Administration of the OCA OCA Committee
The affairs of the OCA are managed exclusively by a Committee, elected at the Annual General Meeting. The office-bearers consist of President, Vice-President, Secretary, Treasurer, and other Committee members. Click here to view the current OCA Committee members. The following are Ex-officio Members (without voting rights): • The Principal of the College, • A representative of the College’s Office of Community and Engagement, • The three immediate past Head Girls of the College
The Role of the President •
Preside at all the AGM and all general meetings of the OCA, ensuring that they;
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run in accordance with the agenda and Constitution (in the event of the absence of the President, the Vice President shall preside),
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Determines dates and times of committee meetings,
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Prepare the President’s Report and other OCA items as required for publications including Blackwatch Magazine, Annual Review and OCA Connect,
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Review and approve OCA publication content (OCA Connect),
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Joint signatory for OCA Accounts.
The Role of the Vice-Presdient • Provide support to the President, Secretary and Treasurer, • Serve on at least two Sub Committees, • Regularly meet with the OCA Office Bearers and the OCE with the president. • In the event of the absence of the President, the VicePresident shall preside over the AGM and all general meetings.
The Role of the Secretary •
Notify members of meeting dates ideally 10 days prior to each meeting,
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Assist the President in preparing the meeting agenda,
Prepares meeting agendas with input from the Office Bearers and Sub Committee Coordinators,
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Distribute meeting agendas at least three days but preferably one week prior to the meeting,
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Receives reports from Sub Committee Coordinators,
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Attend or nominate a representative for OCA functions,
Receives and manages correspondence and notes apologies,
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Take minutes of meetings and distributes them promptly, for confirmation at the next meeting of the Committee,
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Be the custodian of and witness instances of the affixing of the Common Seal of the Association,
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Call a Special General Meeting upon receiving the written requisition, at least 14 days’ notice must be given of a General Meeting,
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Regularly meet with the OCA Office Bearers,
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In accordance with the Constitution, calls for nominations for Office Bearer positions prior to the AGM.
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Regularly meet with the OCA Office Bearers,
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Meets and maintains communication with School Principal on strategic issues to ensure alignment of PLC OCA strategic objective and activities with those of the School,
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Regularly meet and work closely with Office of Communications and Engagement (OCE) to further the objectives of the PLC OCA Committee,
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Attends PLC events such as Easter Service & Founders Day,
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Nominate attendees for the annual Pleiades meeting,
PLC OCA Committee Members Working Handbook 5
