Sponsorship Manual by Leading

CONGRESS INFORMATION Organisation The 12th World Sterilization Congress and the 7th National Symposium of Sterilization are hosted by the Portuguese National Sterilization Association (ANES). ANES (Associação Nacional de Esterilização) was created in 1997. The aim of the association is to promote the adoption of principles, norms and methodologies for the treatment of medical devices, according to the best practices in order to contribute to the control and prevention of infection and optimize all available resources. The WFHSS (World Forum for Hospital Sterile Supply) dedicates itself to the promotion of the worldwide harmonization of sterilization departments and of decontamination practices especially by providing:  a meeting place for national and regional non-profit sterilization societies, thus stimulating cooperation and the exchange of information and best practices;  information via its website to all our stakeholders and interested parties. In this way the WFHSS makes a contribution to ensure that the quality of reprocessing is of the highest possible level across the globe. Integrity and objectivity, openness and transparency, cooperation and support are the core values in our organization.

General information The 12th World Sterilization Congress and the 7th National Symposium of Sterilization will be held in Estoril from 12th 15th October 2011. The Estoril region is only 30 kilometers from Lisbon and includes important places like Cascais and Sintra. Estoril is a Cosmopolitan beach resort, with palm lined avenues, the sumptuous villas of millionaires and kings, hotels, good restaurants, golf courses and the largest Casino in Europe. Sintra is one of the oldest and most beautiful towns in Portugal, with its fairy tale palaces, baroque follies and unique micro climate that has inspired many great writers and poets: Lord Byron called it a «glorious Eden». For more information on the Estoril area, please see the official tourist office website (www.visitestoril.com)

Congress keydates           

Online registration opens – 03 January 2011 Early bird registration deadline – 31 May 2011 Late registration deadline – 01 October 2011 Abstract submission opens – 25 October 2010 Abstract submission deadline – 31 December 2010 Abstract submission for posters continues until 30 April 2011 Review deadline – 31 January 2011 Notification deadline – 11 February 2011 1st announcement – 15 September 2010 2nd announcement – February 2011 Scientific program published – March 2011

Sponsorship Categories & Benefits On the following pages there is several sponsorship options listed from which you may select according to the benefits they offer to your company. In case that a sponsor would like to organize any event during the congress, the written approval of the Organizing Committee is required. All sponsors will be treated on a “first come - first served” basis and will be mentioned in the Final Program, Congress Website and general signage of the event.

Sponsorship categories Levels

Contribution

Main Sponsor

50.000 EUROS

Platinum Sponsor

25.000 EUROS

Gold Sponsor

18.000 EUROS

Silver Sponsor

8.000 EUROS

Additional Sponsorship Opportunities

variable

Main Sponsors Rental cost  The “MAIN SPONSOR” sponsorship package includes 60m2 booth without build up.  The cost of the “MAIN SPONSOR” Package has been fixed to 50,000 €  Rental of additional square meters of booth space: 450 € /m2 Main sponsor package includes  Official identification as “MAIN SPONSOR” of the 12th WFHSS Congress 2011  Company logo including link to company website at 12 th WFHSS website  Company logo on printed announcements and congress program  First option on exhibition booth location in the main exhibition hall  60m2 exhibition booth located in the main exhibition hall  2 one hour slots for satellite symposium/workshop in the scientific program o (meeting room with basic AV equipment)  Exclusive WFHSS 2011 Congress Main Sponsor Logo o As the Main Sponsor your company is entitled to exclusive use of the WFHSS 2011 Congress Main Sponsor Logo to place on your WWW server to promote your company's commitment to the WFHSS 2011.  01 insert free of charge in the congress bag  15 free of charge registrations  05 Invitations for the Gala Dinner  06 free of charge exhibition registrations  Advertising o 1 Banner in the Congress website o 1 Page in the Final Program o 1 Banner in the ANES website for 06 months  VAT at present rate of 23% is added to all presented costs and must be paid as invoiced.

Platinum Sponsors Rental cost  The “PLATINUM” sponsorship package includes 45m2 booth without build up.  The cost of the “PLATINUM” Package has been fixed to 25,000 €  Rental of additional square meters of booth space: 450 €/m2 Platinum sponsor package includes  Official identification as ““PLATINUM SPONSOR” of the 12th WFHSS Congress 2011  Company logo including link to company website at 12th WFHSS website  Company logo on printed announcements and congress program  First option on exhibition booth location in the main exhibition hall  45m2 exhibition booth located in the main exhibition hall  Advertised as sponsor of one coffee break during the congress  1 hour slot for satellite symposium/workshop in the scientific program o (meeting room with basic AV equipment)  01 insert free of charge in the congress bag  08 free of charge registrations  05 free of charge exhibition registrations  VAT at present rate of 23% is added to all presented costs and must be paid as invoiced.

Gold Sponsors Rental cost  The GOLD sponsorship package includes 36m2 booth without build up.  The cost of the GOLD Package has been fixed to 18,000 €  Rental of additional square meters of booth space: 450 € /m2 Gold sponsor package includes  Official identification as “GOLD SPONSOR” of the 12th WFHSS Congress 2011  Company logo including link to company website at 12 th WFHSS website  Company logo on printed announcements and congress program  36m2 exhibition booth located in the main exhibition hall  1hour slot for satellite symposium/workshop in the scientific program o (meeting room with basic AV equipment)  01 insert free of charge in the congress bag  04 free of charge registrations  04 free of charge exhibition registrations  VAT at present rate of 23% is added to all presented costs and must be paid as invoiced.

Silver Sponsors Rental cost  The SILVER sponsorship package includes 18m2 booth without build up.  The cost of the SILVER Package has been fixed to 8,000 €  Rental of additional square meters of booth space: 450 € /m2 Silver sponsor package includes  Official identification as “SILVER SPONSOR” of the 12th WFHSS Congress 2011  Company logo including link to company website at 12 th WFHSS website  Company logo on printed announcements and congress program  18m2 exhibition booth located in the main exhibition hall  01 insert free of charge in the congress bag  02 free of charge exhibition registrations  VAT at present rate of 23% is added to all presented costs and must be paid as invoiced.

Workshops and satellite symposium Upon request

Additional Sponsorship Opportunities Additional sponsorship opportunities are linked to a service, program or item that we provide to congress attendees. These packages are popular because of the extra or targeted visibility their sponsors receive. In case you as a sponsor or exhibitor have other ideas or wishes in relation to specific sponsor or exhibition opportunities, the organising committee will be pleased to take such ideas into consideration. Successful companies don't just buy exhibit booth space. They buy 'EXPOSURE'!

Item Opportunity

Cost

One full page advertisement

1.000€

Online Registration handling

1.000€

Abstract Online Platform

10.000€

Company e-newsletter

1.500€

Internet Café & Exhibit Hall Lounge

4.000€

Message & Meeting Point Here

Delegate Bag

10.000€

Delegate Bag Inserts

1.000€

Name Badge Lanyards

4.000€

Congress Pocket Guide

3.000€

USB with Abstracts

7.000€

Congress DVD

6.000€

Volunteer T-Shirts

2.500€

Welcome Cocktail

13.000€

Poster Authors Reception

1.400€

Fruit & Coffee break

6.000€

Congress Dinner

20.000€

800€

Exhibition There will be an exhibition with partners from the industry exhibiting in the Exhibition Hall of the Estoril Congress Centre. Please note that the exhibition will open on Thursday morning, 13 October and remain open until the closure of the Congress (Saturday 15 October). Representatives of companies interested in obtaining information on the Sponsors and Exhibitors Packages are kindly asked to contact Leading at: wfhss2011secretariat@leading .pt Booth cost – INCLUDING BUILD UP  Rental cost per square meter: 500€/m2  Minimum square meters per booth: 9m2 Booth rental with build up includes;  Standard wall divisions of panels (1m wide x 2,5 m high) white plastic coated with aluminum frame.  General lightning, Standard grey carpet, Daily cleaning of booth  Booth identification signage (25 cm high, maximum of 40 characters)  Company logo in the Exhibition listing on the 12th WFHSS website and in the list of exhibitors in the congress program  01 free of charge exhibition registration per 9m2. Exhibition registrations available for exhibitors at the cost of 200€  Access to extensive exhibitor service manual containing all necessary information for exhibitors at the 12th WFHSS Congress 2011.  Hotel reservations via official congress agency at recommended congress hotels at no additional cost.  VAT at present rate of 23% is added to all presented costs and must be paid as invoiced.

Booth cost – WITHOUT BUILD UP  Rental cost per square meter: 450€/m2  Minimum square meters booth: 18m2 Booth rental without build up includes;  Floor space; minimum of 18m2  Company logo in the Exhibition listing on the 12th WFHSS website and in the list of exhibitors in the congress program  01 free of charge exhibition registration per 9m2. Any extra exhibition registrations available for exhibitors at the cost of 200€  Access to extensive exhibitor service manual containing all necessary information for exhibitors at the 12th WFHSS Congress 2011.  Hotel reservations via official congress agency at recommended congress hotels at no additional cost.  VAT at present rate of 23% is added to all presented costs and must be paid as invoiced. The congress organizers reserves the right to increase presented costs of booth rental and exhibition materials/services should VAT or any other official charges are imposed by law. Complete information about the Exhibition will be available at www.wfhssportugal2011.com

Registration Fees Early Bird

Regular

Onsite

Until 31 May 2011

Until 07 October 2011

After 08 October 2011

Delegates Non Members of ANES

340 Euros

390 Euros

500 Euros

Delegates Members of ANES

250 Euros

300 Euros

500 Euros

Students

150 Euros

200 Euros

500 Euros

Exhibitors

200 Euros

250 Euros

500 Euros

Accompanying Persons

80 Euros

100 Euros

Gala Dinner

70 Euros

100 Euros

Registration Fees for Participants and Students includes: 

Admittance to all sessions;



Certificate of Attendance;

 

Admission to all oral and poster sessions; Free access to the Exhibition;

 

Coffee Breaks and Lunches of the Congress Invitation for the Welcome Cocktail



Full Congress Documentation;

 

Coffee Breaks and Lunches of the Congress Invitation for the Welcome Cocktail

Registration for Exhibitors includes:  

Free access to the Exhibition Full Congress Documentation;



Certificate of Attendance;

Registration for Accompanying persons includes:  

Free access to the Exhibition Invitation for the Welcome Cocktail

Hotel Accommodation Rates Special reduced hotel rates have been negotiated by the Secretariat at several hotels (5, 4, e 3 stars) and a room block is guaranteed until 31 May. After this date rooms will be available on request on a first come, first serve basis. Rooms/prices informed are available only if reservations will be made through the Congress Secretariat. Individual bookings For Individual Bookings please submit your online registration (opens January 2011) or please fill out the registration form (available for download January 2011). Group reservation (more than 20 persons) For further information on special rates and group bookings please contact the Congress Secretariat.

Congress Venue

Estoril Congress Center Winner of the “Excellency in innovation and Architecture Quality Prize” and “Best Tourism Development” in 2002, amongst other awards, the Estoril Congress Center is located on a very prominent tourist site known as the Estoril Coast, next to the famous Casino, granted with the surrounding gardens and sea views. The main purposes for the design were: specialized meeting facility areas with high flexibility usage and transparency towards outdoor views and sunlight. Opened in 2001, the Estoril Congress Center, was design by the distinguished architect office Regino Cruz Arquitectos, who also designed other renown meeting and event facilities such as Atlântico Pavilion, Algarve Congress Center, Faro Stadium, Parque das Cidades Congress Center, etc. Due to its modern design, equipment and structural orientation, the ECC building is extremely energy and water efficient. Still a few changes in energy equipment and waste control were applied in 2007 and, in concordance with our 2008 policy commitment to Sustainable Business and Services, a plan to change other equipment and energy resources has been development for implementation in the upcoming years. Address & Contacts: Avenida Amaral 2765-192 Estoril | Portugal

Tel: (+351) 214 647 575 Fax: (+351) 214 647 576

Email: info@estorilcc.com Website: www.estorilcc.com

Congress Secretariat & Exhibition Management Leading has been appointed as the official PCO (Professional Congress Organiser) and looks forward to delivering an inspiring event at the beautiful Estoril area. Leading will be managing the entire logistics, onsite delegate Registration, Accommodation management, Transportation management, AV management, Social Events management, Exhibition management, Sponsorship management, Graphic design and production. Leading is member of the following industry associations:

Leading Congress & Association Management Address & Contacts:

Largo da Lagoa, 15 F 2795-116 - Linda-a-Velha - Portugal Tel: +351 21 771 26 34 Fax: + 351 21 771 26 39 e-mail: wfhss2011secretariat@leading .pt www.leading.pt

ANES – Associação Nacional de Esterilização Address & Contacts:

Av. do Brasil n.º1, 4º andar - sala 17 1749-008 Lisboa - Portugal e-mail: anes@anes.pt www.anes.pt

We look forward to welcome you in Estoril