Call for
Organisers
of Lviv Development Forum 2019
WELCOME WORD FROM THE ORGANISING TEAM A must-have of any event is the Organising Team. You know that EYP is made “by people for people,” so we abide by the rule. A human being is an amazing creature driven solely by own enthusiasm and desire for change, being capable of making beautiful things. We are now looking for organisers to join the Core Team, both Ukrainians and international applicants! Our vision for both the Organising Team and the session as a whole is a vision of family, where everyone is equal, and everyone respects one another, where everyone is ready to give a helping hand and express an honest opinion. We expect every organiser to be driven, open to the ideas others, and willing to learn. At the session, we want to create a welcoming atmosphere while maintaining high standards for the event. We, the Head Organisers and the Core Team, can guarantee all the support you will need throughout our cooperation. We are willing to not only teach you but also learn from you. We wish you the best of luck as well as inspiration in writing your application! May the love for organising and the will of personal and professional growth be with you! HOW TO APPLY 1. 2. 3. 4.
Think of which team you want to join. Follow the link. Answer all the questions. Submit before July 1, 2018, 23:59 EEST
SELECTION PANEL The selection panel will consist of: • • • • • •
Sofia and Victoria Bilenko - Head Organisers Valeriia Nikitenko - Supervisor/Board representative Nataliia Drozd - HR Core Team Member Ruslan Kononov and Khrystyna Myhasiuk - Logistics Core Team Members Andrii Rubtsov - FR Core Team Member Pavlo Odnonozdriev - PR Core Team Member
ORGANISERS х WANTED TEAM MONEY MAKERS Lead by Andrii Rubstov Do you think you can keep up with all the figures, data, and paperwork? If so, this position is for you. You will have the power over and the responsibility for the session’s budget as well as work with potential sponsors and partners. You will learn how to write the perfect report and allocate resources accordingly. We expect you to have a good command of Ukrainian and/or Russian, previous experience in fundraising is an asset. Andrii is looking for 5 (five) born-to-fundraise people. Eligibility criteria: Country of residence - Ukraine Good command of Ukrainian/Russian and English Characteristics: • • • • • • • • •
high sense of responsibility excellent writing and communication skills sales management potential stress and risk management excellent team player quick problem solving negotiation skills and interpersonal communication ability to follow the deadlines sense of humour
Tasks and responsibilities: • • • •
maintaining connections with partners communication with potential sponsors drafting proposals doing in-kind fundraising
TEAM VENUES AND LOGISTICS Lead by Ruslan Kononov and Khrystyna Myhasiuk If you are the ultimate winner of a scavenger hunt, we want you! You are going to be in charge of all accommodations & venues, food & supplies as well as of the cultural program. Ruslan and Khrystyna need ten people in total (five from Lviv, five from Ukraine), who are going to be later on divided into three smaller teams: Venues, Logistics, and Food&Supplies. Eligibility criteria: Country of residence - Ukraine Good command of Ukrainian/Russian and English Characteristics: • • • • • • • •
high sense of responsibility stress and risk management be an excellent team player ability to quick problem solving negotiation skills and interpersonal communication adhere to the deadlines hassle-free sense of humour
Tasks and responsibilities: • • • • • • • •
securing accommodations and venue management maintaining connections with partners transport management - ensuring all transfers, flights, deliveries designing cultural activities for the session coordinating food delivery, officials’ and committee dinners, coffee breaks, formal receptions securing all technical equipment, stationary, merchandising ensuring that the basic needs of all session participants are met inter-team support
TEAM AESTHETICS KEEPERS AND PROMOTERS Lead by Pavlo Odnonozdriev Design-savvy and a person of art? Apply if you are the (semi-)god of layouting, know how to learn in Photoshop, have aesthetic standards, and strive to create a unique product. Pavlo is looking for five artistic souls. Eligibility criteria: Ukrainians and foreigners Work with graphic design software (preferably working with vector-format media) Characteristics: • • • • • •
creativity and flexibility responsibility InDesign, Photoshop, Illustrator experienced user (if not, we’ll teach you how) experience in layouting writing enthusiast (one person) willingness to have fun with what you do.
Tasks and responsibilities: • • • • •
promote the session page develop relevant content topics create, curate, and manage all published content (images, video and written) design for documents, merchandise, leaflets oversee design (i.e.,Facebook Timeline cover, profile pic, thumbnails, landing pages, etc.)
TEAM THAT LOVES PEOPLE Lead by Nataliia Drozd Looking for the essential person here! The success and satisfaction of all the participants rely on you! You are the heart of the Organising team. Nataliia needs two amazing people to join us on this journey. Eligibility criteria: Country of residence - Ukraine Good command of Ukrainian/Russian/English Characteristics: • • • • •
Flexibility Creativity You need to love people (or pretend you do) Endless amount of energy and love Good time management skills and self-management
Tasks and responsibilities: Before the Session: • Answer delegates’ emails • Communicate with the team of officials • Create acceptance letters and confirmation letters for delegates, if needed • Keep track of all the news and inform the stakeholders about possible changes, if needed During the Session: • Helping delegates during transfers • Making sure all that the chairs team and media team needs are fulfilled (they have all the materials and equipment) • Being always ready to give information on where to go and what to do • Resolve conflicts, should they take place • Make sure the atmosphere doing the session is pleasant and favourable for work and fun
APPLICATION QUESTIONS 1. Which team would you like to join? * 2. What field do you want to work in? Please state your brief motivation. * 3. Describe your most successful event planning experience. What did you do that made it so successful? * 4. Please provide us with any relevant experience/examples of your previous work * 5. Answer one of the following questions For “MONEY MAKERS” applicants: What qualities would you be looking in a partner/sponsor for the session? For “VENUES AND LOGISTICS” applicants: What would you do if the pre-booked venue drops out a day before they should have hosted an event? For “AESTHETICS KEEPER AND PROMOTER” candidates: How to reach 1000 likes on a FB page in one day? For “TEAM THATHE ONE WHO LOVES PEOPLE” candidates: Come up with 5 rules of a successful team 6. Your Skype name * 7. Link on Facebook *
LVIV DEVELOPMENT FORUM ‘19