Welcome Booklet ODESA 12 - 15 AUGUST 2021
12-15 AUGUST 2021
TABLE OF CONTENTS WHAT IS EYP UKRAINE?
3
MEMBERSHIP
4
GENERAL INFORMATION ABOUT THE 5TH TRAINING CAMP
5
OF EYP UKRAINE TRAINING TRACKS
6
TRAINING CAMP ACTIVITIES
9
PROGRAMME OVERVIEW
11
TRAVEL DETAILS
14
PACKING LIST
15
VISA INFORMATION
16
RULES & REGULATIONS
17
EYP UKRAINE ALCOHOL AND DRUG POLICY
18
FORMS TO SUBMIT
19
CONTACT INFORMATION
20
SPONSORS AND PARTNERS
21
12-15 AUGUST 2021
WHAT IS EYP? The European Youth Parliament (EYP) is a unique educational programme which brings together young people from all over Europe to discuss current topics in a parliamentary setting. The European Youth Parliament (EYP) is a programme of the Schwarzkopf Foundation. As a network of independent associations, EYP is present in 40 European countries and organises almost 600 events every year. The EYP network organises almost 1.500 days of EYP activity every year, involving close to 35.000 participants. Thousands of young people are active as volunteers all over Europe, making EYP a programme truly for young people, by young people. The European Youth Parliament’s mission is to inspire and empower young Europeans to become open-minded, tolerant and active citizens.
WHAT IS EYP UKRAINE? International Youth NGO “European Youth Parliament Ukraine” (EYP Ukraine) represents one of 40 National Committees of the European Youth Parliament. Registered with the Ministry of Justice of Ukraine on February 18, 2002, it is a full-fledged participant of civil society development process in Ukraine. De facto, EYP Ukraine has been successfully operating in Ukraine since 2000, involving young Ukrainians in activities of one of the largest European platforms for debate, intercultural encounters, educational work and exchange of ideas among young Europeans. Annually EYP-Ukraine conducts a National Session selecting delegations to represent Ukraine at EYP international and regional sessions in Europe, as well as regional sessions in Ukrainian cities and other youth projects. Among the members of the EYP-Ukraine, there are around 280 young people in the regions of Ukraine who study in high schools, prominent universities and other higher educational establishments. The organisation is open to all pro-EU; pro-democracy and pro-human rights young people of Ukraine who would like to contribute their efforts in building the democratic civil society in Ukraine.
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MEMBERSHIP What do I gain by becoming an official member of EYP–Ukraine? New status. You become an official representative of one of the most respected international youth NGO in Ukraine. Personification. You get a new plastic membership card with your personal number. Recognition abroad. You can travel to International Sessions/Forums as a representative of EYP Ukraine. Creation of a new EYP Ukraine history. You have a unique opportunity to vote and be voted for in the Board Elections. Access to new information. Stay tuned and get interesting information via EYP Ukraine members mailing group. You will be receiving updates and news regarding EYP Ukraine and EYP as a whole. Personal development. Join one of EYP Ukraine departments, get responsible tasks and grow professionally. Unique opportunities. Apply for a travel grant and receive travel reimbursement for the trips that you have made during the year. How to become an official member of EYP Ukraine? During the event, please approach the Project Manager of EYP Ukraine, Illia Koshytskyi.
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GENERAL INFORMATION WHAT? The 5th Training Camp of EYP - Ukraine will be held in the seashore city Odesa, between the 12th and the 15th of August, 2021. It will gather around 70 participants from Germany. Russia, Belarus, Geargia, Armian and Azerbaijan. The project seeks to develop
soft skills of European youth by organising a platform for intercultural
dialogue and sharing diverse ideas and practices among young people during 4-day training courses and evening activities. It is a combination of informal education in diverse teams and cultural activities with sincere talks along the seashore. Training Camp is a non-formal education platform for future participants of EYP events. It will prepare them to effectively perform at future EYP events as an official: organiser, academic or media team member. The main training course encompasses 4 different fields: Project Management, Team Management, Media and Photography and National Committee Development. Each participant (trainee) will have a chance to choose one of the tracks to focus on. Additionally, they will also be able to visit other tracks if they wish, therefore getting a broader perspective and knowledge from different areas. Participants of the 5th Training Camp will also be able to develop their soft skills and learn more about active participation in decision-making within their local communities. Apart from the main training course, the 5th Training Camp will compromise different evening non-formal activities. With participants arriving from different countries, social and economic backgrounds, we hope that the evening events will help participants improve their cultural sensitivity and prepare them to work in a diverse environment. The project 5th Training Camp of EYP Ukraine is supported by the Federal Foreign Office in the frame of Civil Society Cooperation project “Youth Dialogue for Strong Civic Spaces”.
WHERE? Our main venue is the Logovo hostel. It will serve us as a place for trainings, accommodation and having the best time of your summer. The venue is located on the seashore city Odesa, the most popular tourist destination in the South of Ukraine. It will warmly welcome us already in less than a week. The average temperature in August is above 25 degrees, the air is humid and the weather might be rainy.
THE TRAINING TRACKS
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PROJECT MANAGEMENT As a network for young people by young people, thousands of volunteers are involved as project managers, organising hundreds of annual events in their spare time. This training track will provide knowledge on the discipline of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria. It gives valuable experience that helps to organise and manage EYP projects in Member countries. The training module on “Fundraising” was defined as the most important for the current training track. As a network of independent organisations, EYP raises funds to support its various activities from a range of different actors and partners. The trainees of the Project Management track will learn the basics and the best modern European practices of business communication, grant writing, and local fundraising.
TEAM MANAGEMENT At each EYP session, a group of young moderators work with the different committees, to prepare topical materials, run teambuilding, facilitate discussions and chair the parliamentary assembly. EYP moderators, therefore, take part in group facilitation trainings before every event and are guided by experienced trainers throughout the events. The trainees of the team management track will be provided with the knowledge on team facilitation and leading a team. The track includes numerous modules about choosing and preparing a topic, planning teamwork, gaining leadership skills etc. to make one’s chairing experience as smooth as possible.
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MEDIA & PHOTOGRAPHY This is a training for those participants, who want to try themselves as a media team member. Young volunteers in EYP are eager to tell others about their work and the EYP. Using social media, online campaigning tools, and press work, our volunteers are actively communicating about our aims, projects and mission. In order to develop their communication in a coherent manner and to share knowledge about new techniques and channels to communicate, trainings on PR & communication are a substantial part of the EYP training courses. Members of the media track will receive practical skills of raising social awareness through social and media campaigns. They will be taught how to cooperate in a media team, film and shoot photos properly, practice video and photo editing. Moreover, they will learn EYP policies of media content, that can be provided at every event.
NATIONAL COMMITTEE DEVELOPMENT At each EYP session, a group of young moderators work with the different committees, to prepare topical materials, run teambuilding, facilitate discussions and chair the parliamentary assembly. EYP moderators, therefore, take part in group facilitation trainings before every event and are guided by experienced trainers throughout the events. The trainees of the team management track will be provided with the knowledge on team facilitation and leading a team. The track includes numerous modules about choosing and preparing a topic, planning teamwork, gaining leadership skills etc. to make one’s chairing experience as smooth as possible.
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TRAINING CAMP ACTIVITIES Team Building: is a set of physical and intellectual games and exercises, offered by the trainers to build up a team the trainees are supposed to work in. Team Building is held during the first day of the camp and is basically having fun and getting acquainted with each other. Dress code - casual. Trainings: activities, where participants develop different skills, needed for Project Management, Team Management, Media and Photography and NGO development. There they will meet and work with trainers from all over Europe, in order to grow personally. Dress code - casual. Eurovillage: the traditional EYP event which is a true celebration of European culture and diversity. Furthermore, everyone can find something tasty in the splendid variety of foods and drinks. All the trainees are allocated to represent a certain European country. Using the Internet, culinary skills as well as creativity, everyone is required to prepare foods of the country assigned. It may be anything, whether sweet, salty, sour or spicy. Do not forget forks, paper plates, cups, napkins, etc. A short presentation of the country would be lovely as well (you may wear national clothing, sing a traditional song, bring some flags and do whatever you heart desires). Dress code - national clothes. Evening programme: Activities that remind everyone what EYP has always been about: having fun and growing together, as well as academics. Get excited for enormous amounts of great food, music, entertainment and the best people. There will definitely be something you’ll love. Dress code - casual, warm.
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TRAINING CAMP ACTIVITIES Farewell party: there is never enough time to say goodbye to your friends and thank your trainers. Not this time! You will have 3 hours at a ferry to say what you wanted to every participant, to share your feelings and thoughts, your future plans. That is what we call a farewell party. Dress code - comfortable and warm.
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PROGRAMME OVERVIEW Day 0 - T4T (11.08): This Day is only for organisers and trainers! 07:00 - 09:00 Arrivals to Odesa Railway Station 09:00 sharply Transfer to the Hostel Until 12:00 Registration 12:00 - 13:00 Officials Teambuilding 13:00 - 14:00 Lunch 14:30 - 16:00 Training Session 16:00 - 16:30 Coffee Break 16:30 - 18:00 Training Session 18:00 - 19:00 Dinner 19:00 - 20:00 Odesa Cultural Evening Day 1 - Teambuilding (12.08): 07:00 - 09:00 Arrivals Odesa Railway Station 08:00 - 09:00 Breakfast (for trainers and organisers) 09:00 - 10:00 Transfers to the Hostel (for trainees) 10:00 - 10:45 Opening Ceremony 10:45 - 11:30 Registration 11:30 - 12:30 General Teambuilding 12:30 - 13:00 Team Building in Tracks 13:00 - 14:00 Lunch 14:00 - 14:30 Transfer 14:30 - 16:00 Team Building in Tracks 16:00 - 16:30 Coffee Break 16:30 - 17:00 Transfer 17:00 - 19:00 Eurovillage 19:00 - 20:00 Dinner 20:00 - 21:00 Bonfire Talks
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PROGRAMME OVERVIEW Day 2 - Training (13.08) 08:00 - 09:00 Breakfast 09:30 - 11:00 Trainings 11:00 - 11:30 Coffee Break 11:30 - 13:00 Trainings 13:00 - 14:00 Lunch 14:30 - 16:00 Trainings 16:00 - 16:30 Coffee Break 16:30 - 17:30 General Module 17:30 - 19:00 Open Microphone 19:00 - 20:00 Dinner 20:00 - 21:00 Bonfire Day 3 - Training (14.08) 08:00 - 09:00 Breakfast 09:30 - 11:00 Trainings 11:00 - 11:30 Coffee Break 11:30 - 13:00 Trainings 13:00 - 14:00 Lunch 14:30 - 16:00 Trainings 16:00 - 16:30 Coffee Break 16:30 - 17:30 General Module 17:30 - 19:00 Ukrainian night 19:00 - 20:00 Dinner
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PROGRAMME OVERVIEW Day 4 - Closing (15.08) 08:00 - 09:00 Breakfast Until 10:00 Check-out 10:00 - 11:00 Trainings 11:00 - 11:30 Coffee Break 11:30 - 13:00 Trainings 13:00 - 14:00 Lunch 14:30 - 15:00 Transfer to the Ferry 15:00 - 16:00 Closing Ceremony 16:00 - 18:00 Farewell party from 18:30 Departures
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TRAVEL DETAILS Odesa has a lot of opportunities and good infrastructure to get to this town by plane as well by bus or train. Getting to Odessa/Kyiv by plane Although Kyiv is quite far from Odessa, it can be easier and cheaper to find the plane tickets to the capital city. There are two international airports: Kyiv-Boryspil (KBP) and Kyiv-Schuljana (IEV). KBP is the most popular one and hosts regular flights on more than 90 destinations. KyivBoryspil airport will most likely be the best and cheapest option. Odessa also has an international airport: Odesa International airport (ODS). Right now, over 20 airlines operate in Odessa, therefore opening a wide array of opportunities for people from other countries to visit this city. Getting to Odessa by train/bus If you choose KBP as your destination airport, there are a lot of buses that depart from the airport and go to other cities. It is usually not hard to find a bus to Odessa and it will cost about 500 UAH. It is also relatively fast and will take approximately 8 hours. It will be much harder and time-consuming to use the train, as there is no railway station in Boryspil, so you will need to take the Boryspil Express to Kyiv and make a change to a train that goes to Odessa. The train and bus station are located in the south of Odessa’s old town. Moreover, from this station you will be able to get by city bus to the venue. Useful links https://tickets.ua/en - Ukrainian plane, railway, and bus tickets website https://www.flyuia.com/ua/en/home - website of Ukrainian International Airlines https://uz.gov.ua/en/passengers/timetable/ - Ukrainian Railway timetable website https://autolux.ua/ua/ru/predlozhenie/vnutrennie/avtobus-borispol-odessa popular bus company “Autolux” website https://busfor.ua/ - buses in Ukraine If any help is needed, write to mykhailo.trushch@gmail.com.
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PACKING LIST Valid passport (foreign passport, if you travel from abroad) International Travel and Health Care Insurance (for foreigners) Money for your extra expenses (cash only!) Signed consent form(s) - will be sent in the next mail Notebook and pens A cup for coffee breaks A bottle you can refill with still water An umbrella or a raincoat Comfortable and warm clothing for a chill weather on the seashore (do not forget to check the forecast before packing your suitcase!) Light clothes for warm weather At least two pairs of comfortable shoes (in case it rains). Food, clothes, and materials for Eurovillage. Hygiene kit In case you take any medicine, please, bring it enough for the time of the event (4 days) Your smile :)
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VISA INFORMATION Please make sure to take care of all details and formalities as regards keeping to rules on entry and stay in Ukraine to ensure a successful trip. You can check whether you need a visa to enter Ukraine here. The citizens of the Schengen area do not need the visa to enter Ukraine, as well as Armenians, Azerbaijani, Belarusians, Georgians and Russians. If you don’t need a visa to travel to Ukraine, your passport should be valid on the day you enter Ukraine for the next 6 months. National ID cards are not accepted by border police - you should bring your foreign passport. If you require a visa to travel to Ukraine, your passport should be valid at least 3 months after the date of intended departure from Ukraine and be issued no more than 10 years ago. Whether you need visa or not, make sure you have a proof of sufficient funds when entering Ukraine (even a letter signed by your parents is suitable). In case you need an official invitation, send the following information with a request to projects.eypua@gmail.com: 1. Name and surname 2. Date of birth 3. Passport number 4. Date of issue 5. Authority 6. Nationality 7. When would you like to arrive and leave? Please, plan your time wisely because issuing a visa can take some time, so apply in advance if you need one. If you still have any visa-related questions, you can approach us via mail.
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RULES & REGULATIONS 1. Any damage caused by a participant must be covered by him/herself. 2. Participants have to fully comply with Ukrainian law at all times and if caught breaking Ukrainian law, participants will be sent home at their own expense immediately. 3. Potential extra costs connected to an early arrival or late departure need to be covered by participants themselves. 4. All participants with any specific dietary or medical needs must inform the organisers of the event about it as early as possible. This way we will be able to plan in advance and satisfy everyone’s needs. 5. Participants transfer the right to ones’ image to the EYP and give their full consent to being photographed, filmed and interviewed by other participants as well as authorised guests of the event (e.g. journalists). Further, participants give their full consent to having personal data (including all media footage) stored digitally for an unlimited time and give their full consent to redistribution and editing thereof by EYP for EYP’s purposes (including EYP’s social media sites), and to being contacted in the future. 6. If a participant cannot attend the event due to illness or for other reasons, the EYP cannot reimburse the participation fee if the cancellation is announced later than oneweek before the event. 7. It is strictly forbidden to leave the event’s venues without the approval of the HeadOrganisers. Please, note that you might be sent back home at your own expense if you leave the event’s venues without the approval of the HOs. 8. The EYP assumes no responsibility for any health problems which may arise during the event. Please, also note that outdoor activities may carry a greater risk of injury. 9. Tolerance is the key principle of the Camp. All the participants of the event have different backgrounds and beliefs, and it is crucial to act respectfully to each other.
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EYP UKRAINE ALCOHOL & DRUG POLICY 1. Alcoholic beverages with less than 15% alcohol content will be permitted at some of the Camp’s events. Beverages that fall into this category are beer, wine, cider, prosecco and champagne. Participants under 18 years old are not allowed to consume any kind of alcoholic beverages. 2. Any spirits/hard liquor, including mixed drinks, will not be available, may not be acquired from sources external to the Training Camp, and may not be consumed during the Event. 3. Smoking is not prohibited by the event's rules and regulations, yet we do not encourage smoking during the event. 4. The Organising Team, as well as the Board of EYP Ukraine, reserves the right to confiscate alcoholic drinks on grounds of high alcohol content, underage drinking or overindulgence. Overaged Camp participants may collect their confiscated alcoholic beverages at the end of the event. 5. The EYP operates a zero tolerance policy towards drugs. If you use drugs or have them in your possession, then you will be sent home at your own expense. Any possession of drugs will be reported to the police and could result in your arrest. 6. The above applies to all event participants: trainees, officials and guests.
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FORMS TO SUBMIT Travel Form Please fill it in no later than the 7th of August, 23:59 EEST so that we can meet you on time in Odesa. Everyone who does not meet the deadline will need to get to the venue on their own expenses. More details on when you are expected to arrive and leave can be found in the form. Track Allocation and Dietary Needs For this form, please let us know your medical requirements, dietary needs and track allocation preferences no later than the 5th of August, 23:59 EEST. To those who do not fill the form in by that time, we will do the allocation according to the vacant places and consider you as omnivorous.
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CONTACT INFORMATION Head Organiser (located in Odesa) Matviy Kotolyk +380970971795 projects.eyp@gmail.com Organiser on Logistics Iryna Tarasevych +380938945455 projects.eyp@gmail.com Venue address Ukraine, Odesa, 12 Dolinskaya St. Website Emergency numbers: 101 - fire rescue; 102 - police; 103 - ambulance; 112 - emergency service;
SPONSORS AND PARTNERS