2022 COOP Book by Pierce County

pierce county auditor's office EMERGENCY RESPONSE GUIDE

WHAT IS A COOP? A Continuity of Operations Plan (COOP) outlines the activities our department will perform to ensure our essentials functions will continue. We have operations that must be performed, or quickly resumed, in an emergency. It is with this mission in mind that the Pierce County Auditor’s Office has developed a COOP. While we cannot predict the type of emergency situation, we can mitigate the impact of the emergency on our staff, our facilities, our mission, and ultimately the public.

Important Emergency contact Information COMMUNICATION IN AN EMERGENCY How to get information in the event of an emergency: • Sign up for PCWARN for the most up-to-date information. Then, check for updates. • Call 253.798.3100. • Check the Pierce County website: www.piercecountywa.org • Managers – After speaking with the Auditor or Deputy to coordinate efforts needed, access Everbridge to message essential staff Do I report to work during an emergency? • Step One: Check for a PCWARN message or call 253.798.3100 to determine if an emergency is declared. • Step Two: The Auditor, Deputy, or appointee will determine which, if any, essential staff need to report to work. We will communicate instructions by text, phone and/or email.

GO KITS What is a go kit? • It’s a drive-away kit that contains different resources for each of the essential functions. For example, voter registration staff should have voter registration forms in their kits, while marriage license staff should have license applications and certified stamps. Where are they located? • Clear Zone facility at 10901 34th Ave. South, Lakewood, 98499. Access requires a key and code. Who has access to the kit in the event of an emergency? • The Recording & Licensing Manager and Elections Manager have a key if the office is inaccessible. Otherwise, there’s a key in the AA4 key box. Should I prepare a home ready kit? • Absolutely! You are expected to have an adequate emergency preparedness kit for yourself and your family. If you’re not prepared, any attempt to put a COOP into operation after a wide spread emergency will only be partially successful.

MISSION ESSENTIAL PERSONNEL How do I know if I’m considered essential personnel? • Mission essential personnel are necessary in order to function. Administration management, supervisors, specialists and leads may be deemed essential depending on the severity of the emergency and the timing of the event. Check the Staff tab in the COOP booklet to reference what services are essential and required staffing.

PROMULGATION STATEMENT A Continuity of Operation Plan (COOP) is defined by FEMA “as the activities of individual offices and agencies and their sub-components to ensure that their essential functions are performed. This includes plans and procedures that delineate essential functions; specify succession to office and the emergency delegation of authority; provide for the safekeeping of vital records and databases; identify alternate operating facilities; provide for interoperable communications; and validate the capability through tests, training, and exercises.” 1 The COOP for the Pierce County Auditor’s Office is one portion of the county’s global Continuity of Government Plan (COG). The COG provides guidance for the continuity of leadership and continuation of essential governmental functions to ensure the safety of the citizenry, reduce disruptions to government operations, and minimize damage and losses to property. The Auditor’s Office has operations that must be performed or rapidly and efficiently resumed in an emergency. Therefore, this COOP is established to mitigate the impact of the emergency on our staff, our facilities, our mission, and ultimately, the public. This plan works in conjunction with 2021 Pierce County Consolidated COOP Tool V1.3_Functions, which outlines the plan in more detail. A disaster/incident situation, for the purposes of this document, occurs when any significant portion of the Auditor’s Office personnel, facilities, or its technical components become inoperable or inaccessible for over four hours. The Pierce County Auditor’s Office COOP: • • • •

Assists the office in sustaining operations for up to 30 days. Prepares to sustain identified essential functions within 12 hours of the initiation of the incident and maintain those operations for 30 days. Addresses the ability of the Auditor’s Office to either return to its original facilities or, if the site is permanently unsuitable, an alternate permanent address. Requires that critical documents, databases, supplies, and equipment be readably available for transfer to the alternate facilities via COOP containers and the pre-staging of essential supplies in alternate sites.

It must be noted that a COOP plan is not an evacuation plan; rather, it is a deliberate and preplanned movement of selected key principals and supporting staff to a relocation facility with the understanding that they will be operating from there for more than just a few hours. Last updated 5/13/2022

Page | 2

ESSENTIAL FUNCTIONS Auditor’s Office essential functions may depend upon timing of an incident but include: Elections • Voter registration • Filing Week • Voting Center • Ballot Drop Boxes • Results reporting • Canvassing & Certification • Ballot Design • Voter Pamphlet • Ballot Processing & Tabulation • Petition checking Fiscal/IT • IT Systems and security • Banking • Emergency procurement Recording • Recording a document – eRecording • Excise Tax collection • Deposits • Customer service (phone, mail, in-person) Licensing – No essential functions. DOL transactions can go to subagents, passports can be halted, and BMPP services can be delayed or performed online or in another county.

Last updated 5/13/2022

Page | 3

APPROVALS I certify that this Continuity of Operations Plan (COOP) will be used by the Pierce County Auditor’s Office for maintaining an operational capability under circumstances of duress during and after an emergency or disaster that takes place in Pierce County, Washington. It contains the procedures to be followed pertaining to the facilities, equipment, and employees under the umbrella of the Office.

Approved:

Date: 5/13/2022

Julie Anderson, Pierce County Auditor

Last updated 5/13/2022

Page | 4

CONCEPT OF OPERATIONS A. LOCALIZED EMERGENCIES Phase I – Activation and Relocation (0-12 Hours) • Auditor will notify the Deputy Auditor. • Deputy Auditor will notify staff of plan activation. Deputy Auditor will use Everbridge and/or the badge card with home and cell phone number to reach as many staff members as possible. • Assigned essential staff will coordinate any relocation requirements, if applicable. • Notification to agencies such as fire, police, county offices, as required by the emergency of the activation of the COOP. • As quickly as possible, within 12 hours maximum, COOP responding personnel will assemble and conduct minimum essential operations. Phase II – Alternate Facility Operations (12 Hours – Termination) • Continue essential operations. • Staffing patterns will be set up to operate the facility and track all personnel until the emergency is over. • Ensure appropriate level of security. • Track expenses for future reimbursement as required. Phase III - Reconstitution (Termination and Return to Normal Operations) • Continue minimum essential operations. • The Auditor will assign staff to develop plans and schedules to phase down the alternate facility’s operations and return activities, ballots, personnel, records, equipment, etc. to the regular facility when appropriate. • Notification to Fire Communications, Washington EMD, County agencies and other agencies as required by the emergency that the threat of or actual emergency no longer exists, and when resumption of normal operations will commence. • The Office will conduct a full evaluation of COOP operations and effectiveness of plans and procedures as soon as possible, identify areas for correction, and develop a remedial action plan.

Last updated 5/13/2022

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B. WIDESPREAD EMERGENCIES Phase I – Activation and Relocation (0-12 Hours) • The Auditor will notify management of impending activation. • Notification to agencies such as fire, police, county offices, and staff as required by the emergency of the activation of the COOP. • Assigned staff will coordinate any relocation requirements. • As quickly as possible, within 12 hours maximum, COOP essential personnel will assemble at the alternate facility, if applicable, and conduct minimum essential operations. • The Auditor’s Office will coordinate the activation of plans, procedures, and schedules to transfer activities, essential staff, records, and equipment to alternate operating facility. • Each relocated essential function will coordinate the assembly of necessary documents and equipment required to continue performance of essential operations at the alternate operating facility. • All essential functions will continue at the normal operating facility if available, until the alternate facility is operational. • Election observers, political parties, and all Federal & State Authorizing Agencies2 will be notified. Phase II – Alternate Facility Operations (12 Hours – Termination) • Staffing patterns will be set up to operate the facility and track essential functions until the emergency is over. • Track expenses for future reimbursement as required. • The Office will fully implement minimum essential operations. • Assigned personnel will develop plans and schedules to phase down the alternate facility operations and return activities, personnel, records, equipment, etc. to the regular office or the Pierce County Auditor’s Election Center as appropriate, ensuring appropriate levels of security. • Election observers, political parties, and all Federal & State Authorizing Agencies3 will be notified. Phase III - Reconstitution (Termination and Return to Normal Operations) • The Auditor will inform its personnel of the resumption of normal operations. • The Auditor will supervise an orderly return to their normal operating facility, or other temporary or permanent facility as conditions warrant. • Notification to fire, police, County Offices, as required by the emergency that the threat of or actual emergency no longer exists, and when resumption of normal operations will commence. • The Office will conduct a full evaluation of COOP operations and effectiveness of plans and procedures as soon as possible, identify areas for correction, and develop a remedial action plan.

Federal Department of State; Washington State Department of Licensing; Washington State Office of the Secretary of State. 3

Federal Department of State; Washington State Department of Licensing; Washington State Office of the Secretary of State. Last updated 5/13/2022

Page | 6

•

Election observers, political parties, and all Federal & State Authorizing Agencies4 will be notified.

C. Mission Essential Personnel All staff are considered mission essential and must have a clear understanding of their job in emergencies. D. Lines of Succession The lines of succession for the Pierce County Auditor are as follows: 1. Auditor 2. Deputy Auditor 3. Fiscal Manager To ensure seamless operations between the executive layer of government to the operational layer, the Auditor’s Office has identified a minimum three-deep redundancy, which is a recognized standard for continuity of operations. F. Essential Records Protection Essential records or vital records and databases are considered an important element of a COOP. They consist of those electronic and hardcopy documents, references, and records needed to support essential functions during the COOP activation. They: • • • •

Document legal authorities, rights, and responsibilities. This includes ordinances, resolutions, minutes, rules, and policies pertaining to County government. Resume or maintain operation in a disaster or emergency situations. Document the rights of individuals. This includes deeds, mortgages, court case and legal files, etc. Include governance documents such as the US Constitution, State Constitution, Revised Code of Washington, Washington Administrative Code, Pierce County Charter, Canvassing Board policies and procedures.

The Pierce County Auditor’s Office maintains essential documents at the Secretary of State’s Office and on the web except for the following: • • • •

Copies of original oaths of office for most jurisdictions (in Election Center). All Retained Deed Map film (researching scanning options). Registered Land Books (locked in the vault rated for 1850 degrees F for 2 hrs). Original DD214 records removed from the system and film (locked in the vault).

Federal Department of State; Washington State Department of Licensing; Washington State Office of the Secretary of State. Last updated 5/13/2022

Page | 7

Paper copies of COOP plans are kept in the Pierce County Auditor’s Office and with department managers. Day to day operational documents are kept electronically. All files on the file server are backed up on a nightly basis with a weekly copy transferred to an off-site location. (See the IT addendum for more detail). G. Alternate Facility and Resources If the Pierce County Auditor’s Office or Election Center is damaged and unable to be used, below are alternate locations where operations could continue: Licensing/Recording/Admin • Sprinker Recreation Center, 14824 S C St, Tacoma, WA 98444 253-798-4015 Elections • Auditor’s Office - Annex, 2401 S 35th Street Room 200, Tacoma, WA 98409 253-798-3189 • Snohomish County Elections, 3000 Rockefeller Ave, Everett, WA 98201 425-388-3444 • Benton County Elections, 6200 Market St, Prosser, WA 99350 509-78620 As alternate sites are developed in the future, the following specifications will be addressed: • Not in lahar zone • If a retrofit, upgraded to current earthquake codes • Functioning HVAC • Generator backup • Adequate internal and external communications • Access to server • Adequate lighting • Adequate space • Near public transportation • Near housing for staff (hotel or motel are appropriate) • Has security measures • Has cooking facilities • Has food, water, and other necessities available • Can be kept ready for continuing operations without extensive retrofitting and maintenance H. Plan Maintenance and Coop Readiness The Pierce County Auditor will identify the Deputy Auditor as the COOP Manager. The Deputy may appoint a COOP planning coordinator, but is ultimately responsible to: • • • •

Determine overall plan currency and readiness, to include procedures, equipment, systems, personnel, and rosters. Evaluate the office’s organizational conditions. Review current equipment status and identify inadequacies and needs. Address and resolve COOP plan policy issues.

Last updated 5/13/2022

Page | 8

• •

Advise the Auditor and managers on COOP-related matters. Update plans annually to incorporate lessons learned from testing and exercises as well as any actual incidents that occurred during the year.

RECORD OF CHANGES PIERCE COUNTY AUDITOR’S OFFICE COOP Change

Date Entered

Contents of Change

Name

IT Update Matrix – Recording Matrix Licensing Lines of Succession Essential Personnel Identified Essential Functions Hazard and Threat Assessment HIRA

12/2010 12/2010

See IT plan Created and inserted

12/2010

Created and inserted

12/2010

Included Fiscal Manager

Mike Fitta Shannon Cortez Shannon Cortez Shannon Cortez Shannon Cortez Shannon Cortez

12/2010 12/2010

Updated

12/2010

Updated graphic from Elections to Auditor’s Office

Shannon Cortez

3/2011

Added in HIRA language

Added Matrix

2/2012

2 matrices added

IT plan update Cover page

4/2012

Updated

4/2013

Changed cover date

Update

4/2013

Update

5/2014

Changed the document to more closely mirror DEM’s standard template Removed reference to polling places

Update

5/2015

Changed cover date

Update

6/2017

Licensing Matrix

Update

6/2017

Changed cover date

Update

12/2017

Change cover date

Shannon Cortez Shannon Cortez Shannon Cortez Shannon Cortez Shannon Cortez Shannon Cortez Shannon Cortez Rachel Anderson Rachel Anderson Cindy Hartman

Last updated 5/13/2022

Page | 9

Update

4/2018

Updated tabulation system name

Update

10/2021

Update

5/13/2022

Removed Animal Control and plain talked the document Revised document as summary to DEM Excel spreadsheet detail

Last updated 5/13/2022

Cindy Hartman Cindy Hartman Cindy Hartman

Page | 10

Continuity All organizations need skilled and qualified staff to maintain their essential functions. An organization's pre-identified continuity staff m

the work performed. Additionally, as a continuity event could result in staff from outside an organization performing its essential funct

staffing expectations into the identified job descriptions. Use the hyperlinks in underlined table headers to reference source documents

element. Completing this tool also provides a convenient opportunity to discuss personal and family preparedness, to include signing-up Essential Function Components Section Ele

Function Name and Description Voter Registration - entire month

Priority Immediate

before each election are critical

Qualifier(s)

Staff and Qualifications

Non-Su

Job Cla

Second Tuesday in February

One Election Clerk, one Elections

475500 (C

Fourth Tuesday in April

Specialist

445600 (S

First Tuesday in August First Tuesday after the first Monday in November RCW 29A.40.160 - 29A.08.140 Ele

Filing Week

Immediate

2nd week of May RCW 29A.24 One Election Clerk, one Elections

475500 (C

Specialist, Election Supervisor or Manager 445600 (S

Ele

Voting Center

Immediate

Second Tuesday in February

Two extra hires, three election clerks, one 999900 (X

Fourth Tuesday in April

elections specialist

475500 (C

445600 (S

First Tuesday in August First Tuesday after the first Monday in November in accordance with RCW Ele

Ballot Drop Boxes - 18 days prior

Immediate

29A 40 160 Second Tuesday in February

to each election through the day

Fourth Tuesday in April

after

First Tuesday in August

62 extra hires, one elections specialist

999900 (X

445600 (S

First Tuesday after the first Monday in November in accordance with WAC 434-250Ele

Results Reporting

Immediate

100 Second Tuesday in February

Two Elections Specialists, one Elections

Fourth Tuesday in April

Supervisor or Manager

445600 (S

First Tuesday in August First Tuesday after the first Monday in November in accordance with RCW 29A.60.160

Page 1

y Staff may perform the tasks required of essential functions from an alternate location or while teleworking, depending on the nature of

tions, continuity plans need sufficient detail to accommodate such persons. Organizations should consider incorporating continuity

s for completing the tool, or to complete successive sheets in this workbook that further defines this process component/COOP

p for both PC ALERT and PC WARN. Staff Components

upervisory Staff:

ass #/Job Code(s)

Non-Supervisory Staff:

Supervisory Staff:

Tele-

Compensation Grade Profile(s)

Job Class #/Job Code

Compensation Grade Profile

working

Clerk 2)

Local 120 General Merit 06 Inc 445900

Specialist)

401400

Local 120 Professional Unrep Professional Merit

Inc 2

06 Inc 2 (40.00 Hours Per

Work Hours

Training

Yes

8-5

Yes

8:30-4:30

Yes

7 am - 8 pm

Yes

7 pm - 11 pm

8 pm

Week) Local 120 Professional Merit 06 445900

Local 120 Professional

Specialist)

Inc 2

Merit 06 Inc 2

401400

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week) 445900

Local 120 Professional

XH)

Unrepresented Extra-Hire

Clerk 2)

Local 120 General Merit 06 Inc 401400

Merit 06 Inc 2

Specialist)

Unrep Professional Merit

Local 120 Professional Merit 06

06 Inc 2 (40.00 Hours Per

Inc 2

Week)

XH)

Unrepresented Extra-Hire

Specialist)

Local 120 Professional Merit 06

1 of 8

Time

Merit 06 Inc 2

Local 120 Professional Merit 06

Clerk 2)

Specialist)

Just-In-

445900

Local 120 Professional Merit 06 Inc 2

Inc 2

Local 120 Professional Merit 06 445900

Local 120 Professional

Inc 2

Merit 06 Inc 2

401400

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Version 1.3

Continuity All organizations need skilled and qualified staff to maintain their essential functions. An organization's pre-identified continuity staff m

the work performed. Additionally, as a continuity event could result in staff from outside an organization performing its essential funct

staffing expectations into the identified job descriptions. Use the hyperlinks in underlined table headers to reference source documents

element. Completing this tool also provides a convenient opportunity to discuss personal and family preparedness, to include signing-up Essential Function Components Section Ele

Function Name and Description Canvassing & Certification - 10

Priority Immediate

Qualifier(s)

Staff and Qualifications

Timing (During certain

Two Elections Specialists, one Elections

days after Feb/Apr elections; 3-4

election timelines or

Supervisor or Manager, and Deputy

wks after August/Nov elections

situations) in accordance with Auditor/Auditor

Non-Su

Job Cla

445600 (S

WAC 434-262

Ele

Ballot Design - 8 wks prior to each High (within

Second Tuesday in February

One Elections Specialist, one Elections

election

Fourth Tuesday in April

Supervisor or Manager

72 hours)

445600 (S

First Tuesday in August First Tuesday after the first Monday in November RCW 29A.40.070 Ele

Voter Pamphlet - 8 wks prior to

High (within

Second Tuesday in February

One Elections Specialist, one Elections

each election

72 hours)

Fourth Tuesday in April

Supervisor or Manager

445600 (S

First Tuesday in August First Tuesday after the first Monday in November in accordance with Pierce County Code Chapter 1.20 Ele

Ballot Processing & Tabulation - 2- High (within

Second Tuesday in February

Three Elections Specialists, twenty extra

999900 (X

3 weeks before and after election 72 hours)

Fourth Tuesday in April

hires, one Elections Supervisor or

445600 (S

First Tuesday in August

Manager

First Tuesday after the first Monday in November in accordance with RCW 29A.60.160 Ele

Petition Checking

Medium

Varies in accordance with e.g. Three extra hires, one Elections Specialist 999900 (X

(within 7 days) Tacoma City Charter Chapter

445600 (S

1.20

Page 2

y Staff may perform the tasks required of essential functions from an alternate location or while teleworking, depending on the nature of

tions, continuity plans need sufficient detail to accommodate such persons. Organizations should consider incorporating continuity

s for completing the tool, or to complete successive sheets in this workbook that further defines this process component/COOP

p for both PC ALERT and PC WARN. Staff Components

upervisory Staff:

ass #/Job Code(s)

Specialist)

Non-Supervisory Staff:

Supervisory Staff:

Tele-

Compensation Grade Profile(s)

Job Class #/Job Code

Compensation Grade Profile

working

Local 120 Professional Merit 06 445900

Local 120 Professional

Inc 2

401400

Merit 06 Inc 2

149500

Unrep Professional Merit

Elected Auditor

06 Inc 2 (40.00 Hours Per

Time

Work Hours

Training No

8-5

Yes

8-5

Yes

8-5

Yes

8-5

Week) Unrep Executive Management Merit 01 Inc 2 (35.00 Hours Per Week) Legislated Local 120 Professional Merit 06 445900

Local 120 Professional

Inc 2

Merit 06 Inc 2

401400

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week) Local 120 Professional Merit 06 445900

Local 120 Professional

Inc 2

Merit 06 Inc 2

401400

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

XH)

Unrepresented Extra-Hire

Specialist)

Local 120 Professional Merit 06 401400

Merit 06 Inc 2

Inc 2

Unrep Professional Merit

445900

Local 120 Professional

06 Inc 2 (40.00 Hours Per Week)

XH)

Unrepresented Extra-Hire

Specialist)

Local 120 Professional Merit 06

2 of 8

Just-In-

445900

Local 120 Professional Merit 06 Inc 2

Inc 2

Version 1.3

Continuity All organizations need skilled and qualified staff to maintain their essential functions. An organization's pre-identified continuity staff m

the work performed. Additionally, as a continuity event could result in staff from outside an organization performing its essential funct

staffing expectations into the identified job descriptions. Use the hyperlinks in underlined table headers to reference source documents

element. Completing this tool also provides a convenient opportunity to discuss personal and family preparedness, to include signing-up Essential Function Components Section Rec

Function Name and Description Recording a Document -

Priority

Qualifier(s)

Staff and Qualifications

Non-Su

Job Cla

High (within

Ongoing - in accordance with

One Recording & Licensing Tech 1

400500 (T

72 hours)

Washington State RCW's

One Recording & Licensing Tech 2

401500 (T

WAC's

One Business Systems Analyst 1

402000 (T

One Recording & Licensing Tech 3

630900 (B

One Recording & Licensing Supervisor One Recording & Licensing Manager Rec

Excise Tax Cashier - Collecting

High (within

Ongoing - in accordance with One Recording & Licensing Tech 2

401500 (T

Excise Tax

72 hours)

Washington State RCW's

One Business Systems Analyst 1

402000 (T

WAC's

One Recording & Licensing Tech 3

630900 (B

Same form as Recording a Rec

Document Processing Deposit Armored Car

One Recording & Licensing Supervisor High (within

One Recording & Licensing Manager Ongoing - in accordance with One of the following:

401500 (T

72 hours)

County Policy

RLT 2

402000 (T

AA3

484300 (A

Recording & Licensing Tech 3 Recording & Licensing Supervisor Recording & Licensing Manager Rec

Customer Service - Phone

High (within

Ongoing - in accordance with

Two of the following:

400500 (T

In Person

72 hours)

Washington State RCW's

Recording & Licensing Tech 1

401500 (T

WAC's

Recording & Licensing Tech 2

402000 (T

Mail Helping to locate and get copies of

Recording & Licensing Tech 3

documents

Recording & Licensing Supervisor Recording & Licensing Manager

Rec

Index & Verify - Creating and

Low (within 30 Ongoing - in accordance with

Two of the following:

400500 (T

Maintaining

days)

Washington State RCW's

Recording & Licensing Tech 1

401500 (T

WAC's

Recording & Licensing Tech 2

630900 (B

an Accurate Index

Business Systems Analyst 1 Recording & Licensing Tech 3 Recording & Licensing Supervisor Recording & Licensing Manager

Page 3

y Staff may perform the tasks required of essential functions from an alternate location or while teleworking, depending on the nature of

tions, continuity plans need sufficient detail to accommodate such persons. Organizations should consider incorporating continuity

s for completing the tool, or to complete successive sheets in this workbook that further defines this process component/COOP

p for both PC ALERT and PC WARN. Staff Components

upervisory Staff:

ass #/Job Code(s)

Non-Supervisory Staff:

Supervisory Staff:

Tele-

Compensation Grade Profile(s)

Job Class #/Job Code

Compensation Grade Profile

working

Tech 1)

Local 120 General Merit 06 Inc 483600

Local 120 Professional

Tech 2)

Merit 06 Inc 2

401400

Tech 3)

Unrep Professional Merit

BA1)

06 Inc 2 (40.00 Hours Per

Local 120 General Merit 06 Inc 483600

Local 120 Professional

Tech 3)

Merit 06 Inc 2

401400

BA1)

Unrep Professional Merit

Tech 2)

Local 120 General Merit 06 Inc 483600

Week) Local 120 Professional

Tech 3)

Merit 06 Inc 2

Work Hours

Yes

Training No

8-5

Yes

8-5

Yes

8-5

Yes

8-5

Yes

8-5

06 Inc 2 (40.00 Hours Per

401400

AA3)

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Tech 1)

Local 120 General Merit 06 Inc 483600

Local 120 Professional

Tech 2)

Merit 06 Inc 2

401400

Tech 3)

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Tech 1)

Local 120 General Merit 06 Inc 483600

Local 120 Professional

Tech 2)

Merit 06 Inc 2

3 of 8

Time

Week)

Tech 2)

BA1)

Just-In-

401400

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Version 1.3

Continuity All organizations need skilled and qualified staff to maintain their essential functions. An organization's pre-identified continuity staff m

the work performed. Additionally, as a continuity event could result in staff from outside an organization performing its essential funct

staffing expectations into the identified job descriptions. Use the hyperlinks in underlined table headers to reference source documents

element. Completing this tool also provides a convenient opportunity to discuss personal and family preparedness, to include signing-up Essential Function Components Section Rec

Function Name and Description

Priority

Qualifier(s)

Staff and Qualifications

Non-Su

Job Cla

Mailing -

Low (within 30 Ongoing - in accordance with

One of the following:

400500 (T

Mailing back all document that

days)

Washington State RCW's

Recording & Licensing Tech 1

401500 (T

WAC's

Recording & Licensing Tech 2

402000 (T

Business Systems Analyst 1

630900 (B

have been record-ed, scanned, indexed and verified

Recording & Licensing Tech 3 Recording & Licensing Supervisor Recording & Licensing Manager Lic

Process Marriage Applications

Low (within 30 In accordance with RCW

One Recording & Licensing Tech 1

400500 (T

days)

One Recording & Licensing Tech 2

401500 (T

One Business Systems Analyst 1

402000 (T

One Recording & Licensing Tech 3

630900 (B

26.04.100 - RCW 26.04.180

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager Lic

Process Marriage Certificates

Low (within 30 In accordance with RCW

One Recording & Licensing Tech 1

400500 (T

days)

One Recording & Licensing Tech 2

401500 (T

One Business Systems Analyst 1

402000 (T

One Recording & Licensing Tech 3

630900 (B

26.04.090

One Recording & Licensing Supervisor One Licensing Compliance Officer Lic

Issue Certified Copies

Low (within 30 In accordance with RCW

One Recording & Licensing Manager One Recording & Licensing Tech 1

400500 (T

days)

One Recording & Licensing Tech 2

401500 (T

One Business Systems Analyst 1

402000 (T

One Recording & Licensing Tech 3

630900 (B

65.04.020

One Recording & Licensing Supervisor One Licensing Compliance Officer Lic

Scan Marriage Certificates

Low (within 30 In accordance with RCW

One Recording & Licensing Manager One Recording & Licensing Tech 1

400500 (T

days)

One Recording & Licensing Tech 2

401500 (T

One Business Systems Analyst 1

402000 (T

One Recording & Licensing Tech 3

630900 (B

65.04.030

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager

Page 4

y Staff may perform the tasks required of essential functions from an alternate location or while teleworking, depending on the nature of

tions, continuity plans need sufficient detail to accommodate such persons. Organizations should consider incorporating continuity

s for completing the tool, or to complete successive sheets in this workbook that further defines this process component/COOP

p for both PC ALERT and PC WARN. Staff Components

upervisory Staff:

ass #/Job Code(s)

Non-Supervisory Staff:

Supervisory Staff:

Tele-

Compensation Grade Profile(s)

Job Class #/Job Code

Compensation Grade Profile

working

Tech 1)

Local 120 General Merit 06 Inc 483600

Local 120 Professional

Tech 2)

Merit 06 Inc 2

401400

Tech 3)

Unrep Professional Merit

BA1)

06 Inc 2 (40.00 Hours Per

Local 120 General Merit 06 Inc 483600 (Supervisor)

Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

BA1)

Training Yes

8-5

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week) Local 120 General Merit 06 Inc 483600 (Supervisor)

Tech 2)

Tech 3)

Local 120 Professional

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

BA1)

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Week) Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

Merit 06 Inc 2

BA1)

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Week) Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

4 of 8

Work Hours

Merit 06 Inc 2

Tech 1)

BA1)

Time

Week)

Tech 1)

Tech 3)

Just-In-

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Version 1.3

Continuity All organizations need skilled and qualified staff to maintain their essential functions. An organization's pre-identified continuity staff m

the work performed. Additionally, as a continuity event could result in staff from outside an organization performing its essential funct

staffing expectations into the identified job descriptions. Use the hyperlinks in underlined table headers to reference source documents

element. Completing this tool also provides a convenient opportunity to discuss personal and family preparedness, to include signing-up Essential Function Components Section Lic

Function Name and Description

Priority

Qualifier(s)

Staff and Qualifications

Non-Su

Job Cla

Process New Business License

Low (within 30 In accordance with RCW

One Recording & Licensing Tech 1

400500 (T

Applications

days)

One Recording & Licensing Tech 2

401500 (T

One Business Systems Analyst 1

402000 (T

One Recording & Licensing Tech 3

630900 (B

19.02.070 - RCW 19.02.030

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager Lic

Process Business License

Low (within 30 In accordance with RCW

One Recording & Licensing Tech 1

400500 (T

Renewals

days)

19.02.030 - RCW 19.02.090 -

One Recording & Licensing Tech 2

401500 (T

PCC 5.02.070

One Business Systems Analyst 1

402000 (T

One Recording & Licensing Tech 3

630900 (B

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager Lic

Send out Business License

Low (within 30 None

One of the following:

400500 (T

Renewals

days)

Recording & Licensing Tech 1

401500 (T

One Recording & Licensing Tech 2

402000 (T

One Business Systems Analyst 1

630900 (B

One Recording & Licensing Tech 3 One Recording & Licensing Supervisor One Licensing Compliance Officer Lic

Process Passport Applications

Low (within 30 In accordance with US

One Recording & Licensing Manager One Recording & Licensing Tech 1

400500 (T

days)

Department of State

One Recording & Licensing Tech 2

401500 (T

Agreement

One Business Systems Analyst 1

402000 (T

One Recording & Licensing Tech 3

630900 (B

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager Lic

Take Passport Photos

Low (within 30 None

One Recording & Licensing Tech 1

400500 (T

days)

One Recording & Licensing Tech 2

401500 (T

One Business Systems Analyst 1

402000 (T

One Recording & Licensing Tech 3

630900 (B

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager

Page 5

y Staff may perform the tasks required of essential functions from an alternate location or while teleworking, depending on the nature of

tions, continuity plans need sufficient detail to accommodate such persons. Organizations should consider incorporating continuity

s for completing the tool, or to complete successive sheets in this workbook that further defines this process component/COOP

p for both PC ALERT and PC WARN. Staff Components

upervisory Staff:

ass #/Job Code(s)

Non-Supervisory Staff:

Supervisory Staff:

Tele-

Compensation Grade Profile(s)

Job Class #/Job Code

Compensation Grade Profile

working

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

BA1)

Training No

8-5

06 Inc 2 (40.00 Hours Per Week) Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

BA1)

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

BA1)

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

BA1)

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

5 of 8

Work Hours

Unrep Professional Merit

Local 120 General Merit 06 Inc 483600 (Supervisor)

BA1)

Time

Merit 06 Inc 2

Tech 1)

Tech 3)

Just-In-

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Version 1.3

Continuity All organizations need skilled and qualified staff to maintain their essential functions. An organization's pre-identified continuity staff m

the work performed. Additionally, as a continuity event could result in staff from outside an organization performing its essential funct

staffing expectations into the identified job descriptions. Use the hyperlinks in underlined table headers to reference source documents

element. Completing this tool also provides a convenient opportunity to discuss personal and family preparedness, to include signing-up Essential Function Components Section Lic

Function Name and Description Mail Passport Applications

Priority

Qualifier(s)

Staff and Qualifications

Non-Su

Job Cla

Low (within 30 In accordance with US

One of the following:

400500 (T

days)

Department of State

Recording & Licensing Tech 1

401500 (T

Agreement

Recording & Licensing Tech 2

402000 (T

Recording & Licensing Tech 3 Recording & Licensing Supervisor Licensing Compliance Officer Lic

Issue New Pet License

Low (within 30 In accordance with PCC

Recording & Licensing Manager One Recording & Licensing Tech 1

400500 (T

days)

One Recording & Licensing Tech 2

401500 (T

One Business Systems Analyst 1

402000 (T

One Recording & Licensing Tech 3

630900 (B

6.04.010

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager Lic

Renew a Pet License

Low (within 30 In accordance with PCC

One Recording & Licensing Tech 1

400500 (T

days)

One Recording & Licensing Tech 2

401500 (T

One Business Systems Analyst 1

402000 (T

One Recording & Licensing Tech 3

630900 (B

6.01.020

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager Lic

Mail out Renewal or Delinquent

Low (within 30 None

One of the following:

400500 (T

Notices

days)

Recording & Licensing Tech 1

401500 (T

Recording & Licensing Tech 2

402000 (T

Business Systems Analyst 1

630900 (B

Recording & Licensing Tech 3 Recording & Licensing Supervisor Licensing Compliance Officer Recording & Licensing Manager Lic

Process Daily Deposit

Low (within 30 In accordance with Pierce

One of the following:

400500 (T

days)

Recording & Licensing Tech 2

401500 (T

Recording & Licensing Tech 3

402000 (T

County Policy

Recording & Licensing Supervisor Recording & Licensing Manager Assistant to the Auditor

Page 6

y Staff may perform the tasks required of essential functions from an alternate location or while teleworking, depending on the nature of

tions, continuity plans need sufficient detail to accommodate such persons. Organizations should consider incorporating continuity

s for completing the tool, or to complete successive sheets in this workbook that further defines this process component/COOP

p for both PC ALERT and PC WARN. Staff Components

upervisory Staff:

ass #/Job Code(s)

Non-Supervisory Staff:

Supervisory Staff:

Tele-

Compensation Grade Profile(s)

Job Class #/Job Code

Compensation Grade Profile

working

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

Work Hours

Training No

8-5

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Local 120 General Merit 06 Inc 483600 (Supervisor)

Week) Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

Merit 06 Inc 2

BA1)

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

BA1)

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

BA1)

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

6 of 8

Time

Merit 06 Inc 2

Tech 1)

Tech 3)

Just-In-

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Version 1.3

Continuity All organizations need skilled and qualified staff to maintain their essential functions. An organization's pre-identified continuity staff m

the work performed. Additionally, as a continuity event could result in staff from outside an organization performing its essential funct

staffing expectations into the identified job descriptions. Use the hyperlinks in underlined table headers to reference source documents

element. Completing this tool also provides a convenient opportunity to discuss personal and family preparedness, to include signing-up Essential Function Components Section Lic

Function Name and Description Process Vehicle/Vessel Renewals

Priority

Qualifier(s)

Staff and Qualifications

Non-Su

Job Cla

Low (within 30 In accordance with RCW

One Recording & Licensing Tech 1

400500 (T

days)

One Recording & Licensing Tech 2

401500 (T

One Recording & Licensing Tech 3

402000 (T

46.01.140

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager Lic

Process Vehicle/Vessel Title

Low (within 30 In accordance with RCW

One Recording & Licensing Tech 1

400500 (T

Transfers

days)

One Recording & Licensing Tech 2

401500 (T

One Recording & Licensing Tech 3

402000 (T

46.01.140

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager Lic

Issue Vehicle/Vessel Permits

Low (within 30 In accordance with RCW

One Recording & Licensing Tech 1

400500 (T

days)

One Recording & Licensing Tech 2

401500 (T

One Recording & Licensing Tech 3

402000 (T

46.01.140

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager Lic

Process Vehicle/Vessel Fleet

Low (within 30 In accordance with RCW

One Recording & Licensing Tech 1

400500 (T

days)

One Recording & Licensing Tech 2

401500 (T

One Recording & Licensing Tech 3

402000 (T

46.01.140

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager Lic

Process Vehicle/Vessel Quick

Low (within 30 In accordance with RCW

One Recording & Licensing Tech 1

400500 (T

Titles

days)

One Recording & Licensing Tech 2

401500 (T

One Recording & Licensing Tech 3

402000 (T

46.12.555

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager

Page 7

y Staff may perform the tasks required of essential functions from an alternate location or while teleworking, depending on the nature of

tions, continuity plans need sufficient detail to accommodate such persons. Organizations should consider incorporating continuity

s for completing the tool, or to complete successive sheets in this workbook that further defines this process component/COOP

p for both PC ALERT and PC WARN. Staff Components

upervisory Staff:

ass #/Job Code(s)

Non-Supervisory Staff:

Supervisory Staff:

Tele-

Compensation Grade Profile(s)

Job Class #/Job Code

Compensation Grade Profile

working

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

Work Hours

Training No

8-5

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week) Local 120 General Merit 06 Inc 483600 (Supervisor)

Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Week) Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Week) Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

Tech 3)

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per

Tech 1)

Local 120 General Merit 06 Inc 483600 (Supervisor)

Week) Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

7 of 8

Time

Merit 06 Inc 2

Tech 1)

Tech 3)

Just-In-

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Version 1.3

Continuity All organizations need skilled and qualified staff to maintain their essential functions. An organization's pre-identified continuity staff m

the work performed. Additionally, as a continuity event could result in staff from outside an organization performing its essential funct

staffing expectations into the identified job descriptions. Use the hyperlinks in underlined table headers to reference source documents

element. Completing this tool also provides a convenient opportunity to discuss personal and family preparedness, to include signing-up Essential Function Components Section Lic

Function Name and Description Process Vehicle/Vessel Deposit

Priority

Qualifier(s)

Staff and Qualifications

Non-Su

Job Cla

Low (within 30 In accordance with DOL

One Recording & Licensing Tech 1

400500 (T

days)

One Recording & Licensing Tech 2

401500 (T

One Recording & Licensing Tech 3

402000 (T

Contract

One Recording & Licensing Supervisor One Licensing Compliance Officer One Recording & Licensing Manager Lic

Monitor and Support Subagents

Low (within 30 In accordance with DOL

One of the following:

days)

Licensing Compliance Officer

Contract

N/A

Recording & Licensing Supervisor Recording & Licensing Manager

IT Systems, Security, and Support Immediate

In accordance with security & One IT System Engineer 2+

632500

systems operations -

Fiscal

underlying laws and

One Computer Systems Business Analyst 630900

requirements

Fiscal Services Support - banking

High (within

In accordance with County

Accounting Assistant 3

and emergency procurement

72 hours)

Finance policies based on

Assistant to the Auditor

State law, GAAP

Fiscal Services Manager

484300

Page 8

y Staff may perform the tasks required of essential functions from an alternate location or while teleworking, depending on the nature of

tions, continuity plans need sufficient detail to accommodate such persons. Organizations should consider incorporating continuity

s for completing the tool, or to complete successive sheets in this workbook that further defines this process component/COOP

p for both PC ALERT and PC WARN. Staff Components

upervisory Staff:

ass #/Job Code(s)

Non-Supervisory Staff:

Supervisory Staff:

Tele-

Compensation Grade Profile(s)

Job Class #/Job Code

Compensation Grade Profile

working

Work Hours

Training No

8-5

Professional 18 (salaried) Yes

24 hours

Local 120 General Merit 06 Inc 483600 (Supervisor)

Local 120 Professional

Tech 2)

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional

8 of 8

Time

Tech 1)

Tech 3)

Just-In-

Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per N/A

483600 (Supervisor)

Week) Local 120 Professional

473400 (Compliance)

Merit 06 Inc 2

401400 (Manager)

Local 120 Professional Merit 06 Inc 2 Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Professional 17 Unrep

632600

Professional Merit 06 Inc 2

Unrep Professional Merit 06 Inc 2 (40.00 Hours Per

Professional 28 Local 120

Week

Professional Merit 06 Inc 2 Local 120 General Merit 06 Inc 106500

Unrep Professional Merit Yes

06 Inc 2 (40.00 Hours Per

152500

Week) Unrep Professional Merit 06 Inc 2 (40.00 Hours Per Week)

Version 1.3

Communicatio Maintaining consistent communication capabilities during a continuity event is crucial for effective and cohesive oper

voice. The organization head and management needs to establish accountability of all staff, continuity staff need to k

required of them, and customers need to know what to expect. The success of COOP programs is dependent on the av

internal and external stakeholders. The hyperlink in the facilities column takes you to an online survey for identifying Essential Function Components Section Ele

Function Name and Description Voter Registration - entire month

Priority Immediate

before each election are critical

Qualifier(s)

System Name

Second Tuesday in February

Microsoft

Fourth Tuesday in April

Outlook

First Tuesday in August

Phones

First Tuesday after the first

Internet

Monday in November RCW

Social Media

Clou

29A.40.160 - 29A.08.140 Ele

Filing Week

Immediate

2nd week of May RCW 29A.24 Microsoft

Clou

Outlook Phones Internet Social Media Ele

Voting Center

Immediate

Second Tuesday in February

Microsoft

Fourth Tuesday in April

Outlook

First Tuesday in August

Phones

First Tuesday after the first

Internet

Monday in November in

Social Media

Clou

accordance with RCW 29A.40.160 Ele

Second Tuesday in February

Microsoft

to each election through the day

Fourth Tuesday in April

Outlook

after

First Tuesday in August

Phones

First Tuesday after the first

Cell Phones

Monday in November in

Internet

Ballot Drop Boxes - 18 days prior

Immediate

Clou

accordance with WAC 434-250- Social Media 100

Page 1

ons Systems rations. Communications systems consist of the equipment that enables message exchange through text, video, or

know about activation of the continuity plan (in whole or in part), support partners/providers need to know what is

vailability of resilient communications systems that incorporate redundancies and have interoperability with both

g facility requirements (to include communications capabilities) for performing your essential functions. Communication Components Location of

Make/Model of

Location(s) and Number

Current Service

System

Equipment Used

of Available Units

Provider

ud-based

1 of 7

PC-type computer PC-type computer with

Secretary of State VoteWA system and Bpro.

Windows suite, internet

1-866-848-8683

access, and access to State

votewasupport@sos.wa.gov

VoteWA system. Two-factor authentication and IP whitelisting. PC-type computer PC-type computer with

Secretary of State VoteWA system and Bpro.

Windows suite, internet

1-866-848-8683

access, and access to State

votewasupport@sos.wa.gov

VoteWA system. Two-factor authentication and IP whitelisting. PC-type computer PC-type computer with

Secretary of State VoteWA system and Bpro.

Windows suite, internet

1-866-848-8683

access, and access to State

votewasupport@sos.wa.gov

VoteWA system. Two-factor authentication and IP whitelisting.

PC-type computer PC-type computer with

N/A

Windows suite and internet access.

Version 1.3

Communicatio Maintaining consistent communication capabilities during a continuity event is crucial for effective and cohesive oper

voice. The organization head and management needs to establish accountability of all staff, continuity staff need to k

required of them, and customers need to know what to expect. The success of COOP programs is dependent on the av

internal and external stakeholders. The hyperlink in the facilities column takes you to an online survey for identifying Essential Function Components Section Ele

Function Name and Description Results Reporting

Priority Immediate

Qualifier(s)

System Name

Second Tuesday in February

Microsoft

Fourth Tuesday in April

Outlook

First Tuesday in August

Phones

First Tuesday after the first

Cell Phones

Monday in November in

Internet

accordance with RCW

Social Media

Clou

29A.60.160 Ele

Canvassing & Certification - 10

Immediate

Timing (During certain election Microsoft

days after Feb/Apr elections; 3-4

timelines or situations) in

wks after August/Nov elections

accordance with WAC 434-262 Phones

Clou

Outlook Cell Phones Social Media

Ele

Ballot Design - 8 wks prior to each High (within 72

Second Tuesday in February

Microsoft

election

Fourth Tuesday in April

Outlook

First Tuesday in August

Phones

First Tuesday after the first

Internet

Monday in November RCW

Social Media

29A.40.070

FTP

hours)

Voter Pamphlet - 8 wks prior to

High (within 72

Second Tuesday in February

Microsoft

each election

hours)

Fourth Tuesday in April

Outlook

First Tuesday in August

Phones

First Tuesday after the first

Internet

Monday in November in

Social Media

Clou

accordance with Pierce County FTP Code Chapter 1.20

Page 2

ons Systems rations. Communications systems consist of the equipment that enables message exchange through text, video, or

know about activation of the continuity plan (in whole or in part), support partners/providers need to know what is

vailability of resilient communications systems that incorporate redundancies and have interoperability with both

g facility requirements (to include communications capabilities) for performing your essential functions. Communication Components Location of

Make/Model of

Location(s) and Number

Current Service

System

Equipment Used

of Available Units

Provider

ud-based

2 of 7

PC-type computer PC-type computer with

Secretary of State VoteWA system and Bpro.

Windows suite, internet

1-866-848-8683

access, and access to State

votewasupport@sos.wa.gov

VoteWA system. Two-factor authentication and IP whitelisting.

PC-type computer PC-type computer with

Secretary of State VoteWA system and Bpro.

Windows suite, internet

1-866-848-8683

access, and access to State

votewasupport@sos.wa.gov

VoteWA system. Two-factor authentication and IP whitelisting. PC-type computer PC-type computer with

Clear Ballot

Windows suite, internet

Art.harvey@clearballot.com 541-218-5899

access, and access to State

Carolyne.Kelley@clearballot.com 720-215-5434

VoteWA system. Two-factor authentication and IP whitelisting. Access to Clear Ballot software. PC-type computer PC-type computer with

Secretary of State VoteWA system and Bpro.

Windows suite, internet

1-866-848-8683

access, and access to State

votewasupport@sos.wa.gov

VoteWA system. Two-factor

Consolidated Press

authentication and IP white-

Rob Pollard; 206-447-9659 or253-686-7251

listing.

rpollard@consolidatedpress.com Ramona Hjort; 206-447-9659 rhjort@consolidatedpress.com

Version 1.3

Communicatio Maintaining consistent communication capabilities during a continuity event is crucial for effective and cohesive oper

voice. The organization head and management needs to establish accountability of all staff, continuity staff need to k

required of them, and customers need to know what to expect. The success of COOP programs is dependent on the av

internal and external stakeholders. The hyperlink in the facilities column takes you to an online survey for identifying Essential Function Components Section Ele

Function Name and Description

Priority

Qualifier(s)

System Name

Ballot Processing & Tabulation - 2- High (within 72

Second Tuesday in February

Microsoft

3 weeks before and after election

Fourth Tuesday in April

Outlook

First Tuesday in August

Phones

First Tuesday after the first

Internet

Monday in November in

Social Media

hours)

Clou

accordance with RCW 29A.60.160

Ele

Petition Checking

Medium (within 7

Varies in accordance with e.g.

Microsoft

days)

Tacoma City Charter Chapter

Outlook

1.20

Phones

Clou

Internet

Page 3

ons Systems rations. Communications systems consist of the equipment that enables message exchange through text, video, or

know about activation of the continuity plan (in whole or in part), support partners/providers need to know what is

vailability of resilient communications systems that incorporate redundancies and have interoperability with both

g facility requirements (to include communications capabilities) for performing your essential functions. Communication Components Location of

Make/Model of

Location(s) and Number

Current Service

System

Equipment Used

of Available Units

Provider

ud-based

3 of 7

Secretary of State VoteWA system and Bpro.

PC-type computer

1-866-848-8683; votewasupport@sos.wa.gov Clear Ballot Art.harvey@clearballot.com 541-218-5899 Carolyne.Kelley@clearballot.com 720-215-5434 K&H - Erica Bean 425-903-6653; 425-446-3315 ebean@khprint.com Runbeck - Scott Stormer sstormer@runbeck.net; 720-470-7996 Phil Johnson; johnson@runbeck.net 602-478-7512 US Postal 877-876-2455; http://www.uspis.gov/ Michelle Brooks - Postal Inspector 206-768-4331 MCBrooks@uspis.gov Justin Lothyan - Postal Inspector 206-280-9693 JPLothyan@uspis.gov PC-type computer PC-type computer with Windows suite, internet access, and access to State VoteWA system. Two-factor authentication and IP whitelisting.

Version 1.3

Communicatio Maintaining consistent communication capabilities during a continuity event is crucial for effective and cohesive oper

voice. The organization head and management needs to establish accountability of all staff, continuity staff need to k

required of them, and customers need to know what to expect. The success of COOP programs is dependent on the av

internal and external stakeholders. The hyperlink in the facilities column takes you to an online survey for identifying Essential Function Components Section Rec

Function Name and Description Recording a Document -

Priority

Qualifier(s)

High (within 72

Ongoing - in accordance with

hours)

Washington State RCW's

System Name Aumentum

Web

Aumentum

Web

Aumentum

Web

Aumentum

Web

WAC's Rec

Excise Tax Cashier - Collecting

High (within 72

Ongoing - in accordance with

Excise Tax

hours)

Washington State RCW's

Same form as

WAC's

Recording a Document Rec Rec

Processing Deposit

High (within 72

Ongoing - in accordance with

Armored Car

hours)

County Policy

Customer Service - Phone

High (within 72

Ongoing - in accordance with

In Person

hours)

Washington State RCW's

Mail

WAC's

Helping to locate and get copies of documents Rec

Rec

Index & Verify - Creating and

Low (within 30 days) Ongoing - in accordance with

Maintaining

Washington State RCW's

an Accurate Index

WAC's

Mailing -

Low (within 30 days) Ongoing - in accordance with

Mailing back all document that

Washington State RCW's

have been record-ed, scanned, in-

WAC's

dexed and verified

Page 4

ons Systems rations. Communications systems consist of the equipment that enables message exchange through text, video, or

know about activation of the continuity plan (in whole or in part), support partners/providers need to know what is

vailability of resilient communications systems that incorporate redundancies and have interoperability with both

g facility requirements (to include communications capabilities) for performing your essential functions. Communication Components Location of

Make/Model of

Location(s) and Number

Current Service

System

Equipment Used

of Available Units

Provider

b-based

Seven

b-based

Seven

b-based

One

b-based

Seven

4 of 7

Dept of Revenue: 360-534-1503

Version 1.3

Communicatio Maintaining consistent communication capabilities during a continuity event is crucial for effective and cohesive oper

voice. The organization head and management needs to establish accountability of all staff, continuity staff need to k

required of them, and customers need to know what to expect. The success of COOP programs is dependent on the av

internal and external stakeholders. The hyperlink in the facilities column takes you to an online survey for identifying Essential Function Components Section Lic

Function Name and Description Process Marriage Applications

Priority

Qualifier(s)

System Name

Low (within 30 days) In accordance with RCW 26.04.100 - RCW 26.04.180

Lic

Process Marriage Certificates

Low (within 30 days) In accordance with RCW 26.04.090

Lic

Issue Certified Copies

Low (within 30 days) In accordance with RCW 65.04.020

Lic

Scan Marriage Certificates

Low (within 30 days) In accordance with RCW 65.04.030

Lic

Process New Business License Applications

Lic

Process Business License Renewals

Low (within 30 days) In accordance with RCW 19.02.070 - RCW 19.02.030 Low (within 30 days) In accordance with RCW 19.02.030 - RCW 19.02.090 PCC 5.02.070

Lic

Send out Business License

Low (within 30 days) None

Renewals Lic

Process Passport Applications

Low (within 30 days) In accordance with US Department of State Agreement

Lic

Take Passport Photos

Low (within 30 days) None

Lic

Mail Passport Applications

Low (within 30 days) In accordance with US Department of State Agreement

Lic

Issue New Pet License

Low (within 30 days) In accordance with PCC 6.04.010

Page 5

ons Systems rations. Communications systems consist of the equipment that enables message exchange through text, video, or

know about activation of the continuity plan (in whole or in part), support partners/providers need to know what is

vailability of resilient communications systems that incorporate redundancies and have interoperability with both

g facility requirements (to include communications capabilities) for performing your essential functions. Communication Components Location of

Make/Model of

Location(s) and Number

Current Service

System

Equipment Used

of Available Units

Provider

5 of 7

Dept of Health: 360-236-4365 TPCHD Chara: 253-798-6480

206-808-5744 US Dept of State Tapco money orders - Lori.stanaway@tapcocu.org 253-565-9895 or 800-345-7183

Version 1.3

Communicatio Maintaining consistent communication capabilities during a continuity event is crucial for effective and cohesive oper

voice. The organization head and management needs to establish accountability of all staff, continuity staff need to k

required of them, and customers need to know what to expect. The success of COOP programs is dependent on the av

internal and external stakeholders. The hyperlink in the facilities column takes you to an online survey for identifying Essential Function Components Section Lic

Function Name and Description Renew a Pet License

Priority

Qualifier(s)

System Name

Low (within 30 days) In accordance with PCC 6.01.020

Lic

Mail out Renewal or Delinquent

Low (within 30 days) None

Notices Lic

Process Daily Deposit

Low (within 30 days) In accordance with Pierce County Policy

Lic

Process Vehicle/Vessel Renewals

Low (within 30 days) In accordance with RCW 46.01.140

Lic

Process Vehicle/Vessel Title Transfers

Lic

Issue Vehicle/Vessel Permits

Low (within 30 days) In accordance with RCW 46.01.140 Low (within 30 days) In accordance with RCW 46.01.140

Lic

Process Vehicle/Vessel Fleet

Low (within 30 days) In accordance with RCW 46.01.140

Lic

Process Vehicle/Vessel Quick Titles Low (within 30 days) In accordance with RCW 46.12.555

Lic

Process Vehicle/Vessel Deposit

Low (within 30 days) In accordance with DOL Contract

Lic

Monitor and Support Subagents

Low (within 30 days) In accordance with DOL Contract

Page 6

ons Systems rations. Communications systems consist of the equipment that enables message exchange through text, video, or

know about activation of the continuity plan (in whole or in part), support partners/providers need to know what is

vailability of resilient communications systems that incorporate redundancies and have interoperability with both

g facility requirements (to include communications capabilities) for performing your essential functions. Communication Components Location of

Make/Model of

Location(s) and Number

Current Service

System

Equipment Used

of Available Units

Provider

6 of 7

Pet Track: Patrick Kieffer 714-671-1597

Key Bank: Katie Betrozoff, P C Finance x7459 Goodwill for Supported Employment: Jamie Stout 253-537-6629 DOL: Jamie Granthum 360-902-3718

Columbia Bank: 253-627-6909

Version 1.3

Communicatio Maintaining consistent communication capabilities during a continuity event is crucial for effective and cohesive oper

voice. The organization head and management needs to establish accountability of all staff, continuity staff need to k

required of them, and customers need to know what to expect. The success of COOP programs is dependent on the av

internal and external stakeholders. The hyperlink in the facilities column takes you to an online survey for identifying Essential Function Components Section IT

Function Name and Description IT Systems, Security, and Support

Priority Immediate

Qualifier(s)

System Name

In accordance with security &

The critical

All sy

systems operations -

business systems on th

underlying laws and

Aumentum

virtu

requirements

Recorder,

hard

VoteWA, Agilis,

Coun

ClearBallot,

exce

PetTrack, and

with

Qmatic

State

Chen

thes

locat

prim

the P

Anne

Cent

suite

Taco

Coun

Depa

Fiscal

Fiscal Services Support - banking

High (within 72

In accordance with County

The critical

and emergency procurement

hours)

Finance policies based on

business system

State law, GAAP

is Workday and

Clou

interfaces with banking partners

Page 7

ons Systems rations. Communications systems consist of the equipment that enables message exchange through text, video, or

know about activation of the continuity plan (in whole or in part), support partners/providers need to know what is

vailability of resilient communications systems that incorporate redundancies and have interoperability with both

g facility requirements (to include communications capabilities) for performing your essential functions. Communication Components Location of

Make/Model of

Location(s) and Number

Current Service

System

Equipment Used

of Available Units

Provider

ystems reside

All systems reside The Auditors Office currently Current vendors are Thomson Reuters - Aumentum,

he Nutanix

on current

XVHV ȏ 3HUVRQDO

ual server

Windows Servers

Computers, 21 – Laptops, 25 - ClearBallot Inc.- ClearBallot, Progressive Solutions, Inc. -

dware in the

using Microsoft

iPhones, 27 - Document

PetTrack, Qmatic - Qmatic. See the AUDITOR

nty, with the

SQL server. The

Printers, 70 - Label and

INFORMATION TECHNOLOGY (IT) SYSTEM RECOVERY

Receipt Printers, and 25

PLAN for contact Information

eption of VoteWA user devices are

Bpro - VoteWA, Runbeck Election Services - Agilis,

h is a Secretary of standard Windows Scanners to conduct business and they are

e system at

10 PC's, standard

ney. Users of

printers, scanners located either at the Annex,

se systems are

all are available off Election Center, or TPCHD. the shelf. See the

System servers are in the

AUDITOR

data center (except

Pierce County

INFORMATION

tabulation and ballot sorting

ex, the Election

TECHNOLOGY (IT) which are in the election

ted in three

mary locations,

ter (Bldg 2501

SYSTEM

Center) and consist 14 -

e C), and the

RECOVERY PLAN

Application\Database

oma Pierce

for complete

Servers, 4 - Production

nty Health

descriptions.

Microsoft SQL Databases, 1 -

artment.

ud-based

7 of 7

Production MySql Database

Financial partners include: PC Finance covers Key Bank, Bank of America Merchant Services, and Govolution | Katie Betrozoff x7459 Authorize.net - online through support@authorize.net

Version 1.3

Delegations o Delegations of authority provide staff the legal basis to assume supervisory roles—for an essential function during a continuity eve

is unavailable, for whatever reason (e.g., incapacitated, unable to travel, or simply when continuity staff cannot make contact). Exa

continuity plan (in whole or in part), relocating to an alternate location, implementing the teleworking policy, approving leave for n formally identify the delegated persons authorized to make these decisions. Essential Function Components Section Function Name and Description Ele

l h l ( idmonth Voter Registration -l entire

Priority l i h Immediate

before each election are critical

Qualifier(s)

Supervisory Staff: Job

Tele-w

Class #/Job Code

l Tuesday kd in February Second

l 445900

Fourth Tuesday in April

401400

First Tuesday in August First Tuesday after the first Monday in November RCW 29A.40.160 29A.08.140 Ele

Filing Week

Immediate

2nd week of May RCW 29A.24

445900

401400

Ele

Voting Center

Immediate

Second Tuesday in February

445900

Fourth Tuesday in April

401400

First Tuesday in August First Tuesday after the first Monday in November in accordance with RCW 29A.40.160 Ele

Ballot Drop Boxes - 18 days prior

Immediate

Second Tuesday in February

445900

Yes

Second Tuesday in February

445900

Fourth Tuesday in April

401400

to each election through the day

Fourth Tuesday in April

after

First Tuesday in August First Tuesday after the first Monday in November in accordance with WAC 434250-100

Ele

Results Reporting

Immediate

First Tuesday in August First Tuesday after the first Monday in November in accordance with RCW 29A.60.160 Ele

Canvassing & Certification - 10

Immediate

Timing (During certain election

445900

days after Feb/Apr elections; 3-4

timelines or situations) in accordance

401400

wks after August/Nov elections

with WAC 434-262

149500

Elected Auditor

Page 1

of Authority ent—that they otherwise would not have. Pre-identified delegations of authority take effect when the incumbent staff member

amples of the decisions made during a continuity event include: closing the primary operating facility, implementation of the

non-continuity staff, and suspending certain activities in favor of sustaining essential functions. Continuity plans need to

working

1 of 7

Delegation Components Title of Incumbent

Authority Delegated To

Limits of

(in order of precedence)

Authority None l

Activities Requiring Authorization

l Supervisor d i Elections

l Supervisor Elections

Elections Manager

Closure

Deputy Auditor

Large emergency

Auditor

purchases

None

l Disciplinary l actions

Elections Supervisor

Elections Manager

Closure

Deputy Auditor

Extended hours

Relationships l

Disciplinary actions

Elections Supervisor

Auditor Elections Supervisor

Elections Manager

Closure

Deputy Auditor

Extended hours

None

Reporting

Disciplinary actions

Auditor

Elections Supervisor

None

Disciplinary actions

None

Disciplinary actions

Elections Manager Deputy Auditor Auditor

Elections Supervisor

Elections Manager

Elections Manager Deputy Auditor Auditor

Elections Supervisor

Elections Manager

Deputy Auditor

Auditor

Version 1.2

Delegations o Delegations of authority provide staff the legal basis to assume supervisory roles—for an essential function during a continuity eve

is unavailable, for whatever reason (e.g., incapacitated, unable to travel, or simply when continuity staff cannot make contact). Exa

Priority

Qualifier(s)

Supervisory Staff: Job

Ballot Design - 8 wks prior to each High (within 72

Second Tuesday in February

445900

election

Fourth Tuesday in April

401400

hours)

Tele-w

Class #/Job Code No

First Tuesday in August First Tuesday after the first Monday in November RCW 29A.40.070 Ele

Voter Pamphlet - 8 wks prior to

High (within 72

Second Tuesday in February

445900

each election

hours)

Fourth Tuesday in April

401400

Yes

First Tuesday in August First Tuesday after the first Monday in November in accordance with Pierce County Code Chapter 1.20 Ele

Ballot Processing & Tabulation - 2- High (within 72

Second Tuesday in February

445900

3 weeks before and after election hours)

Fourth Tuesday in April

401400

First Tuesday in August First Tuesday after the first Monday in November in accordance with RCW 29A.60.160 Ele

Rec

Petition Checking

Medium (within

Varies in accordance with e.g. Tacoma

7 days)

City Charter Chapter 1.20

High (within 72 hours)

Excise Tax Cashier - Collecting Excise Tax

Recording a Document -

445900

Ongoing - in accordance with

483600

Yes

Washington State RCW's WAC's

401400

High (within 72

Ongoing - in accordance with

483600

hours)

Washington State RCW's WAC's

401400

Yes

Same form as Recording a Document

Page 2

of Authority ent—that they otherwise would not have. Pre-identified delegations of authority take effect when the incumbent staff member

amples of the decisions made during a continuity event include: closing the primary operating facility, implementation of the

non-continuity staff, and suspending certain activities in favor of sustaining essential functions. Continuity plans need to

working

2 of 7

Delegation Components Title of Incumbent

Authority Delegated To

Limits of

(in order of precedence)

Authority

Elections Supervisor

Elections Manager

Activities Requiring

None

Authorization Disciplinary actions

None

Disciplinary actions

None

Disciplinary actions

None

Disciplinary actions

None

Reporting Relationships

Deputy Auditor Auditor

Elections Supervisor

Elections Manager

Elections Manager Deputy Auditor Auditor

Elections Supervisor

Elections Manager

Elections Manager Deputy Auditor Auditor

Elections Supervisor

Elections Supervisor Elections Manager Deputy Auditor

Auditor Recording & Licensing Recording & Licensing Supervisor Supervisor

Recording & Licensing Manager

Title/eRecording Companies

Deputy Auditor Fiscal Manager Auditor Recording & Licensing Recording & Licensing Supervisor Supervisor

None

Assessor-Treasurer

Recording & Licensing Manager Deputy Auditor Fiscal Manager Auditor

Version 1.2

Delegations o Delegations of authority provide staff the legal basis to assume supervisory roles—for an essential function during a continuity eve

is unavailable, for whatever reason (e.g., incapacitated, unable to travel, or simply when continuity staff cannot make contact). Exa

Rec

Priority

Qualifier(s)

Supervisory Staff: Job

Tele-w

Class #/Job Code

Processing Deposit

High (within 72

Ongoing - in accordance with County

483600

Armored Car

hours)

Policy

401400

Customer Service - Phone

High (within 72

Ongoing - in accordance with

483600

In Person

hours)

Washington State RCW's WAC's

401400

Index & Verify - Creating and

Low (within 30

Ongoing - in accordance with

483600

Maintaining

days)

Washington State RCW's WAC's

401400

Mailing -

Low (within 30

Ongoing - in accordance with

483600

Mailing back all document that

days)

Washington State RCW's WAC's

401400

Low (within 30

In accordance with RCW 26.04.100 -

483600 (Supervisor)

days)

RCW 26.04.180

473400 (Compliance)

Yes

Mail Helping to locate and get copies of documents Rec

Yes

an Accurate Index

Rec

have been record-ed, scanned, indexed and verified Lic

Process Marriage Applications

401400 (Manager)

Lic

Process Marriage Certificates

Low (within 30 days)

In accordance with RCW 26.04.090

483600 (Supervisor)

473400 (Compliance) 401400 (Manager)

Page 3

of Authority ent—that they otherwise would not have. Pre-identified delegations of authority take effect when the incumbent staff member

amples of the decisions made during a continuity event include: closing the primary operating facility, implementation of the

non-continuity staff, and suspending certain activities in favor of sustaining essential functions. Continuity plans need to

working

3 of 7

Delegation Components Title of Incumbent

Authority Delegated To

Limits of

(in order of precedence)

Authority

Recording & Licensing Recording & Licensing Supervisor Supervisor

None

Activities

Reporting

Requiring Authorization None

Recording & Licensing Manager

Relationships Finance Armored Car

Fiscal Manager Deputy Auditor Auditor Recording & Licensing Recording & Licensing Supervisor Supervisor

None

N/A

None

N/A

None

N/A

None

N/A

None

N/A

Recording & Licensing Manager Fiscal Manager Deputy Auditor Auditor