EXHIBITOR REGISTRATION & AGREEMENT
EXHIBITORS TERMS OF AGREEMENT ACCEPTANCE TO EXHIBIT: A confirmation will be emailed to the exhibiting company upon receipt of the order form and payment. Acceptance is based upon availability The Bureau Telecommunicatie Post & Utiliteiten (BTP&U) reserves the right to reject any application for the expo. ARTWORK AND MATERIAL: Logo to be used in conference newspaper must be sent to registration@burtel.an. Logo must be in vector, EPS or PDF format. JPEG, TIFF, PNG and BMP (min. 300 dpi) are also acceptable. BTP&U reserves the right to determine the suitability of all material that does not meet its editorial or digital criteria. Exhibitor is responsible for providing all information, digital artwork, and material to meet specifications. BADGES FOR EXHIBIT PERSONNEL: Two badges (one each) will be provided for on‐site exhibit personnel and will be placed on the table of your designated exhibit space. CANCELLATION OF EXHIBIT: Exhibit booth cancellations must be made in writing. Cancellations received on or before March 22, 2012 will be refunded the fee less 50%. EXPO HOURS: The expo will take place in an area of the Exposition Hall of the World Trade Center Curaçao. The expo will be open on all conference days. The expo hours will be on Thursday March 29th from 4:00 pm till 8:00 pm, Friday March 30th from 4:00 pm till 8:00 pm and on Saturday March 31st from 2:00 pm till 5:00 pm. On Thursday there will be a festive opening of the expo at 4:00 pm, which is also the end of that conference day. FEES AND PAYMENT: Payment of fees must accompany a BTP&U Exhibitors Agreement and Registration Contract. Full payment must be received upon reservation. INSTALLATION AND REMOVAL OF EXHIBITS: Please refer to exhibitor’s package below for set up and break‐down of exhibit booth days and times. Exhibitors shall be responsible for the delivery, setup and removal of equipment and display material to and from the exhibit booth area.
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PROMOTIONAL MATERIAL DISTRIBUTION: Advertising and promotion materials may be distributed form the exhibit booth only. No materials may be placed on seats, attached to walls (excluding the booth wall), ceilings, or woodwork in the conference facility, or left in public places or breakout rooms for distribution. PROTECTION OF FACILITY PROPERTY: Exhibitors will be held responsible for any damage done to the building by them or their employees. The use of tape, tacks, nails, screws, staples, or mastic on any wall surface, woodwork, floor, or window inside the facility is prohibited. SECURITY: On‐site staff of exhibit booth is optional. Exhibit area is open to public and will not be secured or monitored by the BTP&U during exposition. It is the exhibitor’s responsibility to pack and remove all items at value prior to leaving the exhibit booth unattended. After closing of the exposition and the conference, no one will have access to the exhibited items. The World Trade Center security is in charge of the security at night. LIABILITY AND INSURANCE: The BTP&U, the conference facility, the employees or representatives thereof, and other organizations and persons connected with this conference shall not be held responsible for any injury, loss, or damage that may occur to the exhibitor or employees of the exhibitor or their property from any cause whatsoever, prior to, during, or subsequent to the period covered by the exhibitor contract. Exhibitor should place their own insurance to cover all contingencies. The exhibitor agrees to indemnify those listed above against any claims or such loss, damage, or injury. Upon signing the registration form, the exhibitor expressly releases the foregoing institutions, individuals, and committees from any and all claims of loss, damage or injury. This also includes the period of storage prior to and following the conference. Small articles of value should be properly secured or removed for safekeeping prior to leaving the exhibit unattended. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and save BTP&U, and its employees and agents harmless against all claims, losses, and damages to persons or property, governmental charges or fines, and attorney’s fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibit/conference premises or a part thereof. ADDITIONAL RULES AND REGULATIONS required by the conference facility World Trade Center Curaçao is provided enclosed. Please refer to the relevant rules and regulations for exhibitors.
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Exhibitor’s package Price
USD 500,- per hardwall booth in the exhibition area in the exhibition hall of the World Trade Center Curaçao. More than one booth can be rented.
Logistics
3 x3 m Syma hardwall booth (panels are 1 m wide and 2.50 m high). Exhibits must be contained within the space rented. 1 table (76 cm x 152 cm) 2 chairs 1 header sign per standard booth with company name and booth number Carpet tiles booth One plastic trash receptacle One double electrical outlet 127V/50Hz (single phase). 220V/50Hz (single phase) on request only Booth vacuuming 2 spotlights The dates set for for set up and break‐down of exhibitor items will be respectively Wednesday March 27th and Sunday March 31st.
Promotion
Mentioning in the conference newspaper Mentioning on the conference website Possibility to have a presentation of products and/or services in a separate conference facility room during exhibition hours. Beamer and screen will be made available. Exhibitor is required to bring own laptop. Further information regarding available time span per exhibitor will be made known after confirmation. These presentations are free for both the conference participants as well as the general public
Miscellaneous
Two complimentary booth staff passes (restricted pass, offering entrance to exhibit area only; lunch and receptions - open for conference participants - are not included).
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REGISTRATION FORM Please complete and sign this form and return to Bureau Telecommunicatie Post & Utiliteiten, to the attention Ms. Jouraimien Martines (Phone: +5999 463-1700, Email: registration@burtel.an) Exhibitor registration must be submitted no later than March 15 th.
SECTION I – EXHIBITOR ORGANIZATION INFORMATION Organization name: Representative person: Address: Telephone: Mobile representative: Fax: Email: # of booths: Products to be exhibited:
SECTION II – METHOD OF PAYMENT OF USD 500 PER BOOTH □ Cash
□ Check Banking Information Bureau Telecommunicatie en Post Beatrixlaan 9 Maduro & Curiel’s Bank Account number: 13302608
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□ Wire transfer
On behalf of the above named exhibitor _________________________________________, I, an authorized representative, hereby agree to rent the exhibit hardwall booth(s) specified above from the BTP&U at the exposition of The 2012 Curaçao conference/expo on the future of durable energy, at the World Trade Center in Curaçao to be held 29 - 31 of March 2012 under the terms and conditions of this agreement and the relevant rules and regulations for organizers and exhibitors of the World Trade Center Curaçao. All exhibitor obligations, including payment are binding upon signing. Signature exhibitor:
Signature Bureau Telecommunicate Post & Utilities:
Name:
Name:
Date:
Date:
ENCLOSURES: 1. “RULES AND REGULATIONS FOR ORGANIZERS AND EXHIBITORS OF THE WORLD TRADE CENTER CURAÇAO” 2. TENTATIVE FLOOR PLAN
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