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Board of Directors – Webhosted Meetings
By Kirk Wooldridge, General Manager
THE TAHOE KEYS PROPERTY OWNERS ASSOCIATION (TKPOA) Board of Directors have been holding the Regular Open Board Meetings since April 4th, 2020, as webhosted meetings using the GoToMeeting and now, Zoom, applications. The Regular Open Board Meetings are scheduled for the third Wednesday of each month at 5:00 pm, and based on the current County and State guidelines for COVID-19, we have also allowed limited “in person” attendance to this meeting in the TKPOA Pavilion with an occupancy of 25 persons. The TKPOA staff has been present at the meetings with the Zoom application displayed on the large screen television and the conference phone audio available.
Since the TKPOA has been offering the online webinar applications for the Regular Open Board Meetings, we have seen increased attendance and participation to these Wednesday night meetings by TKPOA members. Any TKPOA property owners can attend the Regular Open Board Meetings, in person or through the webhosted Zoom application.
For each Regular Open Board Meeting the meeting Agenda and the Zoom link and instructions are posted on the TKPOA website at www.tkpoa.com, seven days or more prior to the meeting. You can find this by using the website calendar which is in the “EVENTS” drop down menu, you can find the meeting date click on it and it will bring up the link the agenda and Zoom Instructions. The meeting agendas are also posted on the TKPOA Pavilion bulletin board seven days prior to the meeting as well.
On the TKPOA website the TKPOA staff has been posting the following items for each Regular Open Board Meeting:
• The Agenda – Board Meeting Agenda is available, and you will need to use your member login and password to access it in the
Documents/Board Meetings/2021
• Regular Open Board Packet – Board of Directors Meeting
Packet is available and is located in the Documents/Board
Meetings/2021/Packets folder. This is in a PDF Format with bookmarks for each agenda item. • Supplemental Information – Board of Directors Meeting
Supplemental Packet is available and is located in the
Documents/Board Meetings/2021/Packets folder. • Late Information – Board of Directors Meeting Late
Information is also available based on the timing it has been issued and is located in the Documents/Board Meetings/2021/
Packets folder. • TKPOA Front Desk – The information for each Board Meeting as listed above: the Agenda, Board Packet, Supplemental
Information and Late Information is also available at the TKPOA
Front Desk in the Board Meeting Binder. If you would like to participate in the Webhosted meeting, please observe the following guidelines:
• Prior to the Meeting you can fill out the “Members Comment
Form” for your member comment to read during the Members
Comment Section of the Meeting. The Member Comment Form is also available on the TKPOA website. You can access this in the Documents/Board Meetings/2021/Packets folder.
During the meeting if you have any questions or comments please provide those the following ways.
• If you are logged into the via the computer link, you can use the
Zoom “Chat” box for questions, it will be monitored during the meeting and TKPOA staff will read your comment or question when appropriate. The TKPOA staff will not be responding to
“Chat” box comments, just monitoring for questions. • If you are on the conference call only you can request respectfully to be heard, or if you have access a computer email
Administrative Clerk Lauren Finkelstein your comment or questions to lfinkelstein@tahoekeyspoa.org.
Webhosted Meetings
A few things to remember when on the Webhosted conference call:
• You can join the meeting just as a conference call or also as the shared screen with the webhost. The TKPOA staff will be displaying items on the Webhosted shared screen relevant to the discussion such as PowerPoint presentations, agendas, and handouts. • Make sure you do not have background noise on your end of the phone. There is nothing more annoying than being subjected to other call participants’ background noise. • Make use of the Mute Button. If you are not participating frequently in the conversation at that moment, please mute your phone to cut down on background noise. • Make sure you have a good phone connection to the meeting conference call, and your phone will not drop the call.
CALL FOR A FREE ESTIMATE!
Board Meeting are for TKPOA members only.
California’s community associations are not part of the public sector; they are private membership organizations. As a result, the general public does not have a right to attend board or membership meetings. (Civ. Code §4925.)
The TKPOA sincerely appreciate the patience and understating of everyone concerned as we make accommodations to conduct business using best practices to protect public health. The TKPOA staff will continue to evaluate using the Zoom application, as well as other webhosted programs to determine what works the best for the TKPOA Board, members, and staff, so stay tuned.
For additional information and assistance, the TKPOA Administrative Staff is available by phone at (530) 5426444 from 8:30 am–4:30 pm, Monday through Friday and 10:00 am–2:00 pm, Saturday and Sunday or via email at info@tahoekeyspoa.org. Or contact Lauren Finkelstein – TKPOA Administrative Clerk by phone (530) 542-6444, ext. 223 or email at lfinkelstein@tahoekeyspoa.org.
Tanner Hart
boatdocksinc@gmail.com
General Engineering PO Box 8233 South Lake Tahoe
LIC #1051115
