Prospectus Exhibition & Sponsorship
WELCOME MESSAGE Dear Industry Partners As the Chairpersons of the much-anticipated upcoming international event in gynaecological endoscopy, which is to be held at the Cape Town International Convention Center from the 14 – 17 April 2019, we would like to invite our industry partners to join us in making this event a monumental success. Suffice to say that this will be the most prominent congress in Gynaecological endoscopy in South Africa for the foreseeable years and we are excited about partnering with industry in this regard. The medical profession and industry have worked hand in hand to offer patients the best services possible, and we greatly appreciate your support in years past. In addition, this offers an opportunity to offer teaching and training to up and coming gynaecological endoscopists and the perfect opportunity for industry to promote their products, instruments and devices. We are able to boast a bevy of international experts who are invited to speak at this prestigious event. The program starts with 2 days of pre-congress workshops and proceeds to 3 days of riveting debate and discussion. Top surgeons from all over the world will present their work, surgical skill, innovations and latest research providing a rich and fertile environment for learning. These sessions will be complemented with sessions in fertility, andrology, urogynaecology and oncology. This congress is very special as it combines three important societies, The International Society of Gynaecological Endoscopists (ISGE), European Society of Gynaecological Endoscopists (ESGE) and SASREG. The ISGE is very active in Africa (namely Kenya, Cameroon, Nigeria and Zimbabwe). They recently held a very successful congress with over 1000 delegates in Cameroon. In addition, they are active in Europe, China, Indonesia, Japan and South America. The excellent congress by the ESGE in Turkey with about 1000 delegates was also a major success. We anticipate a minimum of 500-800 South African delegates. In addition, we anticipate 100 international delegates from the ISGE and from the ESGE. This will be a first-class exhibition at the Cape Town International Conference Centre and the stands will be available soon for purchase. We would like to offer your Company an opportunity to exhibit to South African and international Gynaecologists. Included are the details concerning next year’s sponsorship levels: • • • •
Platinum Sponsor Gold Sponsor Silver Sponsor Other opportunities for sponsorship also available.
We strongly promote the platinum sponsorships as they will maximize your exposure. We invite your organization would like to participate in next year’s event as a sponsor. Please contact Catherine from Turners to find out how you can be involved. We look forward to hosting a fantastic event with you. Dr Viju Thomas
Prof Igno Siebert
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CONFERENCE ORGANISERS Conference and Exhibition Organisers Catherine Taylor Turners Conferences & Conventions (Pty) Ltd PO Box 1935, Durban, 4000 Telephone: +27 (0) 31 368 8000 Fax: +27 (0) 31 368 6623 Email: catherinet@turnersconferences.co.za ISGE / ESGE 2019 Conference Exhibition & Sponsorship Coordinator Name: Email:
Chris Venter chrisv@vitalab.com
Conference Website The official website will be updated on a continuous basis with details of the programme, registration and social events.
www.sasreg.co.za/events
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SPONSORSHIP OPPORTUNITIES Platinum Sponsor: ≥ R250 000 Companies or organisations seeking a pre-eminent profile at this Conference should consider Platinum Sponsorship. Your investment will entitle you to the following benefits: • Recognition as a Platinum Sponsor by inclusion of logo in official programme book • Recognition on the Conference slide displayed between sessions • Inclusion of your company name, link to home site and logo on the website • One breakfast symposium • One evening symposium • One branded session • One free 9m² exhibition space • Three free registrations to the Conference • Three gala dinner tickets • A full colour page advertisement in the official programme book • Leaflet insertion in the delegate bag (subject to approval) to be supplied by the sponsor 14 days before conference date Gold Sponsor: ≥ R195 000 Your investment will secure participation as a Gold Sponsor. This package represents particularly good value for organisations wishing to have a strong presence at the Conference. • • • • • • • •
Recognition as a Gold Sponsor by inclusion of logo in official programme booklet Recognition on the Conference slide displayed between sessions One breakfast symposium One branded session Inclusion of your company name, link to home site and logo on the website Two free registrations to the Conference Two gala dinner tickets Leaflet insertion in the delegate bag (subject to approval) to be supplied by the sponsor 14 days before the conference date • One free 9m² exhibition space Silver Sponsor: ≥ R140 000 • Recognition as a Silver Sponsor by inclusion of logo in official programme booklet • Recognition on the Conference slide displayed between sessions • Inclusion of your company name, link to home site and logo on the website • One free registration to the conference • One gala dinner ticket • One free 9m² exhibition space Conference Sponsor: ≥ R25 000 • Recognition as a conference sponsor by inclusion of logo in official programme booklet • Inclusion of your company name, link to home site and logo on the website
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SPONSORSHIP ITEMS Advertisements in Final Programme (Full Colour) • Inside front cover • Inside back cover • Inside full page • Inside half page * Item design and content subject to approval of the Committee. Audio Visual and Technical Sponsor’s logo will appear on the holding slide before and after session
R 8 000.00 R 6 000.00 R 4 000.00 R 2 000.00 R 200 000.00
Bookmark in the Final Programme • Sponsor’s name and logo on one side and conference logos and details on the other. * Design is subject to approval of the Committee.
R 10 000.00
Branded Sessions (per session) - Sold Out (subject to availability) • Sponsor’s logo will appear on the holding slide before and after the session. • The sponsor can have banners inside and outside the room (sponsor to supply) for the duration of the session.
R 20 000.00
Breakfast Symposium - Sold Out
Sold Out
Conference Bags 1. Conference to Supply • Sponsor’s name / logo and conference logos will appear on the bag 2. Sponsor to Supply • Sponsor’s name / logo and conference logos will appear on the bag * Design is subject to approval of the Committee. Conference Bag Insert • Product samples / A4 double sided page to be supplied to the conference 14 days before
R 50 000.00 R 25 000.00
R 4 000.00
Conference Lanyard (Platinum and Gold sponsors only) • Sponsor’s name / logo and conference logos will appear on the lanyard and on the website
R 30 000.00
Conference Pens (Sponsor to supply)
R 25 000.00
Conference Pads (Sponsor to supply)
R 50 000.00
Delegate Gift (Sponsor to supply) • Sponsor to supply delegates with a branded gift (water bottles etc.) that will be distributed in the conference bag * Subject to approval of the Committee.
R 50 000.00
Educational Grants - (Not included in the sponsorship packages in page 4) • Prizes for best poster • Best presentation: Return flight and registration to the ISGE 2020 • Best presentation: Return flight and registration to the ESGE 2020
R 25 000.00 R 50 000.00 R 50 000.00
Prices exclude 15% VAT
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SPONSORSHIP ITEMS Gala Dinner • Sponsor will be entitled to a 5 minute address at the Gala Dinner • Sponsor will have the naming rights (excluding décor and entertainment) • Sponsor may display 6 banners inside the venue. All banners are subject to approval of the committee and the venue • Complimentary admission for 6 guests or sponsoring company’s representatives Sponsor may also supply a gift for each place setting bearing the company logo Information Wall • This will be placed near the registration desk • Sponsor’s name / logo will appear on the wall
R 200 000.00
R 8 000.00
Keynote Speaker • The Sponsor may contribute to the travel, accommodation and subsistence costs of our Keynote Speakers, subject to approval of the Committee and the Speaker. • Sponsor will be acknowledged after the appropriate Keynote Lecture, on the website and in the final programme book in a space relative to the notice of the respective speaker.
R 20 000.00
Lunch (per break) • Sponsors will be able to display pop banners in the lunch area
R 10 000.00
Plenary Naming Rights (Platinum and Gold sponsors only) • The sponsor will have name rights for the plenary. The auditorium will be referred to as the “Company” plenary room in the programme. • Sponsor’s logo will appear in the Final Programme next to the plenary details and on the holding slide before and after the session. • The sponsor can have banners inside and outside the room (sponsor to supply).
R 15 000.00
Pocket Programme (Platinum and Gold sponsors only) • Sponsor’s logo will be printed on the pocket programme distributed with the conference badge
R 20 000.00
Poster Area (Platinum and Gold sponsors only) • Sponsor may display banners in the poster board area or brand the poster boards (sponsor’s expense)
R 10 000.00
Pre-Conference Instructions • Distributed electronically 3 weeks before conference • Sponsor’s logo will be prominently displayed on instructions Registration Desk Branding (Platinum sponsor only) • Sponsor can display banners (sponsor to supply) next to the registration desk or brand the registration desk counters with their logo (sponsors expense)
R 6 000.00
R 25 000.00
Prices exclude 15% VAT
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SPONSORSHIP ITEMS Speaker Prep Room (presenters review room) • Sponsor’s logo will be displayed on the screensavers and on the signage at the entrance of the room Tea & Coffee (per break) • Sponsors will be able to display banners in the tea & coffee area
R 15 000.00
R 5 000.00
USB sticks for Abstracts (Sponsor to supply) • Sponsor’s logo will appear on the USB stick
R 30 000.00
Welcome Reception • The sponsor will have naming rights. The Welcome Reception will be referred to as “Company” Welcome Reception. • Sponsor may display 6 banners inside the venue • Sponsor’s logo will appear on the Conference website relative to the notice of the Welcome Reception • Sponsor may also provide cups, napkins and other items bearing your company or product logo for use at the event
R 95 000.00
Prices exclude 15% VAT
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TRADE EXHIBITION Cape Town International Centre – Ballroom East and West A Trade Exhibition will be held in conjunction with the ISGE / ESGE Conference from 15 – 17 April 2019. The Exhibition Hall is situated adjacent to the Registration area on the first floor of the CTICC. Exhibition Stand: R40 000 plus VAT All stands are 3m x 3m and include a shell scheme package.
The stand price includes: Shell Scheme (Octanorm) Fascia with company name (20 letters) 1x table and 2 x chairs 2 x spotlights behind fascia board 1 x Plug point; Company listing in the conference programme (40 words) 2 exhibitor registrations Carpeting General Exhibit Hall security service Daily cleaning of the public areas Tea, coffee and a light lunch daily for two exhibitors
Exhibition Dates 14 April 2019 15 – 16 April 2019 17 April 2019
Build up / Welcome Reception Conference Conference and Break Down
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FH
1
2
3
4
5
FIRST AID
37
38
40
39
CA TERING
7
8
BALLROOM EAST ENTRANCE / EXIT
3788
2758
SASREG - ISGE & ESGE Conference | Cape Town 2019 FH
FH
9
33
36
OFFICE 3x2 REGISTRATION
CATERING
34
35
11
12
14
30
29
Gallery
31
32
CATERING
13
15
25
26
17
CATERING
28
27
16
FH
FH
18
20
22
BALLROOM WEST ENTRANCE / EXIT
23
21
CATERING
24
19
TEA/ COFFEE TEA/ COFFEE
10
FH
1056
FH
890
6
01
FH
350 5
EXHIBITION FLOORPLAN
9
15 x D/S POSTERBOARDS
TEA/ COFFEE
SPONSOR & EXHIBITOR APPLICATION FORM Please complete and return to Turners Conferences, attention Catherine Taylor You may also follow this link to the online application - www.sasreg.co.za/events Tel: +27 31 3688000 | Fax: +27 31 3686623 | Email: catherinet@turnersconferences.co.za COMPANY DETAILS Company Name Contact Person
Position
VAT Number Address
Zip Code
City
State
Country
Cell Number
Office Telephone
Email Fascia Name
Exhibition Space Stand Number/s
1st Choice
2nd Choice
3rd Choice
Sponsorship of Events and Catering Welcome Reception
Gala Dinner
Sponsorship Items Congress Bags
Congress Bag Insert
Congress Lanyards
Gobos
Keynote Speaker
Internet CafĂŠ
Pocket Programme
Plenary Branding
Poster Area
Registration Desk
Product on Table
Speaker Room
Stationery Pens
Stationery Pads
Session Branding
USB Flash Disks
Inside Full Page
Inside Half Page
Other (specify): Advertisements in Final Programme Inside Front Cover
Inside Back Cover
ORDER SECTION Sponsor Value
Exhibitor Value
Advertising Value
Sub Total
Add 14% VAT
Grand Total
I/we am aware of the financial and administrative conditions for Sponsors and Exhibitors and I/we agree to abide by those conditions. Signature Name
Date
Bank Transfers to: Turners Conferences & Convention (Pty) Ltd, First National Bank, Durban Branch, Branch Code: 221426, Account No. XXXX Payment of 50% of the total Sponsor / Exhibitor value selected must accompany this form to secure the booking. The remaining 50% by XXXX. Requested deviations from this plan can be discussed.
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TERMS & CONDITIONS OF CONTRACT Exhibition Policy • Exhibition space will only be confirmed once the exhibitor’s application form has been completed and payment has been received in full. • Exhibition space is allocated on a first come first serve basis. • All exhibitors will be given a shell scheme stand. If you wish to build a custom stand, you are requested to notify the organisers. • All custom stand builders are required to submit stand designs and plans for sign off by the organisers and safety officer. Terms of Payment • 50% deposit invoice will be issued on receipt of Application Form and Contract. • All invoices must be settled within 30 days, non-receipt of payments may result in release of reserved items. Cancellation Policy All cancellations must be made in writing to the Conference Secretariat and the following cancellation policy will be enforced: • 10% of the contract price if cancellation is received up until 4 months before the start of the Conference • 50% of the contract price if cancellation is received up until 3 months before the start of the Conference • 100% of the contract price if cancellation is received less than 2 months before the start of the Conference. Exhibition Layout The Organisers reserve the right to change the exhibition floor layout if necessary. The Organisers reserve the right in unforeseen circumstances to amend or alter the exact site of the location of the exhibition and/ or stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organisers. Liability The Organisers accept no responsibility for any damages if the sponsored event is not performed because of any obstacle or hindrance outside the control of the Organisers, which the Organisers could not reasonably have foreseen when signing this contract and which the Organiser could not have avoided at a reasonable effort or cost. Such obstacles and hindrances include, but are not limited to, the outbreak of war, civil riots, governmental or other obstacles for the freedom of travel, union actions, natural disasters, fire, flooding and any other circumstances that fall within the meaning of the above.
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