STANDARDS IN IGCDP Everything you need to know to make GcdP standardized in your entity! Read it, implement it, make it happen!
WHY
HOW
WHAT
experience.aiesec.org:
logistics 1
VISA & WORK PERMIT European Union
No visa required for GCDP
Non-eu and outside of europe AIESEC in Austria will support the intern with necessary visa documents: TN Acceptance Note and Invitation Letter.
If you are not sure if you need a visa to enter Austria, check here!
experience.aiesec.org:
logistics 2
Arrival pickup
o The host entity will write in the Opportunity form options where the EP will be picked up. o Pickup from point of entry to the country is mandatory. In case the point of entry is not the final destination of the internship, detailed travel/ transport directions must be provided to the EP at the time of Match. o EP needs to send the information of arrival (date, time and arrival station) to the host entity at least 48 hours prior starting the trip. o Host entity needs to prepare the welcome package (LycaMobile sim card, city map etc.)
VIENNA: Airport, bus station, train station pickup is mandatory. NON-‐VIENNA: Airport, bus station and train station pickup is mandatory. LANDING IN VIENNA, FINAL DESTINATION IS IN ANOTHER CITY: Airport pickup in Vienna will be done in agreement with Vienna entities.
experience.aiesec.org:
logistics 3
Departure support
o Every intern will receive support with departure by having at least one AIESEC member that will: o Take him/her to the final departure destination (airport, bus station, train station) – if it is in the city of the LC o Take him/her to the departure destination (airport, bus station, train station) from where he/she can reach his/her final departure destination and give him/her detailed instructions how to reach it – if it is not in the city of the LC
o Every intern will receive support with buying tickets to reach final destination and/or his home country o Every intern should write a short story or make a video showcasing his/her experience in Austria and send it to his/her buddy or the responsible AIESEC member, that can later be used for showcasing on AIESEC in Austria online channels *Extra: AIESEC entity can organize a good-‐bye party for the intern
experience.aiesec.org:
JOB 4
Job description
o Every opportunity should have a clear description of the project that EP will be working on. The description should be consisted of minimum one paragraph which should include: organization/NGO/project description, organization/NGO/school size, location and additionally organization/NGO vision. o Every job description should have at least 4 paragraphs, each with 3-‐4 sentences giving the EP a clear overview of what EP will be doing during the internship. o One AIESEC member needs to be the EP buddy of this EP and communicate with the mentor/TN taker at least once every two weeks (minimum) about the interns’ experience and development during the internship. o Job description and job activities must be the same as when matched and accepted through the AN forms. Any changes need to be in written form and agreed with the TN taker, intern and AIESEC.
experience.aiesec.org:
JOB 5
duration Global citizen Minimum duration of Global Citizen: 6 weeks Maximum duration of Global Citizen: 8 weeks
Any other case of volunteering internship (summer camp that lasts for more than 8 weeks) has to be discussed and defined with the TN taker, AIESEC and the EP and agreed on in written form (e-‐mail, experience.aiesec.org and acceptance notes)
experience.aiesec.org:
JOB 6
Working hour
o Maximum working hours for Global Citizen EPs are 40 hours per week o Saturdays can be working days but they need to be defined with the first job questionnaire and clearly stated in the Opportunity online. o Overtime work is not defined during these internships and if needed has to be agreed in written form between the TN taker, intern and AIESEC.
JOB 7
First day of work
o AIESEC member that is the EP buddy of the EP and the contact person between the organziation/NGO/school and AIESEC needs to bring the intern to work on the first day. o If agreed and accepted by the organization/NGO/ school, AIESEC member (the EP buddy) will be present during the first meeting between the TN taker and the intern. o If agreed and accepted by the TN taker, AIESEC member (the EP buddy) will be present during expectations setting between the TN taker and the intern.
JOB 8
Individual goals
o Every intern should have goals and KPIs defined in the first week of the internship. o AIESEC member is responsible for communication with the company (the mentor) to track if KPIs and goals are being fulfilled. o AIESEC member needs to react if the KPIs and goals are not met (conversations with the intern, company and sending entity) to avoid unpleasant situations during internship (firing the intern).
experience.aiesec.org:
living 9
insurance
o Home entity is responsible for notifying the EP about the basic travel insurance that the EP needs in order to travel to Austria o Host entity needs to make sure that EP is having insurance during his/her stay in Austria. o EP needs to submit scanned insurance 7 days prior to travelling to AIESEC member
experience.aiesec.org:
living 10
accommodation HOST family
Other accommodation
Every Global Citizen EP needs to have accommodation defined before arrival and Every Global Citizen EP needs to have accommodation defined before arrival and free of charge. In case of other accommodation (rented apartment or free of charge. In case of host family other) clear expectations need to be set accommodation, clear expectations need to be set from both sides – AIESEC and the from all sides – AIESEC, landlord, owner of the accommodation and EP. Information host family on the accommodation conditions. Information should be available should be available upon request of the EP. AIESEC needs to notify the EP one week upon request of the EP. AIESEC needs to prior to arrival about the accommodation: notify the EP one week prior to arrival about the accommodation: address, name address, if the room is shared or not, of the host and expectations from all sides. general terms and conditions from the landlord. AIESEC member needs to bring AIESEC member needs to bring the EP to the EP to the accommodation upon arrival the host family upon arrival after pick-‐up. after pick-‐up.
experience.aiesec.org:
living 11
Basic living costs
o The Opportunity form specifies if the Opportunity is paid or unpaid, if any financial or non-‐financial compensation will be provided to the intern during the internship. o Host entity will set expectations with the intern about the basic living costs in the hosting city at least 7 days after Matching. o Host entity needs to send the reception booklet to the intern at least 7 days after Matching with all the necessary information about the hosting city.
EXP& LEARNING 12
AIESEC purpose
o The home entity has to provide minimum information to the EP about AIESEC purpose, inner and outer journey and role of exchange in it, during preparation for internship (OPS). o The host entity has to make sure that the minimum information about AIESEC purpose, inner and outer journey and role of exchange in it was provided to the intern at least 7 days prior to arrival to Austria.
EXP& LEARNING 13
Expectation setting
o The home entity is responsible to set expectations from the internship before the intern arrives and to send those expectations to the host entity. o The host entity needs to set clear communication channels with the home entity and make sure that expectations were set. o The home entity has to provide the AIESEC standards and the XPP in written format to the intern and host entity has to make sure that the intern has acknowledged, understood and accepted them before the internship starts.
experience.aiesec.org:
EXP& LEARNING 14
preparation
o The home entity is responsible to have an OPS with each EP before they go on an internship. o Topics they need to cover are: AIESEC purpose, Inner and Outer Journey and XPP o Home entity is obligated to send the agenda of preparation of EPs and the outputs (if necessary) to the host entity and if needed, to align it based on hosting entity inputs. o The host entity is responsible to clearly communicate with the home entity and participate in intern’s preparation for the internship (cultural preparation and specific preparation for the internship, if defined by the TN taker).
experience.aiesec.org:
EXP& LEARNING 15
Host facilitated learning
o The host entity needs to organize any form of Incoming Preparation Seminar home facilitated for group of interns or individually 16 maximum 7 days after arrival of the learning intern(s). o The host entity can invite the intern to o The home entity is responsible for home local trainings and seminars if interns facilitated learning and tracking the would like to participate in them learning intern is getting during the o The host entity is responsible for closing internship abroad. of intern’s experience by doing o The home entity is responsible for evaluation and reflection on the intern’s reintegration after the experience. internship.
satisfaction