Parent Handbook 2014-2015
Welcome to the Dottie Lynn After School Program! I am very excited about school starting and the kick off of After School Enrichment 2014-2015! We have planned an exciting year of games, crafts, sports, activities and snacks for your child. Please read through the following handbook of rules and guidelines with your child to ensure a safe and enjoyable After School Care experience. Please do not hesitate to contact me if you have any questions or comments. Diana Younts Recreation Program Coordinator
Daily Schedule: Kindergarten - 3rd Grade 3:20-3:40 3:40-4:00 4:00-4:15 4:15-4:30 4:30-5:00 5:00-5:30 5:30-6:30
Pick Up at Schools Chill Time Outside Snack Time Group Game Outside Activity 1 (Homework Room or Games) Activity 2 (Homework Room or Games) Jammin’ in the Gym
4th-6th Grade 3:20-3:40 3:40-4:15 4:15-4:30 4:30-5:15 5:15-5:45 5:45-6:30
Sign-p below for Email Reminders!
Children will be split into two groups at these times (K-2 and 3-6). Groups will switch activities after 45 minutes.
Pick Up at Schools Chill Time in the Gym Snack Time Homework in the Teen Room Games & Activities Jammin’ in the Gym
Payments: Fees are due no later than the 1st of the month by 3 p.m. We must have children pre-register to have adequate staff and supplies on hand. Any monthly tuition that is received after 3pm on the first school day of the month will include a $5/day late fee for each day attended. It is important for the safety of ALL children that each participant is registered early and is on the attendance sheet. Cost is $130.00/month, due by the first day of each month for Duff, Hill & Dunn. Weekly and daily fees are available for Duff attendees only ($50/week, $10/day) A $10 discount is offered for additional siblings. *Hill and Dunn must pay the monthly fee, weekly and daily rates not permitted*
If you would like to receive a courtesy email reminding you when upcoming monthly payments are due, please submit this form to Front Desk Staff.
__________________ Child’s Name
______________________________________________ Email Address
*Email reminders will not serve as an invoice. Payments must be received by 3PM on the first program day of each month, even if email notice is not received.
Enrollment Procedures: Payment must be made at the front counter and a participation form (PI form) must be filled out completely before a child is officially enrolled.
Check out procedures: Parents/Guardians must enter the facility in order for your child to be released. Children will not be released to any adult that is not on the authorized list on the PI Form. We must ask for identification from individuals picking up children.
Late Pick-up: Parents will be charged a late fee of $5.00 for every fifteen minutes they are late. Late fees will be collected upon arrival and should be paid at the front counter. Consistent tardiness may result in termination of services.
Absentee Policy: Parents are responsible for notifying the recreation center if their child will not be attending any day. Please call between the hours of 8:00am and 3:00pm on the day your child will not be attending, 817.277.5001. If you do not call to report your child’s absence, you are subject to being charged a $5 per incident fee. We must locate each child enrolled before we are able to leave the school and return to Dottie Lynn. Please help us make our program a safe and fun time for all.
Discipline Policy: 1st incident-Warning/time out 2nd incident-Time out/parent notified at pick up time 3rd incident-Time out/parent called immediately We also use the FYI and Behavior Report system in our program. We use the FYI form to inform parents about minor discipline issues, as well as to relay other information about your child’s experiences. We use the Behavior Report form for more serious behavior issues. After four (4) behavior reports in one calendar year, the child is suspended from the program for up to twelve (12) months.
Personal Toys/Electronics: Toys and electronics from home will not be allowed. This includes, but is not limited to, cell phones, IPods, mp3 players, personal CD players, electronic pets, handheld video games, action figures, dolls, shoes with wheels, skateboards, etc. If your child is caught with any toys or electronics at camp, the item(s) will be confiscated and returned only to a parent at the end of the day. If the problem persists, further disciplinary action will be taken.
First Aid Kits: Our center and vans are equipped with first aid kits and staff are trained in CPR/AED and Basic First Aid.
Facility Cards: All participants are required to have a current facility card to attend After School Care.
Snacks: We will provide snack and drink each day. Please make note of any food allergies on PI Form.
Medication and Health Conditions: Medication authorization form will need to be completed and signed by parents. If your child is sick we will notify you as soon as we can. All medications will be kept in our first aid cabinet. A log will be kept upon administering medication to children.
Please feel free to contact the Program Director at 817-277-5001 with questions or for more information.
Dottie Lynn Recreation Center 3200 Norwood Lane Arlington, TX 76013 (817) 277-5001 Naturallyfun.org