Grand Prairie Woman's Club February 2023 Newsletter

THE WOMAN’S CLUB

March General Meeting

IN THIS ISSUE

PRESIDENT’S MESSAGE

PROPOSED BYLAW CHANGES

PROPOSED SLATE OF OFFICERS

Friday, March 3, 2023

March General Meeting 10:00 a.m.

Please call the club to make your reservations.

DEPARTMENT INFO.

WOMAN’S CLUB

FEBRUARY CALENDAR

The luncheon will be prepared with love by Jean Van Schaick and her committee. Thank you to Debbie Beaudin and her decorating committee for always making the room beautiful.

Hope to see you there!

PRESIDENT’S MESSAGE

PRESIDENT

Judy Ingram

Time is flying. It’s hard to believe it’s February already. I think of February as a transition month with the hope that spring is just around the corner. While I enjoy the warm days in winter, the warm weather encourages the trees and flowers to think its spring and then, of course, a freeze. My great-grandfather always told me that when the mesquite tree blooms, there will not be another freeze and I still use that as a guideline.

If you haven’t joined a department yet, you still can do so. There are a variety of departments’, and you are sure to find one, or more, that will be right for you. It is an inexpensive way to have fun and enjoy being with friends. Contact one of the Department Chairs listed in your Newsletter or Directory, if you have any questions.

At the General Meeting on March 3, 2023, the Slate of Officers for the 2023-2024 year will be presented and voted on. The luncheon will be prepared by Jean Van Schaick and her Committee and, as always, a treat to enjoy. The Auditorium will be decorated by Debbie Beaudin and her Committee and, as always, is creative and beautiful.

In this issue of the Newsletter, you will find information regarding recommended changes/revisions to the By-Laws, and we will vote at the General Meeting to approve. Please take a moment to review them.

Our Garage Sale will be coming up in May, so please save your items/clothes and we will let you know when you can start bringing them to the club. March is just around the corner and I’m looking forward to seeing you again.

THE WOMAN’S CLUB OF GRAND PRAIRIE PROPOSED

CHANGES TO BY-LAWS

ARTICLE I – NAME

The name of this organization shall be The Woman’s Club of Grand Prairie.

ARTICLE II - OBJECT

New wording is in italic Wording to be deleted is [bracketed]

Section 1. The object of this organization shall be to foster social connections* and to participate in the philanthropic projects of the community.

Delete[ for study in religion, educational, literacy, scientific, and artistic fields]**

Section 2. The incorporated organization shall never have any capital stock. No part of the earnings shall inure to the benefit of any individual. None of the property of the Corporation, real or personal, shall be used or expended except in the accomplishment of the legitimate aims and purposes.

ARTICLE III – POLICY

The policy of this Club shall be non-partisan and non-sectarian, but for the benefit of the public as a whole.

ARTICLE IV – OFFICES

The principal office of the Corporation in the State of Texas shall be located in the City of Grand Prairie, County of Dallas. The Corporation may have such other offices, either within or without the State of Texas, as the Board of Directors may determine or as the affairs of the Corporation may require from time to time. The Corporation shall have and continuously maintain in the State of Texas a registered office, and a registered agent whose office is identical with such registered office, as required by the Texas Non-Profit Corporation Act. The registered office may be, but need not be, identical with the principal office in the State of Texas, and the address of the registered office may be changed from time to time by the Board of Directors.

ARTICLE V – MEMBERSHIP

There shall be Active, Life, Patron, Charter and Associate memberships. Delete [Associate]

Sections 1. A membership application shall be presented by the membership chair signed by one member in good standing.

Delete [two members]

A. All applications for membership will be reviewed by the Membership Committee and reviewed and approved by the Executive Committee.

B. An Active member shall be encouraged to be a member in good standing of at least one Department and attend a minimum of one General Meeting a year.

Section 2. Life Membership. Any member shall be entitled to become a Life Member who has made a gift of $1,000.00 to the Woman’s Club of Grand Prairie. Life Members shall be entitled to the privileges of regular members but shall be exempt from annual dues. They shall be members of the Board of Directors.

Section 3. Patron. Any member shall be entitled to become a Patron Member who has made a gift of $2,000.00 to the Woman’s Club of Grand Prairie and shall be entitled to the privileges of regular members but shall be exempt from annual dues. Patron Members shall be members of the Board of Directors. [Section 4 is eliminated and remaining sections numbers sequentially.]

Section 4. Charter Members shall be exempt from annual dues.

Delete [not pay]

Section 5. Annual dues shall be $100.00 plus federal tax, if any. Annual dues are payable June 1. No dues or fees may be refunded. New members joining the January 1 shall pay dues of $50.00 plus federal tax, if any. Delete [Members who move out of state may hold an Associate Membership.]

ARTICLE VI – REFURBISHING FUND

Section 1. The Refurbishing Fund shall be maintained with an annual contribution of $1,000.00 to the Refur-

bishing Fund for the purpose of replacement and repair of permanent furnishings. Expenditures of these funds must be approved by the Building and Advisory Committees.

Delete [Money Market]

Section 2. Prior to the first General Meeting of the Club year, any funds in the General Checking Account that exceed the current Club year’s budget, shall be designated to the Refurbishing Fund.

ARTICLE VII – EXECUTIVE COMMITTEE AND BOARD OF DIRECTORS

Section 1. There shall be an Executive Committee consisting of the Elected Officers, appointed Parliamentarian and Overall Department Chair.

Section 2. There shall be a Board of Directors consisting of the Elected Officers, Parliamentarian, Overall Department Chair, the six Directors-at-Large, Life and Patron Members, each Department Chair, Standing Committee Chairs and Past Presidents.

Insert [Standing Committee Chairs]

Section 3. The Executive Committee shall have the power to transact all business of the Club that may be necessary to act upon before the regular meetings of the membership.

Section 4. It shall be the duty of the Executive Committee to fill all unexpired terms of its Officers and of the Board of Directors.

Section 5. Directors-at-Large shall be appointed by the President for a period of two years.

ARTICLE VIII – OFFICERS AND ELECTIONS

Section 1. Elected officers of the Woman’s Club of Grand Prairie shall consist of a President, President-Elect, First Vice President, Second Vice President, Third Vice-President, Fourth Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Publicity Chair and Historian.

Section 2. The Parliamentarian and the Overall Department Chair shall be appointed by the President subject to approval of the Executive Committee. The Overall Department chair shall have full voting privileges. Delete [“with full voting privileges”] as it refers to the Parliamentarian

Section 3. The executive Committee shall be composed of the elected Officers, appointed Parliamentarian and the Overall Department Chair.

Section 4. The Board of Directors shall be composed of the elected Officers, appointed Parliamentarian, Overall Department Chair, Directors, Standing Committee Chairs, Life and Patron Members, Department Chairs and Past Presidents.

Section 5. The Officers of the organization shall be elected in the following manner. There shall be a Nominating Committee of five members, chaired by the President-Elect. Two members shall be elected by the Executive Committee prior to the December General Meeting; and two by the overall membership at the December General Meeting. This Nominating Committee will present a slate of officers to Members at the March General Meeting for election in March and Installation in May.

Section 6. If there is more than one nominee for any office, the Voting shall be by ballot and the majority shall elect.

Section 7. Officers and Chairs shall assume their duties on the first day of June and shall serve a term of one year until their successors are elected. Delete [in]

ARTICLE IX – DUTIES OF OFFICERS

Section 1. The President shall preside at all meetings of the Club, the Executive Committee, and the Board of Directors. She shall appoint Standing Committee Members, and appoint all special committees as necessity arises. The President shall be a member ex-officio of all committees except the Nominating Committee. Upon retiring from her duties, she shall serve as a member of the Board of Directors.

Section 2. The President-Elect shall be the President’s aide and preside in her absence. She shall be Chair of the Nominating Committee. She shall be a member of the Executive Committee for at least one year prior to serving as President-Elect.

Section 3. The First Vice President shall serve as Program Chair and secure programs for general meetings.

Section 4. The Second Vice President shall serve as Membership Chair and maintain the official membership roll.

Section 5. The Third Vice President shall serve as Projects Chair and serve on the Finance Committee.

Section 6. The Fourth Vice President shall serve as Building Chair and serve as a member of the Finance Com-

mittee.

Section 7. The Recording Secretary shall keep the minutes of the Club and of the Executive Committee and of the Board of Directors meetings, and all other records. She shall keep a roll of the attendees.

Delete [She shall issue all information to the Directors.] [members.]

Section 8. The Corresponding Secretary shall conduct the correspondence of the Club as directed by the President and shall have custody of all letters. It shall be her duty, in cooperation with the Telephone Committee, to give notice of all meetings.

Section 9. The Treasurer shall be collector and custodian of all funds of the Club which shall be deposited in a local bank and disburse funds upon authorization of the Club. Checks shall be signed by the Treasurer or the President.

Delete [the President-Elect]

The Treasurer shall keep an itemized account of all funds of the Club and shall present a report at each of the meetings of the Executive Committee and the Board of Directors and a summary at General Meetings. Delete [an annual report at the annual meeting of the Club.]

She shall serve on the Finance Committee and shall be bonded along with the President in such sum as the Executive Committee may decide, the cost of the bond to be borne by the Club. An annual internal audit by an audit committee, composed of club members other than elected officers, shall be made.

Section 10. The Historian shall keep a record of all Club activity and shall accumulate these materials and pictures in a permanent history book.

Section 11. The Parliamentarian shall advise the presiding officer on points of parliamentary law and shall Chair the By-Laws Committee. She shall be responsible for transferring approved changes to the Incoming Parliamentarian and Yearbook Chair.

Section 12. The Overall Department Chair shall represent each Department, serve as a member of the Finance Committee and be responsible for raising budgeted funds for the operation of the Club and for projects.

Section 13. The Directors-at-Large shall act as liaison officers between the membership and the Executive Committee, as well as serve as needed at General Meetings and for Projects.

Section 14. The immediate past President shall hold the honorary position of an ex-officio member of the Executive Committee. All Past Presidents shall be members of the Board of Directors.

Delete [retiring]

ARTICLE X – MEETINGS

Section 1. The membership shall meet in October, December, March and May as designated by the Executive Committee. A quorum shall consist of one-fifth of the members.

Section 2. The Executive Committee shall meet monthly, preceding regular club meetings or as called by the President. Seven (7) members shall constitute a quorum for a regular meeting, nine (9) members constitute a quorum for a called meeting.

Section 3. The Board of Directors shall meet quarterly. Additional meetings may be called at the request of the President or by five members of the Board of Directors. Eleven () members shall constitute a quorum for a regular meeting; fifteen (15) members shall constitute a quorum for a called meeting.

ARTICLE XI – STANDING COMMITTEES

Section 1. There shall be the following Standing Committees: Program, Membership, Finance, Building, Publicity, Yearbook, Projects, By-Laws, Advisory, Bulletin, Hospitality, Overall Department, Social, Decorating, Commucation and Scholarship Trust.

Delete [Telephone]

Section 2. Duties of Standing Committees:

A. The Program Committee shall be in charge of securing programs for general meetings.

Delete [formulating programs throughout the year for the study of literature, history, science, education, painting, music, religion, other fine arts and for social enjoyment.]

B. For Membership Committee duties refer to Article V, Section 1. A. and B. [Section 2, A.]

C. The Finance Committee, composed of the treasurer, president-elect, projects, membership and building chairs, shall prepare an annual budget.

The proposed budget shall be presented at the June Executive Committee meeting for adoption. The Finance Committee shall have general supervision of expenditures and investments.

Delete [for the Club, have general supervision of all expenditures and shall attend to proper investment of accumulated funds.]

D. The Building Committee shall plan and expedite all building needs, including maintenance, and shall be custodian of all the Club’s properties. The Building Committee shall set the Club calendar and be responsible for scheduling use of the Club Building. Also, the Building Committee shall be responsible for hiring personnel and administering personnel matters.

E. The Publicity Committee shall be responsible for informing the public of the activities of the Club meetings and events.

F. The yearbook Committee shall be responsible for publishing and distributing the club’s yearbook to each member.

G. The Projects Committee shall be responsible for fund-raising projects of the Club.

H. The By-Laws Committee shall be responsible for an annual review of the Buy-Laws.

I. Advisory Committee, whose membership is made up of all Past Presidents, and whose Chair is the immediate Past President, shall act in an advisory capacity to every Executive Committee meeting, and shall be responsible for having at least one representative present at each Executive Committee meeting.

Delete [If the Chair of the Advisory Committee cannot attend the Executive Committee meeting, then it shall become her responsibility to send some other member of the Advisory Committee.]

The Advisory Committee shall be responsible for supervising the refurbishing of the Woman’s Club building at such time as refurbishing becomes necessary, working in conjunction with the Building Committee. The Advisory Committee shall be responsible for the annual inventory under the supervision of the incoming and outgoing advisory Committee Chairs. Further, the Advisory Committee shall meet twice a year, in October and again in March, on a specific date called by the Chair. Twenty percent of members constitute a quorum.

ARTICLE XII – DEPARTMENTS

Section 1. The Departments shall be for the purpose of study in the fields of interest to the members, foster social connections and to participate in the philanthropic projects of the club. Delete [religion, education, literature, science, fine arts, and social activities.]

Section 2. New Departments may be created at the request of five members subject to the approval of the Executive Committee.

Section 3. Each Department shall make rules for the operation of its Department. These rules must not conflict with the By-Laws of the Club.

Section 4. All Department meetings must be scheduled with the Building Chair to be placed on the calendar.

ARTICLE XIII – FISCAL YEAR

The fiscal year of the Club shall begin on the first day of June and end on the last day of May each year.

ARTICLE XIV – WAIVER OF NOTICE

Whenever any notice is required to be given under the provisions of the Texas Non-Profit Corporation Act or under the provisions of the Articles of Incorporation or the By-Laws of the Club, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.

ARTICLEXV – PARLIAMENTARY AUTHORITY

Robert’s Rules of Order, Revised, shall be the authority for the parliamentary practice of this Club on all points not covered by By-Laws.

ARTICLE XVI – AMENDMENTS TO BY-LAWS

The By-Laws of the Woman’s Club of Grand Prairie may be amended at any regular meeting of the members, a quorum being present, by a vote of two-thirds of those present, provided that proposed amendment has been read at a previous meeting or previously circulated.

THE WOMAN’S CLUB OF GRAND PRAIRIE

Presentation of the Officers for 2023-2024

President

President Elect

1st Vice President Programs

2nd Vice President Membership

3rd Vice President Projects

4th Vice President Building

Recording Secretary

Corresponding Secretary

Treasurer

Publicity Newsletter

Historian

Parliamentarian

Overall Department

Advisory

Yearbook

Decorating

Scholarship Trust

Telephone/Email

Marita Jordan

Vivian Vance

Paulette Reid

Brenda Skinner

Jackie Blackburn

Judi Stith/Judy Ingram

Ryane Dobbinson

Wynelle Hannah

Ilene Little

Sara Dedeluk

Claudette Justin

Janette Skrasek

Jean Van Schaick

Judy Ingram

Brenda Skinner

Paulette Reid

Cindy Miracle

Cindy Tarrant

Directors-At-Large

Two Year One Year

Janice Kelly

Barbara Tillman

Janice Pribble

Debbie Beaudin

Becky Garland

Ann Pogue

MEETING INFORMATION

BUNCO

MEETS THE FIRST TUESDAY OF EACH MONTH

Meets at 9:45 AM

Plays at 10 AM

Bernice Pannell-214-923-2648

Janice Pribble - 972-754-8725

CANASTA

MEETS THE SECOND WEDNESDAY OF EACH MONTH

10 AM

972-977-8550

Separate Checks

MEETS THE THIRD FRIDAY OF EACH MONTH

12:30 PM

CAROL BROWN-972-264-7054

Krafty Kreations

MEETS THE SECOND TUESDAY OF EACH MONTH

Meets at 9:45 AM

Becky Garland - 469-856-9154

MEETS THE THIRD THURSDAY OF EACH MONTH

Meets at club at 10:45 AM

Leaves at 11 AM

KAY PUTNEY- 214-850-0168

MEXICAN TRAIN

MEETS THE THIRD TUESDAY OF EACH MONTH

10 AM

JANICE PRIBBLE- 972-642-7162

Janette Skrasek-

Woman’s Club of Grand Prairie

1 Park Square North

Grand Prairie, Texas 75050

972-264-2320

Judy Ingram, President

Marita Jordan, President Elect

Paulette Reid, Advisory

Vivian Vance, Programs

Brenda Skinner, Membership

Jackie Blackburn, Projects

Judi Stith, Building

Janette Skrasek, Corresponding Secretary

Ryane Dobbinson, Recording Secretary

Eileen Little, Treasurer

Barbara Tillman, Historian

Janice Kelly, Parliamentarian

Janice Pribble, Overall Department

Sara Dedeluk, Newsletter / Publicity

February 2023