SAAFoST 2nd Announcement

Out of Africa: Global Food Science and Technology

2nd ANNOUNCEMENT Call for Abstracts and Registration

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20th SAAFoST Biennial International Congress and Exhibition 2013 Congress and Exhibition 7-9 October 2013 ICMSF Microbiological Sampling Workshop 10 October 2013 CSIR International Convention Centre Pretoria - South Africa

SPONSORS SAAFoST 2013 recognises the following Platinum and Double Gold Sponsors who have contributed to the Congress so far.

PLATINUM SPONSORS

GOLD SPONSORS

VALUE SPONSORS

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TABLE OF CONTENTS TITLE PAGE

Sponsors

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2

Welcome Messages

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4

Organisation

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5

Key Information

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6

Programme at a Glance

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Workshops, Symposia, Special Sessions .......................

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Abstract Submissions

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9

Registration Information

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13

Trade Exhibition

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14

Accommodation

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15

Transportation

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16

Social Programme

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Excursion Programme

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18

General Information

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Registration Form

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Out of Africa: Global Food Science and Technology

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WELCOME MESSAGES Message from the 20th Biennial International Congress and Exhibition Local Organising Committee Chair The South African Association for Food Science and Technology is proud to bring you the 20th Biennial International Congress and Exhibition that will take place in Pretoria at the CSIR International Conference Centre from 7-9 October 2013. It will be followed by a postcongress International Commission on Microbiological Specifications for Foods (ICMSF) workshop on the 10th of October 2013.

We are particularly excited that this, our first event since the outstanding IUFoST Congress in 2010, will be addressing the theme “Out of Africa - Global Food Science and Technology”.

This gives us the opportunity to showcase local achievements and emphasise the important role and impact that Africa in general, and South Africa in particular, have in the food science and technology world today. Africa is regarded as the food basket of the future and global food players increasingly recognise this. Don’t miss this unique opportunity to find out what Food Science and Technology can offer Africa and the rest of the world.

The Congress will consist of a series of workshops (including at least 15 international speakers), a trade exhibition and advanced/progressive plenary sessions and lectures featuring the best of South Africa’s as well as Africa’s food scientists and technologists in addition to contributions from distinguished invited international food scientists.

Our aim is to make this SAAFoST Congress the premier African and Southern Hemisphere Food Science event of 2013.

Amanda Minnaar Chairperson: Local Organising Committee

Message from the SAAFoST President It is a great pleasure and honour to invite you to take part in the 20th SAAFoST Biennial Congress and Exhibition to be held in Pretoria from 7-9 October 2013.

The SAAFoST Biennial Congress and Exhibition is again taking its expected place in conference calendar in South Africa. The last time the South African food science and technology fraternity had to gather was at the successfully hosted IUFoST World Congress in Cape Town in 2010, so it is high-time that the Biennial Congress again provides us the opportunity to gather again.

The SAAFoST Biennial Congress has a proud tradition of being the premier food science and technology event in Southern Africa, and this year will be no different. The Congress will again attract the major role players in the South African food industry, top academics, researchers and young scientists from near and far and bring them together in a melting pot of the latest research, innovation, ingredients, technology, trends, regulations and networking.

Therefore, I invite you to join SAAFoST in celebrating food science and technology in Africa an all the international partnerships established through food science, as we continue to emphasise the importance of our science.

Yours sincerely Gunnar Sigge SAAFoST President 2010-2013

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ORGANISATION SAAFoST Governing Council

2010 - 2013

President President Elect Vice-President Past President KZN Branch Chair Cape Branch Chair Northern Branch Chair Northern Branch Northern Branch Cape Branch Executive Director Secretariat (Turners) IUFoST Liaison

Gunnar Sigge Ryan Ponquet Johan Visser Rosie Maguire Madalein Jansen Jacques van den Berg Amanda Minnaar Romy Hochfeld Gerda Botha Kareline van der Spoel Owen Frisby Dudley Randall Nigel Sunley

Congress Organisation Local Organising Committee (LOC) LOC Chair Treasurer Exhibition Scientific Committee

Amanda Minnaar Ron Timm Ingrid Woodrow Amanda Minnaar Lucia Anelich Janet Taylor Lebogang Harris Belinda du Plessis Naushad Emmambux Owen Frisby Gerrie du Rand, Gerda Botha Romy Hochfeld (Co-ordinator) Paul Vet Amanda Minnaar Ingrid Woodrow Lucia Anelich Owen Frisby Naushad Emmambux Owen Frisby Amanda Minnaar Lucia Anelich Gill Slaughter

Social Programme Sponsorship

Marketing ICMSF Post Congress Workshop Professional Congress Organiser

Professional Conference Organiser (PCO) Gill Slaughter Turners Conferences and Conventions (Pty) Ltd PO Box 1935 Durban 4000, South Africa Tel: +27 31 368 8000 Fax: +27 31 368 6623

E-mail: Gills@turnergroup.co.za

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KEY INFORMATION Important Dates Closing Date for Submission of Abstracts Notification of Abstract Acceptance Presenting Authors must register for the Congress by Closing Date for Early Registration Last day for on-line Registration Congress Dates ICMSF Post-Congress Workshop on Microbiological Sampling

Monday, 15 April 2013 Friday, 31 May 2013 Friday, 28 June 2013 Friday, 28 June 2013 Monday, 30 September 2013 7 - 9 October 2013 Thursday, 10 October 2013

Website Up-to-date information regarding the congress programme is available on the SAAFoST 2013 website: http://www.saafost2013.org.za/ Future SAAFoST Congress 2015 21st SAAFoST International Congress and Exhibition 2015 Scientific Programme Message from Scientific Committee Chair The theme of the 20th SAAFoST International Congress and Exhibition, “Out of Africa: Global Food Science and Technology” was chosen to showcase local achievements and emphasise the important role and impact that Africa, in general, and South Africa, in particular, have in the food science and technology world today. We will have at least 15 international speakers.

The committee has taken an innovative approach to the programme structure to give participants the most value for their money. The package will include keynote addresses, plenary lectures and parallel sessions complemented by specialty workshops/symposia on the same day. We also, for the first time, have a new product development competition for students based on the theme of our congress.

We are committed to organise and host a world-class Food Science and Technology event and our undertaking is to make this an unforgettable experience exceeding all expectations Amanda Minnaar Chairperson: Scientific Programme Committee Session, Symposia and Workshop Topics • • • • • • • • • • • • • • •

Food Safety and Risk Management Workshop Sensory and Consumer Science Symposium Food Safety Food Quality and Shelf-life Novel Food Ingredients and Additives Food, Nutrition, Diet and Well-Being Key Consumer and Market Trends in Food Science and Technology Food Chemistry and Analysis Food Security and Sustainability Nanotechnology, Food Structure and Food Systems Innovations in Food Processing Technologies and Engineering Innovation: Entrepreneurship and New Business Development Waste Management and Environmental Sustainability Advances In Food Packaging Food Legislation

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IUFoST - President of IUFoST

IFT - President of IFT

08:40

08:50

7 Plenary Lecture 3 Plenary Lecture 4

Plenary Lecture 3

Plenary Lecture 4

Poster Presentations

SAAFoST BGM

Welcome Cocktail

15:00

15:30

16:00

16:30

17:00

18:00

Gala Dinner

Tea and Coffee Break

Tea and Coffee Break

13:30

19:30

Parallel Sessions 1. Young Scientists Research Section 2. Functional Ingredients and Foods 3. Value Addition of Edible Waste 4. ICMSF Food Safety Risk Management Symposium Continued

Parallel Sessions 1. Innovation: Entrepreneurship and New Food Business 2. Advances in Food Packaging Continued 3. Food Chemistry and Analysis 4. Symposium: Sensory and Consumer Science Continued

Parallel Sessions 1. Food Security and Sustainability Continued 2. Food, Nutrition and Well-being Continued 3. Shelf-Life Testing and Evaluation 4. Food Legislations Impact on the Food Industry

Closing Ceremony and Awards Presentations

Plenary Lecture 4

Tea and Coffee Break

Lunch Break

Lunch Break

Lunch Break

13:00

Parallel Sessions 1. Leadership Workshop for Young Professionals 2. The Shape of Things to Come: Nanotechnology, Food Structure and Food Systems 3. Sensory Science 4. ICMSF Food Safety Risk Management Symposium

Tea and Coffee Break

Poster Presentations

11:00

Tea and Coffee Break

Poster Presentations

Plenary Lecture 3

Plenary Lecture 2

Parallel Sessions 1. Innovation in New Food Processing Technologies 2. Advances in Food Packaging 3. Symposium: ILSI Water Quality and Safety 4. Symposium: Sensory and Consumer Science

Tea and Coffee Break

Plenary Lecture 2

Plenary Lecture 3

Plenary Lecture 2

Plenary Lecture 1

Registration Arrival Tea and Coffee

Registration Arrival Tea and Coffee Plenary Lecture 1

Wednesday, 9 October 2013

Tuesday, 8 October 2013

Parallel Sessions 1. Food Security and Sustainability 2. Food, Nutrition and Well-being 3. Food Safety 4. Industry Novel Ingredients and Technologies

10:30

10:20

10:00

09:40

09:20

09:00

Ernest Newberry Plenary Lecture 1

Welcome and Opening - SAAFoST President

08:30

08:00

Registration Arrival Tea and Coffee

07:00

Monday, 7 October 2013

PROGRAMME AT A GLANCE

WORKSHOPS / SYMPOSIA / SPECIAL SESSIONS Monday, 7 October 2013 IUFoST Food Security and Sustainability Symposium Industry Novel Ingredients and Technologies Showcase (dependent on interest and participation of industry) Tuesday, 8 October 2013 Sensory and Consumer Science Symposium The symposium will focus on the use of Sensory and Consumer Science to “walk in the shoes” of the customers and consumers that buy and consume the products manufactured by the food industry. It is vital for food companies to have a deep understanding of how their customers/consumers use and experience products in order to meet preferences and needs. The symposium will include presentations focusing on the sensory experience of ‘food products in use’ and the ‘consumers that use these products’.

ILSI Water Quality and Safety Symposium Wednesday, 9 October 2013 Leadership Workshop for Young Professionals led by Barbara Byrd Keenan (CEO, IFT) International Commission on Microbiological Safety for Foods (ICMSF) Food Safety Risk Management Symposium Thursday, 10 October 2013 International Commission on Microbiological Safety for Foods (ICMSF) Post Congress Workshop To benefit optimally from this workshop, participants have to attend the congress as well.

The International Commission on Microbiological Specifications for Foods (ICMSF) and the South African Association for Food Science and Technology (SAAFoST) are partnering to bring to South Africa, endorsed training materials and courses to explain these risk-based rules and to provide practical training in their implementation with the aim of:

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Facilitating trade in the different regions in Africa as well as internationally;

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Improving food safety at a national level, i.e., domestic markets;

3.

Enabling innovation in food processing.

The Post-Congress workshop is intended to provide participants with an understanding of the international rules for establishing microbiological criteria for foods in international trade, modern food safety risk management concepts, and practical tools to aid in their implementation.

Date: Time: Registration Fee:

Thursday, 10 October 2013 08h00 - 16h30 ZAR 1,500.00

NB: Please bring your own laptop to the workshop.

This workshop will comprise lectures and useful practical exercises requiring the use of personal laptops, and working in small groups. Prior to this workshop, participants will be sent instructions for downloading software and setting up their laptops. A maximum of 60 participants can be accommodated. This workshop includes:

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The limitations of microbiological testing of foods and sampling plans (including some simple probability/

statistical theory to be able to evaluate the limitations of sampling)

2.

Principles for the setting and interpreting of microbiological Standards, Guidelines and Specifications,

3.

Training in sampling plan interpretation and design (involving training in basic statistics, e.g., Normal, Log

Normal and Binomial distributions, and use of the ICMSF sampling plan spread sheet.

People to attend should include HACCP Team Leaders, HACCP Team Members and Food Safety Auditors, Quality Management Leaders and Staff, Microbiologists, Law Enforcement Officers, Academics.

For further information, contact:

Professor Lucia Anelich ICMSF Officer and Director of Anelich Consulting Tel: 012 3625960 Cell: 082 9083166 Email: la@anelichconsulting.co.za

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ABSTRACT SUBMISSIONS Original Research Abstract Submissions Abstracts of original research, for presentation as orals or posters, or covering topics of commercial appeal, are to be presented at the 20th Biennial International Congress and Exhibition. Submitted abstracts should be original, topical and current.

Original research papers are defined as those that cover specific, new and original research that have not been previously accepted for publication in a journal, presented in another conference or be under review at another conference.

Commercial appeal abstracts can be defined as abstracts not covering original research, but rather focussing on either new applications of scientific research, review type papers, market research, consumer trends, regulatory guidelines or papers with a generic appeal to food industries, academia or consumers, but still based on sound science. These abstracts are not intended for advertising specific products, companies or services.

Participants wishing to contribute to the scientific programme of the congress are kindly requested to submit their abstracts before the deadline date of 15th April 2013.

All abstracts must be submitted online through the online submission system http://www.saafost2013.org.za/. Abstracts submitted by email, post or fax will not be accepted.

The scientific programme committee will endeavour to schedule abstracts according to authors’ preferences but reserves the right to decide on the final form of presentation.

Submission Guidelines To submit an abstract for oral or poster presentation:

1.

Upon registering as a user on the online submission system an abstract template will be emailed to you.

2.

Insert your abstract into the template. It is important that you do not enter any of the authors’ information

into the template. This will be done during the submission process. You are to only include the title of your

abstract and the body text.

3.

Your presentation title should not exceed 50 words and your body text should not exceed 300 words.

4.

You will then need to login to the online submission system and follow the steps. You will be required

to enter the authors information, upload your abstract in the template provided, select whether you

would like to do an oral presentation or poster presentation and select which topic best suits your

abstract. Once you have answered all the mandatory questions you will click finish and a confirmation

email with the abstract you uploaded onto the system will be sent to you.

5.

You will be able to amend a submission up until the deadline date. You will need to login and click on your

existing submission. Complete the steps and click finish to confirm your changes. Again a confirmation

email will be sent to you with the abstract that was uploaded onto the system.

6.

To withdraw an abstract, please contact Kerry Firmani at Kerryf@turnergroup.co.za for assistance.

Industry Novel Ingredients and Technologies Showcase Oral presentations on behalf of commercial enterprises These presentations will form part of an Industry Novel Ingredient and Technology Showcase within the main SAAFoST programme entitled Novel Ingredients and Technologies. This will be open to all Congress delegates at no additional charge. There are only 7 x 30 minute slots available. These highly sought after slots will be allocated on a first come first served basis. However, in order to increase your company’s chance of being able to present a sponsorship of R 15 000.00 (excluding VAT) would be required.

Please adhere to the following notes for presentations on behalf of commercial enterprises: Only use company logos in a discrete way. This is not a marketing presentation but rather an opportunity to share new ideas and technologies that your company may have developed, that you wish to convey to the audience.

As this is a technical / scientific and not a commercial presentation, please do not mention prices, compare anything to your competitors or share where to buy the products. You may state that, if a delegate is interested in more information, they can contact you after the presentation.

You will be required to submit an abstract (please exclude company logos in your abstract) by the submission deadline date of the 15th April 2013. Please follow the abstract submission guidelines as mentioned above.

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ABSTRACT SUBMISSIONS Acceptance / Rejection of Abstracts The scientific programme committee will review all submitted abstracts and reserves the right to accept or reject any abstract. Selected abstracts will be presented as oral or poster presentations. Authors of abstracts accepted will receive notification and information regarding their presentation by the 31 May 2013.

All authors will be informed in writing of the details concerning the exact time and date of their presentation. Poster presenters will be notified of the poster size and guidelines in writing.

Important Dates Closing Date for Submission of Abstracts Notification of Abstract Acceptance Early Registration Deadline

15 April 2013 31 May 2013 28 June 2013

We look forward to receiving your abstract submission!

Abstract Topics During the 20th Biennial International SAAFoST Congress, the Scientific Programme will strive to address Global Food Science and Technology issues in the following topics in Plenary Sessions, Parallel Sessions, Poster Sessions, Specialist Symposia, Workshops and Sessions with Commercial Appeal:

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Food Safety and Risk Management Food Contaminants and Toxicology Food Quality and Shelf-life Food Safety Sensory and Consumer Sciences Novel Food Ingredients and Additives Food, Nutrition, Diet and Well-being Key Consumer and Market Trends in Food Science and Technology Product Development / New Products Functional Ingredients and Foods Ethnic Foods Food Chemistry and Analysis Food Security and Sustainability Nanotechnology, Food Structure and Food Systems Technology Transfer Biofortification and Bioavailability Innovations in Food Processing Technologies and Engineering Food Legislation and its Impact on the Food Industry Advances in Food Packaging Water Quality and Safety Waste Management and Environmental Sustainability (including Value addition of Edible Waste) Other

20th Biennial International SAAFoST Congress Student Product Development Competition 2013 Objectives

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To encourage SAAFoST students to develop the critical-thinking skills necessary for developing food products using the principles of food science and technology.

For students to, as part of a team, develop a food product from idea to concept (including e.g. costing, packaging, shelf life determination, mass-energy balance, consumer testing and product labeling).

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ABSTRACT SUBMISSIONS Theme: “Out of Africa” Global Food Science and Technology Innovation and Solutions Background The project theme is that of the SAAFoST Congress 2013. The Product Development Competition aims to promote the application of food science and technology to the development of marketable African products. How can Food Science and Technology be leveraged to deliver interesting, safe, sustainable, affordable and authentic African products to the attention of the global world market?

General Competition Rules Eligibility

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Undergraduate and Honors level Food Science/Food Technology students working as individuals or in teams.

Entries must be students’ work. Lecturers may be consulted and referenced, but may not be a major contributor to the actual work.

Industry support such as donation of ingredients or use of equipment is allowed and encouraged, but should be acknowledged.

What is expected?

1.

Each project team to submit a well-motivated product development proposal according to the

requirements of the competition by 15th April 2013 to Kerry Firmani at Kerryf@turnergroup.co.za

2.

The proposal is limited to five (5) pages, not including the title page, the page for graph representation

of the entry (photograph, drawing, flow-diagram, etc.), references, and one appendix page used at the

discretion of the contestants.

3.

The report must be typed, double-spaced, in 12-point font. All text and figures must fit on A4 paper.

4.

There is no specific required format for the title page (not included in five (5) page limit), though it should

include the title of report, team members and date.

5.

References: All references have to be cited within the proposal using the Harvard method. The list of

references is not included in the five (5) page limit.

6.

The academic staff member that supervises the team should send the proposal by email to the competition

chair (to be announced) by the due date including the following information in the body of the e-mail.

• Team members’ names, degree/diploma programme, year of study

• Sponsor companies, donors of goods, services, or money (if applicable)

• Name, mailing address, phone number and e-mail address of the contact person to whom all

correspondence should be directed.

7.

Evaluation of proposals: The judging panel will include members from industry and academia. The judges will be evaluating the rationale behind the proposed product, the scientific value of the proposed concept, the technical problem solving skills, the economic feasibility and the societal impact. Ultimately, the entry must benefit the quality of lives of people involved and should be applicable to the setting.

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Each entry will be scored on a basis of 50 points, with the points to be distributed as follows: - Executive Summary 10 points - Background and motivation (rationale) 10 points - Product and Market Description 10 points - Brief technical details of manufacture 10 points - Expected Safety/Shelf Life/Product Quality Assurance-Control 10 points

All teams scoring 60% or higher for the proposal will be invited to present their final projects in poster format at the SAAFoST Congress held 7 - 9 October 2013 in Pretoria, South Africa. All competing teams will be informed of only their respective scores and judges’ comments by 31 May 2013.

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ABSTRACT SUBMISSIONS Scoring Guidelines for Final Poster

1.

Teams must compile a poster measuring 841mm x 1090 mm portrait that shows:

• Project title and team members

• Background on target market and/or the need/problem/opportunity addressed

• Product and packaging description/example (if not perishable), expected shelf life, key sensory

properties, key product label information. If applicable, teams are encouraged to display a sample

of their product. This does not mean they will need to prepare samples for tasting, as they will not

be evaluated on this aspect.

• Basic product manufacturing flow diagram & equipment

• Food Science and/or Technology challenges

• Acknowledgements

2.

Each poster will be scored on a basis of 50 points, with the points to be distributed as follows:

Entry Description Technical Problem Solving Safety/Shelf Life/Product Quality Assurance-Control Originality Impact and Economic Feasibility

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10 points 10 points 10 points 10 points 10 points

The focus of this competition is applying food science and technology skills; therefore, judges will not award points for package graphics or other advertising material.

All competing teams will be informed of only their respective scores and judges’ comments.

All parts of the competition will be conducted in English.

Note: Patent rights belong to the individual teams and will be handled according to the respective University’s patent policy.

Awards The top teams will receive prizes and will be featured on the SAAFoST website.

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REGISTRATION INFORMATION How to Register To register for the 20th SAAFoST International Congress and Exhibition in Pretoria, please visit the congress website: http://www.saafost2013.org.za/ or complete the enclosed registration form and return, to the Congress Secretariat.

Pre-registration via the website will not be possible after 30th of September 2013. After this date only on-site registration will be accepted. It is essential that the instructions for payment of all fees involved are strictly followed. Every participant, including invited participants and accompanying persons, must be registered.

Payment Registration fees are to be paid in South African Rands (ZAR), and should be paid according to the procedure described on the registration form included in this announcement. The same procedure will be described when registering on-line on the Congress website: http://www.saafost2013.org.za/ Fees The following registration fees apply: Registration Category

Early

Late / On-site

Payment before 28 June 2013 (Incl. 14% VAT) ZAR 2,635.00 ZAR 4,500.00

Payment after 28 June 2013 & on-site (Incl. 14% VAT) ZAR 2,750.00 ZAR 5,250.00

Bone Fide Students Member Registration** (3 days) Subject to availability

ZAR 2,700.00

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Non-members Delegate Congress Registration (3 days)

ZAR 5,800.00

ZAR R 6,400.00

One day registrations SAAFoST Members Delegate Congress Registration* (3 Days)

International Commission on Microbiological Safety for Foods (ICMSF) Post Congress Workshop (Thursday, 10 October 2013)

ZAR 1,500.00

Accompanying persons

ZAR 1,500.00

* SAAFoST member: A SAAFoST Member is one in good standing, who has paid all due membership fees by 31 March 2013. ** Students: The student registration fee is below cost and is made possible due to generous sponsorship by the food industry. It is applicable only to the first 135 students that register after which the normal member registration fee will apply. To qualify for the Student rate, you must send documentary proof that you are in full time study at a recognised educational institution (a valid Student Card or letter from your HOD) and this must accompany your registration form, you must also be a SAAFoST Student Member. If you are employed you do not qualify for a student rate.

What does the Registration Fee cover?

Participants: Admission to the Scientific Programme (including ICMSF Food Safety Risk Management Symposium and various symposia during congress but excluding ICMSF Post Congress Workshops for which an additional registration fee is payable), Exhibition, Abstract Book, Congress Bag, Final Programme, Certificate of Attendance (where required), Light Lunches, Tea/Coffee Breaks, Opening Ceremony and Welcome Cocktail Party.

Accompanying Persons: Admission to the Opening and Closing Ceremonies, Welcome Cocktail Party, Admission to Exhibition, Pretoria Orientation Tour on 8 October 2013, from 09h00-14h00.

What is not included in the Registration Fee? - Attendance at the Congress banquet on Tuesday, 8 October 2013 - Special catering requirements - Any other items not mentioned above

- Transport to & from Johannesburg Airport - ICMSF Post Congress Workshops for which an additional registration fee is payable

Cancellation of Registration and Refund Policy The Congress Secretariat must be notified in writing of any cancellations. All approved refunds will be issued after the Congress. An administration fee of ZAR 300.00 will be charged for all cancellations received before 28 June 2013. Please note that no refunds will be made for cancellations after 28 June 2013.

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TRADE EXHIBITION A trade show for suppliers to the food industry will take place during the congress from 7 - 9 October 2013.

For further information please visit the following link on the congress website: http://www.saafost2013.org.za/Exhibition/Exhibitors.asp Exhibitors

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ACCOMMODATION Reservations Hotel accommodation can be reserved in Pretoria through the intermediary of Turners Conferences who has secured preferred rates for participants. All rates quoted on the hotel booking form are in South African Rands and are per room and per night, breakfast and service taxes included. The hotel category should be indicated on the hotel booking form.

Please also indicate which other category we should book in case the chosen one is fully booked. Please note most of the hotels are in close proximity to the CSIR International Convention Centre in Pretoria.

Confirmation of Hotel Reservation All hotel reservations will be confirmed to you in writing with the name of the hotel, the type of accommodation booked, the arrival and departure dates, the rate, and the deposit required. This will be accompanied by an invoice and request for payment.

Payments A deposit equal to two nights stay is required to secure the hotel booking. The balance of the accommodation is to be settled directly with the hotel upon your arrival. The deposit may be paid either by bank transfer or by MasterCard, Visa, American Express or Diners Club credit card. Full details appear on the booking form.

Changes and Cancellations Cancellations must be submitted to Turners Conferences in writing. You may cancel your reservation up to the 7th of August 2013 with a full refund of your deposit paid less an administration fee of ZAR 228.00.

Reservations cancelled after the 7th of August 2013 will attract the following cancellation penalties:

1.

59 - 31 Days 50% Cancellation fees apply

2.

30 - 0 Days 100% Cancellation fees apply An amendment fee of ZAR 228.00 applies to all changes made to confirmed reservations.

Should you reduce the length of your stay upon arrival at the hotel, the hotel reserves the right to charge cancellation fees for the nights that you will no longer be using.

Hotel Name

Room Type

Sheraton Hotel 5 Star 8Km from CSIR

Lombardy Boutique Hotel 5 Star 5Km from CSIR Courtyard Arcadia 4 Star 7Km from CSIR Southern Sun Pretoria 4 Star 8Km from CSIR The Villas Luxury Suite Hotel 4 Star 6Km from CSIR

Classic Room – Single Occupancy Classic Twin Room – Double Occupancy Classic Room – Double Occupancy Deluxe King Room – Single Occupancy Deluxe Twin Room – Double Occupancy Deluxe King Room – Double Occupancy Standard Room – Single Occupancy Standard Twin Room – Double Occupancy Standard Room – Double Occupancy Studio Room – Single Occupancy Studio Twin Room – Double Occupancy Studio Room – Double Occupancy Suite (1 Bedroom) – Single Occupancy Suite ( 1 Bedroom) – Double Occupancy Standard Room – Single Occupancy Standard Twin Room – Double Occupancy Standard Room – Double Occupancy Standard Room – Single Occupancy Standard Twin Room – Double Occupancy Standard Room – Double Occupancy

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Price (includes 1% Tourism Levy & 14% VAT) R1,485.00 R1,485.00 R1,685.00 R1,985.00 R2,185.00 R2,185.00 R1,160.00 R1,350.00 R1,350.00 R1,352.00 R1,477.00 R1,477.00 R1,621.00 R1,621.00 R1,362.00 R1,522.00 R1,522.00 R1,004.00 R1,104.00 R1,104.00

ACCOMMODATION & TRANSPORT Hotel Name

Room Type Casa Toscana Lodge 4 Star 2Km from CSIR

City Lodge Lynnwood 3 Star 2.5Km from CSIR Pretoria Hotel Capital 3 Star 5Km from CSIR Garden Court Hatfield 3 Star 5 Km from CSIR Town Lodge Menlo Park 2 Star 4.5Km from CSIR

Price (includes 1% Tourism Levy & 14% VAT)

Standard Room – Single Occupancy Standard Twin Room – Double Occupancy Standard Room – Double Occupancy Standard Room – Single Occupancy Standard Twin Room – Double Occupancy Standard Room – Double Occupancy Standard Room – Single Occupancy Standard Twin Room – Double Occupancy Standard Room – Double Occupancy Standard Room – Single Occupancy Standard Twin Room – Double Occupancy Standard Room – Double Occupancy Standard Room – Single Occupancy Standard Twin Room – Double Occupancy Standard Room – Double Occupancy

R 737.00 R 897.00 R 897.00 R1,143.00 R1,536.00 R1,536.00 R1,216.00 R1,472.00 R1,472.00 R1,463.00 R1,463.00 R1,463.00 R 880.00 R1,024.00 R1,024.00

Transportation Shuttle transport will be offered to all registered delegates and registered accompanying persons; between the appointed hotels and the CSIR International Convention Centre; for the duration of the congress, as well as to social functions.

A schedule will be prepared and will be displayed at the congress venue as well as in the foyers of the appointed hotels.

Travel by Air The main airport in Gauteng is OR Tambo International Airport, a 45 minute drive from Pretoria.

Travel by Road The cost of a pre-paid and pre-booked transfer between OR Tambo International Airport and appointed accommodation is ZAR 280.00 per person per transfer, one way.

To book a transfer, please complete the transfer section of the registration form.

Transfers not paid for in full by the 6th of September 2013, will be cancelled automatically and will need to be re-booked.

Should you have any queries related to transfers or group bookings, please do not hesitate to contact Lucille Harisunker at lucilleh@turnergroup.co.za Arrival information for pre-booked and pre-paid transfers On arrival, collect your luggage and proceed to the main arrivals hall. Look out for a representative from the Corporate Shuttle transfer company; who will be holding a welcome board with your name on it. Should you encounter any problems locating this representative, please call the numbers available on your transfer voucher.

Travel by Gautrain Another option is to travel from OR Tambo International Airport to the CSIR International Convention Centre by using the Gautrain. You will need to change trains; disembark at the Hatfield station and thereafter, board a bus to the convention centre.

For detailed information on the Gautrain; and the closest stops to the CSIR International Convention Centre; please visit the CSIR ICC website: http://www.csiricc.co.za/map/index.php

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SOCIAL PROGRAMME

Monday, 7 October

Compusense Welcome Reception

You are invited to join us for light snacks and to taste our premier and unique South African wines while you relax and network with fellow delegates from around the World.

Venue: The CSIR International Convention Centre - Pretoria

Tuesday, 8 October Sunspray Congress Banquet (Not included in Congress registration fee) Venue: The CSIR International Convention Centre - Pretoria N.B. Dress for this event is collar & tie or traditional formal dress Cost: R485.00 per person

Tuesday, 8 October Student Social Evening (Not included in Congress registration fee) An opportunity for student delegates to relax and meet their counterparts.

Cost: R150.00 per student

Wednesday, 9 October

Closing Cocktail Party (Cash bar)

Venue: The CSIR International Convention Centre - Pretoria

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EXCURSION PROGRAMME For full details of the excursion itineraries and content, please visit the website: http://www.saafost2013.org.za/Tours/TouristExcursions_FulldayHalfday.asp

Half Day and Full Day Excursions PRETORIA CITY TOUR (DOT01) Date: Daily / Time: 09h00 or 14h00 Cost: R525.00 per person CULLINAN DIAMOND MINE: SURFACE TOUR (CULA) Date: Mon-Fri / Time: 09h00 or 13h00 Date: Sat / Time: 09h00 Cost: R650.00 per person CULLINAN DIAMOND MINE: UNDERGROUND TOUR (CULU) Date: Mon-Fri / Time: 09h30 Date: Sat / Time: 06h30 Cost: R1,150.00 per person THE ANN VAN DYK CHEETAH CENTRE - DE WILDT (DEW) Date: Mon, Wed, Fri / Time: 07h00 or 12h30 Cost: R750.00 per person SOWETO TOWNSHIP TOUR (SOWL) Date: Daily / Time: 08h00 or 13h00 Cost: R650.00 per person JOHANNESBURG CITY TOUR (JNBH) Date: Daily / Time: 08h00 or 13h00 Cost: R650.00 per person GOLD REEF CITY (GRCH) Date: Wed – Sun / Time: 08h00 or 12h30 Cost: R750.00 per person LESEDI CULTURAL VILLAGE (LEM) Date: Daily / Time: 10h30 or 15h30 Cost: R950.00 per person ELEPHANT SANCTUARY (ELEA) Date: Daily Morning Tour: 08h30 Cost: R1,450.00 per person including lunch Afternoon Tour: 12h30 Cost: R1,300.00 per person excluding lunch APARTHEID MUSEUM (APTH) Date: Tues - Sun / Time: 08h30 or 13h00 Cost: R550.00 per person

The above day tours are subject to availability at the time of booking and are subject to a minimum of two passengers.

All leisure tours will depart from the CSIR International Convention Centre, unless otherwise specified. Please allow a 15-minute leeway for your pick up time.

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EXCURSION PROGRAMME OPTIONAL PRE AND POST LEISURE OVERLAND TOURS: (Full details on the website) KRUGER NATIONAL PARK TOUR STANDARD TOUR OPTION Tour Number: KRU STD Pre-Tour: Wed 02 Oct - Sat 05 Oct 2013(Starts and ends in Johannesburg / Pretoria) Post-Tour: Fri 11 Oct - Mon 14 Oct 2013 (Starts and ends in Johannesburg / Pretoria) Start Time: 08h00 / Minimum: 5 passengers Cost: R8,938.00 per person sharing / Single: R9,969.00 Travel via Dullstroom, Lydenburg and over the scenically spectacular Long Tom Pass. Enjoy visiting some of the sights along the Panoramic route. Travel through some of the most beautiful regions of Mpumalanga and visit the world famous Kruger National Park. Big Five at its best. The park boasts 148 mammal species, 500 bird species, 45 lizard and 34 amphibian species. An unforgettable wildlife experience! This is a standard tour with standard 3* accommodation inside the park for two nights. Highlights: Morning game viewing in the coach on day two, a night game drive in an open vehicle on day two and a full day game drive in open vehicles on day three.

KRUGER NATIONAL PARK TOUR LUXURY FLY IN SAFARI Tour Number: KRU LUX Pre-Tour: Thu 03 Oct - Sat 05 Oct 2013 (Starts and ends in Johannesburg) Post-Tour: Fri 11 Oct - Sun 13 Oct 2013 (Starts and ends in Johannesburg) Time: +- 10h00 depending on flight schedule / Minimum: 1 passenger Cost: R19,111.00 per person sharing / Single: R24,481.00 Sabi Sabi Private Game Reserve is an unspoilt part of Africa ecologically and geographically integrated with the adjacent Kruger National Park. Includes: Return flights Jnb / Sabi / Jnb; accommodation at Sabi Bush Lodge or similar, 3 meals per day, 2 game drives per day with complimentary sun downer cocktails and snacks, Tea, coffee and snacks, optional bush walks daily and selected local brand beverages.

PRE & POST LUXURY MALARIA FREE MADIKWE GAME RESERVE Tour Number: MAD LUX Pre-Tour: Thu 03 Oct - Sat 05 Oct 2013 (Starts and ends in Johannesburg) Post-Tour: Fri 11 Oct - Sun 13 Oct 2013 (Starts and ends in Johannesburg) Time: +- 10h00 depending on flight schedule / Minimum: 2 passengers Cost: R12,778.00 per person sharing / Single: R15,873.00 This 75 000 hectare reserve is situated in the North-West province of South Africa, on the border with Botswana. The large diversity of vegetation and ecozones allows for a rich diversity of game and bird species to inhabit the reserve.

Rise in the morning to an African dawn and enjoy an early morning game drive with your dedicated professional ranger.

Relax as your ranger guides you through the bush, searching out the Big 5 or the smaller secrets of nature.

Set out on a foot safari with your armed ranger and learn the secrets of tracking African game or just enjoy the trees, birds and stunning scenery. Return from the excitement of the bush to a sumptuous breakfast or brunch and then relax at the pool or the sala overlooking the waterhole where game may come to quench their thirst.

In the afternoon, when the heat of the African sun has diminished, head out again on a sundowner safari, where you will stop to watch the sun set on this bushveld paradise. Once the sun has set and darkness descends, set off again for a night safari where the more nocturnal creatures now rule the bush. Return to the lodge where you will be treated to the finest Pan-African cuisine with your hosts in the open-air boma, and share your day’s adventures, while you enjoy a night cap around the fire. Accommodation at Impodimo Private Game Lodge or similar.

PRE & POST PILANESBERG & SUN CITY Tour Number: PIL Pre-Tour: Thu 03 Oct - Sat 05 Oct 2013 (Starts and ends in Johannesburg) Post-Tour: Fri 11 Oct - Sun 13 Oct 2013 (Starts and ends in Johannesburg) Time: 08h30 from your Pretoria Hotel Cost: R7563 per person sharing / Single: R9,125.00 Visit an Elephant Sanctuary in the Magaliesberg Mountains. An introduction to the elephants in the forest area, is followed by interaction with these giant creatures. 2 nights’ accommodation in the Pilanesberg National Park including 2 open vehicle game drives.

You will be accompanied by your guide on day 1 and 3. On day 2 you will be at leisure to enjoy the facilities at Bakubang Lodge or similar and visit the Sun City complex nearby.

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EXCURSION PROGRAMME VICTORIA FALLS & ZAMBIA TOUR Tour Number: VFA Pre-Tour: / Post-Tour: As requested Time: +- 11h30 from OR Tambo Airport - Time to be confirmed depending on flight confirmation.

Cost: per person / Single: per person - On Request Duration: 3 Days / 2 nights (Longer durations are an option) Situated on the mighty Zambezi River the Victoria Falls constitutes one of the most spectacular natural wonders of the world. The local people call it “Mosi-oa-Tunya” -- the smoke that thunders and at 1 708 meters wide it is the largest falling curtain of water in the world. The tour departs from (and returns to) OR Tambo Int. Airport in Johannesburg and includes a return flight from Johannesburg to Livingstone, two nights at the Zambezi Sun Hotel in Zambia or The Royal Livingstone on a bed and breakfast basis, transfers from Livingstone to the hotel (and back) and an evening sundowner cruise on the Zambezi River (upstream of the falls) on the African Queen or similar. The hotels are situated in a 46-hectare World Heritage Site. During your stay you have unlimited access to the Zambian side of the falls. Dinners and lunches are for your own expense as are any additional activities that you could sign up for once you arrived. Some of the possible options would be bungee jumping (not for the faint hearted!), white water rafting, micro light / helicopter flights over the falls or elephant back safaris.

EASTERN CAPE PRIVATE GAME RESERVE TOUR Tour Number: EC Pre-Tour: Thu 03 Oct - Sat 05 Oct 2013 (Starts and ends in Johannesburg) Post-Tour: Fri 11 Oct - Sun 13 Oct 2013 (Starts and ends in Johannesburg) Cost: R14,278.00 per person / Single: R18,028.00 per person Duration: 3 Days / 2 nights (Longer durations are an option) Shamwari Game Reserve, the malaria free, private game reserve situated in the Eastern Cape of South Africa, has received numerous international awards, including the World’s Leading Conservation Company and Game Reserve for many consecutive years. It is situated in verdant bush along the Bushman’s River, halfway between Port Elizabeth and Grahamstown.

A natural extension to the famous Garden Route, this is the ultimate African adventure and conservation effort coupled with responsible tourism. The tour departs from (and returns to) Johannesburg and includes a return flight to Port Elizabeth, road transfers from Port Elizabeth Airport to Shamwari (and back) and accommodation, at the luxurious Long Lee Manor or similar. This splendidly restored Edwardian Manor House, originally built in 1910, offers guests refined comfort, congenial service and enticing cuisine in the African bush. Two game drives a day, in the early morning and late afternoon / evening, in open landrovers offer superb game viewing with professional, knowledgeable rangers. For that African Safari experience of a lifetime this is a tour not to be missed.

Please visit the tours page http://www.saafost2013.org.za/Tours/TouristExcursions_Overland.asp for more scheduled overland leisure tour options.

Important Tour Information All tours are subject to minimum numbers being reached and are subject to cancellation fees. If minimum numbers are not achieved you will be offered an alternative tour, equal in value or you will be refunded in full.

Basic Tour Conditions for individual bookings – A separate policy applies to groups of 10 or more and is available on request.

A 20% deposit is required within 14days to confirm the booking and the full and or final payment must reach Turners Conferences before 1 August 2013. Full payment is due immediately for bookings made after 1 August 2013.

Cancellation Fees: Refunds will be considered for written cancellations received prior to 1 August 2013. No refunds will be made for cancellations received after 1 August 2013.

An amendment fee of R100.00 applies to all confirmed reservations. The above conditions apply unless otherwise specified in writing.

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GENERAL INFORMATION Welcome to Pretoria, the seat of government, meeting place of the world and capital of the Rainbow Nation. In Pretoria you will experience an African city of excellence – one which blends the depth of local culture and character with world class technology and infrastructure – all on the backdrop of natural splendour and architectural diversity.

Sport, arts and culture, research and development, industry, learning and the business of running the nation are all captured in the daily lives of the city’s 2,5 million residents who make this city what it is. It is a city with a welcome as warm as its climate and, for very good reasons, named the best host city for the 2010 FIFA World Cup™.

Tshwane covers 6 368 km² of Gauteng’s 19 055 km². It stretches almost 121 km from East to West and 108 km from North to South making it the third-largest city in the world in terms of land area, after New York and Tokyo/Yokohama. The city has about 2,5 million residents.

Currency and Banks The unit of currency in South Africa is the South African Rand (ZAR) and is indicated with a capital R so that, for example, three Rand and fifty cents would be written R3.50. South Africa has a decimal currency system with one Rand equaling 100 cents. Denominations of Rand notes are R200, R100, R50, R20, and R10 and of the coins are R5, R2, R1, 50c, 20c, 10c and 5c. The following exchange rates were applicable at time of sending out this document.

1 United States Dollar = ZAR 9.12 1 Euro = ZAR 11.84 (Rates as at 11 March 2013) Facilities for cashing traveler’s cheques are available at banks (operating hours are Monday - Friday 09:00 - 15:30, Saturdays 08:30 - 11:00) and at most hotels. Banks are closed on Sundays. Foreign exchange agencies are open during the week and on Saturdays. Automatic teller machines (ATM) are open 24 hours and are located at most banks. International credit cards (Visa, Diners Club, MasterCard and American Express) are accepted at the majority of hotels, restaurants and shops.

Electricity Supply The electricity supply in South Africa is 220-240 volts, 50 Hz. The connection for appliances is a round three-pin plug.

Most hotels provide dual-voltage two-pin razor sockets (100-120 volts and 220-240 volts).

Health There are no compulsory vaccination requirements for persons entering South Africa although a certificate for yellow fever may be required if you are entering from certain South American or sub-Saharan African countries. Certain parts of the country have been designated as malaria risk areas. If you intend travelling to one of these areas, it is essential that you take prophylaxis before arrival and whilst in the area. Protective clothing and insect repellents should also be used. Pretoria is a malaria risk free area. South African doctors and dentists are highly trained professionals and hospitals are well equipped. Participants are requested to make their own arrangements with respect to health insurance prior to departure and consult their local general practitioner for personal expert advice. For international travel and health advisories please visit the WHO website at www.who.int/ith or www.cdc.org. It is safe to drink tap water throughout South Africa. However, for those who prefer bottled mineral water, this is readily available in various stores. Smoking is prohibited by law in most public buildings in South Africa (airports, CSIR International Convention Centre, restaurants etc) except in designated smoking areas.

Insurance The 20th SAAFoST International Congress and Exhibition accepts no liability for any personal injury, loss or damage of property belonging to or additional expenses incurred by congress participants either during the congress or as result of delays, strikes or any other circumstances. Participants are requested to make their own arrangements with respect to health and travel insurance.

Language The official Congress language will be English.

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GENERAL INFORMATION Lunch Lunches will be included in the participants’ registration fee. Please note that any special catering requirements must be specified when registering and may incur an additional charge.

Passports and Visas Every visitor to South Africa must have a valid passport. Passport holders from more than 80 countries, including USA, Canada, UK, Japan and the EU can visit South Africa without a visa. Information regarding visas can be obtained from your travel agent or the South African diplomatic or consular representative in your area. Passports should have at least 2 completely empty pages otherwise entry may be denied. Passports must be valid for at least 6 months after your intended date of departure. Delegates requiring visas, and who intend taking tours to neighboring Southern African countries, are advised to secure a multiple entry visa. Tourists must satisfy immigration officers that they have the means of support for the duration of their stay in the country and return /onward tickets. Visas cannot be obtained on arrival. A list of countries that currently do not require a visa can be found at the SA Government website: www.home-affairs.pwv. gov.za/imigration/visas/schedule.htm If required, upon request, the Congress Secretariat is willing to send you a letter of invitation. It should be understood that this letter will be sent only to help participants to raise travel funds or to obtain a visa. A letter of invitation is not a commitment on the part of the organisers to provide any financial support. Please note that only registered delegates who have paid their Congress registration fees will be issued with a letter of invitation.

Prices Prices will vary, but the following is an indication of what delegates might expect:

Tea or coffee Restaurant meal Cinema ticket Wine (750ml) Big Mac Burger Beer (340ml) Cola (340ml) Sandwich

ZAR 15.00 ZAR 200.00 ZAR 65.00 ZAR 60.00 ZAR 20.00 ZAR 15.00 ZAR 8.00 ZAR 27.00

€ 1.26 € 16.89 € 5.48 € 5.00 € 1.70 € 1.30 € 0.64 € 2.30

US$ 1.60 US$ 21.00 US$ 7.12 US$ 6.50 US$ 2.20 US$ 1.64 US$ 0.90 US$ 3.00

Programme Changes The organisers cannot assume liability for any changes in the programme due to external or unforeseen circumstances.

Registration Hours The registration desk in the CSIR ICC will be open during the following hours:

Monday

Tuesday

Wednesday

Thursday

Security

7 October 8 October 9 October 10 October

07h00 - 17h30 07h30 - 17h00 07h30 - 17h00 07h40 - 12h30

For those participants who have not previously visited South Africa, or Pretoria, and are concerned about personal safety, we wish to assure all visitors that Pretoria is like any other major city with good and bad areas. Common sense will ensure a trouble free and enjoyable congress and vacation. The area around the CSIR Convention Centre and adjacent hotels is safe and well monitored at all times but we advise that you do not walk alone after dark in unpopulated streets. Ostentatious displays of wealth should be avoided at all times. During the congress, the information desk at the CSIR Convention Centre and your hotel’s concierge will be able to assist you with information on places to visit and the appropriate means of transport.

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GENERAL INFORMATION Shopping in Pretoria Most shops in the city centre and suburbs open between 08h00 and 17h00 hours. Shops in major shopping malls open at 09h00, and close at 18h00. Government agencies still keep to traditional weekday only hours. Most banks close at 15h30 hours, and have limited Saturday morning opening times. Muslim-owned businesses close at noon on Fridays and re-open at 13h00 hours.

Tipping Gratuities are expected in South Africa. A guideline for visitors is the following: Airport porters ZAR5.00 per item, taxis 10%, waiters and waitresses in restaurants 10%.

Trade Exhibition A commercial exhibition of food related items and technical equipment will be organised during the congress. Interested companies please contact the Exhibition Organiser for further information at:

Name: Catherine Taylor, Turners Conferences and Conventions

Tel.: +27 031 368 8000

Fax: +27 031 368 6623

E-mail: catherinet@turnergroup.co.za Traveller’s Cheques Most international traveller’s cheques are accepted, provided they are in an acceptable currency and may be cashed at most banks. Many hotels and shops also provide this service.

VAT / Tax Refunds VAT of 14% is levied on nearly all goods and services. Foreign tourists may claim back VAT paid on items that will be taken out of the country. Original tax invoices, foreign passport, plus all the items on which a refund is claimed, must be presented at the VAT Refund Administration Office or an appointed RSA Customs and Excise Official on departure, and the total VAT on these items will be refunded.

Venue and Dates CSIR Convention Centre, Pretoria - South Africa from 7 - 9 October 2013.

Weather Pretoria has a delightfully mild climate. Spring offers warm African sunshine in the day followed by refreshing breezy nights. Average Temperatures in October range between 130C to 270C.

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REGISTRATION FORM SAAFoST 2013 Registration Form

Register online at http://www.saafost2013.org.za/ 20th SAAFoST International Congress and Exhibition 7 – 9 October 2013, CSIR Convention Centre, Pretoria, South Africa To register, kindly complete one form per delegate and email, fax or post it to Turners Conferences SECTION 1 – DELEGATE INFORMATION Last Name/Family Name

First Name (for badge)

Title: Prof/Dr/Ms/Mrs/Mr

Nationality

ACCOMPANYING PERSONS

Tick as required: This is my

Private Address

Institution Address

Please fill in the relevant details below

Institution Name Department Contact Person’s Name Postal Address City

State

Post/Zip Code

Country

Phone

Mobile

Email Address (Please Print)

Fax

Special Dietary and Other Requests: Dietary

Name

Request

Other

Name

Request

SAAFoST Member

Yes

No

Membership No A. REGISTRATION FEES

Registration Fees – South African Rands (ZAR) Only (includes 14% VAT) Standard: Until 28 June 2013

Registration Category

Late: After 28 June 2013

One day registration per day

ZAR 2,635.00

ZAR 2,750.00

SAAFoST Member Delegate Congress Registration*

ZAR 4,500.00

ZAR 5,250.00

Bone Fide Students (Subject to availability)**

ZAR 2,700.00

-

Non Member Delegate Congress Registration

ZAR 5,800.00

ZAR R 6,400.00

International Commission on Microbiological Safety for Foods Post Congress Workshop

ZAR 1,500.00

Accompanying persons

ZAR 1,500.00

No. of Persons

Amount in ZAR

Social Functions Welcome Reception

Monday, 07 October 2013

ZAR 0.00

Gala Banquet

Tuesday, 08 October 2013

ZAR 485.00

Student Social Event

Tuesday, 08 October 2013

ZAR 150.00 TOTAL Registration Fees

ZAR

*SAAFoST members: A SAAFoST Member is one in good standing who has paid all due membership fees by 31 March 2013. **Students: It is applicable only to the first 135 students that register after which the normal member’s registration fee will apply.

To qualify for the Student rate, you must send documentary proof (valid student card or letter from your HOD) that you are in full time study at a recognised educational institution and this must accompany your registration form. If you are employed you do not qualify for a student rate

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REGISTRATION FORM Accompanying persons Admission to the Opening and Closing Ceremonies, Welcome Cocktail Party, Admission to Exhibition, Pretoria Orientation Tour on 8 October 2013, from 09h00 - 14h00.

Participants Admission to the Scientific Programme (including ICMSF Food Safety Risk Management Workshop and various symposia during congress but excluding ICMSF Post Congress Workshops for which an additional registration fee is payable), Exhibition, Abstract Book, Congress Bag, Final Programme, Certificate of Attendance (where required), Light Lunches, Tea/Coffee Breaks, Opening Ceremony and Welcome Cocktail Party.

Cancellation Policy The Congress Secretariat must be notified in writing of any cancellations, all approved refunds will be issued after the Congress.

An administration fee of ZAR 300.00 will be charged for all cancellations received before the 28th of June 2013.

Please note that no refunds can be made for cancellations after the 28th of June 2013.

B. ACCOMMODATION HOTEL ACCOMMODATION Please indicate your choice of hotel in the box below. * All rates are quoted in South African Rands (ZAR) and are subject to change.

Rates include VAT at 14% and 1% Tourism Levy. You may cancel your reservation up to 7 August 2013 with a full refund less an administration fee of ZAR 100.00. No refunds will be made on cancellations received after 7 August 2013. An amendment fee of ZAR 100.00 applies to all changes. Rates are per room per night and include either a Continental or English breakfast.

1st Choice 2nd Choice In the event that my preferred Hotel is unavailable please book a Arrival Date

Higher

Lower

Departure Date

Room Type Required

Single

Double

Category of accommodation No. of Nights

Other (Specify)

Twin

Name of Person with whom you are sharing the room Special Dietary Requests e.g. Vegetarian Meal, etc.

Other Special Requests e.g. Non Smoking Room, Physically Disabled etc.

A deposit equal to two night’s accommodation is required with this application to confirm the reservation.

Balance of accommodation must be paid directly to the hotel on arrival.

Hotel Deposit

ZAR

C. AIRPORT TRANSFERS If you would like to book transfers between OR Tambo International Airport and the appointed accommodation in the city centre, please fill out the details below. A pre-booked and pre-paid transfer costs ZAR 280.00 per person, one way.

Date of Transfer

Pick up

Pick up Time

Flight Number

Flight Arrival or Departure Time

Drop off Point

No. of people

OR Tambo Int Airport

Cost ZAR

OR Tambo Int Airport Transfer Total

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ZAR ZAR

REGISTRATION FORM D. EXCURSION PROGRAMME Please select the excursion of your choice and complete this section to reserve your tour. A 20% deposit is required within 14 days of booking to secure the excursion reservation.

Excursion Name

Date of Tour

Cost per person

No of People

Cost ZAR ZAR ZAR

Excursion Total

ZAR

Special Notes: (Sharing partner, dietary requirements, etc): All excursions are subject to Turners and their appointed tour operators’ terms and conditions. Once confirmed, excursions will be subject to a cancellation fee if cancelled before 7 August 2013. No refunds will be made for cancellations received after 7 August 2013.

TOTAL AMOUNT PAYABLE: (Use this section to summarize your requirements and calculate the total of your payments due) Sections

Sub Totals

ZAR Amount

A Registration Fees

ZAR

B Accommodation Deposit

ZAR

C Airport Transfers

ZAR

D Excursions

ZAR ZAR

TOTAL PAYMENT DETAILS Please enter X in the appropriate box Option 1 Bank Transfer

You must specify your name and the name of the conference on your bank transfer.

Forward to: Turners Conferences and Conventions Pty Ltd.-SAAFoST2013 - First National Bank - Account No. 62374322809 - Branch - Durban Main Branch 221426 - Swift No. FIRNZAJJ762. (Please fax a copy of your transfer to Turners). Final date for Bank Transfer payments will be the 30 September 2013

Option 2 Credit Card

Please complete the following authorization for Congress Organizers to debit your credit card.

I, the undersigned, do hereby authorize Turners Conferences to debit my credit Card for the following amounts: (please fax a copy of the front and back of your credit card to Turners) Registration Fees plus Accommodation Deposit Plus Tours Plus Airport Transfers Credit Card Type X

Master

Visa

Diners

TOTAL

Amex

Credit Card Number

Expiry Date

Cardholder’s Name

3 Digit no. on reverse side where applicable

Cardholder’s Signature

Date of Signature

26

ZAR

is the South African Association for Food Scientists, Technologists and other professionals serving the food and allied industries, and ogranisations in South Africa. The association provides its members with valuable networking, knowledge-sharing events and publications.

SAAFoST promotes education and professionalism and seeks to provide an appropriate legislative structure in the industry.

The South African Association for Food Science and Technology (SAAFoST) was founded in 1960 after a group of industry and academic representatives identified a need for a professional association for South African food scientists. The original association was founded in Cape Town and branches were set up in the Cape and in Johannesburg in 1962 and then in Durban in 1973. From these small beginnings, SAAFoST has grown to become one of the most dynamic and well supported associations of its type in the world.

SAAFoST MISSION STATEMENT

SAAFoST will be the primary regional organization for food science and technology professionals in business, government and academia through its commitment to: - advancing food science and related technologies for the supply of safe and wholesome food; - creating, interpreting and dissemination food related scientific information; - providing opportunities for personal and professional development; - upholding professional standards of competence and integrity.

www.saafost2013.org.za www.foodfacts.org.za

Out of Africa: Global Food Science and Technology

SAAFoST