HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO Minutes of Commission Meeting Thursday, August 27, 2009
440 Turk Street San Francisco, California
A Regular meeting of the Housing Authority Commission of the City and County of San Francisco met at 440 Turk Street, San Francisco, California, on Thursday, August 27, 2009, at 4:00 p.m. President Brown called the meeting to order at 4:03 p.m. 1.
ROLL CALL PRESENT:
Rev. Amos Brown, President Neola Gans, Vice President Jane Hsu, Commissioner Millard Larkin, Commissioner Matthew Schwartz, Commissioner(arrived at 4:05)
NOT PRESENT:
George R. Brown, Commissioner Dwayne Jones, Commissioner
A quorum was present.
ALSO PRESENT:
2.
Mr. Henry A. Alvarez, Executive Director Mr. Roger Crawford, Acting HR Director
APPROVAL OF AGENDA Vice President Gans motioned to approve the agenda. Commissioner Hsu seconded the motion. The agenda was approved unanimously.
3.
GENERAL COMMUNICATIONS/ REPORT OF SECRETARY Mr. Henry Alvarez, Executive Director informed the Commission that they can find HUD correspondence and the SFHA Shooting Incident report. He thanked staff for the work on Asset Management. This concluded the Secretary’s Report.
4.
COMMITTEE REPORTS Commissioner Larkin reported that a Personnel Committee Meeting was held on August 20 where staff was directed to provide an update version of the Personnel Policy and Procedures on background checks.
Commission Meeting Minutes August 27, 2009 Page 2
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REPORT OF GENERAL COUNSEL Mr. Roger Crawford, Acting Director of Human Resources informed the Commission that there would be a Closed Session.
6.
TENANT REPRESENTATIVE REPORT Ms. Cynthia Moorse was present for Mr. Vitalie. She did not have a report for the Commissioners. Kimberly Hill-Brown, President of the Tenants Association, informed the Commissioners of several items including issues with PHTA, elections and resident concerns.
7.
PUBLIC COMMENT ON AGENDA ITEMS There were no public comments.
8.
UNFINISHED BUSINESS There was no unfinished business.
9.
NEW BUSINESS A) CONSENT AGENDA 1) Approval of Minutes of July 23, 2009 Commissioner Schwartz amended the July 23 minutes to read: Commissioner Schwartz questioned why the underwriters’ fee is quoted at 200 bases points as compared to an estimated standard fee of 60 bases points. Mr. Hurst explained that the fee is based on the integrity of the firm. He went on to explain that Crews& Associates takes extra measures that other companies may not take in order to procure the best interest rate. 1) Approval of Minutes August 13, 2009 Vice President Gans motioned to approve the Consent Agenda. Commissioner Hsu seconded the motion.
B) ACTION ITEMS
1) [Replacement of the current AT&T Centrix Telephone System with a Voice over IP System in an amount not to exceed $500,000] This Resolution was presented by David Rosario, Director of IT. The approval of this resolution will allow the SFHA to upgrade the AT&T CENTRIX Telephone
Commission Meeting Minutes August 27, 2009 Page 3 with a VOICE OVER IP base telephone system. Our objective is to provide the best available environment to SFHA staff in order to increase productivity and efficiency at SFHA as well as accessibility to our clients and staff. Furthermore, with the approval of this resolution will allow the SFHA to complement other SFHA technology base initiatives which will enhance the operation excellence at the agency. We expect a dramatic increase in productivity across the San Francisco Housing Authority and a significant cost reduction in our telephone charges. IP communications is a comprehensive system of powerful enterprise-class solutions which will include IP Telephony, Unified Messaging, Rich Media Collaboration, and IP Customer Contact (IPCC) solutions. Enabled by an intelligent wired or wireless network, communication now extends to wherever your employees are. Deployed as a comprehensive system, IP communications is more than dial-tone replacement. The benefit is a dramatic improvement in operational efficiencies, organizational productivity, and customer satisfaction. With the deployment of IP communications you create a collaborative workforce, increase competitive advantage, and deliver measurable ROI. Funding for this project is budgeted from Capital Fund Programs and the Section 8 Program. Commissioner Schwartz requested clarification if SFHA would go out for RFP in conjunction with the City and County of San Francisco. Mr. Rosario informed the Commissioners that the Authority is monitored what the City is doing and will go our for RFP’s. Commissioner Schwartz also wanted clarification on the international calls. Mr. Rosario informed the Commissioners that we receive a standard bill with limited recording but Voice Over IP will allow us to monitor calling. Commissioner Schwartz motioned to approve the Resolution. Commissioner Larkin seconded the motion. This Resolution was approved unanimously.
10.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA Public comments were heard by the following: Louise Williams Lynn Daniels Guang Wu Chen Chang Jok Lee Donna Chan Chizoma Onyems
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COMMISSIONERS COMMENTS AND REPORTS President Brown mentioned that an ex-Commissioner Betty Smith had lost her husband. He informed the public about the funeral arrangements.
12.
CLOSED SESSION A Closed Session was scheduled with the Executive Director and Agency Counsel under Government Code Section 54957(b)(1), 54956.9, 54957.6 to update the Commission on personnel issues, pending litigation and labor negotiations. The Commission went into Closed Session at 5:40 p.m. Present were President Brown, Vice President Gans, Commissioner Hsu, Commissioner Larkin, and Commissioner Schwartz. No decisions were made.
14.
ADJOURNMENT There being no further business to come before the Commission, Commissioner Larkin motioned to adjourn the meeting. Commissioner Hsu seconded the motion. President Brown adjourned the Commission Meeting of August 27 2009, at 5:40 p.m.
Henry A. Alvarez, Secretary/ Executive Director
Rev. Amos Brown, President