6 Effective tips for leaving voicemail greetings
Voicemail greetings can easily be a person’s first impression of your business. You want it to count–not to mention, match your company’s image, so putting a little extra thought and effort into it is quite valid. Here are the top 6 tips for leaving professional voicemail greetings: 1. Be different You have heard the different voicemail greetings, right? It goes something like: “Thank you for calling the ABC company. Please leave a message after this voicemail.” How boring! Make your voicemail a little more interesting by adding some new things like your company’s mission, facts about your business, or sometimes special sales offers. 2. Speak Slowly and Clearly Don’t rush it. As you record your voicemail greeting, speak slowly and clearly than usual, so your callers can easily understand what you are saying. Avoid speaking in a lower tone. Those who are short on time may simply hang up rather than wait to leave a voicemail message. 3. Update your voicemail greeting frequently Congratulations! You have recorded a voicemail greeting that your callers love. If you want them to keep loving it, you will need to update regularly. Adding seasonal information and changing your message keeps your greetings new.
4. Be aware of the background noises: Don’t let background noise do the talking. Background noises in your voicemail greeting could be sending the wrong message to your customers. The sound of your children arguing in the distance could be a bad sign. When you record your voicemail greeting choose an interruption-free environment, so your message should be the only thing your callers can listen to. 5. Smile while voicemail recording: You know that your callers are making inferences about your business and product. If you want your voicemail recording to leave a positive impact, smile when you record your voicemail greeting! When you genuinely smile, callers can hear the cheerfulness in your voice. 6. Verify your voicemail greeting: After recording your voicemail greeting message, play it back to verify that you said what you intended to say. Make sure that it matches the professional voicemail expectations of your company. Go one step ahead and dial in as a client would do.
Following all of these tips will be helpful for recording a professional voicemail greeting.
Here are the sample scripts for a voicemail greeting: 1. Hi, you have reached [your name] of [your business]. I am sorry that I am not available to answer your call at present. Please leave your name, number and a quick message at the tone and I will forward it to the appropriate person. 2. Hello, this is [your name], I am either away from my desk or attending a meeting, please leave your name and number along with a short message and I will be sure to get back to you. 3. Hi, you have reached the office of [your name]; I will be out of my work starting on [date] and will be returning on [date]. You can call me when I return to my work or leave a brief message. If this is an emergency I can be reached on my phone, which is [your number]. 4. Hello, this is [your name] of [your business]. I am currently unable to take your phone. Please leave your name, contact number, and a brief message, and I will call you as soon as possible. Thanks. Bottomline We hope this article helped for creating a voicemail greeting for your business. Voicemail greeting makes your business look professional, and they can help increase sales as well as boost customer satisfaction. You may also want to see our guide on how to get a ​virtual phone number​ for your business. We Are On Social