6/12/2008

HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO Minutes of Special Commission Meeting Thursday, June 12, 2008

440 Turk Street San Francisco, California

A Special meeting of the Housing Authority Commission of the City and County of San Francisco met at 440 Turk Street, San Francisco, California, on Thursday, June 12, 2008, at 4:00 p.m.

President Brown called the meeting to order at 4:10 p.m.

1. ROLL CALL PRESENT:

Rev. Amos Brown Neola Gans, Vice President Jane Hsu, Commissioner Dwayne Jones, Commissioner (arrived at 4:12) Millard Larkin II, Commissioner Matthew Schwartz, Commissioner(arrived at 4:15)

NOT PRESENT:

George R. Brown, Commissioner

A quorum was present.

ALSO PRESENT: 2.

Ms. Mirian Saez, Interim Executive Director Mr. Roger Crawford, Assistant General Counsel

APPROVAL OF AGENDA

President Brown requested to change the order of the agenda by moving the Information ItemPHA Plan forward on the agenda. Vice President Gans moved to approve the Agenda as amended and Commissioner Hsu seconded the motion. This request was approved unanimously.

During this time the PHA Informational Presentation was heard. Belinda Jeffries, Administrator of Fair Housing and Resident Services presented this Resolution to the Commissioners along with the appropriate translator. The Housing Authority’s annual plan is a “road map” on how it proposes to do business beginning October 1, 2008.

A HUD-approved Annual plan will provide the vehicle for the San Francisco Housing Authority to do the following: Manage the Section 8 and Public Housing Wait List, provide guidance to SFHA employees in enforcing lease requirements and other HUD regulations, allocate the Capital Fund Program funds to make health and safety improvements to the public housing sites, allocate funding for supplemental services.

June 12, 2008 FINAL MIN

Commission Meeting Minutes June 12, 2008 Page 2 For the last 4 months, Housing Authority staff members have met with residents, community partners and city agencies in an effort to explain the Housing Authority’s proposed changes to the existing Annual Plan. Housing Authority staff has also accepted comments from the Resident Advisory Board, community agencies and organizations about matters related to the Housing Authority’s Annual Plan. Housing Authority staff met with the Executive Director, reviewed the public comments, and is in the process of considering the suggestions for possible inclusion in the Annual Plan. Finally, Housing Authority staff members have had internal meetings to “fine tune” the Housing Authority’s proposed changes.

On June 12, 2008, at its regularly scheduled meeting, the San Francisco Housing Authority Commission will hear public comments about the PHA Plan process and proposed changes to the existing PHA Annual Plan. After listening to public comment and the possible comments of Commissioners, SFHA staff members will begin the process of finalizing PHA Plan documents. At the July 10, 2008, regularly scheduled meeting of the San Francisco Housing Authority Commission, commissioners will approve the PHA Plan submission, and send it to the Mayor’s Office for approval. Once the Mayor’s Office approves the PHA Plan, the SFHA will be able to submit the documents to HUD for review. The SFHA intends to electronically submit to HUD the PHA Annual Plan documents by the July 15, 2008. Once HUD receives the documents, it has 75 days to make comments. If HUD ultimately approves the document, the SFHA can begin to implement its Annual Plan as early as October 1, 2008.

Public Comments were heard by the following: Paul Jones Helen Marie Bailey Abdul Kadir, Resident of 320-330 Clementina John Carella, Bay Area Legal Aid Nanette Greenmore, National Housing Law Project Jackie Sachs Commissioner Schwartz made a request to hear more information from Bay Area Legal Aid as well as the National Housing Law Project. He also requested further analysis from SFHA staff on the major changes and comments on the Plan. Commissioner Jones agreed with Commissioner Schwartz’ comments and wanted to make sure that the Commission was able to review the full plan before moving forward. Ms. Saez informed the Commissioners that staff has and will make every effort to ensure the changes are considered and she informed the Commission that a special meeting can be calendared if needed.

3.

GENERAL COMMUNICATIONS

Mirian Saez, Interim Executive Director informed the Commissioners of the following: Acknowledgement by HUD re: correction action.

4.

REPORT OF SECRETARY

Mirian Saez, Interim Executive Director informed the Commissioners of the following:

Commission Meeting Minutes June 12, 2008 Page 3 Programs and Services funded by SFHA, Aspen Hills Update, 311 program and work order intake, HUD review of conversion to Asset Management, In-House Training Commission, Disposition of Coleridge, Thrift and Alice Griffith parking lot, the Transition Team and the eviction process.

5. COMMITTEE REPORTS Diversity Committee No report.

Finance Committee No report.

Personnel Committee No report.

Development Committee No report.

6.

REPORT OF GENERAL COUNSEL

Mr. Roger Crawford, Assistant General Counsel, stated that there would be a Closed Session to discuss pending litigation and personal matters.

7.

TENANT REPRESENTATIVE REPORT

City Wide Council - Senior/Disabled No report.

Public Housing Tenants Association (PHTA) No report.

8.

PUBLIC COMMENTS ON AGENDA ITEMS: LIMITED TO 2 MINUTES NOTE: The public will have the opportunity to comment on agenda items prior to any action taken by the Commission pursuant to the San Francisco Housing Authority Rules Governing Public Testimony adopted 2/23/95 as Resolution No. 4423. Prior to adjournment, after Item No. 11, the public will have the opportunity to comment on items not on the agenda.

There were no public comments on agenda items.

9.

10.

UNFINISHED BUSINESS None NEW BUSINESS

Commission Meeting Minutes June 12, 2008 Page 4 A) CONSENT AGENDA NOTE:

All matters listed hereunder constitute a Consent Agenda, are considered to be routine by the San Francisco Housing Authority Board and will be acted upon by a single vote of the Authority Board. There will be no separate discussion of these items unless a member of the Authority Board so request, in which event the matter shall be removed from the Consent Agenda and considered as a separate item.

1) APPROVAL OF MINUTES FOR MEETING OF MAY 19, 2008 2) RESOLUTION AUTHORIZING THE INTERIM EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH AAA CONSTRUCTION GROUP FOR PAVING REPAIR AND SITE WORK AT CAL 1-1, HOLLY COURTS, IN AN AMOUNT NOT TO EXCEED $315,000 3) RESOLUTION AUTHORIZING THE INTERIM EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH PRIMETECH FOR SANITARY SEWER REPLACEMENT AT CAL 1-18(5), ROSA PARKS, IN AN AMOUNT NOT TO EXCEED $141,000 4) EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH IBS USA, INC. FOR SECURITY FENCE IMPROVEMENTS AT CAL 1-28, 666 ELLIS, IN AN AMOUNT NOT TO EXCEED $102,000 5) EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH IBS USA, INC. FOR SECURITY FENCE IMPROVEMENTS AT CAL 1-27, 350 ELLIS, IN AN AMOUNT NOT TO EXCEED $82,000 Commissioner Schwartz motioned to approve the Consent Agenda.

Commissioner Gans seconded the motion. The Consent Agenda was approved unanimously.

B) ACTION ITEMS 1) RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO PROVIDE FUNDING NOT TO EXCEED $16,730.00 TO A. PHILLIP RANDOLPH INSTITUTE, SAN FRANCISCO CHAPTER A NON-PROFIT 501C3 ORGANIZATION FOR THE PURPOSE OF THE 2008 SUMMER UNITY DAY/VIOLENCE FREE BASKETBALL TOURNEMENTS IN 7 PUBLIC HOUSING COMMUNITIES CITYWIDE. Belinda Jeffries, Administrator of Fair Housing and Resident Services presented this Resolution. A. Philip Randolph has successfully partnered with the San

Commission Meeting Minutes June 12, 2008 Page 5 Francisco Housing Authority for five (5) consecutive years on the Summer Violence Free Basketball Tournaments in the public housing communities of Alice Griffith, Alemany, Hunter’s View, Potrero Hill, Hunter’s Point, Sunnydale, and recently Western Addition. The Summer Violence Free Basketball is a series of activities designed to promote non-violence by creating a peaceful environment where local residents can compete, unite and receive family resource support. The Summer Unity Celebration for the second year is additionally supported by the Department of Children Youth and their Children, Human Services Agency, Conveners, Communities of Opportunity and the Mayors Office of Criminal Justice.

Commissioner Larkin motioned to approve this Resolution. Commissioner Jones seconded the request. This Resolution was approved unanimously.

2) INFORMATIONAL PRESENTATION: PHA PLAN 11.

PUBLIC COMMENTS ON ITEMS NOT ON AGENDA Public Comments were heard by the following: Abdul Kadir, Resident of 320-330 Clementina

13.

COMMISSIONER COMMENTS AND REPORTS There were no Commissioner Comments and Reports.

14.

CLOSED SESSION A Closed Session was scheduled with the Interim Executive Director and Agency Counsel under Government Code Section 54956.9 and 54957(b091) to update the Commission on pending litigation and personnel issues. The Commission went into Closed Session at 4:45p.m.

15.

RECONVENING OF COMMISSION MEETING The Commission reconvened from Closed Session at 5:25p.m. Mr. Crawford stated that President Brown, Vice President Gans, Commissioner Jones, Commissioner Schwartz, Commissioner Larkin and Commissioner Hsu were present. A decision was made to use the proceeds from the disposition of the Alice Griffith parking lot to make a payment in the Joseph vs. SFHA case.

16.

ADJOURNMENT

Commission Meeting Minutes June 12, 2008 Page 6 There being no further business to come before the Vice President Gans moved to adjourn the meeting. Commissioner Schwartz seconded the motion. President Brown adjourned the Commission Meeting of June 12, 2008, at 5:26p.m.

Mirian Saez, Secretary/ Interim Executive Director

Rev. Amos Brown, President