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Utility Consumption Database:

Using Energy Consumption Data to Make Informed Decisions 1 Energy Matters Summit 2010

Greening Ontario’s Schools Strategy Objective ď ą Create a comprehensive strategy to reduce energy consumption in schools across Ontario

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Education Sector Overview  4,900 schools and 150 administrative buildings  age of construction 1791 – present  size of sites 70 – 25,000 m2

 operated by 72 district school boards  asset portfolios range in size from 10 to 604  varied capacity across school boards • management • knowledge • opportunities to implement best practices • financial capacity

 Other factors that impact the asset portfolio  declining enrolment  population shift from rural to urban communities  asset consistency

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Greening Ontario’s Schools Strategy Ministry Overview  multi-pronged approach  Capital Policy • Expert Panel on Green Schools • Green Schools Pilot Project ($30M)

 Capital Programs • Energy Efficient School Funding ($550M) • Renewable Energy Initiative ($50M)

 Strategies to Build Management Capacity • • • •

Energy Management and Conservation Initiative Green Clean Program Green Schools Resource Guide Operational Reviews 4

Energy Management and Conservation Initiative Purpose  To provide school boards with relevant information on energy management and create tools to assist them in reducing their energy consumption Background  Launched in July 2008  Appointed an Energy Conservation Officer from the sector • provide Ministry with advice • provide other school boards with technical support and advice • lead and manage specific energy initiatives 5

Energy Conservation Officer Current Projects  Utility Consumption Database  Incentive Programs Advisor  Inventory of Green Initiatives in Ontario Schools (COSBO E&E)  Energy Conservation Web Portal

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Utility Consumption Database Rationale  The Green Energy Act  Anticipated regulatory requirement for boards to report the energy consumption of every site in their asset portfolios  The majority of boards have no record of their consumption of electricity and natural gas  As a result, the Ministry did not have access to data re: energy consumption for the sector

 2008/09 school board expenditures for utilities – $404.5M • • • • •

$216.7M Electricity $148.1M Natural Gas $ 32.9M Water and Sewage $ 4.3M Heating Oil $ 2.5M Heating Other

 Costs/savings do not accurately represent conservation efforts  Need for accurate year-over-year measurement of consumption

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Utility Consumption Database Overarching Goal ď ą Develop a sector-wide energy management tool for both school boards and the Ministry that will meet existing needs and anticipated regulatory reporting requirements Purpose ď ą To provide school boards with an energy management tool that will allow them to analyze the energy consumption of all facilities in their asset portfolio and establish comprehensive energy management strategies

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Utility Consumption Database Overview  Currently collects data on electricity and natural gas accounts  only utilities that electronically provide consumption data  system has the capacity to expand - water, propane and other heating fuels

 when complete  approximately 5,000 natural gas accounts • approximately 7,500 electricity accounts • some schools have more than one account – portables etc.

• 24 months of historical consumption data (where available) from first information request  pre-populated with applicable facility data from the Ministry’s School Facility Inventory System to provide meaningful analysis • • •

building area age of construction air conditioning (percentage of space)

 collects consumption data from utilities on a daily basis  provided to all boards at no cost

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Utility Consumption Database Implementation  rollout began in August 2009  9 waves  grouped by geographic location • based on the need for service agreements with LDCs • regional training sessions

 timeline for rollout to the sector • 18-24 months for all waves to be fully implemented • anticipated completion date February 2011

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Utility Consumption Database Rollout Process  Each wave takes approximately three months from start to training Each board  signs an Authorization Form allowing Aegent to collect consumption data on their behalf from appropriate local distribution companies (LDCs)  provides a photocopy of every electricity and natural gas account bill to Aegent (one-time setup) Reviews and confirms facility data for all sites • square footage, hours of operation, site specific details – pool etc.

Aegent  signs service agreement with LDCs (by geographic wave)  enters account information into the UCD  provides training sessions for boards  two representatives from each board (e.g. energy officer, facility manager) 11

Utility Consumption Database Current Status  Waves I - IV complete  Waves V-VIII in progress Accounts  ~ 3,000 electricity  ~ 2,800 natural gas Number of Users  100 people with access  32 boards with access 12

Utility Consumption Database How Boards will Use it Energy Intensity Ranking Report  Lists all sites in a board’s portfolio by GJ/m2  Allows quick identification of both high- and low-performing sites  Low-performing • Technical advice/support from Incentive Programs Advisor • Potential prioritization of capital investments

 High-performing • Potential sites with best practices for energy conservation

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Utility Consumption Database How Boards will Use it Variety of Reports  Utility  Energy consumption  Emissions  Consolidated meter readings Level of Reports  Board  By category  Elementary  Secondary  Child care

 Individual school

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Utility Consumption Database How Boards will Use it Energy Consumption Yearly Performance Comparison  Actual consumption  uses a baseline – Fiscal 2008 for comparison purposes  Strips out the weather factor (HDD, CDD) for year-over-year

 “Typical” based on 50 years of weather data for that location applied to baseline Benefits  A school board can set reduction targets  individual or portfolio  track consumption reduction against targets

 Forecast energy consumption of newly constructed schools  Forecast board’s utility budget 15

Utility Consumption Database Energy Consumption Yearly Performance Comparison

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Utility Consumption Database How Boards will Use it Utility Consumption Performance  month-by-month consumption  Electricity  Natural gas  Compares to baseline  Board can identify periods where energy consumption has “spiked” beyond typical threshold

Benefits  Open a dialogue with custodians to identify opportunities to reduce consumption  Identify actual energy savings of newly implemented capital investments based on weather adjusted year-over-year data 17

Utility Consumption Database Utility Consumption Performance

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Utility Consumption Database How the Ministry will Use it  Fulfill anticipated regulatory reporting requirements of the Green Energy Act on behalf of the sector  Meet Ministry requirements to reduce school board reporting

 NR Can Building Rating Labelling System  All necessary data for participation is included in UCD

 Ontario Power Authority  Opportunity to work with the sector to measure energy conservation projections against results for projects that receive incentive funding

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Utility Consumption Database How the Ministry will Use it  track energy consumption at schools where new or innovative technology has been implemented to determine ROI and potential feasibility of implementation in the broader sector  identify low-performing boards  provide links to additional resources  identify high-performing boards  promote best practices in energy management to the sector  determine the impact of programs on energy consumption across the sector  community use  Early Learning Initiative

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Questions

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