PLYMOUTH MOTORCYCLE CLUB GUIDELINES FOR CHARITY RUNS 1. If the person organising the charity ride is not a Plymouth Motorcycle Club member they should be requested to join the PMCC, before it is agreed by the Executive Committee to do the ride. 2. A proposed flyer about the charity ride should be made by the organiser and subjected for approval by no less than two (2) months prior to the date of the ride, so as to give time for it to be advertised to club members and the public. 3. A proposed route and destination should be given to the Plymouth Motorcycle Club marshals three (3) weeks prior to the charity ride to give them plenty of time to check the route and make necessary c hanges . EVENT ORGANISER CHECK LIST PMCC event organiser name:
Mobile number: 07
Charity organisation name: Registered Charity? YES/NO
Charity Register No.:
Charity contact name 1.
Mobile number: 07
Charity contact name 2.
Mobile number: 07
Proposed ride date:
Alternative ride date:
Ride to start from:
Ride departure time:
Will the above named charity collectors be in attendance at the start of the ride? Destination / Venue:
Arrival time:
Destination contact name:
Tel number:
YES/NO
Has the destination venue got hard standing for motorcycle parking? YES/NO Has the destination venue got enough motorcycle parking capacity? YES/NO Will the charity organisation have a stand / stall at the destination venue? YES/NO Will there be enough space for a PMCC stand / stall at destination venue? YES/NO Will the destination venue have catering and catering facilities available on the day? YES/NO Has the event organiser / charity arranged to have catering facilities available on the day? YES/NO Will the above charity organisation be advertising this event in the local press? YES/NO Has the event organiser / charity prepared a press release for the local press / radio? YES/NO Has the event organiser submitted a ride flier to the PMCC committee 2 months before event? YES/NO Has the charity ride flier got contact details of the event organiser and the charity contact? YES/NO Has the event organiser submitted the route to the PMCC Ride-out Coordinator? YES/NO THE ORGANISER AND THE CHARITY ARE RESPONIBLE FOR THE EVENT THE PLYMOUTH MOTORCYCLE CLUB WILL SUPPORT
PLYMOUTH MOTORCYCLE CLUB - SIGN-OFF Committee meeting - Charity event flier sign-off Name:
Date:
Ride-out Coordinator - Ride route sign-off Name:
Date: