payroll technician

SAN FRANCISCO HOUSING AUTHORITY CLASSIFICATION DESCRIPTION CLASSIFICATION PAYROLL TECHNICIAN DEPT/DIVISION FINANCE UNION-STATUS SEIU LOCAL 790

CLASS CODE

01304

EE0-4 CODE

6

FLSA

Non Exempt

BENCHMARK

CCSF 1204 7/19/02

DATE

APPROVED

Director of Human Resources

NATURE OF CLASSIFICATION Under general supervision, incumbents in this class perform complex and difficult clerical and technical activities associated with the preparation of payrolls, time report audits, and the maintenance of personnel records. Incumbents may also perform a full range of general clerical activities, when needed.

EXAMPLES OF DUTIES Following are representative examples of the essential duties performed by incumbents of this classification. Not all incumbents necessarily perform each and every duty listed below, and may be required to perform other related duties, as assigned.

Sorts timesheets and distributes with the leave accrual reports to various departments.

Researches records and accounts to determine payment history, over and under payments, prior claims, and account discrepancies.

Responds to requests for employee verification, employee record of attendance or leave record, and other employee information as requested by third parties such as the Internal Revenue Service, mortgage lenders, etc.

Updates and maintains employee payroll files for both active and terminated employees.

Processes timesheets bi-weekly which includes verification of timesheet approval, tracing leave hours used, checking authorization and documentation for overtime worked; applies pertinent labor contract provisions in the processing of personnel transactions.

Processes personnel action documents received from Human Resources relative to hiring and terminating employees, withholding tax allowances, job cost allocation, class and salary changes banking information, and voluntary payroll deductions.

Processes salary garnishment actions received from other government agencies by advising employees of the garnishment letter, responding to the requesting government agency and effecting the salary deduction into the payroll system.

Processes final paychecks for terminated employees by reviewing payroll file data and printing and sending the termination checks to Human Resources.

Assists in the processing of completed payroll reports and documents received which includes sorting of employees paychecks, verifying quantities of payroll checks/vouchers with the processed timesheets, preparing the paycheck logbook, and filing appropriate payroll reports.

Prepares management reports such as the monthly overtime report; provides assistance to higher level staff on payroll matters or special projects and assignments.

Provides clerical support attending to telephone calls, written or verbal inquiries and requests for documents from employees and other parties relative to payroll matters.

SAN FRANCISCO HOUSING AUTHORITY CLASSIFICATION DESCRIPTION CLASSIFICATION DEPT/DIVISION

PAYROLL TECHNICIAN FINANCE

CLASS CODE

01304

PAGE

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MINIMUM QUALIFICATIONS KNOWLEDGE - Database, word-processing, and spreadsheet applications; efficient record and file keeping practices and procedures; general principals and practice of payroll management; basic math and auditing techniques; and contemporary office procedures and practices.

SKILLS - Ability to prepare comprehensive, concise and accurate reports; use a variety of software applications to maintain and manipulate data, perform statistical analysis and word-processing; accurately perform various mathematical calculations mentally or with a machine; create and maintain electronic and manual file systems; maintain detailed records of personnel/payroll transactions; accurately access, enter, retrieve, manipulate and change data in an automated personnel/payroll system; read, understand, interpret, apply and explain payroll policies and procedures; conduct research to gather meaningful data and perform routine analysis; develop and maintain effective and cooperative relationships with those contacted during the course of work in a manner which demonstrates an understanding of, and respect for, diverse cultural backgrounds; act effectively under strict deadlines; manage time efficiently to balance frequently changing priorities; work independently and exercise sound judgment; and communicate effectively both orally and in writing to individuals and groups and type net 45 words per minute from clear copy.

Any combination of education, experience and training that would likely provide the required knowledge and skills is qualifying. A typical way, but not the only way to obtain these would be: Graduation from high school or possession of a GED AND Two (2) years of responsible clerical experience.

PHYSICAL DEMANDS – Mobility and manual dexterity to work in a standard office environment and use standard office equipment; vision to read handwritten and printed material and a computer monitor; hearing and speech to communicate in-person and by telephone; ability to lift and carry items weighing up to 20 pounds such as files, books or boxes of paper, forms or other supplies for distances up to 50 feet.