Delegates' Booklet #3

Delegates' Booklet

#3

January 2013.

Foreword

Dear delegates, We hope you had a good time during the holidays and have recharged your batteries for the next part of your term.

With less than 7 weeks to the upcoming conference, the CC is working and preparing for your arrivals and looking forward to meeting you all in Serbia soon. In this booklet you will find details about study tours, forms you need to fill in, visa procedures, pre stay options, important dates etc.

The New Year has started; we wish you lots of new achievements, new goals, new challenges and new friendships!

Kind regards, Congress Committee team Global Leaders’ Summit 2013 AIESEC Serbia

Content: 

Important dates and deadlines



Visa procedures



Payment methods



Registration and check in



Study tours



Pre stay and post stay



Arrivals and departures



Preferences



Contacts

Important dates and deadlines [Time counted is 23:59 GMT+1 for all deadlines]

Conference dates 16.-17.02. - Premeeting dates 18.02. - Day 0 and opening of GLS 2013 19.02. – 27.02. – International Presidents Meeting 22.-24.02. - Alumni Meeting Registration dates 15.01. - First registration deadline 27.01. - Second registration deadline **Invitation letters will be sent along with a confirmation once your registration for IPM is approved by AI, until then we won't be able to send you your invitation letters.

Study tour dates 20.01. – Registration for post study tour on Kopaonik 01.02. – Registration for pre and post study tours in Belgrade and Novi Sad & Vojvodina.

15.02. - Pre study tour in Belgrade - 15.02.

28.02. - Post study tour in Novi Sad and Vojvodina - 28.02.

28.02. – 01.03. Post study tour on Kopaonik

Cancellation dates

Free of charge if cancelled by the 20th of January; 200 Euros if cancelled between the 20th and 27th of January; Full delegation fee if cancelled after the 27th of January;

Providing documents and information deadlines 01.02. – Personal preferences information 10.02. – Arrivals and departures information 12.02 – Check in and registration documents

Visa Procedures

We have made a great cooperation with our Ministry of Foreign Affairs, which will ease the visa process for all our delegates. Our ministry welcomes all delegates of GLS and will help to prevent and overcome any possible obstacles for your arrivals. To make sure what will happen, we need to make sure to strictly follow all the steps so that we can ensure your arrival: 1. Register and provide documents for invitation letters - When you register for IPM, make sure to upload a good scanned copy of your passport so that we can make your invitation letter. When filling in the registration form, make sure to fill in the information for visa requirements. Just follow guidelines and please make sure that all your information is put in correctly with a scanned copy of your passport. Incomplete registrations will not be considered, and you will need to register again.

2. Receive you invitation letter and application form - We will send a scanned copy of your invitation letter and the visa application form.

3. Fill in the visa application form - You will receive it from your delegates’ servicing manager along with your invitation letter.

You are applying for a type C visa [conference participation].

4. Contact the nearest embassy - Contact the Serbian embassy in your country or the nearest embassy if you do not have one in your country to get a list of all the necessary documents for your visa application. To check whether there is a Serbian embassy in your country, follow this LINK. If there isn’t a Serbian embassy in your country, on the same link you will find where the closest embassy is, so you can apply for your visa there.

5. Prepare your documentation - Prepare the rest of the required documentation that needs to be submitted.

This is the list of documentation: Invitation letter sent by the CC team of GLS 2013 Visa Application Form that you should fill in, you will receive it from the CC team of GLS 2013 Photo (3,5 x 4,5 cm) Proof of residence (if you are not residing in your native country) 65 Euros payable to the Embassy of Serbia/ Consulate General of Serbia *A copy of your visas from either IPM 2012 in Hungary and/or IC 2012 in Russia is REQUIRED! Make sure to contact the Serbian embassy in your country, or the closest one abroad, to double check whether any additional documentation is required. The embassies reserve the right to request extra documentation such as a return ticket or itinerary, proof of sufficient funds for staying in Serbia during the conference and so on. Also make sure to check the price for acquiring a visa, as the prices differ from country to country.

Embassy contacts you can find on the following LINK.

6. Submit your documents - You will have to submit your documents personally if you have an embassy in your country or send them by post express (e.g. DHL) to nearest embassy in a neighboring country. The delegates’ servicing manager who is in charge for your country will let you know what documents you will have to send. You won’t have to go to the embassy personally if you don’t have a Serbian embassy in the country you are currently residing in. Notify the delegates’ servicing manager responsible for you visa process with dates when you applied for a visa, and any difficulties if they occur, so that we may be able to track your visa procedures and act accordingly.

Good news is that for sending the documents you will just need a photocopy of your passport, not your passport itself, and as soon as you get confirmation for visa then you will send your passport so they can stamp visa in it. We suggest you confirm this first with the Serbian embassy where you will be applying and with your delegates’ servicing manager.

7. On time and in the right form - Make sure to deliver all your information and documents on time and completely so that you avoid any during your visa process.

Please contact your delegates’ servicing manager if there is any confusion or if you have any questions and they will update you with all necessary things.

Transit visas The delegates’ servicing manager responsible for you will provide you with suggestions for ways to travel to Serbia. For countries that require visas this is quite important. In case you are flying over some European visas you might be required to also apply for a transit visa for that country. As this can be tricky and so as to avoid any misunderstanding, make sure to communicate your travel plans with the manager responsible for you. They will provide you with information regarding transit visas for specific countries and options for you travels to Serbia, both through Schengen and non-Schengen countries. Also, you can check the flight options we recommend in the second delegates’ booklet, travel to Serbia section.

Information about MCP elected delegates For countries applying for visas, we need to provide to our Ministry of Foreign Affairs names of all the delegates so that this information could be passed on to the Serbian embassies in your countries and so that the whole process would go much smoother. Therefore, we request that your MCP elects register as soon as possible after their elections so that we may send their information to the Ministry and Embassies and so they can apply for their visas on time. They will not be able to apply before we pass their information on.

Read more about visa requirements and useful tips in the visa procedure booklet – LINK

Payment Methods All payments of IPM fees will be done according to invoice, which will Please, take into consideration that if you choose this payment option, you will need to support all costs regarding money transfer. be sent to you by the CC team.

We have 2 ways of paying the fee: Bank transfer in Euros [EUR].

Cash payment during IPM registration on the venue in Euros [EUR].

Bank transfer: Please, note that you are to pay in Euros.

Bank details for payments: Corresponding Bank: ERSTE GROUP BANK AG WIEN, AUSTRIA SWIFT CODE: GIBAATWG Account of the beneficiary with: ERSTE BANK A.D. NOVI SAD SWIFT CODE: GIBARS22 Beneficiary: IBAN RS35340000001100616638 Name: AIESEC Srbija Address: Beograd 11000, Kamenička 6 International Pazments Department Erste Bank a.d., Novi Sad Payment reference: conference fee

If you choose bank transfers as a way of payment, please do it by the 05.02.2012.

When you have transferred the funds, please send a copy of the receipt to payments@gls2013.org with “AIESEC Country - fee paid” as a subject. For example: AIESEC Serbia – fee paid Payments in cash: If you plan to pay during the registration, please bring your fee in cash [EUR]. There is an ATM at both hotel venues and currency exchange facilities.

Fees Pre meeting fee

80 Euros (40 Euros per day);

Conference fee

350 Euros;

Damage fee

35 Euros;

Late registration fee

50Euros;

Cancellation fee

Free of charge if cancelled by the 20th of January; 200 Euros if cancelled between the 20th and 27th of January; Full delegation fee if cancelled after the 27th of January;

Registration and Check In For the check in to both hotels, please make sure to provide us the following documents [without them we will not be able to register you for the conference when you arrive or check you in]:  Indemnity form – filled in and scanned. You can download the indemnity form HERE and instructions for filling it in HERE.  A copy of your visa for Serbia.  A copy of your travel health insurance.  Pay the fees for IPM, pre meeting [study tours and CC merchandise] and bring a copy of the payment confirmation. If you are paying on site, make sure to bring the fees in EUR.  Once you collect all of this documentation, send it to us at delegates@gls2013.org with the subject “AIESEC in _______ - check in documents” [eg. AIESEC in Serbia – check in documents] so that you can ensure a quick check in without any delays.

Study Tours BELGRADE ON THE GROUND & UNDERGROUND

NOVI SAD & VOJVODINA

Time: Friday, 15.02.2013 Duration: One day Means of transportation: bus & walking Price: 10€ per person, with minimum of 10 guests

Time: 28.02.2013 Duration: 1 day Means of transportation: bus & walking Price: 32€ per person, with minimum of 10 guests

The tour is perfect to discover Belgrade center & outskirts.

The first stop is Slavia Square where we will visit Saint Sava’s Temple, the biggest orthodox Christian temple in the world by total volume. Then, the bus continues to take you around the city with most of the sights of Belgrade: National Library; Monument of Karadjordje; Red Star Stadium with the capacity is 55,538 audience, where Red Star club made a hat trick of European & Intercontinential Cup in 1991; Ministry of defense destroyed during NATO bombing of Serbia in 1999; Serbian Parliament; Presidency; City Hall; Terazije Square; Knez Mihajlova Street; Republic Square; Monument to Prince Mihailo; National Theatre; National Museum; University Square; Kalemegdan Park; Belgrade Fortress on confluence of Sava to Danube River; Military Museum; bunker built in the 1st half of 20th century and big gunpowder storage built on Belgrade Fortress by the Austrians in the 1st quarter of 18th century; Saborna, main cathedral church; Residence of Princess Ljubica, now the oldest restaurant in Belgrade established in 1823.

From Kosancic Square, we start the underground tour. We will go beneath it and through artificial cave used as bunker and then to wine cellar from the time of Serbia’s independence from Turkey in 19th century. Take some sips of wine here to end the tour.

Sightseeing of Novi Sad from the bus (1 hour); visit to Krušedol Monastery (30 minutes); sightseeing of Sremski Karlovci Town with visit to Honey Museum and wine cellar Živanović; wine testing (5 wines and 1 rakia) with local appetizers (2 hours); visit to Pertovaradin fortress that is second biggest fortress in Europe, fish lunch at the national restaurant on Danube River bank.

Return to Novi Sad. DID YOU KNOW? - Belgrade was voted the best party city in the world by Lonely Planet readers in 2009.

- According to recent polls, Red Star Belgrade is the most popular football club in Serbia, with nearly 48.2% of the population supporting them.

- Saint Sava’s Temple is the largest Orthodox church in the world, and one of the 10 largest church buildings in the world.

Registration and deadlines

Kopaonik Time: 28.02. – 01.03.

Duration: 2 days Means of transportation: bus & walking Price: 99€ per person, with minimum of 20 guests

Day 1: The tour begins with arrival to the town of Topola, military base of Karadjordje from the beginning of 19th century, his church and the guest house.

Follows visit to Oplenac hill with the complex belonging to the Serbian Royal Dynasty Karadjordjevic: Museum of King Peter the 1st and the mausoleum of Serbian Royal Dynasty of Karadjordjevic in the Church of St. George. Visit to the Royal wine cellar is organized, with wine tasting. Visit to Zica Monastery Founded by the first Serbian King, Stefan ”the First Crowned” at the beginning of the 13th century (1206-1217). Saint Sava, as the first archbishop of independent Serbian Church (1219), founded this monastery. Lunch at Serbian national restaurant. Sightseeing of Ovcar-Kablar Gorge, beautiful natural site, and monasteries built within it - ten in total, dating from 15th to 17th century. Visit to Potpec Cave that as the most important speleological site of Western Serbia and the 50 m high entrance is considered to be the biggest one in the Balkans. Arrival to the hotel; Dinner at the hotel; overnight.

Day 2: Breakfast. Drive through mountainous area of Zlatibor, lunch in ethno house; passing through Kremna village, home-place of the famous prophetic family Tarabic; arrival to Sargan Mountain. Trip by the tourist train Nostalgia on Sarganska osmica (Sargan Eight) railway track (20 tunnels), through splendid natural landscape; arrival to Mokra Gora mountain and Drvengrad (Wooden Town) small village and tourist attraction created by one of the best known Serbian movie directors in the world, Emir Kusturica on Mecavnik hill (Snow storm); Drive to Uzice, short sightseeing of its medieval fortification, built on a steep rock overlooking the town and its vicinity; lunch in Ethno restaurant; sightseeing of Emperors palace in antique Sirmium, one of the four capitals of the Roman Empire and place of birth or death of seven Roman emperors, today Sremska Mitrovica Town; and Return to Novi Sad at the evening.

Register for study tours on the following website – LINK The deadline to register for the one day study tours [Belgrade and Novi Sad & Vojvodina] is the 01.02.2013.

The deadline to register for the 2 day study tour on Kopaonik is 20.01.2012.

Price includes: One night in 3* hotel on Zlatibor Mountain Transfers according to the program Entrance tickets according to the program 2 lunces & 1 dinner Servicess of profesional tour guide for 2 days Tolls and fees

Pre Stay and Post Stay In case you wish to arrive a few days earlier to Serbia, or stay some extra days to enjoy in our cities, we have provided you with a few options for pre and post stay.

All reservations are done by delegates individually, but you can always ask for suggestions and assistance if needed. Also as an option, if you wish you can stay in the pre meeting hotel for pre stay as well [Hotel Slavije] for the same prices as stated for pre meeting [40 EUR per night/per person].

We have three partner hostels – Go2, Sun hostels and Good morning hostels.

Overall capacity – 100 places.

Locations: Kalenic pijaca, Botanicka basta & Takovska.

Prices: 12 bed dorm 6 bed dorm 4 bed room Double room [for single person] Double room [for two people]

8 EUR 8 EUR 9 EUR 17 EUR 13 EUR [per person]

Websites: Go2 - www.go2hostelbelgrade.com Sun hostel - www.sunhostels.com Good morning hostel - www.goodmorninghostels.com Inquiries and reservations at: go2hostelbelgrade@gmail.com

The Hostel has opened its doors officially in July 2008 and became a member of Hostelling International network in January 2012.

On the 2nd floor in a building which has a historic value, Go2 Hostel is located in the core center of Belgrade, on Terazije Square, 2 minutes on foot from the Republic Square and just a couple of blocks away from Belgrade’s Main Train and Bus Station.

Museums, cafés, bars, night clubs, pubs, nice restaurants, historical buildings, Kalemegdan fortress, Knez Mihajlova main pedestrian street, Zeleni Venac green market, old charming bohemian Skadarlija street, riverbanks of the Danube and the Sava river, shopping centers, 24/7 mini market, fast food stands, Mc Donald’s, bus, tram and trolley stations which connect city center with the most parts of the city… EVERYTHING is within walking distance!

With 30 bed capacity, Go2 Hostel is perfectly adapted for youth and backpackers: a large common room with free internet, Wi-Fi, cable TV, DVD, music, PlayStation, guest kitchen containing all the necessary equipment, free coffee and tea, will enable you to socialize and enjoy yourselves while thinking about what to visit.

HOW TO GET THERE

1st option: When you exit Main station, turn left to Karadjordjeva street, if you are at the Train station, or right, if you are at the Bus station, in direction of Hotel President and Economy Faculty, pass through the park which is between Hotel President and Economy Faculty, then go up on KameniÄ?ka Street (street made of stone cubes which also has stairs), at the end of KameniÄ?ka Street you will get to another park go through it at the end of the park you will be in Prizrenska Street.

2nd option: Go to Balkanska Street, which is across the Main Train station, in direction of Terazije square (up the street), when you get to the top of the street (~400m) you will be in front of Hotels Balkan and Moscow, just across these two you will be able to see the Hostel sign.

Address: Prizrenska 1, Belgrade, Serbia Phone/ Fax: 00381 64 82 94 324 00381 11 3612 341 E-mail inquiries and reservations at: go2hostelbelgrade@gmail.com

3rd option: If you are coming from Nikola Tesla Airport you can take the 72 bus and get off at the last stop (Zeleni Venac).

Walk up the Prizrenska Street and you will be able to see the Hostel sign on your right hand side.

Arrivals & Departures In the last booklet we wrote about the best ways to get to Serbia. Please, as soon as you decide how will you travel, exact dates of your arrival and departure and book your ticket, fill in this application LINK. It will be really helpful to us, especially for logistics and transport organizing.

Preferences As we are going to host delegation from more than 100 different countries, we need your help so we can make your stay in Serbia comfortable and unique. Please, fill in this application LINK about your preferences, wishes, requests, suggestions etc. Feel free to ad any comments about what you need or do not need during the conference (food, medicals, clothes etc.)

Note: it’s very important provide us with this information so that we can ensure your stay to be as comfortable as possible.

The deadline information is:

for

filling

in

Arrivals & Departures: 10.02.2013.

Preferences: 01.02.2013.

this

Contact us All questions may be directed to delegates@gls2013.org In case you need to contact us personally: Milena Mandić Vice President for Delegates’ Servicing milena.mandic@gls2013.org Nikola Jovanović Delegates’ Servicing Manager nikola.jovanovic@gls2013.org Mia Meleghy Delegates’ Servicing Manager mia.meleghy@gls2013.org