Jennifer Schaus & Associates SERVICES FOR US FEDERAL GOVERNMENT CONTRACTORS
WEBINAR WEDNESDAYS – 2018 WASHINGTON, DC OFFICE PHONE: 2 0 2 – 3 6 5 – 0 5 9 8
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Join Us for Our 2018 Series of Complimentary Webinars on various US Federal Government Contracting Topics. Presenters are industry experts sharing knowledge about the competitive government contracting sector. Find all of our Govt Contracting webinars (free download) at www.JenniferSchaus.com
Contact Us @ 2 0 2 – 3 6 5 – 0 5 9 8
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
REMINDERS: All webinars are complimentary. All webinars are recorded. They are found on our website and on YouTube. Please send your questions to the speaker directly. Thank you for participating.
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
ABOUT JENNIFER SCHAUS & ASSOCIATES: -
Based in downtown Washington, DC;
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A la carte services for Federal Contractors;
Proposal Writing to GSA Schedules, 8a Cert and Contract Administration, etc.; Educational webinars; -
Networking events and seminars;
WEBSITE: http://www.JenniferSchaus.com
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
ABOUT OUR SPEAKER: Christoph Mlinarchik, JD, CFCM, PMP Christoph@ChristophLLC.com www.ChristophLLC.com Providing expert advice in government contracts Attorney, Consultant, Expert Witness, Professor, Author
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
Debriefings Wednesday, October 24, 2018 • Three Dangerous D’s • Discussions • Debriefings • Documentation
www.JenniferSchaus.com
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings • GAO protest decisions often hinge on documentation • Yes, it happened– but did you write it down? • Contemporaneous records
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings • Explanation of why you lost • Goal: provide better proposals in future • Reality: fishing for protest grounds • Can be very tense and stressful
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings • In person • Over the phone, teleconference • Email format • Important point: cut it off with finality
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings • FAR 15.503 (pre-award – competitive range) • FAR 15.506 (post-award)
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings • Mandatory per FAR 15.506(a)(1): “An offeror, upon its written request received by the agency within 3 days after the date on which that offeror has received notification of contract award in accordance with 15.503(b), shall be debriefed and furnished the basis for the selection decision and contract award.”
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings • Department of Defense Deviation • Enhanced Post-Award Debriefing Rights • Extra two business days to ask questions • Government will answer within five business days
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings • So, you have three days to request… • If the request is late, it is not mandatory • Untimely requests MAY be accommodated • Why would the Gov’t do so? • What about protest deadlines?
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings •
FAR 15.506(d) At a minimum, the debriefing information shall include --
• (1) The Government’s evaluation of the significant weaknesses or deficiencies in the offeror’s proposal, if applicable; • (2) The overall evaluated cost or price (including unit prices), and technical rating, if applicable, of the successful offeror and the debriefed offeror, and past performance information on the debriefed offeror; • (3) The overall ranking of all offerors, when any ranking was developed by the agency during the source selection;
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings •
FAR 15.506(d) At a minimum, the debriefing information shall include -• (4) A summary of the rationale for award;
• (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror; and • (6) Reasonable responses to relevant questions about whether source selection procedures contained in the solicitation, applicable regulations, and other applicable authorities were followed.
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings • Debriefing strategy • Consider who you bring: calm, collected • Think twice about bringing your attorney
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings • Don’t be a whiner • Tricky leading questions • Objective: GET AS MUCH INFO AS POSSIBLE
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings • Protests and the “CICA Stay” or “freeze” timeline: • 10 days after award OR • 5 days after a mandatory debriefing date offered • However, remember the Dept of Defense special rule
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings • Should the winner ask for a debriefing? • Can you control the format of the debriefing? • Do you need to prepare for a debriefing?
Jennifer Schaus & Associates – GOV CON WEBINAR SERIES - 2018 - WASHINGTON DC
www.JenniferSchaus.com
Debriefings • “Reading” the government’s behavior • Nervous, not confident, unprepared, evasive
THANK YOU FOR ATTENDING!!
WWW.JENNIFERSCHAUS.COM
Questions? Please contact Christoph@Christoph LLC
SERVICES FOR US FEDERAL CONTRACTORS
OFFICE: 2 0 2 – 3 6 5 – 0 5 9 8