7.26.23 OASIS+ Webinar Slides

PSC Webinar: OASIS+ Final Requests For Proposals

July 26, 2023

1:00 pm

PSC Lead

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Webinar Agenda

• PSC Advocacy

• OASIS+ Essential Information and Recent Changes

• Evaluation Factors

• Lessons Learned from other Protests

• Notable OASIS+ Contract Terms

• Discussion

Guest Speakers

•

•

• The Pulse of GovCon

•

Eileen Garrison

Senior Manager

BDO’s Government Contract Advisory Services

Amber Hart

• Co-Owner and Founder

John R. Prairie

Partner

• Wiley Rein

PSC Advocacy on OASIS+

• PSC Comments on GSA's OASIS+ MAC Draft RFP –

January 4

• PSC’s Discussion of the OASIS+ Draft RFP with GSA’s Tiffany Hixson –

December 21, 2022

• PSC Comments on OASIS+ Final Draft Qualifications Matrix –

October 12, 2022

• PSC Comments on Services MAC Evaluation Strategy –

April 8, 2022

• Services MAC Reverse Industry Session –

May 27, 2021

• Contracting Working Group Hosts GSA’s Tiffany Hixson to Discuss BICMAC –

March 18, 2021

• Contracting Working Group Hosts GSA’s Jill Akridge to Discuss BICMAC –

February 18, 2021

OASIS+ RFP Essentials and Recent Changes

Amber Hart

The Pulse of GovCon

OASIS+ RFP Essentials

• Final RFP Release Date: June 15, 2023

• Final RFP Due Date: 4:00 PM EST September 13, 2023

• Submission Technology: Symphony Procurement Suite

• Period of Performance: One 5-year base x one five-year option

• Response Method: self-scoring methodology with cost/price data

OASIS+ RFP Essentials (cont’d)

The Details

• Six final RFP tracks: SB, 8(a), HUBZone, SDVOSB, WOSB, and Unrestricted

• Scope: scope of work under the vehicle is organized by domains, and only certain tracks are able to bid on certain domains. Current domains are:

• Management & Advisory

• Technical & Engineering

• Research & Development

• Intelligence Services

• Environmental

• Facilities

• Logistics

• Enterprise Solutions

Recent Changes and Updates

• July 5, 2023: GSA released Amendment 0001 for all six OASIS+ RFPs that reflected changes to two RFP attachments and clarifies past performance as it relates to qualifying project submissions. It also extended Q&A deadline to July 14, 2023.

• Big Changes:

• OTAs are allowed as Qualifying Project Types

• Scorecard changes if you are a Protégé

• All Offerors must now complete a Price/Cost data section

• Streamlined response for P-3 Forms

Recent Changes and Updates (cont’d)

• July 24, 2023: GSA officially closed the Q&A period for all six OASIS+ RFPs and announced that they have received more than 4,500 questions from industry. The game plan is that they will release answers in batches over the coming week.

Evaluation Factors

Eileen Garrison BDO

Evaluation Criteria

• GSA will not be limiting the number of awards under OASIS+

• All proposals will first be evaluated to verify they meet all the Acceptability Review requirements

• GSA will then evaluate if the proposal meets or exceed the applicable Domain Qualifications Threshold

• Small Business and Socioeconomic set-asides must meet 36 out of 50 available credits

• Unrestricted must meet 42 out of 50 available credits

• Enterprise domain is 45 out of 50

• This includes evaluating and validating the supporting documentation

• Next GSA will verify the proposal includes fair and reasonable pricing

Technical & Past Performance Evaluation

• Qualifying Project Experience

• Offerors may submit a maximum of 5 distinct QPs for each domain, except the Enterprise domain where an offeror can only submit 4

• Offerors may include combination of relevant and non-relevant QPs

• Relevant QPs receive evaluation credits under QP - Relevance

• Can also receive credits under QP – Scale, QP - Integrated Experience and QP - Management & Staffing

• Offerors should ensure QP have proper documentation to support the nature of the work (SOW, PWS)

• Federal Experience Projects (FEPs)

• Offerors may receive additional credits for demonstrating these qualifications

Technical & Past Performance Evaluation

• Past Performance

• Each QP past performance assessment is evaluated as “Positive,” “Satisfactory,” “Neutral,” or “Negative

• Each evaluation area score is then added together and divided by the number of scored elements

• “Satisfactory,” “Neutral,” or “Negative” ratings will receive zero credits

• 1 credit will be awarded for 3 “Positive” QPs ratings

• 2 credits will be awarded for 4 “Positive” QPs ratings

• 3 credits will be awarded for 5 “Positive” QPs ratings

• Option for 1 additional credit for SB subcontracting average CPARS rating across all QPs of “Very Good” or above

Technical & Past Performance Evaluation

• UR: Receive 1 credit for having 2 adequate systems or rates. Receive 1 additional credit for having 3 or more adequate systems or rates

• SB: Receive 2 credits for having an adequate accounting system

• Contractor Business Systems

• Accounting System (DFARS 252.242-7006)

• Estimating System (DFARS 252.215-7002)

• Purchasing System (DFARS 252.244-7001)

• Earned Value Management Systems (EVMS) (DFARS 252.234-7002)

• Material Management and Accounting System (MMAS) (DFARS 252.242-7004)

• Property Management System (DFARS 252.245-7003)

• Forward Pricing Rate Agreements (FPRA), Forward Pricing Rate Recommendations (FPRR), Provisional Billing Rates (PBR), or Other Approved Billing Rates s (e.g. Negotiated Indirect Cost Rate Agreements (NICRA))

Technical & Past Performance Evaluation

• Clearances – receive 1 credit for having Top Secret or Secret

Facility Clearance

• Certifications

• Other Certifications - recieve1 credit for having 1 of the following:

• Capability Maturity Model Integration (CMMI) - Level 2 or higher

• ISO 27001:2013 (Information Security)

• ISO 9001:2015 (Quality Management)

• ISO 22301 (Business Continuity)

• UR: Sustainability-Related Disclosures and Certifications –

• Receive 1 credit for having 1 of the following:

• NSF/ANSI 391.1

• ISO 14001 Environmental Management Systems

• Offeror receives 1 credit for:

• Public disclosure of Scope 1 and Scope 2 Greenhouse Gas (GHG) emissions developed in accordance with the GHG Protocol Corporate Accounting and Reporting.

Cost / Price

• Cost/Price Template - offeror must submit Attachment J.P9

• The proposed cost / price will be used to determine a fair and reasonable ceiling rate for each LCAT for a sole source T&M contract / TO type

• If the proposed direct labor rates exceed the DOL BLS SOC rate ranges provided, the offeror must provide rationale within their BOE

• Proposed indirect cost rates should be the Offeror’s most current DCAA, DCMA, or CFA approved FPRA, FPRR, PBR, and/or indirect cost rates generated by an adequate accounting system.

Cost / Price

• RFP states offerors should consider the risk they will assume under a sole-source T&M/LH type TO, which the OASIS+ CO estimates to be 7.5 percent

• According to GSA Acquisition Letter MV-16-04, a cost realism analysis is not required

Lessons Learned from Other Protests and Notable OASIS+ Contract Terms

John Prairie Wiley Rein

Lessons Learned From Protests of Other Large GWACs

• Alliant 2 Small Business

• Evaluation criteria that calls for award to the highest scoring proposals creates additional protest risk

• Polaris

• Protégé firms cannot be held to the same evaluation criteria as small business offerors generally

• Price must be an evaluation factor if the IDIQ contract will involve FFP or CR orders

• CIO-SP4

• Agencies cannot limit mentor experience without a reasonable basis for doing so

Lessons Learned From Protests of Other GWACs (cont’d)

• CIO-SP4 (post-award)

• Even under a “scorecard” evaluation methodology, the agency’s evaluation must be reasonable and adequately documented

• T4NG2

• Three protests pending at the COFC ...

• OASIS+

• One protest pending at GAO …

Notable OASIS+ Contract Terms

• M&A / Novation Requests (Section G.3.1.7.1)

• Expectation that contractor personnel will transfer as part of any transaction

• Successor-in-interest must submit a proposal that meets the qualification threshold of the most recent on-ramp

• Notice requirement for outstanding task order proposals

• Limitations on Subcontracting (Section H.15)

• Measured over the five-year base period

• Unclear if compliance will also be required for each task order

Notable OASIS+ Contract Terms (cont’d)

• Contractor Business Systems (Section G.3.1.9.1)

• Notice requirement for any material changes to credited business systems for the life of the contract

• Climate Change Risk Management Plan (Section G.3.3.1)

• Other than small businesses must identify climate-related risks that could negatively impact performance

• Cybersecurity and Supply Chain Risk (Section H.17)

• GSA may perform risk assessments of contractors at any time

• Plan for evolving requirements over time

Discussion

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