March-April 2015 Source Magazine

SOURCE WWW.FSAE.ORG

MAR/APR 2015

success by association

Strength Through Collaboration: an inside look at annual conference

New Tools to Fight Room-Block Piracy 10 Tips for Avoiding Costly I-9 Form Mistakes

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SOURCE success by association

MAR/APR 2015

strength through collaboration: an inside look at

10

Tools to Fight room block piracy

12

10 Tips for avoiding costly I-9 form mistakes

14

the collaboration that creates annual conference

Special Section

For Members by Members Buy FSAE. It Matters.

22

Member News

20

Buyer’s Guide

26

Recent Event Photos

25

Foundation Investors

30

Central FL & Golf Properties

28

New Members

16

Upcoming FSAE events March 18

Power Luncheon

Sheraton Downtown Tallahassee

Sponsored by The Beaches of Fort Myers & Sanibel; Naples, Marco Island & Everglades; and Charlotte Harbor & the Gulf Islands

March 25

South FL Power Luncheon

Embassy Suites Fort Lauderdale

Sponsored by Greater Ft. Lauderdale CVB

March 25

Technology Roundtable

Madison Social, Tallahassee

Sponsored by HostedNumbers

March 26

Meeting Planner Roundtable

Madison Social, Tallahassee

Sponsored by Experience Kissimmee

March 30-31

Leadership Academy

Orlando Airport Marriott Lakeside

April 16

Executive Series Luncheon

Governor’s Club, Tallahassee

Sponsored by Ocala/Marion County CVB

April 23

Meeting planner Roundtable

TBD, Tallahassee

Sponsored by Ocean Reef Club

MaY 8

Central FL Power Luncheon

The Florida Aquarium, Tampa

May 20

Power Luncheon

Hotel Duval, Tallahassee

May 28

Meeting planner Roundtable

TBD, Tallahassee

Sponsored by Doubletree by Hilton Deerfield Beach

2015 Annual Conference July 15 – 17

Renaissance Vinoy Resort & Golf Club, St. Pete

May 27

Technology Roundtable

Madison Social, Tallahassee

Sponsored by HostedNumbers

www.fsae.org

FSAE Staff Florida Society of Association Executives 2410 Mahan Drive, Suite 2 Tallahassee, FL 32308-5302 Phone: (850) 222-7994 Fax: (850) 222-6350 fsae@fsae.org www.fsae.org

SOURCE editor Adrian Amos Honderick

Advertising Sales Sue Damon

adrian@fsae.org; (850) 702-0946

suedamon1@aol.com; (850) 926-3318

publisher Frank Rudd, CAE, CMP

printer: Rose Printing

frank@fsae.org; (850) 702-0943

(800) 227-3725

President/CEO Frank Rudd, CAE, CMP

frank@fsae.org; (850) 702-0943

Marketing, Communications and Technology Manager Adrian Amos Honderick

adrian@fsae.org; (850) 702-0946

Membership & Events Coordinator Sherri Banyas

cover photo provided by copeland productions

Disclaimer: Articles in this publication are designed to provide accurate and authoritative information with respect to the subject matter covered. It is provided with the understanding that neither FSAE nor the authors are engaged in rendering legal or other professional services.

If legal advice or other expert assistance is required, the services of a competent professional should be sought.

sherri@fsae.org; (850) 702-0833

Education & Events manager Kate Cruikshank, MS

kate@fsae.org; (850) 702-0942

Office Manager/Bookkeeper Paige Graham

paige@fsae.org; (850) 702-0945

Director of Membership and Development Hester Ndoja, CAE

hester@fsae.org; (850) 702-0944

FSAE Power Luncheons

may 8: Tampa

Location: The FL Aquarium 701 Channelside Drive

may 20:

Thanks to our host sponsor:

DOWNTOWN TAMPA

Thanks to our host sponsor:

Tallahassee

Location: Hotel Duval 415 N Monroe Street

Learn more & register today!

www.fsae.org 4 MAR/APR 2015

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FROM THE CEO

Frank Rudd, CAE, CMP FSAE President/CEO

I hope your 2015 is off to a great start.

We are in overdrive at the FSAE office with a full basket of programs including our South FL Power Luncheon in Fort Lauderdale March 25 and Central FL Power Luncheon on May 8 in Tampa.

Your professional society is offering 4 times as many educational opportunities as we did a year ago. Please review our website for upcoming events and make sure you participate. Taking advantage of the courses offered (both live and online) is the best way to ensure you are getting value out of your membership.

Speaking of online programs, FSAE’s Qualified Association Specialist (QAS) Certificate Program continues to be a great educational tool for our Executive members (and a few Associate members as well). In addition to offering it through FSAE, our counterparts in North Carolina, Indiana, South Carolina and Colorado are partnering with us to make it available to their members as well. QAS is going nationwide!

Your FSAE staff set aside time in January and February to review all the QAS modules. It was undertaken as a team exercise with everyone watching the videos together. Afterwards we spent time discussing how we can improve our operations and processes. I would encourage you to do this with your office or department to facilitate conversations to make sure your association is compliant with various regulations and is running as smoothly as possible. The bonus is at the end of 12 modules, you will be able to put on your resume that you have completed FSAE’s Qualified Association Specialist Program!

The Legislature continues its 60 day session in Tallahassee and FSAE is closely following HN 549/SB1114. The proposed legislation would require any membership association whose

6 MAR/APR 2015

membership includes elected or appointed public officers and that receives 25 percent or more of its annual revenue from public funds must file an extensive annual report with the President of the Senate and the Speaker of the House. The bill also prohibits these associations from expending monies received from public funds on litigation against the state. Our Governmental Affairs Committee led

by Paul Ledford, CAE has been actively engaged and helping coordinate a coalition of members to make sure there is not a negative impact on associations in Florida. Please review the legislation (as you know, bills go through many changes during their lifespan) and let me know if you would like to be a part of the coalition that is a part of this process.

I hope you will take a minute to welcome Kate Cruikshank, M.S. (kate@fsae.org) as our new Education and Events Manager.

Kate came to us from the United Way of the Big Bend and we are happy to have her as part of the FSAE team. Lastly, our congratulations go out to Hester Ndoja who welcomed Oliver Mehill Ndoja to our world. Oliver was born on February 18, 2015 weighing 8 lbs, 6 oz. and measuring 19.5 inches. Both Hester and Oliver are healthy and doing well (and we are already counting down to her return in May).

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FROM THE CHAIRS

Exciting Times and Envision 2020

BY JANEGALE BOYD

As the title says this is an exciting time for FSAE and our members! There are a wide variety of educational events for all association staff as well as great excitement about the focus for our future! Let me give you some highlights from the recent Board meeting and other events.

• The integration of FSAE and TSAE has gone smoothly. The success can be attributed to the commitment by the Task Force, which was made up of leaders from both organizations and led by Eleanor Warmack, CAE. Additionally, a big thank you to the Boards of TSAE and FSAE that were committed to making this work. And of course the TSAE members that saw the value of networking, education and continuing with a professional organization interested in their success as association professionals!

Janegale Boyd FSAE Chair

• Membership hit an all time high in early February of 986 members! Our new TSAE members put us over the top! Our heartfelt thank you to all that renewed and a warm welcome to the 173 new members!

• Statewide education and events – We are excited about launching a new program, the FSAE Leadership Academy in Orlando! FSAE has scheduled statewide Power Lunches and a wide variety of networking roundtables in areas of interest, CEO retreats, CMP study groups, QAS courses and more. Make sure to put the FSAE Annual Conference on your list as a must attend event! The dates are July 15-17, 2015 at the fabulous Renaissance Vinoy Resort in St Petersburg, FL. • Two new Task Forces have been established – They are “Young Professionals Task Force” led by Rachel Luoma, CAE and the “Non-Dues Revenue Task Force” led by Kevin Mayeux, CAE. These are two growth areas identified at the recent Board meeting that we will address.

• “Envision 2020” Strategic Planning – Recently 28 strategic partners made up of key influencers from across Florida came together for a session facilitated by Linda Seefeldt, CEO of AIM Above. Participants reviewed results of the member feedback and began work on the vision for the future of FSAE. The goal is “to start with the end in mind” and to decide how to stay relevant, position FSAE for success and be financially viable.

FSAE Committees are hard at work. Let me share a few highlights: • Awards Committee, led by Lonny Powell, Chair, has added several new awards for recognition this year: Association of the Year and Supporting Associate Organization of the Year will accompany the Executive of the Year and Associate of the Year. In addition, our Rising Star award will continue to be offered to both an Executive and an Associate Member. Look for upcoming announcements and make sure to nominate deserving colleagues!

• Annual Conference Committee led by the dynamic duo of Rachel Luoma, CAE and Richard Miseyko, CMP, CMM has an exciting and educational conference planned.

Many thanks to a committed group of volunteers who lead the many committees that plan conference, such as Greg Brooks, Sue Fern, Kristin Marshall, Marsha Kiner, Elaine Carpenter, and Kimball Mathews, as well as the FSAE Team.

• Membership Committee - as noted this group has really focused on recruitment and renewal of members! This is the highest membership in over ten years - a 30% increase from year-end 2013 to year-end 2014!

Continued Page 24

8 MAR/APR 2015

what have you done for me lately?

BY deborah boza-Valledor, CIPS, CRB, CRS

Deborah Boza-Valledor, CIPS, CRB, CRS FSAE Foundation Chair

Yes indeed, I truly believe the “what have you done for me lately” mentality is alive and thriving in business and most aspects of our lives today. There is never a time when we can rest on the laurels of our past achievement and successes. While the FSAE Foundation did some really great things last year and the year before – take a look at our Annual Report – we can’t get caught in the past, and we can’t pat ourselves too much on the back over what we’ve done. We have to work tirelessly to make our mark now, and do it over and over again. Your FSAE Foundation is concentrating on its true purpose, its mission: To support education, research, professional development, publications, and public relations efforts for the association management professional…to that end we are striving to answer our members’ question: What have you done for ME lately? Here’s what YOUR Foundation is doing for you…lately:

Support of the FSAE Leadership Academy

An accelerated leadership and professional development training program, FSAE has partnered with the University of Florida Executive Education to develop the Leadership Academy.

This hands-on training program not only provides attendees expert instruction, but also allows participants to actively put their new leadership skills into practice immediately! Your Foundation is showing its support of the Leadership Academy with a $1500 investment in sponsorship AND $1500 in Grants – Trustee Al Pasini, CAE has shown his support of the Academy and has personally invested an additional $500 bringing the total grants available to $2000! For more information and to apply today: www.fsae.org/leadershipAcademy

Professional Development Grants

These grants are designed to assist an association professional in gaining professional development through education at the ASAE or FSAE Annual Conference, or for training to earn the CAE or CMP certifications. These awards are offered to assist recipients in covering the costs of the fees associated with the professional development. For more information and to apply for a Professional Development Grant: www.fsae.org/grants.

Bright Ideas: Innovation Grants Program

The FSAE Foundation’s Bright Ideas Innovation Grants Program is a pilot program that will provide grants to support innovation development and is one of a number of initiatives designed to raise awareness and engagement in innovation efforts for the association community. In serving as a champion and role model for innovation, this exciting program represents one element in a multiyear effort for the FSAE Foundation to increase the credibility, approachability and culture of innovation in the Florida Association community.

What would you do with a Bright Ideas innovation grant? Changing business models is a pressing priority for most associations. But how do you find the resources and support to begin such a project?

FSAE wants to help you pursue innovation in your organization. Grant recipients receive funding ranging from $500 - $5,000 ($10,000 total grant funds available) to dive deeper into innovation and get support to implement their project ideas and create models of innovation for the entire association community.

Who is eligible for the 2015 Bright Ideas Grants? It’s likely that you are! Bright Ideas Innovation Grants Program are available to creative FSAE members (individual/team/association) interfacing with the association community from all angles of the organizational spectrum. All applicants or applicant teams must include at least one FSAE member.

Continued Page 24 a publication of the florida society of association executives

9

CoveR Story

strength through collaboration an inside look at the member collaboration that creates the fsae annual conference BY adrian amos Honderick, FSAE The FSAE 2015 Annual Conference is up and running.

Registration is open and the hard work of numerous committees is coming together to create an incredible opportunity for FSAE members! I’ve asked this year’s CoChairs Rachel Luoma, MS, CAE and Richard Miseyko, CMP, CMM to give readers a sneak-peek to what’s in store for July: Tell me about this year’s annual conference. What’s in store for attendees and what are you most excited about?

Rachel Luoma: I am most excited about the education this year. The Education Committee has worked extremely hard and collectively has produced a fantastic lineup. There is something for everyone, no matter their professional position. Attendees can expect great sessions from world class speakers. Beyond the educational sessions, there are so many opportunities for peer to peer learning. FSAE members love to talk about challenges and solutions and help each other build better associations.

10 MAR/APR 2015

Richard Miseyko: Besides the networking opportunities, I am thrilled that it’s happening in my home town. I’ve lived in St. Petersburg since the mid-60’s and watched this city go from its reputation of “green benches” and a retirement mecca to a vibrant and exciting destination. The downtown corridor is alive every night of the week with trendy new restaurants and shops. We’ve got a world-class host hotel with The Renaissance Vinoy and Visit St. Pete/Clearwater supporting what will be an exciting program!

What are you most excited about for our members?

RL: Probably the value of this conference. I don’t know many associations that offer this much at such a fantastic price! There are over 12 hours of education, four meals and three networking receptions. CEOs can bring their staff at a reduced rate and for the first time ever, FSAE is offering a young professionals rate at conference. Most associations can’t offer all of that at such an economical price. I would be remiss if I didn’t recognize our sponsors and our associate members as they are the reason we are able to

“Strength Through Collaboration is about members connecting to further themselves personally and professionally as well as move their associations forward. I ‘m excited to see attendees take ideas back to their associations that lead them into the future.” offer so much value for our members. Associate members really do make it happen!

RM: The networking events will be amazing. The Associate Advisory Committee is stepping up to the plate with our Annual VIP Connection Reception at The Dali Museum, Florida’s most popular museum. Not only will there be excellent food & beverage provided, but also private docent tours have been arranged as we have the museum all to ourselves. The Opening Night Reception, hosted by Visit SPC, will be at the adjacent Mahaffey Theater and feature a Taste of Pinellas with area hotels and restaurants providing their specialties for all to enjoy.

What does our theme, “Strength Through Collaboration: Building Bridges for Association Professionals” mean to you? How are you most looking forward to seeing that theme manifest in the conference experience?

RL: The theme really embodies the FSAE mantra of Connect, Learn and Lead. The theme is about members connecting to further themselves personally and professionally as well as move their associations forward. I‘m excited to see attendees connecting with one another, learning together and taking ideas back to their associations to lead them into the future. That is what the theme is all about - together, as we collaborate we will build a stronger self, association and profession.

RM: Strength Through Collaboration is the perfect tone for experiencing the merger of two state associations into one strong voice for the association industry. The benefits for both executive and associate members to be able to focus their energy and resources in one place and in support of one organization provides tremendous value to all our stakeholders. It’s been a long time coming and I’m glad it’s here!

Conference takes a lot of planning. For those of you that don’t know, we have a Conference Committee of 12 members, which consists of the Chairs of the Education, Marketing, Auction, Sponsorship, and VIP committees as well as 3 “at-large” members. All together there are approximately 70 members working to make conference the best experience possible for all attendees.

Tell me about co-chairing the conference. What’s your experience been like so far?

RL: It has really been a pleasure! The FSAE Chair, Janegale Boyd, picked some fabulous volunteers to serve FSAE! Marsha Kiner, Sue Fern and Greg Brooks have done a wonderful job on education, sponsorship and marketing!

Kristin Marshall has some great things planned for the VIP reception and Kimball Matthews and Elaine Carpenter are doing some awesome things with silent auction.

Thank goodness for Richard! He has provided such strong leadership as we plan the conference and I am thankful to be able to work with him! I have learned so much from him during our time and I am excited to see our work come together.

You know, we do this for our associations every day, but it has a special meaning with FSAE because we know we are building strength for our association and our members.

RM: Having filled this role for other organizations, the FSAE process has been remarkably smooth and being able to collaborate with Rachel Luoma made the decision very easy for me. We each have our strengths and it’s a successful partnership.

As she so aptly states, we stay in our own lanes for the most part, but both know we can veer over knowing our opinion will be respected.

What does it take to plan the FSAE Annual Conference?

What all is involved?

RL: It takes a village! We have about 70 FSAE members who commit their time to making this event valuable and meaningful for association professionals. Planning the FSAE annual conference is only possible if you have the right people in the right seats on the bus. That is where our committee chairs and volunteers play an important role. I also have to mention the FSAE staff. We have a fabulous staff and they put their hearts and souls into planning and executing this meeting. They work diligently behind the scenes to make sure that our committees are effective in building a strong conference.

Continued Page 23

Feature Story

Tools for Fighting room-block

piracy

What are you doing to ward off roomblock pirates?

Educating participants and sending cease-and-desist letters to the offenders are the most common responses, but they aren’t By sue hatch the only strategies to keep your official block safe, according to a new white paper by the Convention Industry Council, part of a just-released suite of pirate-fighting resources.

The tools were developed by the CIC’s APEX Room Block Poaching Workgroup, co-chaired by MaryAnne Bobrow, CAE, CMP, CMM, CHE, Bobrow Associates Inc., and Michael Dominguez, MGM Resorts International. “We wanted to create a practical and usable toolbox that meeting professionals can use today to help combat the complex issue with a variety of practices,” Dominguez said.

Among the resources in the toolkit is a white paper about a 2014 survey of 622 meeting professionals, 73 percent of whom had events targeted by pirates. The paper reports on how poachers are targeting groups—from

12 MAR/APR 2015

misrepresenting themselves as an official rooming source, to selling fraudulent reservations in order to to steal credit card information, to trademark infringement—and it also documents the effects of piracy on the host organization and strategies for responding.

The CIC’s new toolkit also includes • a guide to best practices for preventing and responding to piracy and poaching • sample cease and desist letters • sample messaging to exhibitors and sponsors • sample newsletter alert • a link to FAQs on trademark infringement published by the U.S. Patent and Trademark Office • a list of state attorneys general, and more.

The comprehensive report is free and available at the CIC website: www.conventionindustry.org/StandardsPractices/ APEX/roomblocks.aspx Sue Hatch contributes to Corporate Meetings & Incentives magazine, including its annual CMI 25 project; edits the weekly MeetingsNet Extra e-newsletter; and serves as managing editor for MeetingsNet’s online content. She can be reached at shatch@meetingsnet.com.

Reprinted with permission from MeetingsNet.com. For more on the topic, listen to the free, on-demand webinar “Tips to Manage and Protect Your Hotel Room Block” in MeetingsNet’s Webinar Library.

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Feature Story

10 Tips for avoiding costly I-9 form mistakes For many employees, the words “I-9 Form” conjure up thoughts of the alphabet soup of forms that are processed by human resources: I-9, W-4, W-2, and 1099. Each By kenyetta M. mullins form provides the federal government personal information relative to a specific individual. However, unlike the other forms, which are tax-related, the I-9 Form captures information concerning an employee’s identity and employment authorization.

The Immigration Reform and Control Act of 1986 U.S.C. §1324 (“IRCA”) requires an Employment Eligibility Verification Form, better known as the “Form I-9” or “I-9 Form,” to be completed for each employee hired after 1986. Under this federal law, within the first three days of employment, new employees must present documents that glean information concerning their identity and/or employment authorization; and the employer or authorized representative is responsible for examining the documents presented, then completing, signing, and retaining the I-9 Form.

At first glance, the I-9 Form is straightforward and easy to complete. However, ironically, the seemingly simple I-9 Form is often the source of a host of difficulties, including: investigations and litigation concerning discriminatory practices or document abuse; debarment from participating in federal contracts; or criminal and civil penalties. Penalties for substantive violations range from $110 to $1,100 per occurrence. Accordingly, by making a few mistakes with several employee I-9 Forms, an employer can quickly rack up fines well into the six figures. As an illustration, recently, an employer was assessed $227, 251.75 in penalties for its I-9 Form practices, which violated the IRCA1. One of the violations included signing Section 2 of the I-9 Form after reviewing a photocopy – and not the original – employment authorization or identity document for 242 employees.

The moral of the story is this: violations of the IRCA can be costly. On the other hand, and perhaps more importantly, mistakes can also be prevented by understanding your obligations as an employer and by following best practices.

Continued Page 24 1- United States v. Employer Solutions Staffing Group II, LLC, 11 OCAHO no. 1242, 12 (Jan. 20, 2015).

14 MAR/APR 2015

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fsae members

Executive Members: Lindsey Allbritton Program Manager Partners in Association Management, Inc. 325 John Knox Rd., # L-103 Tallahassee, FL 32303 (850) 224-0711 www.yoursearchisdone.com Liz Aperauch Director of Membership & Social Media FL Physical Therapy Assn 2104 Delta Way, Ste. 7 Tallahassee, FL 32303 (850) 222-1243 www.fpta.org Brenda Barksdale Proprietor F.A.C.E.S.-Events International 2349 Iron Bridge Rd. Havana, FL 32333 (850) 591-2391 www.faces-eventplanning.com Georgie Barrett Deputy Director of Operations FL Surplus Lines Service Office 1441 Maclay Commerce Dr., Ste. 200 Tallahassee, FL 32312 (850) 205-6656 www.fslso.com Merrily Bennett Executive Assistant FL League of Cities 301 S. Bronough St., Ste. 300 Tallahassee, FL 32301 (850) 701-3677 www.flcities.com Becky Berentsen Executive Assistant FL Assn of Counties 100 S. Monroe St. Tallahassee, FL 32301 (850) 922-4300 www.fl-counties.com

16 MAR/APR 2015

Welcome New Members!

Jason Berthiaume FL Independent Automobile Dealers Assn 1840 Fiddler Ct. Tallahassee, FL 32308 (850) 385-2712 www.fiada.com Teri Besse Conference Manager FL Shore and Beach Preservation Assn P.O. Box 13146 Tallahassee, FL 32317 (850) 906-9227 www.fsbpa.com Noelle Bonard Event Planner FL Education Foundation 325 W. Gaines St. Tallahassee, FL 32399 (850) 591-7508 www. floridaeducationfoundation.org Jenny Bopp Office/Fiscal Manager FL Independent Living Council, Inc. 1416 N. Adams St. Tallahassee, FL 32303 (850) 488-5624 Erika Branchcomb Communication Specialist FL League of Cities 301 S. Bronough St., Ste. 300 Tallahassee, FL 32303 (850) 222-9684 www.flcities.com Stacey Brooks CE Administrative Assistant FL Pharmacy Assn 610 N. Adams St. Tallahassee, FL 32309 (850) 222-2400 www.pharmview.com

Becky Buice, CMP Associate Nancy D. Stephens & Associates 1625 Summit Lake Dr., Ste. 300 Tallahassee, FL 32317 (850) 402-2954 www.nstephens.com

Stefanie Dedmon Meeting Planner FL Engineering Society P.O. Box 750 Tallahassee, FL 32302 (850) 224-7121 www.fleng.org

Eric Hamilton Associate Director FL Petroleum Council 215 S. Monroe St., Ste. 800 Tallahassee, FL 32301 (850) 561-6300 www.api.org

Amanda Carey Program Manager Partners in Association Management, Inc. 325 John Knox Rd., # L-103 Tallahassee, FL 32303 (850) 224-0711 www.yoursearchisdone.com

Jenny Early Marketing & Communications Coordinator FL Health Care Assn P. O. Box 1459 Tallahassee, FL 32302 (850) 224-3907 www.fhca.org

Angie Harris, CMP Events Coordinator FL Institute of CPAs 325 W. College Ave. Tallahassee, FL 32301 (850) 224-2727 www.ficpa.org

Elizabeth Castro Executive Director FL Beverage Assn P.O. Box 335 Windermere, FL 34786 (407) 385-2708 www.flabev.org

Gabrielle K. Gabrielli, CGMP CEO Gabrielle Consulting P.O. Box 12861 Tallahassee, FL 32317 (850) 321-8222 www.gabrielleconsulting.com

Cindy Casavant Director of Membership FL Assn of School Administrators 206B S. Monroe St. Tallahassee, FL 32301 (850) 224-3626

Kathryn Gasdick Wilson & Associates, LLC 113 E. College Ave., Ste. 200 Tallahassee, FL 32301 (850) 514-5183 www.wilsonmgmt.com

Shaddrick Haston CEO FL Assisted Living Assn 3747 Laurel Trace Way Tallahassee, FL 32308 850.383.1159 www.falamail.org Chris Heil Coordinator of Membership FL Pharmacy Assn 610 N. Adams St. Tallahassee, FL 32309 (850) 222-2400 www.pharmview.com

Cathy Craig-Myers Executive Director FL Juvenile Justice Assn 3333 W. Pensacola St. Bldg. 200, Ste. 240 Tallahassee, FL 32304 (850) 671-3442 www.fjja.org

Peggy Goff Assistant Executive Director/ Administration FL Sheriffs Assn P.O. Box 12519 Tallahassee, FL 32317 (850) 877-2165 www.flsheriffs.com

Larry Darnell Director Information Systems FL Dental Assn 1111 E Tennessee St. Tallahassee, FL 32308 (850) 681-3629 www.floridadental.org

Cindy Gramling Executive Director North FL Horseman’s Assn 501 Racetrack Dr. Gretna, FL 32332 (850) 545-6684

Brenda Hubbard Director of Online Learning FL Institute of CPAs P.O. Box 5437 Tallahassee, 32303 (850) 224-2727 www.ficpa.org

Wanda Hall Controller FL Pharmacy Assn 610 N. Adams St. Tallahassee, FL 32301 (850) 222-2400 www.pharmview.com

Suzanne Hurst, CAE Account Executive Membership Services, Inc. 1390 Timberlane Road Tallahassee, FL 32312 (850) 222-6000 www.helpmembers.org

Tracy Daunt Special Projects Coordinator FL Physical Therapy Assn 2104 Delta Way, Ste. 7 Tallahassee, FL 32303 (850) 222-1243 www.fpta.org

Bernadine Howell Membership Coordinator FL Podiatric Medical Assn 410 N. Gadsden St. Tallahassee, FL 32301 (850) 224-4085 www.fpma.com

Laura Jersey Independent Meeting Planner 3034 White Ibis Way Tallahassee, FL 32309 (850) 321-8184 Alisa M. LaPolt Executive Director 1933 W. Indianhead Drive Tallahassee, FL 32301 (850) 443-1319 Renee LaPlante Coordinator of Events & Business Partnerships FL Assn of School Administrators 206B S. Monroe St. Tallahassee, FL 32301 (850) 224-3626 www.fasa.net Bobby Lolley Executive Director Homecare Assn of Florida 1363 E. Lafayatte St. Ste.A Tallahassee, FL 32301 (850) 222-8961 www.homecarefla.org Jessica Lumpkin Communications & Multimedia Specialist FL Municipal Electric Assn, Inc. P.O. Box 10114 Tallahassee, FL 32302 (850) 224-3314 www.publicpower.com Angela L. McBride Operations and Events Manager FL Council Against Sexual Violence 1820 E. Park Ave., Ste. 100 Tallahassee, FL 32301 (850) 297-2000 WWW.FCASV.ORG

Kate McClimans Assn and Society Management International 201 Park Washington Ct. Falls Church, VA 22046 (703) 538-1795 www.iaem.com

Sydney Phillips Director of Administration Wilson & Associates, LLC 113 E. College Ave., Ste. 200 Tallahassee, FL 32301 (850) 514-5183 www.wilsonmgmt.com

Deb Schroeder Operations Manager FL Education Foundation 325 W. Gaines St., RM 1524 Tallahassee, FL 32399 (850) 245-9671 floridaeducationfoundation.org

Sherry Whitney Legislative Team Administrator FL Retail Federation 227 S. Adams St. Tallahassee, FL 32301 (850) 222-4082 www.frf.org

Thomas Miller Program Administrator The Florida Bar 651 E. Jefferson Street Tallahassee, FL 32399 (850) 561-5621

Cherie Pinsky Director of Education & Events Membership Services, Inc. 1390 Timberlane Rd. Tallahassee, FL 32312 (850) 222-6000 www.helpmembers.org

Ricki Sexton Member Services Manager Partners in Association Management, Inc. 325 John Knox Rd., # L-103 Tallahassee, FL 32303 (850) 224-0711 www.yoursearchisdone.com

Joanna Wolff Director of Events FL Petroleum Marketers & Convenience Store Assn, Inc. 227 S. Adams St. Tallahassee, FL 32301 (850) 877-5178 www.fpma.org

Renee Thompson Director of Communications FL Bankers Assn 1001 Thomasville Rd., Ste. 201 Tallahassee, FL 32303 (850) 224-2265 www.floridabankers.com

Associate Members:

Penny Mitchell, CMP Financial Services Assistant FL League of Cities 301 S. Bronough St., Ste. 300 Tallahassee, FL 32303 (850) 222-9684 www.flcities.com Candace Munz Manager of Communications and Public Relations FL Assn of the Am Institute of Architects 104 E. Jefferson St. Tallahassee, FL 32301 (850) 222-7590 www.aiafla.org Thomas O’Bryant, Jr. CEO Greater Tampa Assn of REALTORS, Inc. 2918 W. Kennedy Blvd.

Tampa, FL 33609 (813) 879-7010 www.gtar.net Tian Owens Director of Continuing Education FL Pharmacy Assn 610 N. Adams St. Tallahassee, FL 32301 (850) 222-2400 www.pharmview.com

Linda Quick, CPA Coordinator of Business Services, FSBIT FL School Boards Assn, Inc. 800 N. Calhoun St. Tallahassee, FL 32303 (850) 414-0021 www.fsba.org Lynn Redmond Event Planner/Membership Coordinator FL Juvenile Justice Assn 3333 W. Pensacola St., Bldg. 200 Ste. 240 Tallahassee, FL 32304 (850) 671-3442 www.fjja.org Becky Reese Public Affairs/ Website Coordinator FL Podiatric Medical Assn 410 N. Gadsden St. Tallahassee, FL 32301 (850) 224-4085 www.fpma.com

Susan Tobin, CMP, IOM, CAE Membership & Education Manager 9445 Buck Haven Trl Tallahassee, FL 32312 (850) 496-2562 www.flafa.org Kelly Warren Executive Director FL College System Activities Assn 113 E. College Ave. Tallahassee, FL 32301 (850) 222-2949 www.thefcsaa.com

Krista L. Anthony Sales & Service Coordinator Courtyard by Marriott & Residence Inn by Marriott Tallahassee North 1972 Raymond Diehl Rd. Tallahassee, FL 32308 (850) 329-9652 www.Marriott.com/tlhcy Carlene Baker Director of Sales Doubletree Orlando East @ UCF 12125 High Tech Ave. Orlando, FL 32817 (407) 996-0794 Maggie Billy-Fisher Jr. Sales Manager Sheraton Suites Plantation 311 N. University Dr. Plantation, FL 33324 (954) 452-3202 www.sheraton.com/ suitesplantation

Welcome to Your Professional Association a publication of the florida society of association executives

17

Robert Stephen Blake Hunt Insurance Group, LLC / Willis 2019 Sunny Dale Dr Tallahassee, FL 32312 (850) 241-7030 Phyllis Burkhart Comptroller Earl Bacon Agency P.O. Box 12039 Tallahassee, FL 32317 (850) 523-5925 www.earlbacon.com Neal Carter Convention Sales Manager Greater Miami CVB 701 Brickell Ave., Ste. 2700 Miami, FL 33131 (305) 539-3046 www.MiamiandBeaches.com Jessica Chapman Director of Conference and Housing Management CMC & Associates 2713 Blairstone Ln. Tallahassee, FL 32301 (850) 224-7775 www.cmc-associates.com Jennifer Damron Production Coordinator American Audio Visual, Inc. 505 W. Pensacola St. Tallahassee, FL 32301 (850) 222-7019 www.americanaudiovisual.com Meredith DaSilva Industry Relations Manager VISIT FLORIDA 2540 W. Executive Center Cir., Ste. 200 Tallahassee, FL 32301 (850) 205-3845 www.visitflorida.org Blake Dowling Chief Business Development Officer Aegis Business Technologies 1310 Thomasville Rd. Tallahassee, FL 32303 (850) 422-2661 www.aegisbiztech.com

18 MAR/APR 2015

Beth Dye Hotel Site Selection JHG Marketing 2620 Cove Cay Dr.#603 Clearwater, FL 33760 (850) 524-2339 www.jhgmarketing.com

Pamela Grimes Executive Director of Operations Proctor University 3517 W. Tennessee St. Tallahassee, FL 32304 (850) 702-5215 www.proctorcars.com

Ronnie Earles Sales Davis Direct 1241 Newell Parkway Montgomery, AL 36110 (877) 277-0878 www.davisdirect.net

Nolan Hart Director, Global Sales EventaGlobal 2918 Wessex st Orlando, FL 32803 (407) 341-0854 www.eventaglobal.com

Meryl Evans Systems Consultant Rumble’s Office Equipment Solutions 1706-3 Capital Cir. N. E. Tallahassee, FL 32308 (850) 656-2979 www.oesconnect.com

Courtney Hinson Director of Sales Ramada Plaza Tallahassee 1355 Apalachee Pkwy.

Tallahassee, FL 32312 (850) 201-2028

Stacy Feldhusen National Sales Manager Visit Tampa Bay 401 E. Jackson St., Ste. 2100 Tampa, FL 33602 (813) 218-3884 www.VisitTampaBay.com

Cheryl Horne Director of Sales Four Points by Sheraton Tallahassee Downtown 316 W. Tennessee St. Tallahassee, FL 32301 (850) 422-0071 pointstallahasseedowntown. com

Ed George Consultant The George Group 413 South Ride Tallahassee, FL 32301 (850) 212-0599 www.thegeorgegroup.com

Judith Kalfon Group Sales Manager Sofitel Luxury Hotels Miami 5800 Blue Lagoon Dr. Miami, FL 33126 (305) 264-4888 www.sofitel-miami.com

Nicole Gibson Sr. Sales Manager Holiday Inn Tampa Westshore Airport 700 N. Westshore Blvd.

Tampa, FL 33609 (813) 288-3620 www.tampahi.com

Amy Karimipour President AK Consulting Group 1607-2 Village Square Blvd.

Tallahassee, FL 32309 (850) 523-4200

Daryl Green Agency Director Compass Marketing & Consulting 1711 Capital Cir. N.E. Tallahassee, FL 32308 (850) 878-3370 www.compassmac.com

Valerie Kibler Client Relations & Business Development Rapid Press, Inc. 3626 Cagney Dr. Tallahassee, FL 32309 (850) 339-3684 www.rapidpress.com

Kaley King, CWP Private Event Director University Center Club 1 Champions Way, Bldg. B, 4th FL Tallahassee, FL 32306 (850) 644-8532 www.clubcorp.com Kelly J. Kitchens Financial Advisor Edward Jones 2937 Kerry Forest Pkwy A-1 Tallahassee, FL 32309 (850) 894-1837 Frederic Larue Sales Manager Hilton Orlando Lake Buena Vista Located in the Walt Disney Resort 1751 Hotel Plaza Blvd.

Lake Buena Vista, FL 32830 (407) 827-4000 hiltonorlandolakebuenavista. com Vanessa Londono Sales Manager Sonesta Fort Lauderdale 1450 Atlantic Shores Blvd. #118 Hallandale Beach, FL 33009 (954) 302-5213 www.sonesta.com/ fortlauderdale Laura Lothridge Sales Manager Yacht Starship 603 Channelside Dr Tampa, FL 33772 (813) 223-7999 www.yachtstarship.com Edwin Lott Managing Partner ISC 2932 Wellington Cir. Tallahassee, FL 32309 (850) 893-6741 www.goisc.com Garrett Lucas Account Executive Aegis Business Technologies 1310 Thomasville Rd. Tallahassee, FL 32303 (850) 422-2661 www.aegisbiztech.com

Douglas W. Martin President 1312 Nancy Drive Tallahassee, FL 32301 (850) 212-7447 www.grayfoxstrategies.com Amanda McNeely Convention Sales Manager Pelican Grand Beach Resort 2000 N. Ocean Blvd.

Ft. Lauderdale, FL 33305 (954) 556-7560 www.pelicanbeach.com Arden Miller AVP/Treasury Management Prime Meridian Bank 1471 Timberlane Rd. Ste. 124 Tallahassee, FL 32312 (850) 907-2301 www.primemeridianbank.com Pauline Navarro Manager, Sales & Event Serivces Busch Gardens Tampa Bay 3605 E Bougainvillea Avenue Tampa, FL 33612 (813) 987-5513 buschgardensgroupevents.com Alan Null Financial Advisor Waddell & Reed Financial Advisors 3500 Financial Plz Ste. 300 Tallahassee, FL 32312 (850) 894-9950 www.alannull.wrfa.com Robin Olsson Account Executive Ovid Bell Press, Inc. 5720 Adelyn Rd. Pensacola, FL 32504 (850) 417-7923 www.ovidbell.com Chris Perry Sales Representative Rose Printing Company 2503 Jackson Bluff Rd. Tallahassee, FL 32304 (850) 325-6826 www.roseprinting.com

Ann Marie Podskalan Sales Manager Holiday Inn Orlando SW Celebration Area 5711 W. Irlo Bronson Memorial Highway Kissimmee, FL 34746 (321) 401-1019 www.hicelebration.com Evita Reyes Group Sales Manager The Inn on Fifth 699 Fifth Ave. S. Naples, FL 34102 (239) 403-8777 www.innonfifth.com Kimberly Rice Sr. Sales Manager Ponte Vedra Beach Resorts 200 Ponte Vedra Blvd.

Ponte Vedra Beach, FL 32082 (904) 273-7784 www.pvresorts.com

Mary Stafford VP/Business Development Prime Meridian Bank 1471 Timberlane Rd Ste. 124 Tallahassee, FL 32312 (850) 907-2365 www.primemeridianbank.com Ryan Thompson National Sales Manager Turnberry Isle Miami, Autograph Collection 19999 W. Country Club Dr. Aventura, FL 33180 (786) 279-6510 www.turnberryislemiami.com Stacey Wood, CMP Manager, Global Accounts HelmsBriscoe 198 Somerset Bridge Rd., #101 Santa Rosa Beach, FL 32459 (850) 399-0860 www.helmsbriscoe.com

Laurin Fuller Robinson Director of Sales Aloft Tallahassee Downtown 200 N. Monroe St. Tallahassee, FL 32301 (850) 577-5903 alofttallahasseedowntown.com Linda Seefeldt CEO & Growth Facilitator AIM Above, LLC 4490 40th Street South St. Petersburg, FL 33711 (727) 258-8844 www.AimAbove.com Katherine Sisson Sales Manager Embassy Suites West Palm Beach 1601 Belvedere Rd. West Palm Beach, FL 33406 (561) 689-6400 www.eswestpalmbeach.com Phyllis Smith Territory Manager Gilmore Services 3553 Industrial Park Dr. Marianna, FL 32446+ (850) 549-2723 www.gilmoreservices.com

At the brand new full-service DoubleTree by Hilton St. Augustine Historic District, we understand how critical association meetings and events are to the success of your organization. Our goal is to provide you with both the most professional and engaging teams as well as convenient planning resources to make your next experience a success.

Whether reserving our boardroom or Anastasia Ballroom, you are sure to find the perfect meeting location! Brand new guest rooms and complimentary parking are just the beginning of pleasant surprises that will lead to an enjoyable and affordable meeting experience at the DoubleTree by Hilton St. Augustine Historic District!

fsae members

Executive Member News

FSAE Welcomes Kate Cruikshank, MS, Education & Events Manager

Kate Cruikshank joins FSAE as our new Education and Events Manager.

Most recently Kate planned meetings and events for the United Way of the Big Bend. We are happy to have her as part of the FSAE team.

Congratulations to FSAE’s Newest CAE!

Lisette Mariner, CAE, Executive Director, FL Independent Automobile Dealers Association

Happy Retirement to Barbara Solis, CMP!

Barbara Solis, CMP retired from the FL League of Cities after 19 years with the organization.

Congratulations Barbara and thank you for your service and contributions to the association industry!

Association CEO Tom Morrison Launches New Book in July Tom Morrison, a 20-year veteran in the association management field and a consummate life coach, is excited to announce he will be launching his new book, How to Get People to Scream Your Name and Beg for More, in July 2015 at the FSAE Annual Conference. Learn more at www.ScreamYourNameBook.com.

Wilson & Associates Expands with Hire of Veteran Political, Communications Advisors and Partner Promotion

The Tallahassee-based lobbying and association management firm, Wilson & Associates announced that it is expanding its team with the addition of Wayne Bertsch as Vice President of Political Operations, and Tami TorresFillyaw as a senior communications consultant. As part of its expansion, the firm’s Chief Operating Officer Kari Hebrank has been promoted to Partner. Congratulations to all!

Associate Member News Aegis Business Technologies

celebrates 18 years of providing technical support to the region’s business community. The company was started by Pam Butler and Brad Mitchell and has grown into a 16-employee organization that assists over 200 entities with their technology needs. Over the years Aegis has won many awards, most notably the Chamber of Commerce has recognized Aegis as technology company of the year five times, bringing home the gold in 2004, 2006, 2009 and 2013. Congratulations Aegis!

New Resort Property in Destin Opens in 2016

Located on one of America’s top beaches in Destin, Florida, the multi-phase Resort owned by Dunavant Enterprises, Inc., will be anchored by a spectacular 171-room luxury resort hotel appropriately named “The Henderson.”

Opening Spring 2016, The Henderson will be the finest beachfront resort hotel built along Florida’s Panhandle this decade and is being managed by Sheila C. Johnson’s Salamander Hotels & Resorts.

20 MAR/APR 2015

MARSAT and FL Bar Feed the Homeless

On January 27, 2015 Marriott International teamed with The Florida Bar to feed the homeless at Big Bend Homeless Coalition on West Pensacola Street in Tallahassee. It was a great pleasure to see all of the smiling faces on both adults and children receiving food from Smoking Lo’s BBQ! They had a great time and felt it was something they needed to do for the community and Tallahassee’s homeless.

FSAE 2015 dates & Deadlines of note Auction

Award nominations

May 15: Donation deadline May 29 Online Auction Opens June 5: Online Auction closes, 2 pm July 15-16: Silent Auction at Annual Conference www.fsae.org/silentAuction

April 15: Call for Nominations opens May 15: Award Nominations close July 17: Award presentations at

Annual Conference www.fsae.org/awards

fondation grants

Innovation grants

March 1: Professional Development

Grant Applications Open June 1: Professional Development

Grant Deadline www.fsae.org/grants

Feb. 16: Bright Ideas Innovation

Grant Applications Open May 15: Innovation Grant Deadline www.fsae.org/InnovationGrants

Annual Conference March 1: Registration Opens April 30: Early Bird Deadline June 22: Hotel Cutoff at the Vinoy June 25: Registration closes July 15-17 Annual Conference www.fsae.org/annualConference

board nominations March 16: Board Nominations Open April 7: Nomination Deadline May 4: Elections Launch May 15: Elections close www.fsae.org/nominations

Plantation ad 1_Layout 1 2/26/2013 11:58 AM Page 1

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he Plantation on Crystal River features an outstanding array of amenities that will ensure the success of your next meeting. With three ballrooms and over 12,000 square feet of meeting space, our professional staff can graciously accommodate a wide variety of conferences and events.

196 guest rooms with over 12,000 sq. ft. of meeting space 2 restaurants; 2 lounges 27-hole golf course Full-service Aveda spa Full-service marina with “Swim with the Manatee� tours, fishing, boat rentals & diving certification 2 lighted tennis courts Lagoon-style swimming pool Sand volleyball court, regulation croquet and horseshoes

The Plantation on Crystal River 9301 W Fort Island Trail, Crystal River, FL 34429 800-524-7733 or 352-795-1605 www.PlantationOnCrystalRiver.com sales@PlantationOnCrystalRiver.com

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for members

By Members

Buy FSAE. It Matters.

The vast majority of us in the FSAE community are members of this organization for the same reasons. We want to meet and network with other people in our same industry, we want to continue By jason carroll, cmp learning new principles and best practices we can use in Director of Sales both our personal and The FL Aquarium professional lives, and we want to do business with people we know and trust.

FSAE provides us all three of these by being active participants in the association.

The best way each of our members can make our association stronger is very simple. Do business with each other. Buy from other FSAE members, Sell to other FSAE members, and also refer business to other FSAE members. The great news is that many of you are already doing this. Our membership numbers have soared in the past year and we are climbing towards 1,000 total members in FSAE – which means a larger and more robust pool of members for you to do business with.

FSAE also wants to help you measure the ROI of your membership which is why the “Buy FSAE: It Matters” campaign was established within the past year. We have

asked our members to submit FSAE member to member business they have awarded, earned, or referred in the last year. Admittedly, it’s tough to get the word out to our members to go online and submit these connections.

We have had only 5% of our members submit a business connection. But what’s unbelievable is that from that 5% we have already recorded $7.5 million in member to member business. If we just make some mathematical assumptions and use the submissions received as an average, this means our members would be doing over $160 million in business with each other each year. Now doesn’t that make the cost of being a member seem so small in comparison?

We want to ask you to please go online and submit your FSAE member to member transactions at www.fsae.org/buyFSAE. Those that submit transactions are eligible to win prizes!

And at Annual Conference this year, we are drawing for a winner of $500 in cold hard cash! (Thank you Cheryl James and Hilton Worldwide for sponsoring the grand prize at the Annual Conference!)

You have to have submitted at least one transaction to be entered to win. Transactions amounts are only displayed as one lump-sum total, and we only share names if you want us to. Get those submissions in and we hope to see you at the May Central Florida Meet & Greet for the next prize drawing, and of course, at Annual Conference where you just may walk away with the $500 in cash!

www.fsae.org/buyFSAE Prize Drawings: March:

2-Night Stay At Conference

22 MAR/APR 2015

May:

2-Night Stay

At Conference:

$500 CASH

from Cheryl James &

Strenth Through Collaboration Continued RM: Find the right people to lead your committees, give them the guidance and support they need, then get the heck out of their way and let them do their jobs. We are so fortunate with the depth of talent we have within our membership. Our associates bring their perspective and latest trends from selling and servicing thousands of conferences for their clients, and the executives bring the experience of what they’ve executed for their own organizations’ events.

What are you most looking forward to seeing happen from a planning perspective?

RL: Now that registration is open, I am most excited to see how our registration numbers progress. Last year we had more executive member attendees and first time attendees in several years. It is one thing to believe you have a fantastic program, but it is another thing for others to believe it. Richard and I are confident that the 2015 Annual Conference is going to be a tremendous event for all association professionals – executives and associates.

RM: There’s nothing more rewarding than seeing the initial vision come to fruition. Rachel and I are confident the enthusiasm we feel for the success of a single and unified annual conference for Florida associations will translate to the rest of the membership and blow our attendance out of the water.

What do you want to leave our members with regarding the 2015 Annual Conference experience?

RL: It is worth the investment! When I started working in associations I had a hard time articulating the value of membership and engagement. However, after attending annual conference and volunteering in FSAE, I was better able to understand what associations can do for their members. If you haven’t attended a meeting, what are you waiting for? Make this year your year to attend and come participate in the educational sessions, build your professional network and better your association.

RM: I look at this event as an associate member and consider it to be the premier networking event of the year for the association industry. If you’re a supplier to the meetings industry and sell to associations, you have got to be at this event. It’s no surprise to anyone who has worked the association market in Florida that it’s very social and relationship based. There is no better opportunity to create and cultivate those relationships than through the events offered by FSAE. If you’re not actively participating, taking a volunteer leadership role, and making the investment to support FSAE through sponsorships, you’re missing the boat. I look forward to welcoming everyone to St. Pete this July and invite you to use your membership to engage and collaborate.

www.fsae.org/annualConference Thank You Platinum Sponsors!

Gold Sponsors

Silver Sponsors COM

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1099 Mistakes Continued These 10 tips will assist you in reducing your association’s risk of running afoul of the IRCA: 1. Complete an I-9 Form for each new employee within the first three days of employment, but not before extending a job offer. Use the most recent version of the I-9 Form, which can be obtained from www.uscis.gov.

2. Do not request documents from Lists A, B, or C, (“List of Acceptable Documents”) prior to extending a job offer.

3. Apply the same practices to each employee. Do not request some documents from certain individuals, but not from others. Stated differently, do not require some employees to present more or different documents than others.

4. Allow all employees to select which documents they wish to present from the List of Acceptable Documents.

5. When physically reviewing a document from the List of Acceptable Documents, be sure to use the original document - not a photocopy. The person who physically reviews the original document must be the same person who completes and signs section 2 of the I-9 Form, attesting to its appearance of authenticity. Do not delegate this duty to another individual, since Section 2 should not be completed by an individual who has not also physically examined the original document. Follow the same protocol reverification and rehires.

Exciting Times Continued • Nominating Committee - FSAE Officer candidates were presented at the February Board meeting. The new officers for 2015: Al Pasini, CAE, Chair-Elect; Rachel Luoma, CAE, Treasurer; and Marsha Kiner, Secretary.

They will be led by Rusty Payton, CAE who assumes the position of Chair at the Annual Conference in July.

What Have you done lately Continued The application period is NOW OPEN through midnight May 15th – For more information and to download the application: www.fsae.org/innovationGrants.

There is NO better R.O.I. You’ve heard me say it over and over, there is NO better R.O.I. of your FSAE membership than investing in YOUR Foundation. The FSAE Foundation continues to be supported entirely by voluntary, tax-deductible

24 MAR/APR 2015

Kenyatta Mullins

6. Review the I-9 Form to ensure that each section is fully and properly completed.

7. Retain the original completed I-9 Form for the greater of (a) either three years after the employee’s start date, or (b) one year after the individual is no longer employed.

Make photocopies of List A, B, or C documents and keep them with the completed I-9 Form.

8. Reverify I-9 Forms in a timely fashion, so as to avoid unknowingly continuing to employ an individual who is no longer authorized to work in the United States.

9. Train human resource personnel periodically; and provide written policies and procedures for completing, retaining, and reverifying I-9 Forms.

10. Immediately take steps to correct any errors on I-9 Forms. Only the employee or employer can make corrections to their respective sections. Strike through errors using a pen, and without concealing the original writing; then initial and date the correction. If necessary, complete a new I-9 Form and attach it to the old form, and a note detailing the reason for the correction.

Kenyetta M. Mullins of Sniffen & Spellman, P.A., practices in the areas of labor and employment law, civil rights defense, insurance defense and administrative law. She received her undergraduate degree from the University of Florida and her J.D. from Florida State University. She may be reached at kmullins@sniffenlaw.com or (850) 205-1996.

JANEGALE BOYD, FSAE Chair

• Governance Committee - This year they are tasked with the integration of TSAE board members. They lead by the capable leadership of Jamie Caldwell, ACHE. Thank you for being members of FSAE! This is a vibrant and on-fire association because of the commitment and participation of members like you!

deborah boza-Valledor, FSAE Foundtaion Chair

contributions and grants. To continue to support education and professional development through our grants programs, we need your help, we need you to invest in YOUR Foundation. Make a one-time investment now or you can arrange for monthly deductions all year long.

Remember, your personal contribution to the Foundation is tax deductible to the fullest extent provided by the law.

Invest in YOUR Foundation today: www.fsae.org/foundation 2015: THE YEAR OF FSAE INNOVATION

Recent Events

January Power Luncheon January 21, 2015

Executive Series Luncheon February 11, 2015

CEO Summit

February 17, 2015

a publication of the florida society of association executives

25

Support those who support FSAE

Buyer’s Guide

FACILITIES BELLASERA HOTEL, NAPLES

(800) 548-5284

BellaseraNaples.com/MeetingsGroups

THE BREAKERS PALM BEACH

(561) 653-6604

TheBreakers.com

CARIBE ROYALE

(407) 238-8100

CaribeRoyale.com

CUBA LIBRE

(407) 226-1600

www.cubalibrerestaurant.com

DAYTONA BEACH RESORT & CONFERENCE CENTER

(800) 654-6216

DaytonaBeachResort.com

DIAMONDHEAD BEACH RESORT

(888) 865-5844

DiamondheaFL.com/MeetingsGroups

DOUBLETREE BY HILTON ORLANDO AT SEA WORLD

(407) 352-1100

DoubleTreeOrlandoSeaWorld.com

Doubletree Hotel St. Augustine Historic DistricT

(904) 825-1923

StAugustineHistoricDistrict.DoubleTree.com

DOUBLETREE HOTEL TAMPA WESTSHORE

(800) 222-TREE

TampaDoubletree.com

DOUBLETREE RESORT ORLANDO— INTERNATIONAL DRIVE

(407) 352-1100

DoubletreeOrlandoIDrive.com

Embassy Suites Jacksonville Baymeadows

(904) 731-3555

EmbassySuitesJax.com

EMBASSY SUITES ORLANDO - LAKE BUENA VISTA SOUTH

(407) 597-4100

OrlandoLakeBuenaVistaSouth.EmbassySuites.com

EAU PALM BEACH resort & spa

(561) 540-4806

eaupalmbeach.com

HAMMOCK BEACH RESORT

(844) 271-5896

SalamanderHotels.com

HILTON COCOA BEACH OCEANFRONT

(321) 799-0003

HiltonCocoaBeach.com

HILTON DAYTONA BEACH RESORT/OCEAN WALK VILLAGE

(386) 947-8011

daytonahilton.com

HILTON KEY LARGO RESORT

(305) 852-5553

KeyLargoResort.com

HILTON ORLANDO

(407) 313-8400

thehiltonorlando.com/meetings

HILTON SANDESTIN BEACH GOLF RESORT & SPA

(877) 705-6641

SandestinBeachHilton.com

HOLLYWOOD BEACH MARRIOTT

(954) 924-2202

MarriottHollywoodBeach.com

HYATT REGENCY CLEARWATER BEACH RESORT & SPA

(727) 373-1234

clearwaterbeach.hyatt.com

HUTCHINSON ISLAND MARRIOTT

(800) 947-2148

HutchinsonIslMarriott.com

HUTCHINSON ISLAND MARRIOTT BEACH RESORT & MARINA

(772) 225-3700

MarcoIslandMarriott.com

INNISBROOK RESORT

(844) 271-5893

SalamanderHotels.com

MARCO ISLAND MARRIOTT BEACH RESORT, GOLF CLUB & SPA

(239) 394-2511

MarcoIslandMarriott.com

MARRIOTT HARBOR BEACH RESORT & SPA

(954) 766-6133

MarriottHarborBeach.com

MARRIOTT HOLLYWOOD BEACH

(954) 924-2202

HollywoodBeachMarriott.com

MARRIOTT ST. PETERSBURG/CLEARWATER

(866) 508-0265

StPeteClearwaterMarriott.com

MIAMI MARRIOTT BISCAYNE BAY

(305) 374-3900

MarriottBiscayneBay.com

MISSION INN

800-874-9053

MissionInnResort.com

NAPLES GRANDE BEACH RESORT

(239) 594-6736

NaplesGrandeResort.com

Ocean center

(800) 858-6444

OceanCenter.com

OCEAN REEF CLUB

(305) 367-2611

OceanReef.com

ORLANDO MARRIOTT LAKE MARY

(407) 995-1100

marriott.com/mcoml

ORLANDO WORLD CENTER MARRIOTT

(407) 238-8782

www.marriottworldcenter.com

PELICAN GRAND BEACH RESORT

(954) 556-7598

PelicanBeach.com

PGA NATIONAL RESORT AND SPA

(800) 533-4669

PGAresort.com

PLANTATION ON CRYSTAL RIVER

(800) 524-7733

www.PlantationOnCrystalRiver.com

THE PLAZA HISTORIC BEACH RESORT & SPA

(386) 267-1639

PlazaResortandSpa.com

PONTE VEDRA BEACH RESORTS

(800) 234-7842

PVresorts.com

RENAISSANCE ORLANDO HOTEL

(407) 513-7208

RenaissanceOrlandoAP.com

RENAISSANCE VINOY RESORT

(888) 303-4430

VinoyRenaissanceResort.com

THE RESORT AT MARINAVILLAGE

(239) 541-5000

MarinaVillageResort.com

REUNION RESORT

(877) 271-5896

SalamanderHotels.com

ROSEN CENTRE

(800) 800-9840

RosenCentre.com

ROSEN PLAZA

(800) 336-9700

RosenPlaza.com

26 MAR/APR 2015

ROSEN SHINGLE CREEK

(866) 996-9939

RosenShingleCreek.com

SAFETY HARBOR RESORT

(727) 724-7708

SafetyHarborSpa.com

SANDESTIN® GOLF AND BEACH RESORT

(850) 267-6136

sandestin.com

SANIBEL HARBOUR MARRIOTT RESORT & SPA

(239) 466-4000

SanibelMarriott.com

SEMINOLE HARD ROCK

(800) 937-0516

SeminoleHardRockHollywood.com

SIRATA BEACH RESORT

(727) 363-5107

sirata.com

SUNDIAL

(239) 472-4151

sundialresort.com

TAMPA MARRIOTT WATERSIDE HOTEL & MARINA

(813) 204-6338

TampaWaterside.com

TRADEWINDS

(727) 363-2215

TradeWindsMeetings.com

Turnberry isle Miami

(800) 661-8101

TurnberryIsleMiami.com

WESTIN IMAGINE ORLANDO

(407) 233-2971

westin.com/ImagineOrlando

AMERICAN AUDIO VISUAL

(407) 888-8300

americanaudiovisual.com

SERVICES AWARDS4U

(850) 878-7187

www.awards4u.com

CONTRIBUTIONLINK

(850) 702.0144

www.contributionlink.com

LINE1 COMMUNICATIONS

(850) 205-1111

line1.com

ASSOCIATION STUDIOS

(800) 820-6020

AssociationStudios.com

HIGHER LOGIC

(866) 670-1402

HigherLogic.com

PEACH NEW MEDIA

(866) 702-3278

PeachNewMedia.com

(800) 237-6444

FortMyersSanibelMeetings.com

CVBs THE BEACHES OF FORT MYERS & SANIBEL BRADENTON AREA CVB

(941) 729-9177

BradentonGulfIslands.com/Meetings

VISIT CENTRAL FLORIDA

(863) 551-4709

VisitCentralFlorida.com

COLLIER/NAPLES

(239) 253-5879

ParadiseCoast.com/Meetings

GREATER MIAMI CVB

(800) 933-8448

MiamiMeetings.com

INDIAN RIVER COUNTY

(772) 567-3491

IndianRiverChamber.com or SebastianChamber.com

VISIT JACKSONVILLE & THE BEACHES

(800) 340-4444

VisitJacksonville.com/meetings

EXPERIENCE KISSIMMEE

(407) 742-8252

MeetInKissimmee.com/meetings

VISIT ORLANDO

(800) 362-4424

OrlandoMeeting.com

DISCOVER THE PALM BEACHES

(561) 233-3000

palmbeachfl.com

SEMINOLE COUNTY

(800) 800-7832

visitseminole.com

ST. AUGUSTINE/PONTE VEDRA

(800) 418-7529

myfloridameetings.com

VISIT ST. PETE/CLEARWATER

(727) 464-7234

VisitStPeteClearwater.com

VISIT TAMPA BAY

(800) 826-8358

VisitTampaBay.com

New Property for 2015

The DoubleTree by Hilton St. Augustine Historic District

The DoubleTree by Hilton St. Augustine Historic District is the hotel that turns travel into a human experience again. It all starts with a warm chocolate chip cookie, a small touch of our warmth and care for each guest. Our 100 guest rooms feature our Sweet Dreams sleep experience and the Oak Room Restaurant and Lounge offers breakfast, lunch and dinner.

Whether your group is large or small, we’ve got the perfect space. Our 2,100 square foot Anastasia Ballroom can accommodate a variety of configurations to satisfy your needs and our 450 square foot Laurel Room is a great breakout, board meeting or intimate reception location. Our catering team will create the perfect culinary adventure for your guests ensuring a memorable experience every time! Call 904.825.1923 or visit www.staugustinehistoricdistrict.doubletree.com for more information. a publication of the florida society of association executives

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Meetings in Central Florida Caribe Royale

Caribe Royale recently completed a $3.5 million renovation in December 2014. The new aesthetic was inspired by the Mediterranean and features earth tone accents, washed greys, terra cotta, clean lines, and fresh foliage. The project included two new lounges, flooring, wall coverings, fixtures, and furniture in the hotel’s main Lobby Reception building. The Tower III guest suite building also received new carpet, fixtures, and wall coverings complimenting the fresh, contemporary atmosphere established in the main Lobby Reception building.

Located just 1.5 miles from the Walt Disney World® Theme Parks – and offering over 1,300 exceptional all-suite accommodations and over 150,000 sq. ft. of meeting space – the Caribe Royale is your ideal convention destination.

To learn more, visit CaribeRoyaleMeetings.com or call 407.238.8100.

Ocean Center Convention Center – Daytona Beach

Located in the heart of Daytona Beach and only 400 feet from the Atlantic Ocean, the Ocean Center Convention Center is the area’s convention, entertainment and sports complex.

Flexible and unique meeting spaces create a great venue for groups looking for the perfect meeting spot. The Ocean Center features 200,000 square feet of space, with an exhibit hall, arena, ballroom and over 32 meeting rooms. The Ocean Center event staff delivers seamless events and will assist with every detail from start to finish, including award-winning catering by Ovations Food Services.

The Ocean Center is surrounded by hotels, shopping, restaurants and attractions.

Daytona Beach International Airport is only minutes away and the Ocean Center is 60 minutes from Orlando International Airport.

For more information, call 800.858.6444 or go to oceancenter.com.

Rosen Hotels & Resorts Orlando

Rosen Hotels & Resorts delivers one-of-a-kind Orlando experiences with service that continually redefines exceptional.

AAA Four Diamond Rosen Shingle Creek offers a 230-acre escape with 1,501 rooms, 191 suites and 490,000 sq. ft. of meeting/event space. Rosen Centre Hotel offers 1,334 rooms, 80 suites and more than 150,000 sq. ft. of meeting/event space, while Rosen Plaza Hotel offers 800 rooms, 36 suites and more than 60,000 sq. ft. of meeting/event space.

For new business booked and consumed in 2015, planners can enjoy a variety of Meeting Planners Perks at our astounding facilities, conveniently located within minutes to the Orlando International Airport and in the heart of Orlando’s entertainment district.

For details call 407.996.9939 or visit RosenHotels.com/ROI

Best Golf Meetings Spots Mission Inn provides associations a break!

Nestled in the rolling hills north of Orlando, Mission Inn Resort provides associations the ideal setting and service for their future meetings. Key factors include: • Easy Access - in central Florida; close driving proximity for all delegates.

• Public Space - ballrooms and breakouts for 25 to 250 people.

• Taste - four restaurants; outdoor receptions amid colorful architecture.

• Recreation - spa, golf, fishing, trap & skeet, team building and more.

• Privacy - focused and uninterrupted setting for content and camaraderie.

• Value - price efficient compared to Florida’s big city or beach locations.

SPECIAL OFFER- thru April 30 when you book a 2015 conference select a complimentary reception, coffee break, or golf and tennis clinic for the group.

Contact Dawn Lafferty at 352-324-3933 or dlafferty@missioninnresort.com.

28 MAR/APR 2015

Best Golf Meetings Spots Continued Ocean Reef Club

Secluded on the northernmost tip of Key Largo, Ocean Reef Club offers 2,500 pristine, secure acres less than an hour’s drive from Miami and easily accessible by car, yacht or through our private airport.

There are a variety of meeting spaces indoor and out, from Buccaneer Island for waterfront events of virtually any size to 30,000 total square feet of indoor space.

At Ocean Reef Club, select from more than 275 accommodations, including Inn rooms, 1, 2 and 3 bedroom villas and beautiful private homes. Beyond the meeting, there are endless ways to spend the day, with two championship golf courses, twenty tennis courts, dual oceanfront pools, a salon and spa, nine restaurants and lounges, and over a dozen eclectic shops.

Contact Ocean Reef Club at www. oceanreef.com or 800-843-2730.

The Plantation on Crystal River

Play & Stay at our paradise for water-lovers and golfers on Florida’s Nature Coast and the Gulf of Mexico. More than 13,000 feet of meeting space combined with our exquisite outdoor facilities on the banks of the Crystal River can accommodate groups from 20 to 225. The Plantation offers nearly 200 guestrooms and golf-front villas, along with the 19th Hole Bar and Grill golf clubhouse, West 82° Bar & Grill, 96,000-gallon pool, Tiki bar, and AVEDA Spa. Enjoy our spectacular 18-hole championship golf course with the region’s best putting surfaces, magnificent live oaks, and abundant wildlife. For an experience your group will never forget, book a “swim with the manatees” tour at our Adventure Center.

Visit www.PlantationOnCrystalRiver.com or call 800-524-7733 for more information.

Ponte Vedra Inn & Club

The historic Ponte Vedra Inn & Club has been a northeast Florida landmark since its celebrated opening in 1928. Located in the picturesque seaside village of Ponte Vedra Beach, just 20 miles southeast of Jacksonville, this AAA Five-Diamond rated oceanfront resort has hosted some of the nation’s most influential groups and meetings. Palms, dunes and the Atlantic surf provide a dramatic backdrop for 250 luxurious rooms and suites, beach, golf, tennis, pools, gym, spa, restaurants and shopping. Ponte Vedra is a 17-time recipient of the “Gold Key Award” for meetings excellence. Groups from 10450 persons are well cared for with more than 25,000 sq. ft. of meeting and banquet space. Customized events include putting green coffee breaks, “Closest to the Hole” cocktail receptions and beach Olympics.

Call (800) 234-7842 or visit www.PonteVedra.com.

Turnberry Isle Miami

Turnberry Isle Miami is one of the premier meeting and conference destinations in the country. The resort’s centerpiece is a 40,000-square-foot Conference Center and Magnolia Courtyard, overlooking the Soffer Golf Course’s signature 18th hole Island Green and a 64-foot waterfall.

The Conference Center has its own separate entrance where a fully automated registration area is available for private conference check-in. An on-site full service business center and state-of-the-art audio-visual company are at your disposal. Awardwinning cuisine is prepared by a team of skilled chefs.

The meetings & special events staff can design a wide range of team-building events, from golf tournaments and spa-themed socials, to cigar rolling demonstrations on Little Havana’s Calle Ocho or moonlight cruises up the Intracoastal Waterway.

Visit TurnberryIsleMiami.com or call 800-661-8101.

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FSAE Foundation

Thank You Foundation Donors!

January/February 2015 Jim Ayotte

Bennett Napier

Carlene Baker

Terry Natwick

Peggy Ball

Sandy Nicotra

Stan Barnes

Alan Null

Deborah Beck

Matt Pave

Timothy Bell

NaSheba Prentis

Janegale Boyd

Bob Renka

Martina Brawer

Kimberly Rice

Meg Caldwell

Sam Rogers

Gayle Carson

Frank Rudd

Elizabeth Castro

Julie Ryczak

Chuck Cook

Mary Stafford

Ian Cordes

Pat Swartz

Jack Cory

Crissy Tallman

Kenya Cory

Stephen Trickey

Erin Daly Ballas

Latoya Washington

William East

Lance Wilson

Stacy Feldhusen Nicole Gibson Angie Harris Barbara Harrison John Harkness Carolyn Hinson

Make an investment in your professional association: www.fsae.org/ MakeADonation

Cheryl Horne Amy Issersohn Laura Jersey Judith Kalfon Mary Pat King Teresa Kinney Ashley Liveoak Rachel Luoma Diane Major-Ohm Brooke Mills Mark Miller Richard Miseyko Tom Morrison

30 MAR/APR 2015

$500 - $5,000 grants available to fund innovative ideas for your association!

Deadline to Apply : May 15 www.fsae.org/innovationGrants

BU RG EES, B IR DIES A N D BOARD ME E TI NGS.

Whether you are flying the burgee off your bow or birdie hunting on one of our two 18-hole championship courses, after your organization meets here they will be flying your company flag high and proud. Less than an hour from Miami International Airport, this private members only club, boasts luxurious comfort, impeccable service and advanced capabilities that will ensure your meeting is an inspired one. It is paradise found, not far from home.

Amidst our charming surroundings you’ll also find: 30,000 sq. ft. of meeting space • 2 Championship golf courses Fishing, diving and snorkeling • Tennis Center • The Spa

For a Personal Meetings Manager call 800.843.2730 or email orcsales@oceanreef.com • oceanreef.com

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ceanfront xcellence

) TIVLUIZS [QVKM Q\[ KMTMJZI\ML WXMVQVO QV ! \PM 8WV\M >MLZI 1VV +T]J XZW]LTa XZM[QLM[ I[ \PM OZIVL LIUM WN VWZ\PMI[\ .TWZQLI ZM[WZ\ PW\MT[ .MI\]ZML IZM T]`]ZQW][ ZWWU[ IVL []Q\M[ \PM )\TIV\QK []ZN JMIKP OWTN \MVVQ[ NQ\VM[[ [XI NQVM LQVQVO [PWXXQVO IVL I ))) .Q^M ,QIUWVL I_IZL NWZ PW[XQ\ITQ\a M`KMTTMVKM Ponte Vedra Beach, Florida ‡ Oceanfront. Just 20 minutes from Jacksonville (800) 234-7842 ‡ www.pontevedra.com