ELECTRONIC Communications By Heather Blumenthal, Operations Manager
EACH YEAR IN OCTOBER, TKPOA conducts a mailing to each member
for their copy of the Annual Disclosure. This 80+ page document includes the upcoming year’s Operating Budget, Notice of Assessment Increases, Budget and Assessment Summary, Annual Update of TKPOA’s Reserve Study, and other pertinent required information for members of the TKPOA as we prepare to go into a new year. This mailing is a requirement of Civil Code §4040 for Homeowners Associations.
Please join us in our efforts in saving one tree at a time and a potential annual savings of $10,000–$12,000 for the Association!
In 2018, the costs for printing and mailing the 2019 Annual Disclosure to all 1,529 members of the TKPOA totaled approximately $12,000. New for 2020, updates to the Civil Code requirements allowed for Associations to provide members their Annual Disclosure via electronic delivery, such as email, as long as the member has provided the Association with a completed and signed “Consent to Receive Disclosures via Electronic Delivery” Form. This year, TKPOA received 314 “Consent to Receive Disclosures via Electronic Delivery” forms from members in time for the mailing of the 2020 Annual Disclosure. On October 31st, 2019, these 314 members went sent an email with a link to their copy of the 2020 Annual Disclosure, resulting in an approximately $3,000 savings in printing and mailing costs after the remaining $1,215 Disclosures were mailed. TKPOA has continued to receive “Consent to Receive Disclosures via Electronic Delivery” forms after the deadline for the 2020 Annual Disclosure mailing and is confident the Association will realize an even higher savings when it comes time for the 2021 Annual Disclosure mailing.
Keys Breeze
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MARCH 2020
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