AIESEC Portugal | NST Booklet 2015.2016

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National Support Team


Dear AIESEC in Portugal,

„Leadership is not a position or a title, it is an action & example”. We are very happy to provide you with the opportunity of joining National Support Teams for the term 2015/2016. Are you ready to join the team that will shape the future of our entity? We dare you to discover the experience with us. Let’s sail beyond limits!

Your MC Galleon


20/07

26/07, 23:59

2729/07

31/07


Finance


Check the LC’s reality and situation in terms of financial management

Previous EB or Finance Experience; Experience on project management;

Offer solutions for issues of financial planning, investments plans and for programs sustainability Help LC’s on how to manage operations and peaks of results Tracking and coaching the LC’s Monthly tracking to the LCVP’s Finance

Sustainability of National and Local Projects;

Effective communication; Coaching Experience; Good knowledge of finance procedures and financial management; Strategic thinking

6-8 h / week

Improved financial control and tracking of LCs Knowledge in Project Management Physcial avalaibility

Knowledge in Organizational strategy Tracking and communication skills

from 1/08 to 31/01

Coaching Capabilities


Help on creation and implementation of the education plan to the LC’s (specific for LCVP’s, TL’s and TM’s) Tracking of the implementation of the education plan

Previous EB or Finance Experience Experience on project management Effective communication Coaching Experience

Help and educate the LC’s documentation management

with

financial Good knowledge of finance procedures and financial management

Monthly meetings with LCVP’s Finance

Creation and implementation of Education Plan

6-8 h / week

Finance Principles clear to everyone Knowledge and experience in implementing an education cycle

Physcial avalaibility

Tracking and communications skills Coaching capabilities

from 1/08 to 31/01


Research national and international funds that AIESEC in Portugal could apply

Finance or/and Sales Experience Portuguese Speakers;

Make and manage the application process of AIESEC in Portugal to those funds Research about foundations that could be partners with AIESEC in Portugal

Good Communication Skills Organization Skills

Attend Meetings with foundations and possible sponsors Attend Network Events Monthly meetings with the MCVP F&L

6-8 h / week

#Number of Funds Application #Number of Application with success Updated Funds opportunities

database

containing

the

grants

Knowledge in Finance Area Knowledge in organizational strategy Improvement of Communication Skills

from 1/08 to 31/01


Outgoing Exchange


Plan the project Shape Colombia Manage the partnership with NST iGIP Colombia Manage the contacts with professors unions (Sindicatos) Plan the logistic of the event(s) and prepare the agenda of the day

Knowledge about OGX process; Knowledge in project management Effective communication; Strong belief in the purpose of the project

Create the criteria of allocation of EPs to LCs and Tracking Manage the matching process

Physcial avalaibility

Guarantee the standards and satisfaction in the experience Project Reporting & weekly meetings with MC VP OGX 6-8 h / week

# of people attending to the event % Conversion rate from Open-Realization

Knowledge in Project Management Knowledge in Partnership Management Tracking and communication skills

from 1/08 to 31/03

Conference and Agenda Management Skills


Plan Global Entrepreneurs Implementation in AIESEC in Portugal

Previous EB or Finance Experience;

Responsible to plan with VPs/TLs of the Pilot LCs

Experience on project management;

Create and Implement the Education Cycle for G.E.

Effective communication and coaching experience;

Contact possible alliances for the project

Good knowledge of finance procedures and financial management.

Might attend to PR events to promote G.E. Manage entity partners Track and coach the LCs throughout the implementation timeline

Physcial avalaibility

– Open-MA-RE Project Reporting and weekly Meeting with MC VP OGX

# of realizations through Global Entrepreneurs % of Conversion Rate

6-8 h / week

Knowledge and experience in implementing an education cycle Tracking and communications skills and coaching capabilities Improvement in communication skills

from 1/08 to 31/01

Knowledge in partnerships management


Incoming GCDP


Create the specific objectives and timelines of the project with a focus on innovation and training the OCPs/OC members on different aspects of the project

Previous EB or iGCDP experience; Experience in project management; Effective communication;

Research on possible Learning and Financial partners for the project

Good knowledge of the project and iGCDP processes

Manage the sales process for high sales productivity Ensure delivery of high standards to EPs and TN takers

Creativity and excellent team management skills

Creating a final report with recommendations for the next edition Physcial avalaibility Numbers of TNs raised Conversion rates

6-8 h / week

Satisfaction of EPs and TN takers Impact delivered by the project

Knowledge in Project Management Planning and management skills

from 1/08 to 31/03


Creating the framework of LEAD implementation in iGCDP;

Previous EB or iGCDP Experience

Tracking LEAD delivery;

Proactivity and attention to detail

Improvement and tracking of the buddy system;

Effective communication

Prepare national EP materials such as the trainees booklet;

Good knowledge of current iGCDP projects and frameworks

Create innovative solutions to accommodation bottlenecks; Revamp the Global Host Campaign and its delivery Evaluate Standards recommendations for the next peak

delivery

during

summer

peak

and

make Physcial avalaibility

Deliver training to OCPs/ OC members when necessary 6-8 h / week Fulfillment of standards in iGCDP Strong LEAD framework and implementation High satisfaction for EPs

from 1/08 to 31/01

Experience in managing customer satisfaction; Planning and strategic thinking skills; Network management


Incoming GIP


Plan the project Global Entrepreneurs

Knowledge about ICX GIP process

Manage the international partnerships and the national team and ensure goals achievement

Knowledge in project management Effective communication

Coach and support the OCPs in the planning, implementation and management of the project Coordinate the communication and work between LC OCs and MC

Strong belief in the purpose of the project Physical Availability

Develop and implement strategies to increase the results of the project Contact possible alliances for the project and might attend to PR events to promote G.E.

6-8 h / week

Support the matching process andtrack S&S in each LC during the project Ensure the National Project Report and weekly meetings with MC VP iGIP

Knowledge in Project Management Knowledge on Start-ups Market

# Realizations % Conversion rate from Open-Realization

from 1/08 to 31/03

Knowledge in Partnership Management Tracking and communication skills Networking skills


Manage the international partnerships Coach the LCVPs in the sales and Matching and of the project Support TLs in the implementation of the national strategy at local level

Experience on iGIP Effective communication Coaching Experience

Develop and implement strategies to increase the results of the project Support the matching process Ensure the National Project Report

6-8 h / week

Weekly meetings with MC VP iGIP

Tracking and communications skills # of realizations % of Conversion Rate

from 1/08 to 29/02

Coaching capabilities Knowledge in partnerships management


Talent Management


Expa/OP Support and Tracking Review with TM Network the Selection process and materials Educating and Coaching to the network

Effective communication Coaching Experience Good knowledge on recruitment and selection processes

Tracking Tool Creation

Strategic and rational thinking Weekly meetings with the MCVP TM Final Report Creation and Delivery

Structures completely fulfilled No dropouts from Consideration phase to Value Delivery phase

Whole structures on Expa

from 1/08 to 13/11

8-10 h / week

Knowledge in Project Management Knowledge in Organizational strategy Tracking and communication skills Solution Orientation Coaching Capabilities


Framework Creation;

Portuguese speaker

Educating and Coaching to the Network;

Non Active Member

Tracking Tool Creation; LDM and Quality Assessment Implementation at Local Level;

Effective communication and Coaching Experience Tool

Creation

and

racking

the

Knowledge on our LDM Experience at least as EB member

Tracking of the Assessment Results; Strategic thinking Weekly Meetings with the MCVP TM; Quarterly Reports and final Report Creation and Delivery 6-8 h / week All LCs implementing LEAD in every program High Results on LDM stages and Quality of experiences Improvement on reintegrated EPs and TLP/EB Position Applicants

Knowledge in Project Management Knowledge in Organizational strategy Tracking and communication skills Coaching Capabilities

from 1/08 to 30/06


Marketing


Managing national blog’s content

Content creating skills (writing, editing)

Preparing content (for national blog, website and social media

Creativity

Creating and managing national digital marketing campaigns

Analytic skills

Managing other online platforms (eg. landing pages) according to B2B Marketing strategies Delivering trainings (virtual or physical) for the marketing network about digital marketing

Portuguese speaking applicant

8-10 h / week

Final report creation and delivery

# of articles published on blog # of visits on national blog # of visits on national website

Experience in creating and managing inbound and content marketing campaigns Creating and developing a national blog Knowledge and skills of how to run digital marketing campaigns Facilitating experience

Physcial avalaibility

from 1/08 to 30/06

Co-creating national marketing strategies Experience of working in the best NST MKT ever!


Managing daily communication on social media Preparing content for social media (together with designers) Creating and managing social media campaigns Managing digital advertising (Facebook Ads) Delivering trainings (virtual or physical) for the marketing network about social media Final report creation and delivery

# of likes

Content creating skills (copywriting) Creativity Flexibility and mobility Analytic skills Portuguese speaking applicant

6-8 h / week

Experience in preparing, delivering and tracking social media campaign

# of followers Knowledge about social media effectiveness and conversion # of subscribers Opportunity to develop national social media channels Facilitating experience Co-creating national marketing strategies

from 1/08 to 30/06

Experience of working in the best NST MKT ever!!


Editing the website and updating content

IT skills and knowledge

Technical support

Web design knowledge

Implementing new website template Monitoring site analytics

Flexibility and mobility Analytic skills

Co-creating national marketing strategies Final report creation and delivery 6-8 h / week

# of visits on the website

Experience in managing national website Knowledge and skills of website optimization and website analytics Experience in implementing new website design Co-creating national marketing strategies Experience of working in the best NST MKT ever!

from 1/08 to 30/06


Establishing and managing national media partnerships Generating and monitoring media publications Managing national media database Managing presence on networking events Delivering trainings (virtual or physical) for the marketing network about Public Relations

Copywriting skills Market research skills and Media knowledge Creativity Portuguese speaking applicant Physical availability

Final report creation and delivery 8-10 h / week

Experience in managing national website # of media publications # of established partnerships

Knowledge and skills of website optimization and website analytics Experience in implementing new website design Co-creating national marketing strategies

from 1/08 to 30/06

Experience of working in the best NST MKT ever!


Business Development


National Alumni Database: coordination with AAP to build the tool, develop and deliver attraction strategies to ensure registrations

Effective communication Portuguese speaking applicants

Alumni Engagement: organize engagement activities and create mentorship program. Manage social media

# of alumni registered

5-6 h / week

# of alumni involved in AIESEC activities Understanding about AIESEC in Portugal’s history and the impact of our XPs in the future, Physcial avalaibility

from 1/08 to 31/01

Marketing strategies and customer experience management


Entity Control Board


CHAIR ICX FIREFIGHTING

OGX FIREFIGHTING

STANDARDS & SATISFACTION

Entity Control Board (ECB) is last decision making body on national level in regards to Exchange policies, TMP&TLP Standard and Satisfaction and national standards regulation principles. ECB is independent body working directly with its EBs, MC and ICB to ensure that the best Standards and Customer Experience is delivered to every customer and stakeholder in each entity.


Team Management of the ECB

AIESEC Way, BHAG, AIESEC 2015, AIESEC Business model, XPP knowledge

Creation of the strategies and ECB implementation plan Team management and effective communication skills; Reviewing and reporting quality cases Excellent English knowledge; Direct communication with MC and ICB

Previous experience with ICB,ECB (preferred) Creation of evaluation tools (as replacement for NPS) Previous LCP, LCVP X experience (required) Ensure delivery of evaluated materials From Portugal, Lisbon (preferred) Manage creation/review of national quality regulation principles Bi-weekly meetings with the MCVP OD Presence on national meetings

8-10 h / week

Final Report Creation and Delivery Knowledge in Organizational strategy TMP, TLP, GIP, GCDP NPS score (replacement tool score) No. of solved cases/no of. cases

from 1/08 to 30/06

Customer experience management Communication skills and Solution Orientation Team Management


Team strategy creation and implementation

AIESEC Way, BHAG, AIESEC 2015, AIESEC Business model, XPP knowledge

Reviewing and reporting quality cases from ICX side Team work and effective communication skills; Problem solving Excellent English knowledge; Provide parties with official clarifications & solutions

Previous ICX experience (required) Manage implementation of XPP & quality regulation principles Previous LCP, LCVP X experience (preferred) Providing consultancy & support for local entities on case and issues Direct communication with LCVP ICX, ECB Chair, MCVP IC GIP&GCDP and ICB Creation of evaluation tools (as replacement for NPS)

8-10 h / week

Weekly meetings with the ECB team and final Report Creation and Delivery Knowledge in Organizational strategy ICX GIP, GCDP NPS score (replacement tool score) No. of solved cases/no of. cases

from 1/08 to 30/06

Customer experience management Communication skills Solution Orientation


Team strategy creation and implementation

AIESEC Way, BHAG, AIESEC 2015, AIESEC Business model, XPP knowledge

Reviewing and reporting quality cases from OGX side Team work and effective communication skills; Problem solving Excellent English knowledge; Provide parties with official clarifications & solutions

Previous OGX experience (required) Manage implementation of XPP & quality regulation principles Previous LCP, LCVP X experience (preferred) Providing consultancy & support for local entities on case and issues Direct communication with LCVP OGX, ECB team, MCVP OGX and ICB Creation of evaluation tools (as replacement for NPS) Weekly meetings with the ECB team

8-10 h / week

Final Report Creation and Delivery Knowledge in Organizational strategy OGX GIP, GCDP NPS score (replacement tool score) No. of solved cases/no of. cases

from 1/08 to 30/06

Customer experience management Communication skills Solution Orientation


Team strategy creation and implementation

AIESEC Way, BHAG, AIESEC 2015, AIESEC Business model, XPP knowledge

Main responsible for creation of evaluation tools for GIP, GCDP, TMP and TLP (as replacement for NPS) Implementation and evaluation of tools

Analysis and audit for local committees and education of the network on Standards and Satisfaction

Team work and effective communication skills; Excellent English knowledge;

Previous TM experience (required) Previous LCP, LCVP X experience (preferred)

Provide materials and education on how to work and plan based on detractor issues and providing consultancy & support for local entities for standards and satisfaction Direct communication with ECB team, MCVP Operations and ICB

8-10 h / week

Weekly meetings with the ECB Chair and final Report Creation and Delivery Knowledge in Organizational strategy TMP, TLP, GIP, GCDP NPS score (replacement tool score) No. of responses

from 1/08 to 30/06

Customer experience management Communication skills Solution Orientation


https://podio.com/webforms/12912313/880554

Deadline for submitting the application is:


FINANCE OGX IGCDP IGIP TM MARKETING

Diogo Dias

Carolina Lage

Lorna Kanyuga Ana Silvério

Rudolfo Forte

Karolina Waligóra

BD

Jéssica Rosas

ECB

Duje Papić

finance@aiesec.pt exchange@aiesec.pt socialprojects@aiesec.pt gip@aiesec.pt talents@aiesec.pt marketing@aiesec.pt businessdevelopment@aiesec.pt organizationaldevelopment@ aiesec.pt


Good luck!


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