keris 87th forum

June, 2012

e-Learning Best Global Partner, Korea Education & Research Information Service

Ⅰ

Overview of the UZB-4 Project

Ⅱ

Work Scope of the Project

Ⅲ

Strategy and Methodology

Ⅳ

Main Activity of Consulting

Ⅴ

Conclusion

“Informatization of General Education Schools of the Republic of Uzbekistan (EDCF UZB-4)” Scope of the Procurement [Executed by the Supplier]  Comp-1. Provision of Educational Computer Classes (ECC)  Comp-2. Establishment of Center for Development of the Multimedia Education Programs (CDMEP)  Comp-3. Development of e-Portal System  Comp-4. Expert Works  Comp-5. Fellowship Training

Consulting (Executed by KERIS Support for • Ministry of Public Education (MOPE) of the Republic of Uzbekistan • Center for Development of Multimedia General Education Programs (CDMEP)

Financed by • Government of the Republic of Uzbekistan • EDCF Loan, Korea EXIM Bank / Ministry of Finance, the Republic of Korea

Objectives of the Project ▪ The main propose of the UZB-4 project is to establish a Common information education environment in basic education via provision of computer equipment to public schools ※Provide with computer in 1:20 pupils’ ratio till 2010 ▪ Establishment of unified educational information environment in secondary education - Access to high quality local & network educational e-learning Materials - Development of open education approach on the basis of interactive distance leaning techniques - Step by step transformation of education based on ICT ▪ Methodological support and means for continuous professional development of teachers ▪ Improvement of quality of education, Include Schools located in the remote areas

Roll of the Purchaser ▪ Construction of Computer Class Room in School ▪ Provision of Specialized Computer Furniture (SCF) ▪ Classrooms Technical Preparation (CTP) ▪ Connection of schools to VPN ▪ Provision of UPS for Student PC ▪ In-service Teachers Training ▪ Custom Procedures & Cost ▪ CDMEP Space Acquisition ▪ CDMEP Operational Expenditures

Roll of the Supplier ▪ ECC (Educational Computer Class) Establishment - ECC equipment to 1,770 schools scattered around the Country - Each school will be equipped with 14 student computers, 1 teacher computer, and 1 set of peripherals, as well as basic software.

▪ Establishment of the CDMEP (Consist of 5 Sub-Components) - Construction-and-assembling operations and equipment delivery for Multimedia Studio and CDMEP Office ▪ Development of e-Portal at CDMEP - Delivery and Installation of Server for e-Portal service ▪ Expert Work (Consist of 5 Sub-Components) - Support to ten (10) professional experts (47M/M) in five (5) subjects ▪ Fellowship training Program (Consist of 5 Sub-Components) - Invite totally 48 persons for100 days from MOPE, CDMEP and local teaching trainer for education & training

Work Scope of the Consulting Services ▪ Revision of the detailed technical design of the Project ▪ Preparation of documentation for the purchase tenders ▪ Assistance in evaluation of the received technical and

financial bids ▪ Monitoring, inspection and auditing for business process of the procurement

▪ Supporting MOPE (CDMEP) and supervising provider’s goods and works

Consultancy Strategies Successful finish of the Project and effective use of Equipment

Operation of the ISObased Quality

Management Consultancy Process

 The most suitable IT equipment for ECC and CDMEP  The world class CDMEP model and widely use of ‘eduportal.uz’  Effective manage of procurement process  Sustainable training program for teachers and local specialists  Registering and managing the progress documents and results

▪ Model system planning through site survey, market analysis, and set-up a model class to expect optimum outcome ▪ Drawing up of the proposal of the model-based project ▪ Systematizing the business partner selection & management process ▪ Establishing a regular committee system with MOPE(CDMEP) ▪ Coordination with CDMEP and KEXIM Bank for the best Implementation of this Project

Performing Efficient Consultancy

Project Presentation

Environment Analysis

Status Analysis

Information Strategy Planning

Establish Execution Plan

Collaboration with MOPE (CDMEP) in every stage Outputs

Applied techniques

• Structured interview technique • Meeting facilitation • technique • Work requirements analysis technique • Gantt chart technique • Project financing technique

Phases

Outputs

Techniques

·

KERIS Consulting Methodology

• Project execution plan • Tender documents • Monitoring, Inspection, Auditing Report • Reports on regular base - quarterly, monthly • Completion Reports - Interim & final phase

▪ Conducting Survey in Project Sites Phase 1 3 months

▪ Improvement of Project Implementation Design and CDMEP activity (Based on F/S)

(Sep~Dec, 2008)

▪ Preparation of tender documents and organization of tender Phase 2 2 months (Jan 2009, Dec 2009)

Phase 3 19.5 months (Aug, 2010 ~ Apr, 2012)

▪ Assistance in Evaluation of Tender Proposals ▪ Assistance in Negotiation and Contracts Process of Procurement ▪ Inspection Services / Audit organizational services ▪ Monitoring and Evaluation / General services

Conduct Survey and Improvement of Implementation Design ▪ Visit to Project schools and conduct a Survey to ascertain environment for installation of the components and materials to meet requirements of the project (Site Survey Report) ▪ Review Feasibility Study of the Project and revise the scope of works under the project ▪ Plan primary design for achievement of optimal decision ▪ Prepare comprehensive documents for improvement Project design and submit report to MOPE ▪ Co-operation Development and Research Group specialists of CDMEP

Preparation of Tender Documents ▪ Establish tender procedures and prepare tender documents ▪ Prepare detail specifications for all equipment, goods and materials

and services procured under the project ▪ Submit draft tender documents to MOPE and prepare the final tender documents ▪ Assist in preparation and distribution of appropriate documents for invitation to tender ▪ Prepare other necessary documents for conduction of tender ▪ Co-operation with and training of CDMEP Specialists

Assistance of Bidding Process â–Ş Assistance in Evaluation of Tender Proposals - Prepare specialists to conduct tender evaluation - Assist in organization for evaluation of tender proposals - Support in development of evaluation reports of the proposals - Co-operation with Group of Finance Specialists of CDMEP â–Ş Assistance in Negotiation of Contracts - Prepare bidding documents for procurement under Project components - Assist in selection of bid winner - Assist in negotiation of awarding the contract and prepare final contract & BoQ between the successful bidder and MOPE - Observe the signing of the contract between successful bidder and MOPE

Monitoring and Evaluation ▪ Ensure performance of equipment delivery (Overseas & Local) by contractor in accord with delivery schedule ▪ Ensure to conduct preliminary test of equipment and apparatus, measures of additional commissioning, test and further operation ▪ Ensure to provide Employer with all equipment, operation manual and technical drawing ▪ Supervise installation of equipment and obtaining all necessary certificates and guaranties ▪ Ensure selection of administrative and training personnel for overseas training in accordance with work schedule ▪ Ensure timely commencement of Scholarship training and Expert work program in accordance with work schedule ※ Report : Weekly, Monthly, Quarterly, Annual

Inspection Services ▪ Develop all necessary documents required for inspection ▪ Training local experts for inspection of equipment Installation and

Certification including H/W, S/W and other appratus ▪ Inspection for Readiness of Equipment installation and operational Environment ▪ Inspection of the equipment Delivery and Installation including H/W

and S/W based on the number of sites agreed to by CDMEP and Consultant ※ Inspection Report - Shipping Document Inspection, Inspection for Custom clearance, Inspection for Equipment Installation (Before/After), Inspection for Certification of final Acceptance

Auditing Organization Services ▪ The review, analysis, mutual test and verification of the relevant Document (Contract, Proposal, Project Plan, etc) and meeting/interview with the relevant personnel ▪ Study the potential of undetected problems that may surface during implementation and operation ▪ Identification of any problems and improvement matters

▪ After conducting an audit, the Consultant hold a meeting with the MOPE and the Contractor in order to confirm the auditing results ※ Auditing Report (Interim and Final) - Summary of the supervision plan & monitoring - Outline of the project being supervised.

- Review opinion by the supervision area - Suggestions and recommendations

General services ▪ Assist MOPE and CDMEP in project administration through coordination of project contractors (The Supplier) ▪ Assist in liaison of relations between MOPE and KEXIM Bank ▪ Technical assistance in relation and coordination of various components of the Project ※ Activity - Defined the organization of PMO and Working Group for each parties of project - Set standardization of reporting form for weekly, monthly and

various consultancy service activities - Preparation of roadmap based on project implementation schedule - Liaison of EXIM Bank, MOPE, Korea Embassy, etc

문제점 및 개선사항 ▪ 국산화율 문제

- 가격경쟁력 ▪ 통관기간 문제 - Purchaser의 역할 (기간 2주) ▪ 사업비용(직접경비) 정산 문제 - Consulting Contract ▪ 유지보수 - 부품조달 ▪ 장비활용 - 운영인력, 소모용품 공급

제 언 ▪ 컨설팅 초기에 업무범위, 일정, 담당자/역할/조직도 확정 - 일정계획 Chart, 보고체계 (PMO), Protocol 합의/설정

▪ 주변 환경/여건을 고려 - 문화/관습 이해, 계획수립에 반영 ▪ Relationship 중요

- 성실성, 약속/신뢰 ▪ 직접적인 효과 + 간접적 효과에 기대 - 범국가적인 측면의 경제적 효과

Спасибо!