EYP Ukraine
GET STARTED GUIDE
Why EYP?
CONTENT Why EYP?
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What is EYP?
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What will I gain from becoming an official member of EYP – Ukraine? Structure of the National Committee
CJO: who are they?
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What to do next?
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Types of the sessions
The European Youth Parliament is a unique youth organisation run by young Europeans. It helps young people to gain useful life skills, reach out to their society and discover Europe. Members of our organization represent a new generation of Europeans - active, professional, socially responsible and deprived of conventional boundaries and cultural stereotypes. We provide free exchange of ideas and intense cultural interaction. Today, EYP-sessions are taking place in more than three dozen countries, and there are over one hundred events every year. However, it’s quite easy to get lost in this overwhelming jungle of EYP. That’s why we prepared for you a very unique guide that will help you to find your own way in EYP. We will show you what you can do in EYP, which sessions you can choose from, how to apply to them, who are those people organizing sessions and how to become a part of their team. Should you still have questions after reading this guide, you can get in touch with the Board of your National Committee. Good luck, National Committee of EYP-Ukraine
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What will I gain from becoming an official member of EYP-Ukraine?
What is EYP?
1452
resolutions
28,294 participants
The European Youth Parliament (EYP) was founded in 1987. The aim of international organisation is to encourage youth all over Europe to be active European citizens. The EYP experience encourages students, future citizens to acquire first hand information and knowledge of other peoples and their cultures, to appreciate their differences, and to co-operate with representatives of other cultures in reaching common goals. The European Youth Parliament extends beyond EU borders creating a forum in which young people can genuinely express their own opinions without political pressure or resorting to role play. Students are encouraged to explore current events and the democratic process, to think independently, and to take initiative. However, EYP is much more then politics. The international sessions are event where cultures meet and friendships across borders are formed.
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countries
493 events
New status
You will become an official representative of one of the most respected international youth NGO in Ukraine.
Personification
You will get a new plastic membership card with your personal number.
Creating of new EYP-UA history
You have a unique opportunity to vote and be voted for in the Board Elections with your personal number.
Access to new information
You will stay turned and get interesting information via EYP-UA members mailing group
Personal development
You will be able to join one of 5 EYP-UA departments, get responsible tasks and grow professionally.
Recognition abroad
You will be able to travel to International Sessions/ Forums.
Unique opportunities
You will be offered discounts for different youth courses and trainings.
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STRUCTURE OF THE NATIONAL COMMITTEE Who? President What?
• Executing the general management of EYPUA; • Representing EYP-UA with the state executive bodies, companies and organisations; • Solely distributing the duties between the members of EYP-UA.
Who? Secretary What? Recording and
keeping the protocols of the Meetings of the Board.
Who? Board of EYP-UA What? Reggulating the
daily activity of EYP-UA. How? Coordinating of working committes in Human Resources (HR), Public Relations (PR), Regional Development (RD), International Relations (IR), Fundraising (FR)
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Who? Auditing
Committee (2-3 meebers of EYP-UA, who are not a part of the Board) What? Control over the statutory activities of EYP-UA and other its establishments. How? Revision of the early budget and balance of EYP-UA and other related issues.
Who? Fundraising
Department What? Raising money for supervision of EYP-UA activities.
How?
• searching of grantopportinities and new cooperations with companies, NGOs; • creating project proposals and budgets; • maintaining cooperation with existing partners; • providing expertise and consultancy on fundraising issues.
Who? International
Activities Department What? Cooperation with international EYP Office and with other National Committees.
How? • coordination of Ukrainian delegations to any EYP events abroad; • coordination of international participants at EYPUA events; • advising on visa issues
Who? Human
Resources Department What? Coordination of obtaining membership and ensuring growth of current members.
How?
• Database management; Who? Public Relations • Organisation of trainings; Department • Recruitment of new What? Promotion members; of EYP-UA and keeping • Accounting of regular its members informed membership fee about all the events and payments; opportinities. • Moderating mailing How? groups; • Web-site and Social Networks coordination; • EYP-presentations. • Preparing and sending Who? Regional Press-Announces and Development Department Press-Releases; What? Creation of • EYPolls; EYP-UA representations in • «EYPoint of View» every Ukrainian region. videos, which capture latest events and How? inform about future • supervision of opportunities; organisation of • «EYPigeon» EYP-Weekends and corrporate Newspaper Regioanal Sessions of EYP-UA. throughout Ukraaine; • supervision of Inter-rail Tour - a chain of 15 Mini-sessions all over Ukraine with travelling teams of officials.
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EYP-Weekend
is a twoday event which aims to promote the organisation and trains youth to participate in bigger EYP-events such as the National Selection Conference. Despite itsrelatively brief format, the structure of a mini-session is similar to the structure of international EYP events and includes Teambuilding, Committee Work and the General Assembly. The main advantage of mini-sessions is
Just fill in the application form and ENJOY great EYP spirit, gain more experience, while having a lot of fun, and become an essential part of our BIG FAMILY. That’s exactly what I did. - Tetyana Demydova
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the possibility to organise them in many regions of the country. During the AllUkrainian Inter-Rail tour, mini-sessions occur simultaneously in many cities united into regional “chains� (North, South,West, East, Centre etc.).
Regional
sessions
of the European Youth Parliament are held throughout the year in different parts of Europe. And, usually, gather nearly 70-100 participants (delegates, journalists and chairs) from different European countries. During 4-5 days delegates in international committees discuss political, economic, social and cultural issues that are on agenda of the respective committees in the European Parliament. The result of the session is a Resolution, which contains ideas and solutions, discussed in committees and approved at the General Assembly of the session.
National Sessions
in Ukraine occurs once a year and aims to select its best participants for the Ukrainian delegations, which will represent EYP Ukraine at International Sessions abroad. National Sessions are held in all 38 national committees of the EYP. National Selection Conference usually lasts 4-5 days, during which delegates work in committees discussing political, economic, social and cultural issues that are on agenda of the respective committees in the European Parliament. National Sessions usually gather 100-130 participants, together with international committee chairs, journalists and the Board of the session.
Types of the sessions International Forum
represents a type of Regional Session with a greater extent of international participation. Geographical diversity of the participating countries makes International Forum a platform for intercultural communication. In terms of programme and number of participants International Forums are similar to Regional Sessions, though some details may vary and depend on the particular event.
International Session
of the European Youth Parliament takes place three times a year (in spring, summer and autumn). Usually, it gathers about 340 participants (delegates, journalists, chairs, teachers, international organisers) from over 35 European countries. During 10 days delegates work in international committees to develop solutions on political, economic, social and cultural issues that are on agenda of the respective committees in the European Parliament. The result of the committee work is a Resolution, which contains ideas and solutions, discussed in committees and approved at the General Assembly of the session. Those resolutions, which are approved at the GA, are passed to the European Parliament as the European youth initiative. To participate at the International Session one has to take part at a National Session and be selected to represent the National Committee.
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CJO: who are they? The participants at any session are devided in two parts: the officials and the delegates. The officials are the people, who have already gained experience in EYP Sessions as the delegates and are ready to share it with the newcomers. Before and during the session each of them are working to raise the quality of the session itself and their own one work. Delegates are generally newcomers, students aged between 15-22, who would like to get inroduced to and discuss the topics that are currently important in Europe. It goes without saying that the session is considered to be well-organised when the whole official team works in coordination.
The Chairs team. These people hold a considerable amount of
responsibilities towards their committees and guide them through the various stages of the session. Chairs play a key role in ensuring the academic progress of the session. Do you want to stay in the first-hand contact with the delegates? Apply as a chair to an EYP session!
The Journalists team. The media team of a session is one which
fortifies the memories associated with EYP session. They provide a lot of materials, including photos, videos, and written issues, all of which contribute to making the session an unforgettable experience.You can usually find this work published on the respective Media team’s Facebook page during and after the session. Being a journo requires a great deal of creativity and flexibility – it might not be everyone’s cup of tea.You can’t know without trying, though!
The Organising team. The organisers are responsible for
ensuring the smooth and stainless progress of the session. Organising an EYP event is a uniquely rewarding experience that offers some challenges, from easy tasks – to work with all the logical details, such as keeping the session on schedule, and being on hand to answer any questions. It requires many other skills such as long-time project management, PR, fundraising. Almost every senior alumnus of the EYP has contributed to the organisation of a few sessions in his or her past. Have you enjoyed EYP and want to share this opportunity with others? Then being an orga is exactly for you!
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President is highly experienced and respected EYPers who have taken part in a
number of sessions to gain the insight, knowledge and experience needed to take responsibility for an entire official’s team and the delegates. A President is someone who will classically have participated as a Vice-President and perhaps edited several times. Most session presidents are appointed by invitation rather than an open call.
C J O
Vice-President supports the President in all of their
roles across the session. The most visible task is chairing debates in GA, but a great deal more goes on behind the scenes in supporting and accompanying the entire chairs’ team, especially with the training modules prior to the session. To apply as VP, one should have considerable chairing experience.
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must ensure that the committee functions properly, that there is a full participation during the committee work, that all relevant matters are being discussed and debated on, as well as effective decisions are carried on. Chairing is a key role on management basis of a committee.
Editor is in charge of producing issues throughout the session.
Editing is the process of selecting and preparing written and visual media used to convey information. The editing process can involve correction, condensation, organisation and many other modifications performed with an intention of producing a correct, consistent, accurate and complete work. is the one who is in charge of capturing as many photos and videos as possible, as well as writing articles for the issue. They are the ones who are trying to keep the spirit of the committee high at all times. are the ones who make the session happen by continuous work before and during the session. They are leading the group of organissers, giving them directions, assigning them the tasks and working with them as well. They are in charge of every single organisational detail of the session.
ournalist
Head-organisers
of providing needed materials to the rganiser isrestin ofcharge the officials and delegates. They are the ones who in charge of every aspect, assuring the safety and sufficiency of the session.
What to do next? Congratulations! If you hold this guide
in your hands - you’ve become an official member of EYP and therefore you have joined the great community of people united by a common interest – European Youth Parliament. And now it is high time to know what your next steps are. The FIRST STEP to participate in any session either in Ukraine or abroad is, of course, to find a session which you would be interested in attending. This can be a little tricky, since not all National Committees put information online far in advance. There are a number of places where you can look out for sessions, though.
Alumni Platform & Session Calendar:
A safe bet for finding sessions organized by date is the official international platform of the EYP.You will find all events and sign-up information on alumni.eyp.org.
Facebook & Twitter:
The unofficial alumni platforms of the EYP, although most promotion and advertising for sessions happens on Facebook. To be sure that you catch wind of new events, “like” the pages of National Committees and upcoming major events you would like to attend.
Your National Committee’s newsletter:
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Most NCs offer a regular newsletter that includes calls for sessions and plenty of other useful information.You are immediately subscribed to the mailing list with all updating news as soon as you have become an official member.
First time in my life I was able to try Swiss chocolate, Cyprian The SECOND STEP is to take active wine and meat of part in all EYP activities. a bear in one place Join any Department: These Departments are responsible for operational at EYP Eurovillage, activities of the EYP-Ukraine and make the heart joking together with of the organization’s structure. To join one of 20 people from various the Departments contact the Board member on European countries. It Human Resources (hr@eyp-ua.org). is just a little bit of what Become an official EYP describes an amazing Ambassador and bring the unique spirit of EYP world to your school and city.You can sign up EYP atmosphere. I to become an EYP Ambassador by contacting Board assure you it is worth member on Regional Development (rd@eyp-ua. trying! org). - Denys Andrushchenko The THIRD STEP is to become the part of the official team.
Organize a session.
Each year, EYP-Ukraine publishes numerous calls for organizers of various sessions conducted in Ukraine.You’re not demanded to have any previous experience to become an organiser – the only qualifications you needed are dedication, enthusiasm and a will to involve with EYP.
Become an official at the session in
Ukraine or abroad. If you want to apply to a session as an official, you need to find an open call for officials published by National Committees to their RS, NS, IF or IS. After finding the call, you fill in the application, where you answer questions as well as state your motivation to attend the session. Note that previous experience as a delegate is highly recommended.
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http://eyp-ua.org/
http://vk.com/eyp_ukraine
http://alumni.eyp.org/
https://twitter.com/EYPUA
https://www.facebook.com/eyp.ukraine