Electronic Communications

By Heather Blumenthal, Operations Manager

New for 2020, updates to the Civil Code requirements allowed for Associations to provide members their Annual Disclosure via electronic delivery, such as email, as long as the member has provided the Association with a completed and signed “Consent to Receive Disclosures via Electronic Delivery” Form.

EACH YEAR IN OCTOBER, TKPOA conducts a mailing to each member for their copy of the Annual Disclosure. This 80+ page document includes the upcoming year’s Operating Budget, Notice of Assessment Increases, Budget and Assessment Summary, Annual Update of TKPOA’s Reserve Study, and other pertinent required information for members of the TKPOA as we prepare to go into a new year. This mailing is a requirement of Civil Code §4040 for Homeowners Associations.

In 2018, the costs for printing and mailing the 2019 Annual Disclosure to all 1,529 members of the TKPOA totaled approximately $12,000. New for 2020, updates to the Civil Code requirements allowed for Associations to provide members their Annual Disclosure via electronic delivery, such as email, as long as the member has provided the Association with a completed and signed “Consent to Receive Disclosures via Electronic Delivery” Form.

As of September 8th, 2021 ,TKPOA has received approximately 500 “Consent to Receive Disclosures via Electronic Delivery” forms from members in time for the mailing of the 2022 Annual Disclosure. In October 2021, these 500 members will be sent an email with a link to their copy of the 2022 Annual Disclosure, which will result in an approximately $3,000–$5,000 savings in printing and mailing costs.

In order to increase these cost savings, TKPOA needs more members to sign up to receive their Annual Disclosures, and other communications via electronic delivery (email) as allowed by law. Examples of other electronic communications you may receive from TKPOA include Email Eblasts that get you the latest and greatest information on topics such as TKPOA Board Meetings, Town Hall Forum Announcements, Weed Harvesting Schedules, current and upcoming projects, Board Elections, etc.

The “Consent to Receive Disclosures via Electronic Delivery” form can be found on the TKPOA website www.tkpoa.com, requested from the Front Desk at info@tahoekeyspoa.org, or requested in person at the TKPOA Pavilion Office. Completed and signed forms should be returned to the TKPOA Office at 356 Ala Wai Blvd, South Lake Tahoe, CA 96150. Contact the front desk with any questions at (530) 542-6444.

Please join us in our efforts in saving one tree at a time and a potential annual savings of $10,000–$12,000 for the Association!