7/09/2009

HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO Minutes of Commission Meeting Thursday, July 09, 2009

440 Turk Street San Francisco, California

A Regular meeting of the Housing Authority Commission of the City and County of San Francisco met at 440 Turk Street, San Francisco, California, on Thursday, July 09, 2009, at 4:00 p.m.

President Brown called the meeting to order at 4:05 p.m.

1.

ROLL CALL PRESENT:

Rev. Amos Brown, President Neola Gans, Vice President George R. Brown, Commissioner Jane Hsu, Commissioner Matthew Schwartz, Commissioner

NOT PRESENT:

Millard Larkin, Commissioner(excused) Dwayne Jones, Commissioner (excused)

A quorum was present.

ALSO PRESENT: 2.

Mr. Henry A. Alvarez, Executive Director Mr. Roger Crawford, Acting HR Director

APPROVAL OF AGENDA Vice President Gans motioned to approve the agenda. Commissioner Hsu seconded the motion. The agenda was approved unanimously.

3.

GENERAL COMMUNICATIONS/ REPORT OF SECRETARY Mr. Henry Alvarez, Executive Director informed the Commission that they can find the SFHA Variance Reports, HUD correspondence, SFHA Shooting report, information on the SFHA Clean Team participation and other general correspondence.

4.

COMMITTEE REPORTS There were no Committee Reports.

Commission Meeting Minutes July 09, 2009 Page 2 5.

REPORT OF GENERAL COUNSEL Mr. Roger Crawford, Acting Director of Human Resources informed the Commission that there would be a Closed Session.

6.

TENANT REPRESENTATIVE REPORT Mr. Vitalie was not present at this meeting.

Kimberly Hill-Brown, President of the Tenants Association, informed the Commissioners of several items including issues with PHTA, elections and resident concerns.

7.

PUBLIC COMMENT ON AGENDA ITEMS There were no public comments.

8.

UNFINISHED BUSINESS There was no unfinished business.

9.

NEW BUSINESS

A) CONSENT AGENDA 1.

RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO SEEK APPROVAL FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) TO AMEND THE AUTHORITY’S CURRENT 2008-09 ANNUAL PLAN IN ORDER TO IMPLEMENT THE PILOT RENT RELIEF PROGRAM FOR PUBLIC HOUSING RESIDENTS (Presented by Kyle Pedersen, Director Governmental Affairs and Communications)

2.

RESOLUTIONS AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO PROFESSIONAL SERVICES CONTRACTS: A) RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A TWO-YEAR CONTRACT WITH KYJ ASSOCIATES TO PROVIDE MECHANICAL CONSULTANT SERVICES ON AN AS-NEEDED, TASK ASSIGNMENT BASIS FOR ALL DEVELOPMENTS IN AN AMOUNT NOT-TO-EXCEED $150,000 B) RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO TWO SEPARATE TWOYEAR CONTRACTS WITH ACIES ENGINEERING AND F.W. ASSOCIATES, INC. TO PROVIDE ELECTRICAL ENGINEERING CONSULTANT SERVICES ON AN ASNEEDED, TASK ASSIGNMENT BASIS FOR ALL DEVELOPMENTS IN AMOUNTS NOT-TO-EXCEED

Commission Meeting Minutes July 09, 2009 Page 3 $200,000 EACH AND FOR A TOTAL AMOUNT NOT-TOEXCEED $400,000.

(Presented by: Barbara Smith, Administrator of MOD/HD)

Commissioner Schwartz requested to remove Items A2 and Item A3 from the Consent Agenda in order to hear more detail on both items. He then went on to approve the Consent Agenda as amended. Vice President Gans seconded the motion. The Consent Agenda was approved unanimously.

B) ACTION ITEMS

3. 1) RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO SUBMIT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) THE AUTHORITY’S 2009-2010 ANNUAL PLAN AND 2010-2014 FIVEYEAR PLAN AS MANDATED BY SECTION 511 OF THE QUALITY HOUSING AND WORK RESPONSIBILITY ACT OF 1998

Kyle Pedersen, Director Governmental Affairs and Communications presented this Resolution. The San Francisco Housing Authority Commission received an informational presentation reviewing the proposed resolution on Thursday, June 25, 2009. The Quality Housing and Work Responsibility Act of 1998 mandates that all public housing authorities submit an annual plan 75 days before the end of their fiscal year (September 30, 2009). The San Francisco Housing Authority’s PHA Annual Plan is a “road map” on how it proposes to do business beginning October 1, 2009.

For the last three months, Housing Authority staff have met with residents, community partners, and city agencies in an effort to explain the Housing Authority’s proposed changes to the existing Annual Plan. HUD regulations require that public housing agencies form resident advisory boards and hold one Public Hearing. The San Francisco Housing Authority held two Public Hearings and two separate meetings with Community Based Organizations and Agencies.

Housing Authority staff also accepted comments from the Resident Advisory Board, community agencies and organizations about matters related to the Housing Authority’s Annual Plan. Finally, Housing Authority staff held internal meetings to “fine tune” the Housing Authority’s proposed changes.

If the San Francisco Housing Authority Commission will votes to approve of the proposed PHA Annual Plan and authorize submitting the Annual Plan and 5-Year Plan to the Mayor’s Office for approval. Upon the Mayor’s Office approval of the PHA Annual Plan and 5-Year Plan, the SFHA will submit the Annual and 5-Year Plans to HUD for review. SFHA intends to electronically submit to HUD the PHA Annual and 5-Year Plan documents

by July 16, 2009. Upon HUD receiving the documents, it has 75 days to make comments, and the SFHA can begin to implement its Annual Plan as early as October 1, 2009.

Commissioner Schwartz wanted to commend staff on the amount of work made to the plan. He wanted clarification on how staff handled recommended changes suggested by outside agencies and residents. Mr.

Commission Meeting Minutes July 09, 2009 Page 4 Pedersen detailed how the SFHA implemented lease changes to the PHA plan.

Commissioner Schwartz motioned to approve this Resolution. Vice President Gans seconded the motion. This Item was approved unanimously.

2) RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO SUBMIT APPLICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR UP T0 $12,524,000 IN THE AMERICAN RECOVERY AND REINVESTMENT ACT CAPITAL FUND RECOVERY COMPETITION GRANTS FOR CAL 001000955 PING YUEN, CA001000956 1880 PINE AND 1760 BUSH, AND FOR UP TO $10,000,000 FOR ADDITIONAL SITES IF POTENTIALLY COMPETITIVE

Barbara Smith, Administrator MOD/HD presented this Resolution. This resolution authorizes the Executive Director to submit applications for up to $12,524,000 for Capital Fund Recovery Competition (CFRC) grants for Ping Yuen, 1880 Pine and 1760 Bush. Applications for additional sites will be prepared for up to $10,000,000 if they meet the threshold requirements and can be structured with enough points to be potentially competitive in the rating and ranking process. Hunters View is one of these additional sites under Option 1 of the category.

This funding opportunity is part of the American Recovery and Reinvestment Act of 2009 and is intended to stimulate the economy through capital and management activities for public housing authorities (PHAs).

The applications are being prepared for Category 4: Creation of an Energy Efficient, Green Community, Option 2 that includes activities eligible under the Capital Fund that enable the Authority to provide moderate rehabilitation of public housing projects to increase energy conservation to the highest level possible.

Authorization of this resolution will allow the Authority to apply for up to $12,524,000 in federal CFRC funding for energy conservation improvements at the Ping Yuen, 1880 Pine and 1760 Bush developments.

HUD has place a cap on the maximum grant funds a PHA can receive for Category 4 applications of $2,000 per unit or $12,524,000 for the Authority’s 6,262 units. Additionally, the Authority may apply for funding under Option 1 for Hunters View, should the project be deemed competitive and should HUD reject the Category 3 application that was submitted for Hunters View. Since these funding restrictions may be lifted after HUD completes an initial ranking of applications, additional sites are being evaluated for potential applications for up to $10,000,000. This evaluation process is still underway.

Commissioner Schwartz wanted to applaud staff on the work gone into the applications.

Commission Meeting Minutes July 09, 2009 Page 5 Vice President Gans motioned to approve this Item. Commissioner Hsu seconded the motion. This Resolution was passed unanimously.

3) RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE HUMAN RIGHTS COMMISSION TO ASSIST THE AUTHORITY WITH THE CREATION, IMPLEMENTATION AND ONGOING ADMINISTRATION OF A SURETY BOND PROGRAM FOR MINORITY, WOMEN OWNED AND SMALL BUSINEES ENTERPRISES IN AN AMOUNT NOT TO EXCEED $200,000

Barbara Smith, Administrator of MOD/HD presented this Resolution. The Human Rights Commission (HRC) of the City and County of San Francisco provides assistance to City agencies with the creation, implementation and ongoing administration and management of a surety bond program for minority, women owned and small business enterprises for construction related contracts. The San Francisco Housing Authority (SFHA), by entering into a Memorandum of Understanding (MOU) with HRC, will be able to improve outreach to and participation of these business enterprises.

The SFHA HRC are preparing a MOU for HRC to assist minority, women owned and small business enterprises increase their opportunities for construction and construction related contracts funded under the Capital Fund Program, American Recovery and Reinvestment Act Capital Fund Formula Grant and potentially with Capital Fund Competitive Grants (see Exhibit 1). The assistance HRC will be providing is consistent with the San Francisco Housing Authority Summary of Affirmative Action Requirements that is included with all SFHA solicitations.

Negotiating and entering into a MOU with HRC will expand contracting opportunities for Minority, Women Owned and Small Business enterprises with the solicitations for capital improvement that the SFHA will be advertising over the next twelve months. All contractors participating in this program will be required to meet the SFHA’s 25 percent resident hiring requirements.

Commissioner Brown motioned to approve this item. Commissioner Hsu seconded the motion. This Resolution was approved unanimously.

10.

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA There were no public comments.

11.

COMMISSIONERS COMMENTS AND REPORTS There were no Commissioner Comments and Reports.

12.

CLOSED SESSION

Commission Meeting Minutes July 09, 2009 Page 6 A Closed Session was scheduled with the Executive Director and Agency Counsel under Government Code Section 54957(b)(1), 54956.9, 54957.6 to update the Commission on personnel issues, pending litigation and labor negotiations. The Commission went into Closed Session at 4:27 p.m. No decisions were made.

14.

ADJOURNMENT There being no further business to come before the Commission, Vice President Gans moved to adjourn the meeting. Commissioner Brown seconded the motion. President Brown adjourned the Commission Meeting of July 09, 2009, at 5:21 p.m.

Henry A. Alvarez, Secretary/ Executive Director

Rev. Amos Brown, President