Visa Procedures Steps and usful links
Visa Requirements
We have made a great cooperation with our Ministry of Foreign Affairs, which will ease the visa process for all our delegates. Our ministry welcomes all delegates of GLS and will help to prevent and overcome any possible obstacles for your arrivals. To make sure what will happen, we need to make sure to strictly follow all the steps so that we can ensure your arrival: 1. Register and provid documents for invitation letters - When you register for IPM, make sure to upload a good scanned copy of your passport so that we can make your invitation letter. When filling in the registration form, make sure to fill in the information for visa requirements. Just follow guidelines and please make sure that all your information is put in correctly with a scanned copy of your passport. Incomplete registrations will not be considered, and you will need to register again. 2. Recive you invitation letter and application form - We will send a scanned copy of your invitation letter and the visa application form. 3. Fill in the visa application form - You will receive it from you delegates’ servicing manager along with your invitation letter. You are applying for a type C visa [conference participation]. 4. Contact the nearest embassy - Contact the Serbian embassy in your country or the nearest embassy if you do not have one in your country to get a list of all the necessary documents for your visa application. To check whether there is a Serbian embassy in your country, follow this LINK. If there isn’t a Serbian embassy in your country, on the same link you will find where the closest embassy is, so you can apply for your visa there.
5. Prepare your documentation - Prepare the rest of the required documentation that needs to be submitted. This is the list of documentation: Invitation letter sent by the CC team of GLS 2013 Visa Application Form that you should fill in, you will receive it from the CC team of GLS 2013 Photo (3,5 x 4,5 cm) Proof of residence (if you are not residing in your native country) 65 Euros payable to the Embassy of Serbia/ Consulate General of Serbia *A copy of your visas from either IPM 2012 in Hungary and/or IC 2012 in Russia! Make sure to contact the Serbian embassy in your country, or the closest one abroad, to double check whether any additional documentation is required. The embassies reserve the right to request extra documentation such as a return ticket or itinerary, proof of sufficient funds for staying in Serbia during the conference and so on. Also make sure to check the price for acquiring a visa, as the prices differ from country to country. Embassy contacts you can find on the following LINK.
6. Submit your documents - You will have to submit your documents personally if you have an embassy in your country or send them by post express (e.g. DHL) to nearest embassy in a neighboring country. The delegates’ servicing manager who is in charge for your country will let you know what documents you will have to send. You won’t have to go to the embassy personally if you don’t have a Serbian embassy in the country you are currently residing in. Notify the delegates’servicing manager responsible for you visa process with dates when you applied for a visa, and any difficulties if they occur, so that we may be able to track your visa procedures and act accordingly. Good news is that for sending the documents you will just need a photocopy of your passport, not your passport itself, and as soon as you get confirmation for visa then you will send your passport so they can stamp visa in it. We suggest you confirm this first with the Serbian embassy where you will be applying and with your delegates’ servicing manager.
7. On time and in the right form - Make sure to deliver all your information and documents on time and completely so that you avoid any during your visa process. Please contact your delegates’ servicing manager if there is any confusion or if you have any questions and they will update you with all necessary things.
Transit visas The delegates’ servicing manager responsible for you will provide you with suggestions for ways to travel to Serbia. For countries that require visas this is quite important. In case you are flying over some European visas you might be required to also apply for a transit visa for that country. As this can be tricky and so as to avoid any misunderstanding, make sure to communicate your travel plans with the manager responsible for you. They will provide you with information regarding transit visas for specific countries and options for you travels to Serbia, both through Schengen and non-Schengen countries. Also, you can check the flight options we recommend in the second delegates’ booklet, travel to Serbia section.
Information about MCP elected delegates For countries applying for visas, we need to provide to our Ministry of Foreign Affairs names of all the delegates so that this information could be passed on to the Serbian embassies in your countries and so that the whole process would go much smoother. Therefore, we request that your MCP elects register as soon as possible after their elections so that we may send their information to the Ministry and Embassies and so they can apply for their visas on time. They will not be able to apply before we pass their information on.
General entry requirements for Serbia
Valid passport/travel document; Valid visa in the passport, if a Serbian visa is required for passport holders of the respective country; Proof of sufficient funds for staying in Serbia. Sufficient funds are considered to be 50 Euros per day of stay, proved by possession of the appropriate amount of cash, bank statement, traveller's cheques, credit cards or a letter of guarantee; Certificate of vaccination or a note that he/she has not contracted a contagious disease despite coming from an area affected by a pandemic, as defined by the information of the Ministry of Health. If underage children are travelling with one of their parents, it is necessary to submit a relevant certified authorization by the other parent; or if the child is travelling with a third person such authorization is required from both parents or guardian; It is recommended to have a health insurance for the period of stay in Serbia, covering possible medical costs to the amount of not less than 20,000 Euros.
Read more about Traveling to Serbia, visa requiements and visa regime on the website of our Minisrty of Foreign Affairs - LINK
These are the countries that require a visa to enter Serbia:
Afghanistan Algeria Armenia Azerbaijan Bahrain Benin Botswana Brazil Burkina Faso Cambodia Cameroon Colombia Cote d'Ivoire Dominican Republic Ecuador Egypt El Salvador Ethiopia Gabon Georgia Ghana
Guatemala Hong Kong India Indonesia Iran Jordan Kenya Kyrgyzstan Lebanon Liberia Mainland of China Malaysia Mauritius Moldova Mongolia Morocco Mozambique Nepal Nicaragua Nigeria Oman
Pakistan Panama Paraguay Peru Philippines Qatar Rwanda Senegal South Africa Sri Lanka Taiwan Tajikistan Tanzania Thailand Togo UAE Uganda Vemezuela Vietnam
Contact us All questions may be directed to delegates@gls2013.org
In case you need to contact us personally: Milena Mandić Vice President for Delegates’ Servicing milena.mandic@gls2013.org
Nikola Jovanović Delegates’ Servicing Manager nikola.jovanovic@gls2013.org
Mia Meleghy Delegates’ Servicing Manager mia.meleghy@gls2013.org
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