ON POINT ARTICLE
5 WHITE PAPERS TO GUIDE ASSOCIATIONS AND THEIR PARTNERS IN THE ORGANISATION OF A CONGRESS
Over the past year IAPCO, lead by Council Officer Sissi
Bidding for a Congress
Lygnou, has reviewed and considerably updated the organisation’s white papers to include sustainability,
Bidding for an international congress requires commitment
diversity and hybrid elements.
and effort by all parties involved in the process and warrants a dedicated course of action. The energy, hard work, and
The documents, primarily designed to provide guidelines
costs related to it are very often underestimated and it is
and support to associations in the lead up to a congress, have
vital that the parties which make up the “bid team” take
also been re-formatted to offer a better reading experience.
their responsibilities seriously in order to mount a
They are free to access and are intended for all parties in the
successful bid submission. This document highlights
organisation of a congress to foster better collaboration and
steps for a successful bid.
facilitate discussion and role definition. Whether you are an association, a PCO, a convention bureau or a venue, we
First Steps for the Chair in the Preparation
encourage you to download and share.
of an International Congress This paper is primarily designed to assist the Chair of the Local Organising Committee, going through 13 essential steps and providing useful knowledge to volunteers, but also helping all parties defining their unique roles. How to Choose the Right PCO These guidelines have been produced to assist associations with the appointment of a Professional Congress Organiser (PCO). What is a PCO? What is the role of a PCO? What criteria to consider to appoint a PCO?
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| July 2022
