1/28/2010

HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO Minutes of Commission Meeting Thursday, January 28, 2010

440 Turk Street San Francisco, California

A Regular meeting of the Housing Authority Commission of the City and County of San Francisco met at 440 Turk Street, San Francisco, California, on Thursday, January 28, 2010, at 4:00 p.m.

Vice President Gans called the meeting to order at 4:09 p.m.

1.

ROLL CALL PRESENT:

Neola Gans, Vice President Jane Hsu, Commissioner Matthew Schwartz, Commissioner Dwayne Jones, Commissioner (arrived at 4:11pm) Millard Larkin, Commissioner

NOT PRESENT:

Rev. Amos Brown, President George Brown, Commissioner

A quorum was present.

ALSO PRESENT:

2.

Mr. Henry A. Alvarez, Executive Director Mr. Roger Crawford, Acting HR Director

APPROVAL OF AGENDA Commissioner Schwartz motioned to approve the agenda. Commissioner Larkin seconded the motion. The agenda was approved unanimously.

3.

GENERAL COMMUNICATIONS/ REPORT OF SECRETARY There was no Secretary’s Report.

4.

COMMITTEE REPORTS There were no Committee Reports.

5.

REPORT OF GENERAL COUNSEL

Commission Meeting Minutes January 28, 2010 Page 2 Mr. Roger Crawford, Acting Director of Human Resources informed the Commission that there would be a Closed Session to discuss personnel matters, pending litigation and real estate.

6.

TENANT REPRESENTATIVE REPORT Mr. Vitalie was not present at this meeting. Ms. Cynthia Morse presented in his place.

She reported on issues surrounding tenant laundry funds and citywide council finances.

Commissioner Larkin informed Ms. Morse that Mr. Alvarez would be sure to look into the issues and allegations brought forth.

Kimberly Hill-Brown was not present at the meeting. Ms. Ramona Collie presented in her place. She informed the Commission of items surrounded the SFHA move to its new administrative office at 1815 Egbert Avenue.

Mr. Alvarez informed that Commissioners that they could find a HOPE SF Leadership Academy Flyer at their tables and that the SFHA was actively recruiting new members for the HOPE SF Leadership Academy.

7.

PUBLIC COMMENT ON AGENDA ITEMS There were no public comments on agenda items.

8.

UNFINISHED BUSINESS There was no unfinished business.

9.

NEW BUSINESS A) CONSENT AGENDA

1. [ Memorandum of Understanding with SFHA and International Union of Painters & Allied Trades, District Council 16, Local Number 12 “Floorlayers”] Consideration and Approval. Presented by Phyllis Moore-Lewis, Human Resources Manager.

2. [ Memorandum of Understanding with SFHA and International Union of Painters & Allied Trades, District Council 16, Local Number 718 “ Glaziers”] Consideration and Approval. Presented by Phyllis Moore-Lewis, Human Resources Manager.

3. [ Memorandum of Understanding with SFHA and International Union of Painters & Allied Trades, District Council 16, Local Number

Commission Meeting Minutes January 28, 2010 Page 3 1176 “ Painters”] Consideration and Approval. Presented by Phyllis Moore-Lewis, Human Resources Manager.

Commissioner Jones motioned to approve the Consent Agenda. Commissioner Schwartz seconded the motion. The Consent Agenda was approved unanimously.

B) ACTION ITEMS

1. [Fire System Upgrade at Cal 1-23 1880 Pine in an amount not to exceed $296,589.00] Simon Chu, Project Manager, MOD/HD presented this Resolution. This Resolution authorizes the Executive Director to enter into a BBJ Electric inc. for a fire system upgrade at 1180 Pine Street. The general scope of work associated with this project will include removal of existing noncode compliant alarm system equipment, including smoke detectors, pull stations and related conduits or wire-mold and installation of the new fire alarm system. The new system will include new surface mounted wiremolds along corridors and in tenant’s units and installation of heat/flame detectors through out the building with horn and strobe lighting alarms at designated accessible units. The elevator controls will be re-programmed to link up with the new fire alarm system per code.

HD& MOD developed the Invitation for Bid documents, Plans, and Specifications based on master procurement documents furnished by the Finance/Procurement Department (Procurement) and construction documents that meets current code requirements furnished by the Authority’s electrical and abatement consultants. The documents were reviewed and approved by Procurement prior to the start of the bid process.

According to the reference check on past projects performed by BBJ, the firm is a responsible contractor with a good record and has similar construction experience with other agencies. BBJ has performed well on similar size projects in the past, has a good history of performing well and minimizing contractor initiated change orders. A debarment check was made with California Department of Industrial Relationship and California State License Board and shows that BBJ is not debarred from Federal Procurement and Non-Procurement work. BBJ is not a MBE/WBE firm but will subcontract Safeco as their material supplier for $71,800 or 24 percent of the construction cost of the project. Therefore, the total MBE/WBE participation is at 24 percent. The Fire Alarm System Upgrade activity is funded in the Year 2009 ARRA CFP Program budget.

Commissioner Schwartz wanted clarification on the fact that BBJ is not a MBE/WBE firm. Simon Chu informed the Commissioners that BBJ would

Commission Meeting Minutes January 28, 2010 Page 4 be subcontracting with a MBE/WBE supplier which qualifies them as a MBE/WBE firm Commissioner Schwartz motioned to approve this Resolution.

Commissioner Jones seconded the motion. This Resolution was approved unanimously.

2. [ HOPE SF UPDATE] An informational presentation was given by Jack Gardner, President of John Stewart Company on the status of Hunters View. A presentation was also given by Bill Witty from Related and Barbara Guaco from Mercy Housing on the status of Sunnydale HOPE SF sites.

10.

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA Public Comments were heard by the following: Lynn Hambolu Marie Cosby Deva Youngblood

11.

COMMISSIONERS COMMENTS AND REPORTS There were no Commissioners Comments and Reports.

12.

CLOSED SESSION A Closed Session was scheduled with the Executive Director and Agency Counsel under Government Code Section 54957(b)(1), 54956.9, 54957.6 to update the Commission on personnel issues, pending litigation and labor negotiations. The Commission went into Closed Session at 5:25 p.m. Present were Vice President Gans, Commissioner Jones, Commissioner Schwartz, Commissioner Hsu and Commissioner Larkin. No decisions were made.

13.

ADJOURNMENT There being no further business to come before the Commission, Commissioner Schwartz motioned to adjourn the meeting. Commissioner Larkin seconded the motion. Vice President Gans adjourned the Commission Meeting of January 28, 2010, at 6:30 p.m.

Henry A. Alvarez, Secretary/ Executive Director

Neola Gans, Vice President

Commission Meeting Minutes January 28, 2010 Page 5