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Hire Pack 2013-2014 A FLEXIBLE venue For further information please contact Robb Blake or Esther Nissard T: 01722 343020 E: hirings@salisburyarts.co.uk
Main Space Based in the nave of the church building, the Main Space can be curtained off to give a black box performance area or opened up as a colourful and unique party venue. The space is suitable for performances, films, talks, conferences, parties and wedding receptions.
White Room Studio The White Room studio has large windows overlooking the park area surrounding the Arts Centre and is light and bright. The space is suitable for small-scale performances, rehearsals, dance classes, children’s parties, meetings and conferences.
Media Space Situated on the first floor, The Media Space is light and bright and can be equipped with 3 Apple Mac Computers and a projector that are available to hire. The space is suitable for smaller meetings, workshops and training sessions.
Art Space Next door to the Media Space, the Art Room hosts regular arts and crafts workshops and is ideal for those looking for a relaxed and creative setting. The space is suitable for smaller creative meetings and workshops.
All prices and details were correct at the time this pack was printed. We may have to vary prices and facilities from time to time. We avoid this wherever possible but we’re afraid we have to reserve the right to do so!
4 Contact Robb Blake or Esther Nissard 01722 343020
event
hire
O
ffering modern facilities within a beautiful historic listed building, Salisbury Arts Centre is the ideal venue for all sorts of occasions. A variety of spaces can be hired for performances, parties, wedding receptions, workshops, seminars and meetings. We can also provide catering, technical assistance and staff committed to good service.
“A massive THANK YOU to all of you for making us feel so welcome and valued. Everywhere we turned there was support from the magnificent team at the centre. You really are one of the best arts centres in the UK because you are professional, experienced, know your jobs and work as a superb team� Kathakali Team
hirings@salisburyarts.co.uk
www.salisburyartscentre.co.uk 5
Main Space capacity 150 - 400, depending on layout
Based in the nave of the church building, the Main Space can be curtained off to give a black box performance area or opened up as a colourful and unique party venue. Suitable for: Performances, films, talks, conferences, parties and wedding receptions.
Capacity: The Main Space is flexible in terms of layout and, depending on your requirements, can hold: 150 people seated at round tables in “cabaret style� 160 people seated in raked theatre-style 268 people with a raised stage and rows of seating 380 people standing only
Facilities: For full technical specifications and dimensions please download the technical specifications from salisburyartscentre.co.uk/venue/spaces or contact Technical Manager Tom Sneddon at tom@salisburyarts.co.uk
6 Contact Robb Blake or Esther Nissard 01722 343020
Main Space Public Performance & Film Charges Hire Charge: £540 + VAT Hire Charge for registered charities: £430 + VAT Prices include:
Additional Charges:
•
8 hours access to the Main Space (including set-up, rehearsal, sound checking from 4pm, performance and get-out)
•
Additional Technician time charged at £10 per hour (if applicable)
•
•
1 technician to operate lighting for rehearsal and performance
•
Seating and tables laid out
•
Basic speech PA
Box Office commission of 10% + VAT on all ticket sales (7.5% for registered charities) for running a box office service for the event.
•
Duty Manager and Front of House volunteers to operate the venue, take tickets and sell programmes
•
Merchandise sales commission of 10% on all sales
•
Additional rehearsal time charged at £60 + VAT per hour (£50 + VAT for charities)
•
Cleaning
•
PRS charges if applicable
•
Professional security staff if applicable
•
Equipment: microphone, PA, screen, projector, hazer machine, dance floor. Please enquire for further details.
•
Staffed bar until end of interval
•
Brochure entry in Salisbury Arts Centre’s season brochure (subject to copy deadline)
•
Website entry
•
Financial reconciliation and payment of ticket income within ten working days by cheque or BACS
hirings@salisburyarts.co.uk
www.salisburyartscentre.co.uk 7
Main Space - Private Events
such as parties, wedding receptions and conferences Hire Charge: £110 + VAT per hour Hire Charge for registered charities: £50 + VAT per hour Prices include:
Additional Charges:
•
Duty Manager to operate the venue
•
Cleaning
•
PA for music events if required
•
Seating and tables laid out
•
•
Wired Microphone and Basic speech PA
Technician to operate basic speech PA, lighting, projector and screen if required
•
Bar or cafe staff
•
Projector, screen, hazer machine, mirror ball, dance floor, wireless microphone
•
PRS charges if applicable
•
Professional security staff if applicable
8 Contact Robb Blake or Esther Nissard 01722 343020
Please note: •
Due to the nature of the building it is not usually possible to take bookings in the main space while the building is open to the public. Therefore hirings are possible with a get-in from 4pm Tuesday - Sunday.
hirings@salisburyarts.co.uk
www.salisburyartscentre.co.uk 9
Exhibition Space capacity 60 (standing only)
Our Exhibition Space at the entrance of the building hosts regularly changing visual art, craft and film exhibitions. Suitable for: Small receptions, awards ceremonies or private functions.
Capacity:
60 people standing only
10 Contact Robb Blake or Esther Nissard 01722 343020
Exhibition Space Hire Charge: £110 + VAT per hour Hire Charge for registered charities: £50 + VAT per hour
Prices include:
Additional Charges:
•
Duty Manager and Front of House volunteers to operate the venue, take tickets and sell programmes
•
Cleaning
•
Technician to operate basic speech PA, lighting projector and screen (if required)
•
Seating and tables laid out
•
•
Bar or cafe staff
Projector, screen, wireless microphone
•
Wired Microphone and Basic Speech PA
•
PRS charges if applicable
•
Professional security staff if applicable
hirings@salisburyarts.co.uk
www.salisburyartscentre.co.uk 11
White Room Studio capacity 60 people
The White Room Studio has large windows overlooking the park area surrounding the Arts Centre and is light and bright. Suitable for: Small-scale performances, rehearsals, dance classes, parties, meetings and conferences.
Capacity: The White Room Studio is a flexible space and can accommodate 60 people on raked theatre-style seating, seated around tables or standing.
Facilities: For full technical specifications and dimensions please download the technical specifications from salisburyartscentre.co.uk/venue/spaces or contact Technical Manager Tom Sneddon at tom@salisburyarts.co.uk
12 Contact Robb Blake or Esther Nissard 01722 343020
White Room Studio Public Performance and Film Charges Hire Charge: £200 + VAT Hire Charge for registered charities: £160 + VAT Prices include:
Additional Charges:
•
8 hours access to the White Room (including set-up, rehearsal, sound checking, performance and get-out)
•
Additional Technician time charged at £10 per hour (if applicable)
•
•
1 technician to operate lighting for rehearsal and performance
•
Seating and tables laid out
•
Basic speech PA
Box Office commission of 10% + VAT on all ticket sales (7.5% for registered charities) for running a box office service for the event.
•
Duty Manager and Front of House volunteers to operate the venue, take tickets and sell programmes
•
Merchandise sales commission of 10% on all sales
•
Additional rehearsal time charged at £40 + VAT per hour (£23 + VAT per hour for charities)
•
Basic cleaning
•
Staffed bar until end of interval
•
Heavy Duty Cleaning if required
•
Brochure entry in Salisbury Arts Centre’s season brochure (subject to copy deadline)
•
PA for music events
•
Projector, screen, hazer machine, wireless microphone
•
PRS charges if applicable
•
Professional security staff if applicable
•
Website entry
•
Financial reconciliation and payment of ticket income within ten working days by cheque or BACS
hirings@salisburyarts.co.uk
www.salisburyartscentre.co.uk 13
White Room Studio - Private Events such as parties, meetings and conferences
Hire Charge: £40 + VAT per hour Hire Charge for registered charities: £23 + VAT per hour Prices include:
Additional Charges:
•
Duty Manager to operate the venue
•
Cleaning
•
•
Seating and tables laid out
•
Wired Microphone and Basic speech PA
Technician to operate basic speech PA, lighting, projector and screen if required
•
Projector, screen, hazer machine, wireless microphone
•
Professional security staff if applicable
14 Contact Robb Blake or Esther Nissard 01722 343020
Images: Carolyn White
hirings@salisburyarts.co.uk
www.salisburyartscentre.co.uk 15
Media Space capacity up to 25 people, depending on layout
Situated on the first floor (accessible by lift), the Media Space is light and bright and can be equipped with 3 computers. It is available to hire on a room only basis or as a full Media Suite. Suitable for: Smaller meetings, workshops and training sessions.
Capacity: The Media Space may be set up for up to 30 people seated, depending on layout.
Facilities: For full technical specifications and dimensions please download the technical specifications from salisburyartscentre.co.uk/venue/spaces or contact Technical Manager Tom Sneddon at tom@salisburyarts.co.uk
16 Contact Robb Blake or Esther Nissard 01722 343020
Media Space - Private Events (Room only) Hire Charge: £25 + VAT per hour Hire Charge for registered charities: £18.50 + VAT per hour Prices include:
Additional Charges:
•
Duty Manager to operate the venue
•
Cleaning
•
•
Seating and tables laid out
Technician to set up projector and screen if required
Media Space As a fully equipped Media Suite Half Day Hire Charge: £150 + VAT (4 hours) Full Day Hire Charge: £250 + VAT (up to 8 hours) Prices include use of: • • • • • • • • • •
3 x Apple Mac workstations Apple Final Cut Pro X Adobe Premiere Pro CS5.5 After Effects CS5.5 Photoshop CS5 Extended Illustrator CS5 InDesign CS5.5 Adobe Audition CS5.5 Flash Catalyst CS5.5 Flash Professional CS5.5
hirings@salisburyarts.co.uk
• • • • • •
Adobe OnLocation CS5 Encore CS5 Media Encoder CS5.5 Acrobat X Pro Bridge Device Central CS5.5
Please note, technical support will be an additional charge.
www.salisburyartscentre.co.uk 17
Art Space
capacity up to 20, depending on layout Situated on the first floor (accessible by lift), the Art Space hosts regular arts and crafts workshops and is ideal for those looking for a relaxed and creative setting. Suitable for: Smaller meetings and workshops.
Capacity: The Art Space may be set up for up to 20 people seated, depending on layout.
Facilities: For full technical specifications and dimensions please download the technical specifications from salisburyartscentre.co.uk/venue/ spaces or contact Technical Manager Tom Sneddon at tom@salisburyarts.co.uk
18 Contact Robb Blake or Esther Nissard 01722 343020
Art Space Hire Charge: £25 + VAT per hour Hire Charge for registered charities: £18.50 + VAT per hour
Prices include:
Additional Charges:
•
Duty Manager to operate the venue
•
•
Seating and tables laid out
•
Basic Cleaning
hirings@salisburyarts.co.uk
Heavy Duty Cleaning
www.salisburyartscentre.co.uk 19
Accessibility & Parking All public spaces within the building are accessible to those with limited mobility and wheelchair users. A disabled toilet, shower and dressing room are available if required and ramps and a lift provide ease of access to first floor rooms. The main space has been fitted with an Infrared System, and the White Room Studio has an Induction Loop. Guide Dogs and Hearing Dogs are allowed into the Arts Centre and a water bowl is available on request.
Salisbury Arts Centre is housed in the deconsecrated St Edmunds Church building on Bedwin Street. Salisbury Arts Centre Bedwin Street Salisbury SP1 3UT Box Office: 01722 321744 Admin Office: 01722 343020 hirings@salisburyarts.co.uk www.salisburyartscentre.co.uk
Two disabled parking spaces for blue badge holders are available to the rear of the Arts Centre, on a first come first served basis. Staff will take great care to try and accommodate any individual needs and special requirements that you may have. Please talk these through at the point of booking. A car park is situated at the back of the Arts Centre for unloading and deliveries. It is accessed via Bedwin Street, immediately on the left past the Arts Centre as you drive towards Estcourt Road. Public Parking is available in College Street and Salt Lane Car Parks, which are free after 6pm.
20 Contact Robb Blake or Esther Nissard 01722 343020
hirings@salisburyarts.co.uk
www.salisburyartscentre.co.uk 21
Booking Your Event Robb Blake - Performance enquiries Esther Nissard - Non Performance enquiries Early booking recommended The Arts Centre has a busy artistic programme and can get booked up a long way in advance so do enquire about dates as early as possible, particularly for use of the main space on a Friday or Saturday night. That said, we will always do our best to find a suitable date for you so it’s worth contacting us at short notice too.
Planning and Logistics Please note, as an Arts Centre, we need to make sure that all events held here fit alongside our existing programme. We may ask you for a detailed outline of your event before we are able to confirm availability. It’s all part of making sure we’re prepared and can make your event as enjoyable as possible for you.
Come and say hello and have a tour We are very happy to meet with you to discuss your event and show you around Salisbury Arts Centre. It’s a beautiful space and we like to show it off! It also gives you the chance to check it’s the right space for you.
Contact Robb or Esther Robb (Operations and Hirings Manager) and Esther (Deputy Operations and Hirings Manager) are our hirings duo. They manage the operational side of all our events and know the spaces better than anyone. That does mean they may not always be in the building during office hours but they will always call or email you back as soon as possible. You can contact them on 01722 343020 or by email at hirings@salisburyarts.co.uk.
22 Contact Robb Blake or Esther Nissard 01722 343020
Please note: •
Due to the nature of the building it is not usually possible to take bookings in the main space while the building is open to the public. Therefore hirings are possible with a get-in from 4pm Tuesday - Sunday.
•
All hirings will be charged for a minimum of 2 hours
•
A signed contract and 25% deposit is required prior to tickets going on sale, so please do not publicise your event before this has been confirmed.
•
The full hire charge is payable at least one month before the event.
•
Salisbury Arts Centre reserves the right to request up to six tickets for volunteers and staff to attend performance hires for monitoring purposes
•
Please ask to see a copy of a contract for full terms and conditions.
hirings@salisburyarts.co.uk
www.salisburyartscentre.co.uk 23
Catering The Cafe Arts Centre team offers a range of delicious homemade menu options to accompany your event. Featuring some of our most popular dishes, these menus are tried and tested and designed to save you the hassle of dreaming up a menu your guests will enjoy. Cafe Arts Centre caters for groups of 10 - 100. For smaller groups, the cafe is open to the public from Tuesdays - Sundays 10am - 3pm giving you the option to stretch your legs and try anything you like from the cafe menu. To discuss catering please email cafe@salisburyarts.co.uk or call 01722 343020.
24 Contact Cheryl Bingham on 01722 343020
Daytime and Business Events We offer the following delicious options for daytime events and business functions.
Hot Drinks
All items are priced individually per person and exclude VAT Tea or Coffee served with Paper Cups Tea or Coffee served with China Cups
£1.40 £1.60
Business Breakfasts
These items can be served until 12 noon All items are priced individually per person and exclude VAT Toast with butter £1.50 Extras: beans/cheese/eggs/jam/honey/marmite 45p Breakfast bap with one filling: bacon/egg/tomato £2.95 Salisbury Arts Centre Full English: £6.95 Bacon, egg, sausages, beans, grilled tomato and toast
Sandwich Lunch
(£6.50 + VAT per head) Freshly prepared sandwiches made with locally sourced ingredients Fresh Fruit Homemade Cakes
Afternoon Tea
This menu can be served until 3pm All items are priced individually per person and exclude VAT Selection of biscuits 50p Selection of Salisbury Arts Centre homemade cakes £1.30 Tea Cakes £1.00 Scone & Butter £1.30 Cream Tea with Breakfast Tea, Scone and Strawberry Jam £3.00
cafe@salisburyarts.co.uk
www.salisburyartscentre.co.uk 25
Buffets We offer a quartet of hot and cold buffets featuring some of our most popular homemade dishes from the cafe menu. If you would like to create your own menu from the ingredients listed below, please contact us for a bespoke Buffet price.
Finger Buffet
Hot Buffet
Sausage Rolls (meat & vegetarian) Sandwiches (with a variety of fillings) Honey Mustard Sausages Cheese & Olive Kebabs Crisps
Chilli con Carne Vegetarian Stew Rice Crusty Bread
Fork Buffet
Full Buffet
Cheddar, Vine Tomato & Basil Quiche Quiche Lorraine Coronation Chicken Goat’s Cheese Salad Mixed Dressed Leaf Salad Homemade Coleslaw Crusty Bread & butter
Roasted Vegetable Couscous Spicy Tomato Pasta Salad Chorizo, Salami and Parma Ham Goat’s Cheese, Cheddar and Stilton Homemade Coleslaw Mixed Salad Crusty Bread
(£5.50 + VAT per head)
(£8.50 + VAT per head)
(£9.50 + VAT per head)
(£14.50 + VAT per head)
26 Contact Cheryl Bingham on 01722 343020
Platters If you are entertaining cabaret style our platters make perfect sharing plates for a table of 6.
Homemade Hummus £20 + VAT per table of 6
Homemade Herby Lemon Hummus Pitta Bread Olives Crudites Balsamic Glaze & Virgin Olive Oil Mixed Salad
Tapas (Basic Platter) £20 + VAT per table of 6
Mixed Breads & Flat Breads Homemade Cheese Straws Sun Blushed Tomatoes Feta-stuffed Sweet Peppers Crudites Tortilla Chips Balsamic Glaze & Virgin Olive Oil
Mediterranean Mezze £35 + VAT per table of 6
Roasted Chorizo & Garlic Sun Blushed Tomatoes Homemade Herby Lemon Hummus Olives Feta-stuffed Peppers Habas Frittas Crudites Mixed Salad Mixed Breads Balsamic Glaze & Virgin Olive Oil Pink Mojo Glaze (Tropical Vinaigrette)
cafe@salisburyarts.co.uk
www.salisburyartscentre.co.uk 27
Delicious Desserts Cafe Arts Centre is known for its delicious homemade cakes, which are perfect for pudding. We also offer fruit and cheeseboard options to complete your buffet banquet.
Homemade Cake Selection
(£1.30 + VAT per head) A delicious selection of homemade cakes baked fresh for your event.
Cheeseboard
(£1.80 + VAT per head ) A selection of quality cheeses including Cheddar, Goat’s Cheese, Brie and Stilton served with grapes and apple.
Strawberries with Fresh Cream (£2.80 + VAT per head)
Fresh juicy strawberries served with fresh cream and a sprinkling of sugar.
28 Contact Cheryl Bingham 01722 343020
Drinks We offer a selection of hot and cold drinks to accompany your event. We can also provide drinks packages, including Wine and Champagne or Bucks Fizz for special occasions. Please let us know if you would like alcoholic drinks and whether you would like the bar to be open for your event. Items are priced individually per head and exclude VAT Tea/Coffee £1.40 Mineral Water £1.40 Fentimans Lemonade or Ginger Beer £2.00 Orange/Apple Juice £1.40 Bottle Green/J20 £2.00 Coca Cola £1.00
cafe@salisburyarts.co.uk
www.salisburyartscentre.co.uk 29
30 Contact Robb Blake or Esther Nissard 01722 343020
Catering for Larger Events We regularly cater for events of up to 100 people but due to the size of our kitchen, we may not be able to cater for larger events. Do speak to a member of our catering team and we’ll do all we can to help but you may need to source an external caterer for events of more than 100 people. To discuss catering please contact Cheryl Bingham on 01722 343020 or email cafe@salisburyarts.co.uk. For all other hirings enquiries please contact Robb Blake or Esther Nissard or email hirings@salisburyarts.co.uk.
hirings@salisburyarts.co.uk
www.salisburyartscentre.co.uk 31
partiesconferencesperformancesmeetingsreceptionsworkshops