion panels, and Exacq exacqVision video to protect its two campuses and nearly 16,000 employees. Introduction Camosun College is a multi-campus community college with a student population of approximately 16,000. Located in Victoria, British Columbia, the college is known for its diversity with a yearly student population of more than 1,100 aboriginal students and 1,500 international students from over 70 countries. Camosun College offers more than 160 academic programs and includes two campuses, its Landsdowne Campus in Victoria and its rural Interurban Campus in Saanich, a nearby suburb. As a community college, Camosun College offers a broad range of academic programs that include trades such as welding and construction, technical degrees in computers and engineering, and medical and nursing degrees. Camosun College also offers online degree programs. Between its Landsdowne and Interurban campuses, which are located 10 kilometres apart from one another, Camosun College operates, maintains, and secures more than 50 buildings, including nearly one-million square feet and 120 acres of land. Its facilities include a public dental clinic where dental students in training see patients, two child care centres, invigilation (exam) rooms that are monitored remotely by CCTV, executive offices, classrooms, cafeterias, and study areas for students. The latest stage of the college’s security expansion project included the Trades Education and Innovation Complex, the Dental Building, and the Paul Building. Camosun College is known for its technical training programs and planned to open a new stateof-the-art Trades Education and Innovation Complex at its Interurban campus in 2016. 44

Ops Talk • Spring 2016

The Dental Building, another part of the project, is home to the college’s dental hygiene programs, including classroom and clinical practice space, radiography rooms housing expensive diagnostic equipment and computer labs. It also houses the school’s dental clinic, which provides direct dental care to patients from the community and includes a reception area for patients. The Paul Building, the third building in the project, is a college administration building.

Challenges With the project’s mix of new construction and renovation, Camosun College sought an integrated security solution that could blend the school’s existing Kantech access control system with updated readers, controllers, new and existing cameras, new VMS software and video recorders, and existing intrusion panels. The goal of the project was to secure the perimeter of the college, as well as the new Trades Complex, and Paul and Dental Buildings, with plans to deploy the same systems in additional buildings across its two campuses. “We wanted to work with the facility security team to shift the approach to security to move from an incident response-based approach to a more holistic outlook for an overall integrated security solution,” said Don Laidlaw, senior project manager, BMS Integrated Services, Camosun’s Vancouver-based system integration firm. “We also wanted to future-proof the security systems and for new installations to be scalable, according to need.” The Trades, Dental, and Paul buildings are each home to a wide variety of activities involving students, faculty, visitors who

use the buildings for day and night classes, dental care, study groups, exams, executive meetings, and other daily activities. With such diversity in access and use, the school wanted to set up areas to control access to specific doors and sections of the buildings with greater precision, granting and revoking access to specific groups of users as needed and matching video cameras to doors for better integrated management of the campuses’ security. In addition, Camosun College wanted to extend administrative user access to the integrated system to include staff members outside the security department, such as IT staff, invigilation room monitors or managers of computer labs, so those staff members could manage some of the access rights within their respective areas. The college also was seeking a one-card system that required integration with its human resources department’s software, so that access cards could be easily initiated by the HR department and with multiple access levels of access for different types of users. Therefore, they needed a security system that could be easily used by anyone with minimal training. “For these buildings, we had a long list of requirements: fully integrated security, easy remote access, a seamless video/access/ intrusion integration, and superb technical support and training,” said Joe Matthews, security specialist for Camosun College. “We wanted to be able to use the magnetic stripe cards and DVRs that we already had, together with new IP-based access controllers and video and with our intrusion system, and to be able to migrate to these new technologies over time as our budget allows.” Remote access to the integrated access

‘must haves’ on its list of requirements for a new, integrated security system. “The built-in integrations between EntraPass, exacqVision, and MAXSYS are intuitive and at such a deep level that you just know they are going to work,” Matthews said. “It truly becomes one less thing you need to even think about.” Using the EntraPass Go mobile app and The Solution EntraPass Web, a web-based platform, With help from BMS Integrated Services, Camosun security officers can manage the Camosun College chose and integrated a college’s integrated system from any authosecurity solution from Tyco Security Products rized Internet-enabled device. Security staff that brings together the EntraPass Corporate can easily grant and revoke access to speEdition security management software with cific buildings and doors as needed, and also exacqVision network video recorders and access camera feeds and recordings when video management system (VMS) software, needed. With the integrated system, staff and DSC MAXSYS intrusion alarm panels for can designate doors to computer labs, invigithe multi-building project. Through its nalation rooms and other areas easily, as well as tive integrations with exacqVision and DSC know who is coming and going through the intrusion, EntraPass allows for the remote two campuses. management of access, intrusion and video, “The Tyco Security Products and Kantech including existing cameras, analog access development teams are truly willing to liscontrol and video systems using a web ten to the needs of both the end user and browser or mobile app – oneLtd_ad.qxd of the college’s they1 add features to releases,” DGMAd_D.G. MacLachlan 12-03-30integrator 9:44 AM as Page control, video, and intrusion platform was essential to the smooth operation of the new system. With a limited number of security staff members, the college needed a mobile and web-based user interface that would allow operators to manage the system from a smart device or home computer with relative ease.

said Laidlaw. “In this case, the web-delivered application fits perfectly and continues to evolve as required.” EntraPass’ graphical mapping makes the overall management of the security system easier and more time-efficient. Using defined nested maps, end users can quickly navigate large numbers of cameras according to their physical location, which enhances event management and incident response times. Mapping also lets security staff locate and view alarms on a map and click on an alarm’s icon for more information, such as the controller’s status, or to view matching video at the alarm point. The graphical maps in EntraPass make adding alarm zones and devices easier, and can even be graphically interfaced with such third-party applications as Google Earth, giving security staff a literal 10,000-foot view of the campuses. New Ethernet-based Kantech KT-400 door controllers, each capable of supporting four doors, including those still using legacy magnetic swipe readers, answered the college’s requirement for simplified installation with

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Educational Facility Managers Association of B.C. | www.efmabc.com 45

on-board Ethernet ports for quick connection to the college’s network. Kantech controllers connect directly to existing DSC intrusion alarm panels so EntraPass can receive intrusion events and zone status, as well as arm and disarm intrusion partitions. When it came to video surveillance for the three buildings, Camosun College selected the exacqVision video management system for use with its new video cameras. In an emergency, the exacqVision Enterprise VMS software can allow security officers to moni-

tor data in real time. The new CameraLinks feature gives college operators their mostneeded Kantech EntraPass access control events at their fingertips in live video mode. They can easily control alarm outputs and triggers from the live-camera view through one single interface. Additionally, they can completely control their video and access control from their mobile app. With access, video, and intrusion systems running on a common software platform, the college’s security team can now

forecast a migration strategy for the school much more easily as the college prepares for future renovations, construction and upgrades. exacqVision servers provide the high level of reliability needed by the college and are capable of recording up to 64 IP cameras, for a total storage capacity of up to 48TB, another important component in the project.

The Future With the successful deployment of the new security system in the new Trades and Education and Innovation Complex and Dental and Paul Buildings, college security officials hope to implement the same multidiscipline security system in all campus buildings and in new construction, using this initial phase as a blueprint for the future as the school migrates from analog to IP-based systems. Future plans include the potential expansion of the system throughout both campuses, followed by incremental updates of other security systems. According to Matthews, the new integrated security platform gives Camosun College the flexibility to expand and future-proof its investments, providing the college community with the secure environment needed for its continued success.

The Customer – Camosun College

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Camosun College is located in beautiful Victoria, British Columbia, with two campuses that serve approximately 18,000 learners a year in certificate, diploma, bachelor’s degree, and continuing education programs. Each year Camosun welcomes over 1,100 aboriginal students from First Nations, Métis, and Inuit groups, and over 1,500 international students from more than 70 countries. The college welcomed its first students in 1971 and adopted the name “Camosun”, a local Lkwungen (Songhees) First Nation name meaning “where different waters meet and are transformed”. Today, Camosun College offers over 160 innovative programs to help meet the needs of students and communities in Victoria and beyond.

Ops Talk • Spring 2016

Camosun College provides contract training opportunities for local business; research, innovation and prototyping services for industry, and well-trained co-op students for employers. With over 900 employees and an annual budget of $115 million, Camosun is one of its community’s top employers and generates over $1 billion in economic impact in the province of British Columbia every year.

The Integrator – BMS Integrated Services, Inc. BMS Integrated Services Inc. is a Vancouver-based leading systems integrator focusing on the design, deployment and main-

do more, and save more across multiple industries and segments, including healthcare, government, transportation, finance, retail, commercial, and residential. Worldwide, Tyco Security Products helps protect 42 per cent of Fortune 500 companies, transportation systems on five continents, 37 per cent of the world’s top 100 retailers, over two million commercial enterprises, thousands of students in more than 900 educational facilities, and over five million private residences. © 2016 Tyco Security Products. All Rights Reserved. The trademarks, logos, and service marks displayed on this document are registered

tenance of IP-based security systems and

in the United States [or other countries]. Any misuse of the trademarks is strictly prohibited and Tyco will aggressively enforce its intellectual property rights to the fullest extent of the law, including pursuit of criminal prosecution wherever necessary. All trademarks not owned by Tyco are the property of their respective owners, and are used with permission or allowed under applicable laws. Product offerings and specifications are subject to change without notice. Actual products may vary from photos. Not all products include all features. Availability varies by region; contact your sales representative.

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Educational Facility Managers Association of B.C. | www.efmabc.com 47

Modular learning environment for the 21st century

B.C. school is bringing to Canada a revolutionary new learning space. Shelter Modular has just finished con-

sustainable, and flexible spaces for students

struction of the Peregrine House School in Langley, B.C. – a 1,200-square-foot modular

photovoltaic roof panels, and LED lighting.

to learn. Designed with the students and

This school is a game changer in Langley.

teachers in mind, the space encourages an

The facility is continuous from interior to

open and engaging teaching environment,

exterior, due in part to the large doors and

and its adaptability allows for various teach-

clerestory windows that span the length

ing methods and seating configurations.

of the building. It features environmen-

learning environment adapted from the

Each module can accommodate up to 1,500

tally friendly and technologically advanced

original Perkins+Will Sprout SpaceTM, pic-

square feet, and multiple modules can be

building components, including a heat

tured above. The Peregrine House School

linked together to create an entire school.

recovery ventilator to meet the highest in-

will be the first of its kind in Canada.

Additionally, the original Sprout SpaceTM

door air quality standards required by LEED.

Perkins+Will originally created the con-

was designed to be an excellent example of

The school is a well-insulated wood struc-

cept for Sprout SpaceTM as a ground-

passive and active green building strategies,

ture with high-reflectance roofing, fabric

breaking version of a modular classroom

boasting numerous design features, such as

ductwork, bio-based flooring, and ample

facility—one that could provide healthy,

sun shades, integrated rainwater collection,

natural light. It will help reduce energy us-

ELMS ACADEMY SPROUT SPACE FRONT VIEW 48

Ops Talk • Spring 2016

ELMS ACADEMY SPROUT SPACE

OCTOBER 22, 2015

About Shelter Modular Shelter Modular Inc. is a design-build, full-service custom modular manufacturer. We are a highly specialized team passionate about developing and producing custom, unique, technologically advanced, sustainable buildings. Marianna Harley is the senior sales account manager for Shelter Modular Inc. You can reach her at 1-800-561-3822 or mharley@sheltermodular.com. Please visit the Shelter Modular website (www.sheltermodular.com) to view a time-lapse video of the fabrication and installation of the Peregrine House School.

About Perkins+Will age and minimize negative impacts on the

eliminates the occurrence of mould growth

environment. Pre-engineered and built in

during the construction phase. The facility

the controlled environment of Shelter Mod-

has an anticipated life span of 30+ years

ular’s factory, the facility reduces construc-

with minimal maintenance requirements,

tion time by up to 50 per cent, reduces con-

and can be manufactured in approximately

Global architecture and design firm Perkins+Will was founded on the belief that design has the power to transform our lives. By gaining a holistic view of each clients’ vision, needs and context, and adding creativity and innovation, our K-12 education experts solve complex problems and help

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WWW.SHELTERMODULAR.COM Educational Facility Managers Association of B.C. | www.efmabc.com 49

The BCICA QAC Saving energy for the future by helping to engineer quality

s with any system designed to ensure that the quality of work and the materials used in a specific sector of a construction project meet the design specification, the British Columbia Insulation Contractors Association’s (BCICA) Quality Assurance Certificate (QAC) program, which focuses on the installation of mechanical insulation, took time to develop. Quality assurance is not a new idea, but the development and launch of a new quality assurance program is particularly challenging when building owners are faced with a barrage of products that advertise quality, longevity and energy savings, but sometimes fail when put to the test. A true quality assurance program demands a rigorous, consistent system of ob-

Ops Talk • Spring 2016

servation and reporting that assures the owner that if amendments are made to the specification they are documented, if deficiencies are found then they are resolved, and that within the scope of the work, the project is completed as specified. Over the past four years, BCICA has worked diligently to ensure that the Quality Assurance Certificate program is a system that “walks the walk”. The QAC program ensures true thirdparty independent inspection. Reporting on behalf of the building owner, the designated inspector observes the installation of the materials and reviews material specifications to ensure that they are manufactured to the standard listed in the BCICA Quality Standards Manual. The QAC program consists of the following essential components, which are de-

signed to work in tandem to ensure compliance with the design authority’s specification. The BCICA plays an administrative role to ensure that documents are filed correctly, and contractors, as well as the owner’s representative, receives copies of each report filed as part of every QAC project. Qualified Tradesmen – The BCICA Quality Assurance Certificate Program (QAC) is built on a model that provides building owners with the assurance that only professional mechanical insulation contractors, employing qualified tradesmen, are doing the work. All BCICA members, whether open shop or union contractors, support apprenticeship. All QAC work requires direct supervision by journeymen qualified as heat and frost insulators, a Red Seal trade. Representatives of BCICA sit on the Con-

The BCICA plays an administrative role to ensure that documents are filed correctly, and contractors, as well as the owner’s representative, receives copies of each report filed as part of every QAC project. struction Employers Sector Advisory Group working with the provincial Industry Training Authority to improve apprenticeship training in B.C. Materials manufactured to industry standards – Only materials manufactured to meet the applicable ASTM and CAN/ULC standards can be used in the QAC program. The BCICA Quality Standards for Mechanical Insulation Manual provides that list of standards. The information is published with the purpose of assisting in the preparation of mechanical insulation, and fire-stopping specifications, and ensuring economy consistent with efficiency. The current edition (Ed. 7 – 2013) of the manual incorporates the latest information available with respect to materials, application and finishing practices, codes and regulations applicable to mechanical insulation systems. In addition to the mechanical insulation and accessories listed in the materials section of the quality standards, other mechanical insulation and accessory products are defined. Independent Inspection – The BCICA went to ASTTBC, as well as to experienced supervisors in the mechanical insulation industry to identify essential competencies for a new mechanical insulation inspector program. The courses were developed by the BCICA, in conjunction with BCIT, and are designed to prepare competent individuals to provide inspection services for mechanical insulation work performed in the commercial, industrial, institutional, multi-residential, and marine industries. In order to complete the designation process, candidates must complete four courses at BCIT, as well as an inspector training course facilitated by BCICA staff. The program focuses on the scope of work encompassed by the mechanical insulation industry, the quality standards manual, as well as the roles and responsibilities of all parties involved when a QAC is specified. Successful completion of all the courses is part of the application process for a designated inspector. Designated

inspectors are assigned QAC work and are responsible for ensuring the QAC work complies with specification. The QAC Administrative Process – It means that the inspector must conduct a pre-construction meeting with the insulation contractor, a series of site inspections (the number of which is determined by the size of the project) are also required. Interim reports, as well as a final inspection and report, are submitted to the BCICA office with copies distributed to all parties – insulation contractor, mechanical contractor, and specifying authority. It takes time and resources, as well as the commitment of both open shop and union contractors working together to improve the mechanical insulation industry, and develop a new and innovative quality assurance program – one that meets the rigor of the consultants responsible for developing mechanical insulation specifications. At a time when budgets are under pressure and energy conservation is high on every agenda, the arrival of the QAC program is a timely mechanism for the reduction of operational costs and a reasonable return on investment, whether a new or a retrofit project.

Mechanical insulation is a key factor in the conservation of energy, and when done correctly, it saves money on the capital side (less cycling of heating and cooling equipment), as well as on the operational side (lower heating and cooling costs when pipes and ducts are insulated properly). For these reasons, as well as the knowledge that thirdparty inspection allows consultants to avoid any perceived conflicts of interest, mechanical engineering firms such as the Integral Group, Engineering Consultants, as well as Rocky Point Engineering Ltd., have adopted the QAC as part of their master specification. Interested the the QAC? Visit the BCICA booth at the EFMA 2016 Conference and Trade Show in Penticton, B.C., May 31 to June 3, 2016. Attend the professional development seminar at EFMA on Thursday, June 2 from 3:00 p.m. to 5:00 p.m., Session 10, Room 1 - Mechanical Insulation, An Energy Conservation Solution. And, if you would like more information about the BCICA and the Quality Assurance Certificate Program, please visit our website at www.bcica.org/qac. p

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The solution for large-volume product generation – LightRecycle Saving energy for the future by helping to engineer quality British Columbia, a recycling trailblazer British Columbians are known for their dedication to environmental sustainability. For over 40 years, B.C. led soft drink and beer container recycling programs. Since then, 14 other industry-led programs have been developed and launched, making B.C. a recycling leader. In addition to beverage containers, British Columbians have many recycling options, such as paint, smoke alarms, house hazardous waste, electronics, small appliances, and light bulbs.

LightRecycle LightRecycle™ is a family of recycling programs operated by Product Care Association (ReGeneration to consumers). The goal of the program is to prevent burnt-out or unwanted lighting products from entering landfills. In 2010, LightRecycle started to accept residential-use fluorescent lights (bulbs and tubes). Since October 2012, B.C. accepts all lighting products free of charge at collection sites across the province. The types of accepted products include all types of light bulbs and tubes, ballasts, and light fixtures from commercial, residential, and industrial applications. The LightRecycle program proudly collected over 12.5 million lights in B.C. so far!

LightRecycle collection options Consumers Homeowners or consumers with small quantities are able to drop off their used bulbs at over 300 collection sites across the province. Large volume generators Large volume generators can also qualify for a free pickup with the LightRecycle program. LightRecycle can recycle light bulbs, tubes, fixtures and ballasts for free, providing the required quantities are met. Large volume generators may qualify if: • They are a large institution, school, business, contractor, relamper, or building manager. • They typically generate or generated at least one full pallet of whole bulbs. What types of bulbs? • 750 four-foot fluorescent tubes 52

Ops Talk • Spring 2016

• 1,200 CFLs • 600 HID light bulbs • A combination of light types that would equal to the same volume Light bulbs and tubes All types of light bulbs and tubes from high-intensity discharge (HID) bulbs to fluorescent tubes can be recycled for free. The LightRecycle program also includes a growing network of collection sites that accept less than a pallet of whole lights. Ballasts Lighting ballasts are replaceable components designed to regulate or transfer the electrical current/energy in a lighting fixture. They may be present in fluorescent and other vapour lamps/lighting fixtures in your place of business or community institutions. Ballasts that do not contain PCB oils are accepted. PCB-Containing Ballasts Ballasts manufactured before 1980 may contain Polychlorinated Biphenyl (PCB)-based oils for cooling or insulation. PCB-containing lighting ballasts require special handling. LightRecycle will pick up PCB-containing ballasts directly from large volume generators for free. These products must be identified and separated from non-PCB containing ballasts. They should not be taken to LightRecycle collection sites. Lighting fixtures Lighting fixtures are recycled at scrap metal recycling sites. Large volume generators that deliver their fixtures to collection sites will be paid for scrap metal depending on the product and material type. As scrap metal is a market-driven commodity, LightRecycle does not set the price paid by recyclers.

Program information For general information about the LightRecycle program, including where to locate collection sites, learn more about accepted lighting products, or to apply for the large volume generator program, visit us online at lightrecycle.ca. Other inquiries about other special recycling products can be answered at regeneration.ca. p

Educational Facility Managers Association of B.C. | www.efmabc.com 53

Carpe Diem Optimizing opportunities in roof replacement By James Klassen

ou’ve planned all winter for a new roof, and now it’s time to finalize specifications and put your projects to tender. Before you do, though, take a moment to reflect on your objectives. A new roof is a big commitment. Does your plan include improvements to worker safety? Are there better ways to utilize great materials and still gain optimal value from your roof? Thoughtful planning enhances safety and ensures your new roof will perform well for years to come. Here are a few things to ponder as you take that necessary pause before the plunge.

Thinking safety You can improve fall protection and overall building safety as an integral part of your project: • Ladders – Safely locate ladders a safe distance from roof edges; you’ll stretch your own in-house maintenance hours and reduce service contract costs that have to include fall protection mobilization time just to climb a few rungs up to the next roof. • Rooftop Units – RTU’s require service at least twice a year, and more frequently as they mature. Are the service panels close to the roof edge? Consider moving the units,

Mechanical fasteners that penetrate the full roof system create thermal bridges between a building interior and the atmosphere, resulting in costly energy losses.

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Ops Talk • Spring 2016

curbs, and duct work away from fall hazards, especially if you’re planning to replace units anyway. Or, consider guard railings in key locations, to reduce harness-up time for service personnel. These one-time expenses can usually be capitalized, removing unnecessary expenses from the O&M ledger and stretching your service budgets. • F lexible Gas Line Connections – Change out those antiquated rigid RTU gas line connections with flexible lines that will freely move during a seismic event. At the same time, upgrade the flashings around all gas and electrical penetrations, ensuring they meet RCABC’s RoofStar Guarantee Standards. • S ervice Line Supports – Improve safety and extend the life of your new roof by using proprietary gas line and conduit supports to carry service lines above, rather than on, the roof membrane. • F all Protection Anchors – For hard-to-reach roof areas, fall protection anchors provide your workers and visiting trades with safe tie-off locations. Spend some time updating your fall protection plan, choose anchors that can be properly waterproofed, and talk with your roofing consultant about locating them for optimal access.

Cost considerations: Looking outside the box Looking beyond ‘tried and true’ conventions can make room in your budget for a better roof. Here are two ideas, using the example of a conventional two-ply SBS roof system: 1. Reduce thermal bridging and resultant heat loss by specifying mechanical fastening for the deck overlay and bottom insulation layers, and an expanding polyurethane adhesive to bond the top courses of insulation. 2. Specify a “hybrid” insulation assembly. For example, consider “polyiso” for the lower layers and a bitumen-coated mineral wool insulation for the top. While the relatively low compressive strength of bitumencoated mineral wool insulation means it’s a good choice for low-load roof areas, its fire-resistant properties will permit torchapplication of the base membrane directly to the top surface of the insulation, with-

THERE’S A TIME TO COMPARE

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THERE’S ALSO A TIME WHEN

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There are consequences to choosing badly. Saying yes to the RoofStar Guarantee means peace of mind knowing your investment is backed by the best in the industry. You’ll access the best materials, the most reliable contractors & installers—and you’ll have an independent, 3rd party inspector on your team: someone who will monitor the installation process and work on your behalf to ensure things are done right from square one. And that means one less thing to worry about when the storm hits.

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BRITISH COLUMBIA • Tel.: (604) 513-5919 • smithenergy.com Educational Facility Managers Association of B.C. | www.efmabc.com 55

Dedicated walkways, like these torch-bonded sacrificial, save the roof membrane from unwanted wear and tear.

out the usual cover board and fire stop tape. What you save in materials and labour, you can use to invest in a heavier, higher-quality two-ply membrane that will increase the service life of your roof, without breaking the bank. And your roof can still qualify for a RoofStar Guarantee! Don’t stop there. Seize the day and protect that investment with dedicated walk-

ways. Whether you choose pavers on pedestals, or torch-applied sacrificial membrane, walkways will extend the life of your roof membrane. Partner that with a rigorous maintenance program. We’ve authored the book on great roofing design standards. Learn more about our RoofStar Guarantee program at www.rcabc.org/. p

James Klassen is a technologist with the Roofing Contractors Association of British Columbia. He is an experienced roofing estimator, Occupational Health and Safety professional, insurance claims adjuster, and facilities manager, supervising maintenance, grounds, custodial and transportation services, and managing capital projects, for a large private school in British Columbia’s Fraser Valley.

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Ops Talk • Spring 2016

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Speakers don’t fail me now Preventative maintenance for sound systems

The inadequate or underpowered system

he school band has been practicing for months. Students, teachers, and parents are seated in the gym. The band teacher ap-

That small battery-operated sound system just won’t work for a crowd of 500 people in

proaches the front of the stage and turns her

a gym. Neither will turning an underpow-

microphone on to welcome the audience

ered system to 11, which results in severely

and POOF! the sound system crackles, pops,

distorted sound and “clipping” the amplifier

and dies. It’s every event organizer’s worst

(that red peak light tells you you’re pushing

nightmare and is something that could have

the system too far and can result in overheat-

been avoided with a bit of sound system pre-

ing and system failure).

ventative maintenance.

The solution: Get the right equipment.

Every school has multiple sound systems,

This usually starts with a call to a reputable

from the paging/PA system to numerous in-

audio and video installer, such as Sound So-

dependent sound systems in the cafeteria,

lutions, to recommend a system that prop-

music room, gym, and theatre, along with a

erly meets your needs.

portable sound system or two.

Microphones

We’ll cover some common AV issues and their solutions, as well as basic maintenance 2016-03 Talk Sound Solutions to keep your systemOPS operating smoothly.

By Curt Palme

The best system in the world will still ad copy.pdf sound

We supply, install and service sound and video systems for educational, commercial, and institutional clients across B.C. From single room audio systems to integrated audio and video systems for an entire complex, Sound Solutions delivers quality work, on time and on budget.

1 if2016-03-18 3:55 isn’t PM working lousy the microphone

A typical school sound system.

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Educational Facility Managers Association of B.C. | www.efmabc.com 57

A good-quality microphone uses a three-pin XLR connector.

properly. Professional grade microphones use an XLR (three-pin) connector at the end of the microphone, not a headphone (1/4 phone) connector. You get what you pay for and cheap knockoffs fail quickly. Wear-and-tear also play a role, and if a mic has been dropped too often, the element inside the case can become loose and impact sound quality. The solution: If your mic looks like it’s been through a war, it’s time to replace it. We’ve seen stashes of used and abused microphones in boxes and bags with the explanation that they may come in handy some day. They won’t. Save some space and take them to your local electronics recycler. A good wired vocal/speech microphone is surprisingly affordable and can be had for under $100.

Check your cables Cables connect the microphones and speakers to the amplifier and other power equipment. They can be three-pin XLR cables, quarter headphone, or Speakon ends. Inspect your cables regularly for frayed ends. A shorting speaker cable can easily destroy an amplifier, which is an expensive repair compared to replacing a cable.

A quarter-inch phone/headphone connector.

The solution: If the cable is frayed, cuts in and out, or is stiff, replace it. Thin, inexpensive audio cables used to connect MP3 players or smartphones to a mixer or sound system are one of the most common cables that fail. The solution: Keep a spare or three MP3 connectors handy, or go wireless and get a Bluetooth-enabled device.

Coil your cables like a roadie There is a right way to store cables and cords, and it’s likely not the way you’re doing it. Wrapping cables around your arm or between your hand and elbow twists the cable and puts stress on connectors. Instead, wrap your cables just like pro music roadies and use the ‘over/under’ method. Use tape or Velcro ties to tie them for storage. A properly wrapped and coiled cable will uncoil completely and easily with the flick of a wrist and not become twisted or knotted.

Dust bunnies be gone One of the main failures of sound equipment is the build up of dust and dirt around the sound equipment. Dust prevents air circulation and can seize the fans. The solution: Get rid of dust with a vacu-

A Speakon connector.

um or air compressor (keep the pressure to under 50 PSI). Remove and clean filters that can be found on the front, back, or sides of amps. If your amplifier does not have a filter, remove dust and dirt through the vent holes or slots.

Don’t touch the controls! Most modern sound systems use programming to set sensitive controls, but older sound systems may have these settings under a tamperproof cover. Don’t try to fiddle with controls under protective covers. Misadjustment of volume limiters and equalizers can damage amplifiers and speakers, and can allow clipping of the amplifiers to occur prematurely, even at lower volume levels.

Order of operation isn’t just for math Turn the amplifier on last, and turn it off first. This prevents nasty popping sounds.

Sound check: • Use the right extension power cord. Fourteen-gauge, often black in colour, is preferred. The orange hardware store extension cords are great for your lawnmower, but aren’t designed to run high-power sound systems.

A wireless Bluetooth system eliminates audio cable failures and is simple to set up.

Coil cables like a roadie using the “under/over” method: Hold one end of the cable in one hand and un-twist the cable with each loop. It’s easier to watch than describe, so search YouTube for “over/under cable coiling”.

Ops Talk • Spring 2016

Above: Gaff tape is designed to come easily off cables, unlike duct tape that leaves a sticky mess. Far left: To prevent overheating, vacuum dusty electronic equipment twice a year -- more often in dusty environments. Left: Don’t plug other items in with your sound system, and never overload sockets.

• Keep drinks and food away from the sound system. • Check your mic stands and other hardware for worn bolts and missing pieces. • Do not turn sound systems on and off multiple times a day. If you’re going to use a sound system several times a day, leave it powered on for the day, and turn it off once at night. Most sound systems are designed to stay on 24/7, without affecting the life of the equipment. • Use gaff tape (never duct tape!) to tape down mic and speaker cables. • AV equipment can last anywhere from five to 20+ years, depending on the brand and how it is used and installed. If a piece of equipment is acting up, call your sound company to check it out before your big assembly or musical.

Please recycle this publication after you have read and shared it.

Curt Palme is owner of Sound Solutions Inc., an audio and video installation and service company serving commercial and institutional clients across B.C. For more information, visit www.soundsolutionscanada.com or email info@soundsolutionscanada.com. Sound Solutions Inc. can also be found on Facebook at facebook.com/SoundSolutions2002Inc, or Twitter, @soundbc. p

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Educational Facility Managers Association of B.C. | www.efmabc.com 59

Still draining pipe systems?

Think again...

Avoiding lengthy shutdowns whilst being environmentally aware can save money and minimize inconvenience to building users

e often read and hear about the benefits of constructing and designing eco-friendly, green, LEEDengineered (Leadership in Energy & Environmental Design) sustainable buildings. These are the buzz words of modern construction development in North America today, but what about the maintenance of these structures? We know that upgrading that chiller or boiler is going to save us energy and dollars over the course of its lifespan, but what if those same savings are going to be gradually offset by poor maintenance practices? What if those same maintenance practices were also hazardous to the environment and caused major inconvenience to the building occupants? “Sustainable” no longer appears to be appropriate in this situation. Sustainable design and construction must be backed up by the equivalent approach to maintaining these systems in order to reap true long-term benefits.

A four-inch diameter shut-off valve has to be replaced on a chilled (air conditioning) water pipe at a downtown office building. In many cases, the initial response of the contractor is to drain the system. Depending on the size of the building, this may result in dumping hundreds or thousands of litres of water containing chemical corrosion inhibitors and/or glycol. The draining down alone can take several hours on a large system and overall downtime is extended further as latent heating or cooling dissipates from the building. This creates a time lag before the building can heat up or cool down again once the maintenance work is completed. Here we can identify a number of nonsustainable issues: wasting water; dumping chemicals into the sewer is hazardous to the environment; cost to replace chemicals; cost to refill and purge the system of air; time spent dealing with these issues and inconvenience to the building occupants due to extended system downtime. In addition, the process of draining down

can also be in contravention of city bylaws. In Vancouver, British Columbia ‘Sewer Use Bylaw No. 299’ governs the drainage of fluids to the city sewer system, (http://www.metrovancouver.org/boards/bylaws/Bylaws/ GVSDD_Bylaw_299.pdf ). In order to be compliant with these regulations, mechanical maintenance contractors must store and reuse, or dispose of this waste in an approved manner. Contraventions of this bylaw carry fines of up to $10,000 per incident. System downtime is extended as the heating or cooling within the building may be switched off for at least a day while the work is carried out. The costs and time to reheat or cool the building are higher once the work is complete, as due to the passage of time, any latent heating or cooling has been removed from the building. One modern and sustainable way to avoid all these problems is to use an industryproven technology pioneered in England in the 1970’s. Cryogenic pipe freezing enables a small section of pipe to be frozen quickly and safely. This acts as a temporary shut-off

Steel pipe is frozen on either side of the valves to enable replacement, without draining the AC system – Nitro Pipe Freeze, Vancouver 2014.

Ops Talk • Spring 2016

valve, isolating the system and negating the need to drain down the entire contents of the pipe. This eliminates all of the associated problems identified above. The new valve is installed and the ice plugs are defrosted quickly and efficiently. The system is returned to normal, with no loss of water or chemical, and with minimal or zero system downtime. Returning to the example, by freezing the pipe either side of the valve, the four-inch valve can be swapped out, the pipe defrosted and the system returned to fully operational within two hours. Nitro Pipe Freeze of Vancouver is a local

company specializing in this area of sustainable pipe system maintenance. Nitro carry out work for hundreds of B.C.’s mechanical, HVAC and fire sprinkler contractors, isolating systems using their environmentally friendly process. Matt Farrell, president of Nitro says, “Since 2009 we have literally prevented millions of litres of water and chemicals from being drained unnecessarily into the environment. HVAC systems containing chemicals should not be drained down due to the obvious disadvantages to the environment, but even plain water systems, including domestic water and fire protection pipes, can be frozen

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to avoid draining valuable, previously treated water unnecessarily into the sewer system.” Farrell continues, “Cost savings can be astounding when performing maintenance on a large building, let alone the environmental costs of draining all these systems and the inconvenience to building occupants of prolonged system shut downs. Water conservation initiatives must run through the entire design and construction phase of buildings, as well as being incorporated into the ongoing maintenance of them. At Nitro Pipe Freeze, we are trying to promote methods of sustainable pipe system maintenance so that all stakeholders can reap the benefits.” p

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On-Site Service in BC since 2009 Educational Facility Managers Association of B.C. | www.efmabc.com 61

The effects of indoor air quality on building occupants By Andre LeBlanc, CAFS

remendous improvements have been made to facility operational systems over the past century. Innovations in technology allow us to operate facilities more efficiently, comfortably, and cost-effectively than ever before. It is also because of these improvements that we are able to understand how the environments in which we live, work, learn, and play affect our overall health. For example, use of the mineral asbestos as a building material has been remediated and eliminated in much of the world since the discovery that it causes multiple fatal cancers in humans. In the past two decades, scientists have linked building occupants’ health with the air that they breathe. Unsurprisingly, exposure to clean air (air which has the lowest possible amount of particulate, odour, and volatile organic compounds—VOC’s) is likely to positively enhance building occupants’ quality of life. When the indoor air that we breathe is not clean, harmful conditions like sick building syndrome (SBS) and chronic illnesses, such as asthma, can be aggravated. In one study which examined levels of carbon dioxide, formaldehyde, temperature, and humidity levels within public buildings, researchers found “There was a significant correlation between eye irritation, throat irritation, and symptoms of blurred near vision…”, which

likely was a result of poor indoor air quality (IAQ) (Backman & Fariborz, 1999). Another group of researchers observed the state of air quality in schools as compared to current industry standards and determined that “… [IAQ] is often inadequate in classrooms causing increased risk for asthma sufferers and other health-related symptoms...” (Salleh, Kamaruzzaman, Sulaiman, & Mahbob, 2011). Symptoms of IAQ-related health issues can include: • Dryness and irritation of the eyes, nose, throat, and skin • Headache • Fatigue • Shortness of breath • Hypersensitivity and allergies • Sinus congestion • Coughing and sneezing • Dizziness • Nausea (Canadian Centre for Occupational Health & Safety, 2016). While these effects may at first seem subtle, they can seriously affect overall occupant wellbeing over time. When it comes to the public health, it is important for building operators to include IAQ in the consideration of wellbeing for building occupants. To improve the quality of indoor air, heating, ventilation, and air conditioning (HVAC) systems must use proper air filter systems in addition

to being designed and maintained correctly. Preventative maintenance of HVAC systems goes a long way to protect the health of building occupants, improve energy efficiency, and reduce operating costs. Recommendations for educational facility HVAC systems to ensure clean indoor air include: • Design HVAC systems with maintenance in mind • Use air filters with a MERV 13 rating and inspect filter banks to ensure there is no leakage or air bypassing the filters • Conduct periodic IAQ audits and inspection of HVAC equipment • Implement a preventative maintenance program for HVAC equipment, along with a filtration management program to ensure regular inspection and the change out of air filters. Andre LeBlanc is the marketing coordinator for The Filter Shop, a family owned manufacturer and provider of air quality solutions. The Filter Shop has spent 48 years partnering with and educating Canadian school plant officials about the importance of clean indoor air for the health and wellbeing of building occupants.

References Backman, H., & Haghighat, F. (1999). Indoorair quality and ocular discomfort. Journal of the American Optometric Association, 70(5), 309-316. Canadian Centre for Occupational Health &

Commercial Industrial Healthcare Education Government Residential

Vancouver 604-526-3154 Prince George 250-564-6178

Safety. (2016). Government of Canada Retrieved from http://www.ccohs.ca/ oshanswers/chemicals/iaq_intro.html. Salleh, N. M., Kamaruzzaman, S. N., Sulaiman,

www.TheFilterShop.com

R., & Mahbob, N. S. (2011). Indoor air quality at school: ventilation rates and it impacts towards children – a review.

Manufacturing & Distribution of HVAC Filtration Products Across Western Canada 62

Ops Talk • Spring 2016

In 2nd international conference on Environmental Science and Technology IPCBEE (Vol. 6). p

Simple solutions to complex energy challenges MAGNA3 circulator.

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pump control. The fully integrated MAGNA3 with patented AUTOADAPT capabilities automatically adjusts operation speed to meet system demands – reducing energy consumption. Although such pumps require a larger investment during the purchase phase, it is important to remember that the difference will quickly be recovered thanks to a number of important benefits.

Energy savings

magine if you drove a car with one foot flooring the gas pedal while the other foot stepped on the breaks to regulate your speed. It makes no sense to overwork the motor or waste so much energy – and yet this is exactly how most of the world’s pumps are controlled. Conventional pumps run at a constant speed and then use throttling valves or bypass lines to control performance. This method is simple and it works, but it is incredibly inefficient and leads to increased operating and maintenance costs. Traditionally, engineers and installers design and size building systems for peak load conditions, or the coldest days of the year, which occur between one and five per cent of the system’s annual operating hours. This means pumps and motors use more energy than necessary for 95 to 99 per cent of the time. Installers using conventional pumps also tend to oversize the system design to allow for underestimated and unexpected loads in the future.

The alternative Grundfos has solved this problem by offering integrated variable speed pumps (VSP), which optimize pump performance by analyzing current head and flow, and adjusting speed accordingly. These pumps also feature permanently charged, electronically commutated motors (ECMs) that can reduce energy use even further and optimize comfort. Grundfos offers a wide range of VSPs, including our MAGNA3 circulator and PACO VSMSE and VLSE vertical inline pumps. The VSMSE and VLSE feature ECM motors, that when combined with a CUE frequency converter, deliver significant energy savings and unmatched

* High-efficiency, variable speed pumps can reduce energy consumption by more than 85 per cent by matching system performance to the actual load throughout the entire year by only running when necessary at the speed needed.

Cost savings * Because power consumption represents 85 per cent of a pump’s lifetime costs, even the smallest improvement in energy efficiency can translate into sizeable savings over the average pump lifespan of 15 years.

Optimized water flow through radiators * Oversized pumps not only use more energy than necessary by running longer and faster than needed – they also reduce heat-transfer performance.

Decreased lifecycle costs * Preventing a pump from unnecessarily operating at full speed extends the product lifecycle. VSPs also ramp up frequency and voltage gradually, reducing wear and tear on the motor.

Reduced pump noise * When few valves are open in a conventional hydronic heating system, the system pressure rises and increases pump noise. VSPs regulate pressure more effectively and are thus much quieter. Thanks to these benefits, the payback for a VSP can range between eight months and three years. For more information on Grundfos products, please visit www.grundfos.ca. p

Educational Facility Managers Association of B.C. | www.efmabc.com 63

Temporary is the new permanent Pointblank Installations’ portable classrooms are proving that they have longevity By Cindy Chan

hen schools need portable classrooms, who are they going to call? Pointblank Installations Inc. Established in 1997, the company transports, installs, and renovates portable classrooms for

school districts in British Columbia. According to Pointblank Installations’ CEO, Shane Constantinescu, portable classrooms are modular buildings that comprise of two units that join together to create a 1,000-square-foot learning environment that house up to 30 students. Constantinescu explains that usually the exterior is metal-clad, while the roof is made of EPDM (ethylene propylene diene monomer) rubber. As well, there are two doors and three windows and forced air or electric heating. “Usually, the back wall has no windows because that’s where the whiteboards are,” Constantinescu explains. Other than the fact that the building is portable and located outdoors, Constantinescu says it’s just like a regular classroom. Holes in the exterior in one of the classrooms in SD #36.

Ops Talk • Spring 2016

A crane with a modular classroom in SD #36.

While portable classrooms are usually brought in as a temporary means – either for when a school is undergoing seismic upgrades or the district just doesn’t have the funding to expand their institution – Constantinescu stresses that portable buildings are here to stay. “People forget they’re just like any other building or house,” Constantinescu adds, that like traditional buildings, portable classrooms require maintenance as well in order to last 30-plus years. “There have been portables that have been on school sites for 20 years now, without regular maintenance.” According to their website, pointblank-inc.com, their services include foundation repair and/or levelling (wood or concrete); custom design and modifications; exterior siding, trim, fascia and skirting; door and window replacement and/or addition; custom stair/steps, deck and railings; interior finishing; interior walls and doorways; heating and cooling system installation; electrical and lighting; roof repairs and replacement; and seasonal maintenance. p

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America through a network of associate dealers, Acoustics West Manufacturing Ltd. is dedicated to providing the best in customer service with product information support, as well as an extensive knowledge of specifications and job sourcing techniques. Stephen Heal, the president of Acoustics West Manufacturing Ltd. is also president of Acoustics West Installation Ltd., which has been a dealer of Acousti-Trac for more than 14 years. We know the products’

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Ops Talk Magazine Spring 2016

Articles inside

Temporary is the new permanent: Pointblank Installations

Brilliant & simple! Simply brilliant! Acoustics West Manufacturing Ltd

Simple solutions to complex energy challenges

Still draining pipe systems? Think again

The effects of indoor air quality on building occupants

Secure protection at Camosun Community College

Speakers don’t fail me now: Preventative maintenance for sound systems

The BCICA QAC: Saving energy for the future by helping to engineer quality

The solution for large-volume product generation – LightRecycle

The perks of the FortisBC Efficient Boiler Program

Our carbon reduction journey to 2020

Message from president of the EFMA, Doug Gorcak

2016 EFMA Conference & Trade Show sponsorship opportunities

EFMA 20th Annual Golf Tournament

2016 EFMA Conference & Trade Show partners program

Thoughts on: Who’s going to fill their shoes

2016 EFMA Conference & Trade Show accommodations

Shining a light on LED technology