5/13/2010

HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO Minutes of Commission Meeting Thursday, May 13 , 2010

440 Turk Street San Francisco, California

A Regular meeting of the Housing Authority Commission of the City and County of San Francisco met at 440 Turk Street, San Francisco, California, on Thursday, May 13, 2010, at 4:00 p.m.

Rev. Amos Brown called the meeting to order at 4:07 p.m.

1.

ROLL CALL PRESENT:

Neola Gans, Vice President George Brown, Commissioner Millard Larkin, Commissioner Dwayne Jones, Commissioner

NOT PRESENT:

Rev. Amos Brown, President Jane Hsu, Commissioner Matthew Schwartz, Commissioner

A quorum was present.

ALSO PRESENT:

2.

Mr. Henry A. Alvarez, Executive Director Mr. Roger Crawford, Special Assistant to the Executive Director

APPROVAL OF AGENDA Commissioner Brown motioned to approve the agenda. Commissioner Jones seconded the motion. The agenda was approved unanimously.

3.

GENERAL COMMUNICATIONS/ REPORT OF SECRETARY Henry Alvarez, Executive Director informed the Commission that they could find routine information from SFHA staff as well as pertinent information from HUD in their Commission binder. He also took the time to introduce the Section 8 Leadership to the Board of Commissioners.

4.

COMMITTEE REPORTS There were no Committee Reports.

Commission Meeting Minutes May 13, 2010 Page 2 5.

REPORT OF GENERAL COUNSEL Mr. Roger Crawford, Special Assistant to the Executive Director informed the Commission that there would be no closed session.

6.

TENANT REPRESENTATIVE REPORT Dorothy Ramey, President of CCSD reported on several issues including CCSD laundry fund finances and other issues regarding CityWide/ Senior Disabled.

No one was present from PHTA.

7.

PUBLIC COMMENT ON AGENDA ITEMS Public Comments were heard by the following: Ace Washington

8.

UNFINISHED BUSINESS There was no unfinished business.

9.

NEW BUSINESS CONSENT AGENDA NOTE:

All matters listed hereunder constitute a Consent Agenda, are considered to be routine by the San Francisco Housing Authority Board and will be acted upon by a single vote of the Authority Board. There will be no separate discussion of these items unless a member of the Authority Board so request, in which event the matter shall be removed from the Consent Agenda and considered as a separate item.

1. [Blanket Purchase Order with General Electric Company on an As-NeededBasis in an Amount Not to Exceed $100,000] Consideration and Approval.

Presented by Herb Lum, Budget Manager, Finance Department.

2. [Blanket Purchase Order with The Home Depot on an As-Needed-Basis in an Amount Not to Exceed $500,000] Consideration and Approval. Presented by Herb Lum, Budget Manager, Finance Department 3. [Blanket Purchase Order with HD Supply on an As-Needed-Basis in an

Amount Not to Exceed $500,000] Consideration and Approval. Presented by Herb Lum, Budget Manager, Finance Department.

Commission Meeting Minutes May 13, 2010 Page 3 4. [Purchase of Personal Computers for SFHA Administrative staff from

MicroCenter in an amount not to exceed $60,000] Consideration and Approval.

Presented by David Rosario, Director of Informational Technology.

5. [Voucher Payment Standard Schedule] Consideration and Approval. Presented

by Nicole McCray-Dickerson, Acting Director of Section 8 6. [Declaration of the Authority’s Intent to Issue Energy Bonds in an amount not to exceed 33 Million and to Reimburse Itself from the proceeds of such bonds] Consideration and Approval. Presented by George Gager, HD/MOD Manager.

Commissioner Larkin motioned to approve the Consent Agenda. Commissioner Jones seconded the motion. The Consent Agenda was approved unanimously.

B) ACTION ITEMS [Agreement with Starboard TCN to act as Leasing Broker for the authority’s vacant space at 440 Turk Street for an amount not to exceed nine percent of the rent to be received over the Initial Lease Term but not to exceed $500,000] George Gager, HD/MOD Manager presented this Resolution. This resolution authorizes the Executive Director to enter into an Agreement with Starboard TCN to act as the Authority’s Leasing Broker for the vacant office space at 440 Turk Street in San Francisco. HUD permits PHAs to lease their vacant non-residential space to unrelated third parties without specific HUD approval, even if that space is covered under the Authority’s Annual Contributions Contract. The rental proceeds do not have to be treated as program funds and may be used for a wide variety of purposes. A PHA may hire a real estate broker to assist in the search for a tenant for such vacant space.

An RFP was issued seeking the services of a Leasing Broker and two firms responded and were interviewed by staff. The selected firm was rated firm was rated the highest for both its capabilities and price. The Starboard proposal provides for a below market commission rate of nine percent and Starboard has agreed to absorb the cost all marketing, advertising, print ads and internet advertising as set forth in their Marketing and Advertising Plan. Any options by the tenant to renew or extend a lease shall be excluded from the calculation of any commission.

Commissioner Jones inquired on the how the RFP was solicited. Mr. Gager informed him that the RFP was posted in the manner in which the Authority posts all RFP’s and additional outreach calls were made as well. Commissioner Jones suggested that the agency reach out to the CCSF Real Estate Department in addition.

Commissioner Larkin motioned to approve this Resolution. Commission Jones seconded the motion. This Resolution was approved unanimously.

10.

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA Public Comments were heard by the following:

Commission Meeting Minutes May 13, 2010 Page 4

Georgia Willette Lynn Hambolou Jackie Sachs 11.

COMMISSIONERS COMMENTS AND REPORTS There were no Commissioner Comments and Reports.

12.

CLOSED SESSION There was no closed session.

13.

ADJOURNMENT There being no further business to come before the Commission, Commissioner Jones motioned to adjourn the meeting. Commissioner Brown seconded the motion. Vice President Gans adjourned the Commission Meeting of May 13, 2010, at 5:05 p.m.

Henry A. Alvarez, Secretary/ Executive Director

Neola Gans, Vice President