Administrative Services Quarterly Newsletter
Volume 2, Edition 2
Message from the Vice President of Administrative Services Tracey L. Richardson We use these quarterly newsletters to share information, which we hope is useful to you. The administrative services team is responsible for payroll, accounting, purchasing, budget, risk management, facilities construction, building maintenance, landscaping, custodial services, bookstore, print shop, Performing Arts Center, facility rentals, warehouse operations, switchboard and mail services. As you see from that lengthy list, we are service providers to the entire campus community. As service providers, we are continuously looking for feedback. Thank you to everyone who has, or soon will, complete a customer satisfaction survey for the Administrative Services division.
All of us in Administrative Services wish you and your family a safe and happy holiday season.
CONGRATULATIONS, DONALD! Maintenance and Operations is excited to announce our new Lead Custodian, Donald Robinson. We are happy to say that an internal candidate, within our department, will continue to be a part of the team in a new capacity. Donald has been employed with VVC since June of 2016. Donald came to us with experience in the custodial field from Veterans Hospital in Barstow as a supervisor. As a custodian here at VVC, Donald worked at the Regional Complex (RPSTC) and did a great job. He filled in as acting lead for the last 2 months and really brought an energy and excitement to the position. We are thrilled to have him as part of the leadership team. Join me in congratulating Donald Robinson - he will be expecting to hear from you for any of your custodial needs! Donald.Robinson@vvc.edu
The Board of Governors Energy and Sustainability Awards were established in 2012 to recognize leadership in implementing goals set forth in Proposition 39, also known as the California Clean Energy Jobs Act, to improve energy efficiency and expand clean energy generation in schools. Award winners are chosen based upon a point system comparing cost savings, energy savings and jobs created by Prop 39 energy projects. On November 13th, Victor Valley College received an Honorable Mention from The California Community Colleges Board of Governors for “Constant to Variable Air Volume Air Handler Upgrades�. This air-handler upgrade project is estimated to save 120,000 kilowatt hours, resulting in energy cost savings of approximately $15,000 annually. Additionally, construction of this project created more than 750 hours of journeyman employment. With the commitment and support of Administration and the Board of Trustees, the Facilities Department has been able to implement a continual effort in completing energy efficient projects for the District. Proposition 39, in conjunction with District funding, have completed projects such as Solar Covered Parking, Exterior LED Lighting throughout campus, Constant to Variable Air Volume Air Handler upgrades, and Central Plant Boiler replacements. These improvements continue to save the District thousands of dollars annually in utility and maintenance cost.
P.R.A.I.S.E.
BUDGET OFFICE
CYCLE FOR NON-INSTRUCTIONAL BUDGET YEAR 2018-2019 02/02/18 - Submission deadline for unit-level PRAISE Reports to your area administrator (Dean, VP of Admin Svcs and President's Office)
2017-18 Adopted Budget
It’s Official!
We are now mid-way through the 2017-18 Fiscal Year. Budget managers should take some time to review their general fund budgets to identify any concerns and, if needed, please request budget transfers to address any negative accounts.
General Fund Budget Transfers
03/02/18 - Completion of Tier 1 Summaries (initial prioritization within an instructional division)
04/16/18 - Completion of Tier 2 Summaries (second level prioritization across each Cabinet-level division)
If you are requesting a general fund budget transfer via email, please remember to include the following: 1. Amount of budget transfer 2. Account number you would like to decrease 3. Account number you would like to increase 4. Address Dean or Supervisor for their approval. 5. Copy the Budget Office and all appropriate parties. Once the budget transfer has been completed, you will receive a confirmation email. Questions? Contact Deedee Garcia at ext. 2399 or email Deedee.Garcia@vvc.edu.
05/31/18 - Finance, Budget & Planning Committee recommendations due to Cabinet
Fall, 2018 - Tier 3 Priorities (report of final priorities and budget augmentations across the entire College is reported out)
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ANNOUNCING Change In Schedule - Payroll Warrant Pick-up and Mailing Effective 2/28/17 Effective February 28, 2018 – Payroll warrants will be available for pick-up on Payday ONLY. If not picked up on payday, checks will be mailed the 1st business day after. o Please be sure to update your address and sign-up for direct deposit.
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It’s that time of year again - 2017 W2s In preparation for 2017 W-2 processing please review the following: o
Any change to your address must be received in Human Resources no later than NOON Thursday, January 11, 2018 to ensure timely U.S. mail delivery of your W-2. For questions regarding your address, please contact Human Resources, Magdalen Chavez, magdalen.chavez@vvc.edu.
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Complete Address Form and submit to Human Resources -
http://www.vvc.edu/offices/human_resources/docs/2010/EmployeePersonalInformationSheet.pdf
If your address is incorrect, it will not be forwarded to you by the post office and it may or may not make its way back to VVC.
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o 2017 W-2s will post in the third or fourth week of January. •
Best Net Reminder -- W-2s, pay stubs and leave balances can be accessed online at: http://www.vvc.edu/offices/human_resources/payroll-benefits/bestnet.shtml
Once on the screen, click on Access Online System Now icon
In order to register you will need your latest net pay amount which you can access from online banking or contacting your banking institution.
Find us on the Web
Administrative Services Division Home Page Auxiliary Services Budget Office Risk Management Facilities Construction & Contracts Fiscal Services Maintenance & Operations Payroll & Benefits
Your Administrative Services Team Office of Vice President Tracey L. Richardson, Vice President Shirley Snell-Gonzalez, Administrative Assistant
Budget Office & Risk Management Deedee Garcia, Director of Budget & Planning
Maintenance and Operations
Auxiliary Services
Steve Garcia, Executive Director of Facilities and Operations Joseph Garcia, M&O Manager Cristina Albicker, Custodian Frederick Board Sr., Warehouse Worker Vaughn Bryant, Custodian Hector Bustillos, Maintenance Worker Ted Cardoza, Custodian Art Casler, Maintenance Worker Fernando Chavez, Clerical Technician Robert Contreras, Custodian Steve Dwiggins, Grounds Worker Bill Finch, Lead Maintenance Worker Tammy Finch, Grounds Worker Mike Flenna, Custodian Pete Flenna, Custodian Steven Garrett, Custodian Carlos Gonzalez, Vehicle Maintenance Mechanic Abraham Hernandez, Custodian Ralph Hernandez, Grounds Worker Brian Howie, Maintenance Worker Ashley Jacobs, Custodian Linda McDaniel, Switchboard Operator Monty Messer, Lead Warehouse Worker Eddie Reyes, Grounds Worker Francisco Reyes, Custodian Joanna Reyes, Custodian Alex Rickards, Lead Grounds Worker Chad Richardson, Custodian Donald Robinson, Lead Custodian Mark Sandoval, HVAC Technician David Schneider, Locksmith Willie Shubin, Custodian Joseph Talley, Custodian Gerald Wack, Custodian Francisco Zamora, Grounds Worker
Deanna Murphy-Sanabria, Director Kortny Marlatt, Clerical Technician II Mathew Bauman, PAC Technical Specialist Nancy Christian, Technical Director Andrew Dahl, PAC Technical Specialist Carl Durheim, Operations Assistant Amy Espinoza, Accounting Technician II Mitchell Frost, PAC Technical Specialist Thomas Jimenez, Lead Warehouse Kathy Mata, Accounting Technician II Scott Mulligan, Printing Services Specialist Mary Mazzola, Auxiliary Services Assistant Deborah Prewett, Auxiliary Services Assistant Maria Rempfer, Operations Assistant Kendra Ullger, Operations Assistant Frank Walker, Printing Technician
Facilities, Construction & Contracts Steve Garcia, Executive Director of Facilities and Operations Estela Wansten, Admin Secretary II (sub.)
Fiscal Services Shawntee Milton, Director Marie Vidana-Barda, Senior Accounting Technician Pearl Bandringa, Senior Accounting Technician Debi DaCosta, Accounting Specialist Lorie Henning, Senior Accounting Technician Cathy Hussing, Accounting Technician I Kelley Kingman, Accounting Technician I Nancy Lewis, Accounting Technician II Tonya McCoy, Accounting Technician II Jessica Reyes, Accounting Technician I Renee Reyes, Accounting Technician I
Payroll & Retirement Services Raina Bustillos, Payroll Manager Kristin Davies, Payroll & Benefits Technician Carol Hill, Payroll & Benefits Technician Hailey Teeter, Payroll & Benefits Technician