Southwest Region 52nd Annual Meeting & Education Conference-Book of Reports

BOOK OF REPORTS March 10-13, 2021 Virtual Annual Meeting and Conference hosted by Lambda Chi Chi Chapter, Oakland, California

TABLE OF CONTENTS Officer Reports Regional Director Report----------------------------------------------------------------

5-6

Assistant Regional Director-------------------------------------------------------------

7-8

Grammateus Report----------------------------------------------------------------------

9

Epistoleus Report-------------------------------------------------------------------------

10

Tamias Report-----------------------------------------------------------------------------

11

Tamiochus Report------------------------------------------------------------------------

12-14

Historian Report---------------------------------------------------------------------------

15

Chaplain Report----------------------------------------------------------------------------

16

Immediate Past Regional Director Report----------------------------------------------

17

Chapter Reports Delta ---------------------------------------------------------------------------------------

19-21

Mu Chi -------------------------------------------------------------------------------------

22-26

Iota Eta -------------------------------------------------------------------------------------- 27-32 Psi Eta --------------------------------------------------------------------------------------- 33-36 Alpha Phi ------------------------------------------------------------------------------------ 37-38 Kappa Chi Chi ------------------------------------------------------------------------------ 39

2

Lambda Chi Chi---------------------------------------------------------------------------

40-44

Eta Eta Eta ---------------------------------------------------------------------------------

45-47

Committee Reports Auditing ------------------------------------------------------------------------------------- 49 Awards --------------------------------------------------------------------------------------- 50 Budget and Finance------------------------------------------------------------------------- 51 Bylaws ---------------------------------------------------------------------------------------- 52 Credentials ------------------------------------------------------------------------------------ 53-55 Education ------------------------------------------------------------------------------------ 56-57 Expansion ----------------------------------------------------------------------------------- 58-59 Fundraising ---------------------------------------------------------------------------------- 60 Grant Writing-------------------------------------------------------------------------------- 61 Health Advocacy and Social Policy------------------------------------------------------- 62 Jurisprudence--------------------------------------------------------------------------------- 63 Nominating ----------------------------------------------------------------------------------- 64-65 Programs and Projects----------------------------------------------------------------------- 66-67 Protocol --------------------------------------------------------------------------------------- 68 Public Relations------------------------------------------------------------------------------ 69 Resolutions and Recommendations------------------------------------------------------ 70 Scholarship ---------------------------------------------------------------------------------- 71-72 Technology----------------------------------------------------------------------------------- 73

3

Officers Reports

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® OFFICERS REPORT FORM DATE: March 2021 OFFICE: Southwest Regional Director

CHAPTER: Iota Eta

GOALS & OBJECTIVES 1. Perform Regional Director duties as described in the latest edition of the National and SWR Bylaws of Chi Eta Phi Sorority, Incorporated® and the Regional Planning document.

2. Encourage the Spirit of Chi and engagement.

3. Increase Graduate Membership Throughout the Region 4. Comply with National financial directives 5. Align Region and Chapter Bylaws with National.

6. Increase Visibility and Presence on a National Level and with other national organizations.

Outcomes 1. Participated in the planning of the 2021 SWR Virtual Conference.

2. Establish communication plan to Regional Board.

3. Membership 9 reclaimed members; 30 new members.

Chapter Delta Mu Chi Iota Eta Psi Eta Alpha Phi Kappa Chi Chi Lambda Chi Chi Eta Eta Eta

Spring 2021 0 2 0 0 0 0 5 0

Fall 2020 0 1 4 0 0 0 0 18

2020-2021 reclaimed 0 0 0 1 2 1 4 1

4. Reviewed chapter and regional 501c3 and 990 filing status.

5. Revised chapter and regional bylaws to align with National templates.

6. Visibility and leadership- encouraged participation in Chi Eta Phi Sorority, Incorporated® and other organization events.

• Iota Eta, Colorado Springs, CO: Basileus Judi- representative for the National Institute Write the Vision Program roundtable discussion • Director and members attended NCNW National Virtual Conference • Director and members attended NCNW “They go low, we go vote” virtual Forum • Director and members attended BWA/AARP/Chi Eta Phi Virtual Regional Forum 5

• • •

Director attended Rainbow Push Tech Summit (virtual) Oct 22-23, 2020 Director attend the D.C. Rocks Retired General Collin Powell "Let’s Talk About It: Mentorship – The Impact on a Profession” Director attended NCNW President’s Circle Fireside Chats

Regional Honors and Recognition: • Eta Eta Eta (Las Vegas, NV) Chapter Basileus Keesha Davis selected as the Stellar Nurse Honoree at this year’s Shining Stars of Nursing Nevada. She was be honored by Nevada Nurses Foundation on Saturday October 3, 2020 • Lambda Chi Chi received Bernard Tyson Impact Fund Grant (American Heart Association) for Community Service.

• Delta, Los Angeles, CA: Soror Patricia Jackson-Kelley (Lt. Col Retired) is the National President of the National Association of Black Military Women.

• Iota Eta, Colorado Springs, CO: • Soror Janese Kerns appointed as Membership Chair Board Member of the Denver Chapter of American Association of Critical Care Nurses (AACN) • Soror Grumbach, selected for CNOR (certification program for perioperative nurses) Problem Item Notification (PIN) committee with the Competency and Credentialing Institute.

• Soror Grumbach re-appointed to the Governor’s Advisory Board on Sickle Cell Anemia.

Working Advancing the health, education, and support of the Colorado Sickle Cell population • Soror Grumbach serves as Colorado State Coordinator for AORN involved in advocacy efforts with internal and external organizations RECOMMENDATION(s): none

SIGNATURE _________________________________

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® OFFICERS REPORT FORM DATE: March 12, 2021 OFFICER: Assistant Regional Director

CHAPTER: Kappa Chi Chi

GOALS & OBJECTIVES: 1.

2.

3.

4.

5.

Actively support the National Initiatives.

Represent the Southwest Region across the Sorority with dignity and sisterly love.

Assist Regional Director in duties and responsibilities.

Serve on the National CEU Provider Unit Committee.

Strengthen relationship with Regional Chapter Anti-Basilei.

OUTCOMES: 1. Actively support the National Initiatives.

Continually engaged.

Attended the National Council of Negro Women Conference in September, 2020.

Attended The Black Women’s Agenda on October 22, 2020.

2. Represent the Southwest Region across the Sorority with dignity and sisterly love.

Continually engaged.

Served as a member of The Code of Conduct Ad Hoc Committee with Soror West Sims, IPRD. Contributed to the Sorority’s Code of Conduct proposal.

Attended multiple educational webinars with Alpha Chi Chapter, Nashville, TN, SER Attended mettings and sessions with 1st Supreme Anti-Basileus regarding National Partnerships and Initiatives.

Attended and welcomed new members virtually to Eta Eta Eta and Iota Eta Chapters, SWR Attended and welcomed new members in-person to Alpha Chi Chapter, SER. Serving as the National Chair, 66th Boulé Founders Luncheon Committee.

3. Assist Regional Director in duties and responsibilities.

Provided continual support to ensure the progression of SWR. Served as the Nurse Planner of the Educational Day/Sessions for 2021 Virtual Regional Meeting and Conference with Support Chapter, Lambda Chi Chi. Served as resource to Southeast Region Basileus and Anti-Basileus regarding Conference planning.

7

4. Serve on the National CEU Provider Unit Committee.

Contributed to Chi Eta Phi Sorority’s 2020 recertification of American Nursing Credentialing Center (ANCC).

Participated in the ANCC’s Zoom recertification review.

Served as resource to SWR’s Provider Unit Representative with the Region.

Attended ANCC 1st Virtual Summit gaining CE credit and knowledge.

5. Strengthen relationship with Regional Chapter Anti-Basilei.

Continually served as a resource to Chapter Anti-Basilei.

Conducted Anti-Basilei Peer group meetings.. Discussed National Inititives, St. Judes Inititive, Service Letter Access, Call for Action with VITAS, National Scholarships and Awards, Chapter Awards, Member Service Recognitions, Survey Monkey Entries, 2020-2021 Chapter Calendars, Succession Planning, 2021 Virtual Regional Meeting and Conference.

Conducted a brief orientation overview with Soror Vicki Schmidt, Acting Anti-Basileus, Eta Eta Eta Chapter, Las Vegas, NV and Soror Anita Berry, Iota Eta, Colorado Springs, CO. RECOMMENDATION(s): None

Samantha Agee Samantha Agee, MSN-Ed, APRN, CRNA Assistant Regional Director, Southwest Region

8

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® OFFICERS REPORT FORM DATE: March 12, 2021 OFFICER: Grammateus

CHAPTER: Psi Eta

GOALS & OBJECTIVES:

1. Compile and keep an accurate record of all minutes of the region and distribute approved minutes to chapters, officers, and committee chairmen, within the region within sixty (60) days after the annual regional meeting.

2. Compile and preserve a record of membership containing the name, mailing address, telephone number and email address of all members in the Region.

3. Give notice of the annual regional meeting to each chapter and members-at-large at least forty-five (45) days prior to the date of the annual regional meeting.

4. Compile the Book of Reports for distribution at the annual regional meeting.

5. Serve on the Credentials Committee.

OUTCOMES:

1. I met with and compiled meeting minutes for the Southwest Regional Board and Executive Board of Directors as schedule by the Regional Director.

2. Compiled and distributed 2020 Southwest Region Annual Meeting Plenary Minutes.

3. Updated and distributed the Southwest Region Member Directory.

4. Sent out notices of the annual regional meeting to each chapter forty-five (45) days prior to the date of the annual regional meeting.

5. Constructed and distributed the 2021 SWR Regional Conference Book of Reports and collaborated with Southwest Region Director on 2021 Southwest Region Conference Workbook.

6. Will serve and assist with credentials Committee at the 2021 Southwest Regional Conference.

RECOMMENDATION(s): None

Kenya Smith, DNP, APRN, PMHNP-BC Southwest Region Grammateus

9

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® OFFICERS REPORT FORM DATE:

February 8, 2021

OFFICER:

Epistoleus

CHAPTER: Mu Chi

GOALS & OBJECTIVES:

1. Carry on all correspondence connected with the business of the region.

2. Read correspondence at all business meetings.

3. Create and submit letters recommended by Courtesy Resolutions following the SWR Annual Meeting and Education Conference within 30 days of the adjournment of the meeting.

OUTCOMES:

1. All correspondence was distributed and read during the SWR meetings.

2. Read correspondence during all business meetings.

3. Distributed and maintained files of correspondence connected with the business of the region.

RECOMMENDATION(s):

All correspondence will be reviewed by the Regional Director prior to distribution.

OFFICER:

Michelle Pinckney

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® OFFICERS REPORT FORM DATE: February 8, 2021 OFFICER:

Tamias

CHAPTER: Alpha Phi

GOALS & OBJECTIVES: 1. Deposit all funds received from the Tamiochus, on behalf of the Southwest Region (SWR), in the bank designated by the region in a timely manner.

2. All documents related to funds received (i.e., transmittal forms, vouchers, etc.) are acknowledged with signature and returned to the Tamiochus.

3. Maintain an accurate accounting of SWR activity related to monetary funds.

4. Issue all checks and electronic fund payment (i.e. PayPal) drawn against the bank designated by the SWR. Checks to be countersigned by either the Southwest Regional Director or the Grammateus.

5. Responsible for annually bonding financial regional officers as budgeted by Region.

6. Serve as chair of the Budget and Finance Committee and orient members that are new to the committee.

7. Submit books for audit to SWR Audit Committee as directed by SWR. 8. Maintain the process of funds issued to payees via PayPal for reimbursement as authorized by Regional Director, Tamiochus or Grammateus acknowledgment on a voucher form. Issue documentation of PayPal activity to Tamiochus.

9. Utilize the knowledge, experience of Regional Director and Tamiochus for guidance in assisting Budget and Finance committee for formulating draft of SWR budget for next fiscal year.

10. Timely reconciliation of deposits with Tamiochus post fundraising and other events.

11. To receive full access to SWR designated banking responsibilities and activities as described in SWR Bylaws for the office of Tamias.

12. File IRS 990 annually with SWR budget documentation.

13. Annually review status of 501c3 status.

OUTCOMES: 1. Continue dto duplicate and set-up accounting system to continue as previous Tamias officer.

2. Plan to distribute accounting review of Tamias books from previous SWR administration.

3. Final budget documents for past three (3) years submitted to SWR by former Tamias as

supporting documentation for 2017, 2018, and 2019 SWR Tax Preparation.

4. Prepare for presentation of proposed budget to SWR. 5. Revise proposed budget as needed, based on additional and revised information.

RECOMMENDATION(s): none

SIGNATURE:

11

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® OFFICERS REPORT FORM

DATE: February 8, 2021 OFFICER: Tamiochus

CHAPTER: Iota Eta

GOALS & OBJECTIVES: 1. Goal: To maintain accurate financial record of all monies received in the name of Southwest Region (SWR) Incorporated o Collect all funds received from chapters, members, vendors, committee chairs, and donors and submit to Regional Tamias within 7-10 business days with the SWR Transmittal of Funds form o Ensure completed SWR Transmittal of Funds form is maintained with signature of SWR Tamiochus and Tamias o Maintain all financial records and property for the office of the SWR Tamiochus o Process all SWR vouchers received from officers, chapters, and members and forward to the Regional Director for approval o Ensure and retain all original receipts are submitted with SWR vouchers and are completed with all required signatures o Provide written receipt and maintain copy of all cash monies received o Submit all financial records for auditing as directed by the Regional Director and Board of Directors o Submit financial report of activity as directed by the Regional Director 2. Goal: To maintain communication with the Regional Director, Board of Directors, and members on financial issues of the region

o o o o

Review and update SWR financial procedures and disseminate Provide education on voucher expense procedure for Board of Directors Serve as a member of the Regional Budget & Finance Committee Develop and distribute SWR Tamiochus service letters as indicated

3. Goal: Enhance knowledge of the role of the chapter Tamiochus and improve communication with membership regarding operational changes o Schedule at least two peer group meetings with all chapter Tamiochus to protect the financial holdings of the chapter o Provide direct guidance to all chapter Tamiochus to ensure financial procedures are maintained 4. Goal: Assist the SWR 2021 Regional Planning Committee in preparation for the Annual Meeting and Education Conference o Monitor web-based registration site and provide technical assistance as needed o Provide updates to the Regional Director and Committee on numbers of registrations, vendors, and guests o Serve as Chairman of the Credentials Committee o Provide monthly reports to the Regional Tamias and Event Planner detailing the number and type of conference registrations 12

OUTCOMES: 1. Goal: To maintain accurate financial record of all monies received in the name of Southwest Region (SWR) Incorporated

o o o o o o o o o

Funds collected, documented, and submitted to the Tamias within 10 business days Transmittal of funds form submitted to Tamias with all transactions Maintained completed transmittal of funds form with signatures of Tamiochus and Tamias Vouchers received with original receipts reviewed and submitted to Regional Director for approval Completed vouchers maintained with signatures from Tamiochus, and Regional Director, and Tamias Provided receipts for all cash monies received and maintained copy Submitted financial activity report to Regional Director for Board of Directors and Executive committee meetings Updated chapter statement from to reflect current sorority year and deadline Implemented a regional PayPal account; Tamias granted access for depositing funds in regional bank account

2. Goal: To maintain communication with the Regional Director, Board of Directors, Committee Chairs, and members on financial issues of the region

o Consultation with National Tamiochus and National Tamias regarding use of electronic payment system; Regional Director and Board of Directors update o Provided direction on voucher process to Board of Directors and Committee Chairs to facilitate timely reimbursement of expenses due to change in financial team o Served as a member of the Budget & Finance Committee o Developed and distributed Chapter Statement and Dues Service letter dated January 3, 2021 3. Goal: Enhance knowledge of the role of the chapter Tamiochus and improve communication with membership regarding operational changes

o Scheduled Tamiochus Peer Group training with National Tamias on internal audit procedures. Attended by chapter financial teams, regional audit committee, and chapter audit committee members o Met 1:1 with chapter Tamias and Tamiochus that use electronic payment systems and provided education and clarified roles/responsibilities § Delta-pending § Mu Chi-pending § Iota Eta-completed § Psi Eta-pending § Alpha Phi-Does not use § Kappa Ch Chi-completed § Lambda Chi Chi-pending § Eta Eta Eta-completed 4. Goal: Assist the SWR 2021 Regional Planning Committee in preparation for the Annual Meeting and Education Conference o

Monitored web-based registration site and provide technical assistance as needed

13

o

Provided updates to the Regional Director and planning committee on numbers of registrations, vendors, guests, donations o Served as Chairman of the Credentials Committee o Met with planning committee chair, Tamias, and event planner as needed o Attended planning committee meetings .

RECOMMENDATION(s): None

Signature Judi M Jackson MSN, MS, RNC-OB

14

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® OFFICERS REPORT FORM DATE: February 08, 2021 OFFICER: Regional Historian

CHAPTER: Mu Chi

GOALS & OBJECTIVES: 1. Work closely with Chapter Basileus, Regional Director, and National Historian.

2. Perform duties assigned by the Regional Director and National Historian.

3. Collect, compile, and store a chronological record of data submitted by Southwest Regional Chapter Historians.

4. Advise Chapter Historians on analyzing, evaluating an archiving historical.

5. Serve Chapter Historians as a source of information in terms of officer duties, quarterly 6. Plan for future class in excel for Chapter Historians to assist in data documentation 1. Soror Frances Gray, in quarterly meetings held via zoom has set in motion three projects that assist in preserving the rich history of Chi Eta Phi Incorporated by the preservation of historical documents. As a Sorority, we are moving away from paper documentation and more so toward digital documentation. The Southwest Regional Historians began using the digital form of documenting June 2020. First, a record of Service Projects was submitted via PowerPoint for presentation at the planned Leadership Conference in Memphis, Tennessee but, was cancelled secondary to COVID19. Simultaneously, SWR historians began the collection of two to three pictures and precented as PowerPoint slides to give a pictorial history of chapter activities titled “Did you Know.” Soon, chapters who submitted slides will now view themselves on the National website now that it is up and running. Lastly, each Chapter Historians have begun the collecting pictures to be presented as a PowerPoint chapter yearbook.

2. Southwest Region Orientation meeting for all SWR Historians 10/03/2021 3. Chapter Historian meeting scheduled Friday, February 26, 2021 at 7PM.

RECOMMENDATION(s): None.

Mariece Roberts Regional Historian, Southwest Region Historian, Mu Chi Chapter Chi Eta Phi Sorority, Incorporated

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® OFFICERS REPORT FORM DATE: February 8, 2021 OFFICER: SWR Chaplain

CHAPTER: Mu Chi Chapter

GOALS & OBJECTIVES: 1. Conduct all religious ceremonies during the annual regional meeting.

2. Coordinate and conduct a memorial service at the Annual Regional meeting, commememorating those demised members since the last annual regional meeting.

3. Offer/provide support to Regional members when notified of illness, loss or death.

4. Communicate and work with our National Chaplain As Needed.

5. Contact Chaplains from each SWR Chapter and set up peer group meeting.

OUTCOMES: 1. Coordinated and presided over 2021 SWR Memorial and Inspirational Services.

2. Provided Prayer Offerings at 2021 SWR Conference Meetings.

3. Provided Prayer Offerings at SWR Town Hall Meeting and as requested.

4. Communicated words of encouragement monthly and as needed to SWR Board members.

5. Communicated Prayers of Condolences & Healing to SWR Board members as needed.

6. Submitted Monthly SWR Chaplain’s Report to Executive Board of Directors.

7. Facilitated SWR Chaplains Peer Group Meetings.

8. March 2020 through March 2021Necrology: Ophelia Long, Delta Chapter; Peggy Richie, Delta Chapter; Marinella Miller, Mu Chi Chapter; and Alice Morgan, Iota Eta Chapter.

RECOMMENDATION(s): None Signature

Rogena Burrus, Mu Chi Chapter, SWR Chaplain Southwest Region Chaplains: Emma Quinn (Acting/Delta) Soror Nicole Smith (Psi Eta) Cheryl Hughes (Acting/Alpha Phi) Soror Hilda Smith (Lamda Chi Chi) Soror Ava Beamon (Kappa Chi Chi) Soror Sheika Adams (Eta Eta Eta)

Soror Dawn Deberry (Mu Chi) TBD (Iota Eta) Soror Ava Beamon (Kappa Chi Chi) Soror Sevalla McLeod (Eta Eta Eta) Soror Hilda Smith (Lambda Chi Chi

16

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® OFFICERS REPORT FORM

DATE: 2/10/2021 OFFICE: Immediate Past Regional Director GOALS & OBJECTIVES: • 501c3 restoration OUTCOMES: The taxes need to be filed from 2016 to 2019 Cost will be 580.00 per filing totaling $1740.00 Submit the documents to the Accountant RECOMMENDATION(s): No Recommendations

CHAIR: Jo Anne West Sims CHAPTER: Mu Chi

17

Chapter Reports

18

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® ANNUAL CHAPTER/BOULÉ REPORT FORM CHAPTER: Delta Active Members

23

Life Members

4

Inactive Members

17

Total Membership:

44

Necrology

3

DATE

February 8, 2021

Programs & Projects Outcomes: A. Health Promotion & Disease Prevention Date # Served # Sorors Event

07/25/20 75 20

4

Mask distribution with Dr. Releford

08/08/20 50 20

4

Mask distribution with Dr. Releford.

08/15/20 100 20

5

Back to school

09/12/20 20

5

Assistance for First responders, nurses and staff

10/10/20 110

20

Charitable giving, community outreach

Outcomes

PPE for C0VID19for staff and residents at Senior center Inglewood.

PPE for COVID 19 for staff and residents at Manchester Manor School supplies and back packs for needy children Water and snacks for The Outpatient clinic at ML King Hospital, Osage Healthcare and Lighthouse 110 Blankets given to the homeless.

19

10/15/20 20

22

Stay at Home Tea

Scholarship fundraiser

11/21/20 20 20

20

Charitable giving

11/25/20 50 20

3

Community Health PPE

Blankets to Senior home. Turkeys and Thanksgiving baskets with complete dinners Masks and gloves donated to the Hawthorne Health and Wellness Center

12/10/20 20 20 11/2819 80

20

Angel Tree

4

Health fair at Dockweiler Beach

12/07/19 20

10

Angel Tree

01/31/21 300

5

Zoom Webinar Myths and Truths about COVID-19

02/07/21

4

Park Windsor Church Heart Truth

Gift cards and toys to needy children Blood pressure, Glucose check with referral to physician or clinic as necessary Gift cards and toys to needy children Updated health information about COVID-19.

Stress management.

Go Red. Heart Health, information.

B. Leadership Developmental

Delta Chapters annual leadership and strategic planning meeting was held via Zoom virtually in August 2020. Plans for the coming year were discussed for fundraising, community service, outreach recruitment and participating in National Initiatives. Members were encouraged to plan ahead for future elections and upcoming offices they might be interested in filling. Delta members take part in chapter and Regional committees. Several members attended Regional Meeting in Hawaii. Participated in Founders Day activities.

C. Educational Scholarship Due to the covid-19 pandemic Delta chapter was unable to hold the annual anniversary scholarship this year. A nursing scholarship will be awarded at a later date this year.

D. Recruitment & Retention We try to engage all members in the activities, programs and projects of the chapter and the Organization. Former members are invited to all Delta Chapter events. Calls, cards and visits are made to our sorors who are ill, shut-in, or experiencing loss or hardship. Assistance is available to help 20

sorors attend virtual meetings or chapter events. Birthdays and special events are acknowledged monthly. We are actively seeking new members.

E Programs for Youth & Young Adults We give backpacks and school supplies to elementary schools. We have donated to the Saint Jude Hospital.

F Programs for the Elderly Delta Chapter provided blankets and care packages and PPE to senior facilities and provided food baskets and gift cards to needy seniors G. Community Health Outreach Assisted with the distribution of PPE to several Senior facilities. Water and snacks were distributed to M.L. King Hospital Outpatient Dept. Participated in Go Red, Heart Health and Kidney Sunday activities at member churches.

H. Visibility Delta Chapter members are active in other groups where information about Chi Eta Phi is disseminated and there is mutual support. Delta Chapter supports the other Southwest Region Chapters. Immediate Past Supreme Basileus of Chi Eta Phi Sorority, Incorporated Dr. Elcedo Bradley is a member of Delta Chapter. Soror Patricia Jackson-Kelley (Lt. Col. Retired) is the National President of the National Association of Black Military Women.

Dr. Lovene Knight is the immediate past Director of Southern California State Association of Parliamentarians.

Emma Quinn Signature, Basileus

21

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® ANNUAL CHAPTER/BOULÉ REPORT FORM CHAPTER: Mu Chi Active Members

29

Life Members

10

Inactive Members

185

Total Membership:

224

Necrology

DATE

February 5, 2021

1

D. Health Promotion & Disease Preven6tion

During the year of the Pandemic, Health Promotion activities DATE

#

#

SERVED

SORORS

2/10/20

37

9

7/15

43+

9/9/20 11/7/20

7** 225

EVENT

GOAL/ OUTCOMES*

Go Red

To educate

Program for the Elderly

To provide support to those who are current residents of adopted nursing home

St Jude Virtual Walk

To provide financial support for cancer treatment and research

Sickle Cell

To provide educational information that assist our members in staying current To educate student nurses so that they are current on Sickle Cell Treatment and issues

11/15/20

10

Soror Giving Day

To increase camaraderie amongst members

11/23/20 4

1

SC Family “Thanksgiving Basket”

To support our adopted family

11/21/20

22

Breast Cancer Awareness

To educate members on new treatment and trends

12/8/20

6

Christmas at Manchester Manor

To support our adopted residents at Manchester Manor

22

DATE

#

#

SERVED

SORORS

1/12/21

EVENT

3

Heart Truth for American Heart Month

GOAL/ OUTCOMES*

To prepare us for the 2021 Go Red month

*see write up for outcomes ** attempting to get information for those donations made directly to team online.

CANCER: GOAL: To provide financial support for cancer treatment and research and current information to our members OUTCOME: Collected donations for virtual St Jude Walk. The total is higher than the reported $480 as it did not include members who gave on-line.

Provided one hour seminar on Breast Cancer Organization St Jude Relay for Life

Date 9/2020

Amount $480+

SICKLE CELL DISEASE: In partnership with the Sickle Cell Disease Foundation of California, Mu Chi Chapter received a National Grant of $2000 to provide a project for educating nursing students in the evaluation and management of Sickle Cell Disease Clients.

Sickle Cell Family

12/2020

380 and gifts

E. LEADERSHIP DEVELOPMENT: 2/15/20

20

Leadership and Diversity Mu Chi Retreat

8/29/20

22

9/27/20

4

10/16

22

HHH Virtual Induction Founder’s Day

12/1/20

12

Chi Tech Talk

12/11/21

14

SW Regional Town Hall

to provide information and education which will increase leadership qualities to provide information and education which will increase leadership qualities to provide information and education which will increase leadership qualities To increase camaraderie amongst members and to celebrate our founding to provide information and education which will increase leadership qualities to provide information and education which will increase leadership qualities To increase camaraderie amongst members

23

GOAL: to provide information and education which will increase leadership qualities.

OUTCOMES: Attended (23 members) Regional Meeting in Honolulu, Hawaii. Seven members receive Service Pins with Soror Betty Grimes receiving her 35th year pin. Soror Jo Alexander provided a Sickle Cell Poster presentation.

Conducted annual Retreat in August. There were 18 members in attendance. This year’s focus was on how the Bylaws impact our chapter and our members; development of Chapter Operation Manual: and the Nurse in Leadership. This Operation manual will be a primary resource for mentoring members in new roles.

F. EDUCATIONAL GOAL: To provide educational information that assist our members in staying current: OUTCOME: Provided education on various sorority protocol at 2 of our monthly meetings Provided one-hour presentation on the Future of Black nurses presented by Dr. Eric Williams, at Feb meeting. Twenty members present.

Provided a session on Breast Cancer by Soror Nikesha Moberly with 20 members in attendance by Zoom.

Shared various leadership articles by email 4 times during the sorority year.

Held retreat that will add to members ability to function better as a member and leader.

Increased technology knowledge so that our virtual meetings are optimized and our ability to communicate between members is enhance.

Submitted application to BRN for a provider number

G. RECRUITMENT & RETENTION GOAL: To assist student RN’s to be financially capable of attaining their goals and to maintain activity of current members OUTCOME

Provided financial assistance to 3 nursing students this year. As we did not hold our fund-raising event, the scholarships were $1000 for each and $1500 for the Barbara Moore Scholarship recipient. Our 2020 Awards Scholarship was cancelled due to COVID-19.

Florence Nwana -$1000 Erin Rowland, BMS, $1500 Stephanie Hughes $1000 Invited inactive members to join in social activities. There have been active attempts to locate and engage inactive Sorors through sending email updates and encouragements to participate in various activities. Birthdays and Anniversaries are acknowledged monthly with cards and at meetings. Have engaged with three possible reclamations.

Remained active in various organizations which are made up of nurses and nursing students.

Several members are active in the Pan African Nursing Student and Alumni Association at UCLA.

24

This organization is composed of students and alumni who may serve as a resource for new Chi Eta Phi members and for other Recruitment and Retention efforts.

Maintained a Chapter Facebook site and actively posts pictures and notices concerning its activities and events.

Launched our website under the PR Committee, under chair, Rogena Burrus, it is up and running.

Encouraged nursing instructors within the chapter to invite students to educational offerings. This has been particularly effective for our Sickle Cell Conferences.

Planed a Fall and Spring Recruitment line with 3 inductees. One new member was inducted as a new member in our Fall intake. The intake was totally off schedule due to the Pandemic. She is proving to be an involved active member. Spring Intake scheduled for 2/13.

H. PROGRAMS FOR YOUTH & YOUNG ADULTS GOAL: To support children and young adults to survive victimization of human trafficking OUTCOME: Developed a partnership with Forgotten Children, a program which fights the victimization of girls through an anti-human trafficking campaign. This year, our primary support has been through funding support. We are currently awaiting classes and the conclusion of COVID so that we can assist with the outreaches that are occurring.

I.

PROGRAMS FOR THE ELDERLY GOAL: To provide support to those who are current residents of adopted nursing school OUTCOME Coordinated with our Inductees Community Service, Mu Chi members donated PPE equipment to the staff of Manchester Manor On July 15, 2020. In addition, we provided a video on how to use the equipment.

Celebrated Christmas by provided gifts to Nursing home residents and breakfast to staff. (12/8/20)

J. COMMUNITY HEALTH OUTREACH

GOAL: To assure that members in need are provided consideration OUTCOME Chi Calls- regular calls are made to our ill or temporarily incapacitated Sorors with offers for assistance as needed. Emails, visitations, cards to encourage and show support are routinely sent.

Soror Shirley Pate and Soror Donna ruth Garber jointly chairs this combined Hospitality committee and has provided regular updates and active service to members. In addition, Sorors in ill health were visited at Christmas and given cookies from the Angel Food Project. Activities include but are not limited to, phone calls, visitation, transportation, and special assistance as needed. A monthly list of current and past Sorors & Fraters is compiled and shared with the Body.

25

K. VISIBILITY GOAL: To assure that Mu Chi is recognized for its good works and as an asset to Chi Eta Phi Nursing Sorority, Incorporated® OUTCOME: Launched our website. This will be one of our primary ways of communicating with the public at large.

We also included our newly developed PayPal account for ease of giving donations and paying dues.

Remained active in other organizations which include: Alpha Kappa Alpha, Council of Black Nurses, Delta Sigma Theta, Bible Study Fellowship, Soul Food for Babies, and Southwest Alumni Association to name a few. Our members are charged with assuring that these organizations are aware of our activities and our role in the community. We have, also, made alliances with the Knights of Peter Claver, a Catholic fraternal organization and Kaiser Permanente through our classes on Healthier Living. We have a direct relationship with Jenesse, a shelter program for abused women, and Forgotten Children, a program for Sexually trafficked youth. Through our connections with other organizations and with the various communities, Mu Chi is becoming a recognized asset for the Los Angeles community.

Donated $200.00 donation to Inglewood Southside Christian Church for Nurse’s Week.

ORGANIZATION

DATE

DONATION

Jenesse

12/2020

400

Forgotten Children

12/2020

385

Martina Travis Martina Travis Basileus, Mu Chi Chapter

26

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® ANNUAL CHAPTER/BOULÉ REPORT FORM CHAPTER: Iota Eta

DATE

January 31, 2021

Active Members 19 Life Members 0 Inactive Members 2 Total Membership: 21 Necrology 1 Iota Eta Chapter goals include: 1. Develop a succession plan to support role transition and leadership development.

2. Explore opportunities to support chapter resources for sustainability.

3. Actively support meetings and education opportunities at local, regional, and national level and provide health information to the community.

4. Promote activities to foster connection between chapter members.

Programs & Projects Outcomes: L. Health Promotion & Disease Prevention Objective: To provide at least seven health education and information programs (Health promotion/disease prevention; Youth & young adults; Elderly; and/or Community Outreach) to the community using virtual and electronic platforms to support organization motto “Service for Humanity”.

Outcomes: 1. Kidney Sunday and blood pressure Screening March 15, 2020 Payne Chapel AME Church cancelled due to Covid-19 shelter-in-place restrictions 2. Posted educational information and videos about COVID-19 topics (food safety tips, washing hands, wearing masks, social distancing, hand washing vs hand sanitizer, stop wearing gloves while shopping, and smoking and vaping during COVID-19) on chapter social media site throughout pandemic. Reached nearly 360 people combined with all post and videos ensuring an informed and safer public 3. Posted information and videos about African Americans and High Blood Pressure topics (diabetes and kidney disease, organ donation, high blood pressure consequences, and treating high blood pressure) on chapter social media site during blood pressure awareness month in May. Over 110 people combined were reached during the month providing much needed education to support a healthier community

27

4. Posted resources on the warning signs of Mental and Emotional Exhaustion and tips to boost mental health on chapter social medica site during mental health awareness month. During the last few days of the month almost 50 viewers accessed information to lessen the stigmatization of mental health in the African American community 5. Soror received certification through National Partner training on seizure recognition and first aid.

Available to be resource for education on best practice procedures for chapter and community.

M. Leadership Development Objective: Develop a succession plan to support role transition and leadership development among chapter members to continue chapter sustainability Outcomes: • Nearly 70% of chapter members attended the 4th Annual Leadership Retreat and 35th Anniversary Celebration Virtually-“Resiliency during Adversity”. o Approved proposed operations budget o Guest Presentation-Inspiration and Health for Black Women o Discussed fundraising ideas and developed plan to execute o Guest Presentation- Nursing student mentoring and professional development opportunities o Soror Presentation-Our role in community advocacy and involvement o Discussed goals and objectives for sorority year o Participated and supported teambuilding activities • Members participated in national training to increase knowledge of virtual and electronic communication o Chi Tech Talk November 22, 2020 o Ci Tech Talk-Navigating Zoom December 6, 2020 • Members participated in regional Town Hall video conference meeting. Five first-time attendees • One on one training and mentoring sessions with between Basileus and Officers/committee chairs. o Provided officers and committee chairs with report template (goals and outcome driven) and chapter reporting schedule, and discussed duties per Operations Manual and spotlight resource manual o Reviewed roles/expectations and Basileus expectations o Solicited information from members on officer positions wanting to be mentored for and assigned mentor o Initiated chapter and regional committee assignments to support leadership development • Basileus participated in multiple Basileus and Tamiochus peer group meetings providing leadership, mentoring, and coaching • Five officers participated in the 51st Southwest Region Annual Meeting and Education Conference“Professional Resiliency: Advancing Evidence-Based Practice, Healthcare Advocacy, Leadership, and Technology o Two first time chapter members attended o “Effective Mental Health Fosters Effective Leadership”-Supreme Basileus o “Protocol Standards and Procedures Revisited”-Regional Protocol Committee o “Parliamentary Procedures and Bylaws”-National Parliamentarian o “Effective Financial Strategies”-National Tamias o Member re-elected to the position of Regional Director • Soror inducted into the National Society of Leadership and Success through Walden University • Professional Nursing Membership and Partnership Organizations include: o American Nurses Association/Colorado Nurses Association-Eight members (50% increase) o National Association for the Advancement of Color People-Two members 28

o o

National Council of Negro Women-One member National Black Nurses Association-One member

N. Educational Scholarship Objective: To complete at least two fundraising activities to support offering at least two Alice Morgan Scholarship Awards Outcomes: • Double Good Popcorn fundraiser by Chi Club Fall 2020 net profit $674 • 2021 Chi Eta Phi Sorority, Incorporated® inspired design fundraiser Winter 2020 net profit $3,421 • At least two-chapter scholarship awards planned for May 8, 2021 during Virtual Fundraising Event “Nurses of Distinction and Alice Morgan Nursing Scholarship Award” program o Event cancelled for May 9, 2020 and October 24, 2020 due to Covid-19 shelter-in-place restrictions O. Recruitment & Retention Objective: Goal Increase chapter membership by 25% and promote activities to foster connection between chapter members Outcomes: • Recruitment Activities o Dean of Membership received four referrals for potential members o Four candidates completed Fall intake process virtually o Almost 100%-chapter participation during Virtual Intake ceremony and celebration to welcome the “Fabulous Four into Chi Eta Phi Sorority Incorporated® o Once inactive Soror reclaimed • Retention Activities o Socialization activities to promote bonding and sisterhood § Virtual Nurses Week Celebration -Discussed why we became nurses and shared nursing school pictures. § Virtual Holiday Celebration and gift exchange “Glama-Phi-Chi-ristmas Party,” 95% participation o Onboarding to Chi Eta Phi Sorority Incorporated® § Member orientation session with Basileus for four new members § New members named to chapter committees and mentored by big sister; assigned to regional committees to promote connection o Engagement § Members celebrated with Virtual Founders Day Celebration; 80% participation § “Sister 2 Sister” pairing of members with and a get to know questionnaire to increase bonding, and facilitate communication § Implemented social hour immediately prior to monthly chapter meetings o Love and Care § Monthly virtual check-ins during COVID-19 pandemic § Birthdays recognized at meeting and cards distributed to members. § Milestone Chi-versary Recognition - Soror Beulah 35th anniversary-chartering member - Soror Joy 25th anniversary - Two Sorors presented chartering member pin

29

§ §

Disseminated updates on members and family members impacted by COVID-19 illnesses Chi Call visits and gifts - Soror in assisted living center-“Stay Safe” - Soror Breast Cancer Survivor-“Soror Survivor” - Soror Working New Mom-“Mask Up Chi Style” - Soror Recovering from COVID-19-“Get Well; StayWell” § Flowers, cards, and/or gifts sent for hospitalization, retirement, birth, and bereavement throughout the year § Sorors attended virtual funeral for chartering member

P. Programs for Youth & Young Adults Objectives: To provide at least seven health education and information programs (Health promotion/disease prevention; Youth & young adults; Elderly; and/or Community Outreach) to the community using virtual and electronic platforms to support organization motto “Service for Humanity” Outcomes: • Delta Sigma Theta Sorority GEMS Program April 18, 2020 cancelled due to Covid-19 shelter-inplace restrictions • 2020 Baby Expo Evans Army Community Hospital April 25, 2020 cancelled due to Covid-19 shelter-in-place restrictions • Community Wide Literacy Festival April 25, 2020 cancelled due to Covid-19 shelter-in-place restrictions • Five sorors total attended two sessions of “The College Experience” workshop: providing information to high school students about the nursing profession. Over 100 students and 38 vendors in attendance • Four Sorors participated on panel discussion on Nursing as a career during the “Educating Children of Color” Seventy students in attendance asking questions about the nursing profession and high school and college preparation • Two members participated in Dozier-Libbey Medical High School e-mentoring program. High School students interested in healthcare professions email mentors for two weeks to ask questions about the nursing profession. Four students participated with Sorors • Advanced Practice Nurse sorors served as clinical nurse preceptor to three NP students providing mentoring, practice management, and role transition guidance • Members mentored two prelicensure nursing student, one RN to BSN student, and one new graduate; guidance on time management skills, tutoring, resume building, interview preparation, NCLEX prep, and conflict resolution.

• Thirty-Five sets of African American History cards donated by members and to handed out by Sorors to children during the 8th Annual Multicultural Black History Program, The Family event honors black history through music, dance, poetry, fashion, reenactment, and tributes Q. Programs for the Elderly Objective: To provide at least seven health education and information programs (Health promotion/disease prevention; Youth & young adults; Elderly; and/or Community Outreach) to the community using virtual and electronic platforms to support organization motto “Service for Humanity” Outcome: • Five members sent E-greeting cards to residents at Nursing Home during Holiday season. Two residents received the cards from chapter members.

30

R. Community Outreach Objective: To provide at least seven health education and information programs (Health promotion/disease prevention; Youth & young adults; Elderly; and/or Community Outreach) to the community using virtual and electronic platforms to support organization motto “Service for Humanity” Outcomes:

•

Sorors collected diapers, baby wipes, and hand soap (Over $300 in value) for the parking lot drive sponsored by Ebenezer Baptist Church. Items donated to support survivors of domestic violence at the local safe house for women and children

•

Over 10 calls made weekly to families in bereavement through the Vitas® Volunteer Call to Action Partnership with Chi Eta Phi Sorority, Incorporated®. Support, information, grief resources provided and referrals for bereavement counseling as needed Members donated nearly $350 in children’s gifts, food, and clothing items to the God’s Pantry during their annual Christmas drive. Items benefit families in the community hit hard by the pandemic Four Sorors participated in a virtual COVID-19 information and vaccine Q&A for over 40 church and community members. Hour session included information on differences between vaccines, review of precautions and why important, and ended with photos of members receiving vaccine.

Church leadership reported, as a result of session members have scheduled and/or received vaccinations after having questions answered.

• •

S. Visibility Objective: Explore partnerships opportunities to support chapter resources for sustainability and attend community meetings to get name out in the community Outcomes: • Two members selected to participate as a nurse mentor for the US Health Resources and Services Administration (HRSA) grant in Colorado; supporting the enrollment and academic success of diverse nursing students • Sorors established teams supporting awareness and fundraising within the community o “Colorado Chi Nurses Care”-St. Jude’s Colorado Springs Virtual-raised $175 o “Chi Nurses Go Pink” Susan G. Komen Race for the Cure Virtual-raised $100 • Seven Sorors attended virtual church service at Cleaves Memorial Christian Methodist episcopal Church services honoring Dr Martin Luther King Jr. Various community and sorority organizations in attendance.

1. Sorors attended virtual sessions various health topics related to community initiatives: o Global Conversation on the Matter of Black Lives, o The state of COVID-19 Vaccine Development: What You Need to Know o The Black Women’s Agenda-Why We Must Vote o The Advancing in the Response to COVID-19: Sharing Promising Programs and Practices for Racial and Ethnic Minority Population Symposium o Call to Action Initiative COVId-19 concern call to Hospice patient/caregiver training o Town Hall on Critical information and the Impact of COVID-19 n the African American Community o March of Dimes Webinar o Black Americans & the COVID-19 Vaccine 2. Members supported and attended Lambda Chi Chi Chapter continuing education program Hospice vs Palliative Care the Basics; increasing knowledge base and skills to work with patients 3. Members attended community roundtable discussion sponsored by the Colorado Black Health Collaborative, “Where Do We Go from Here: Tackling Menthol Tobacco in the Black Community” 31

4. Members who had pictures taken while receiving their COVID-19 vaccine were submitted to the Colorado Nurses Association to demonstrate African American nurses on front line have received the vaccine to educate the African American community.

Signature,

Basileus

32

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® ANNUAL CHAPTER/BOULÉ REPORT FORM CHAPTER: Psi Eta

DATE

February 11, 2021

Active Members 20 Life Members 1 Inactive Members 6 Total Membership: 25 Necrology 0

A. Health Promotion & Disease Prevention March 2020, Kidney Sunday Programs: – Two (2) active presentations by Sorors, followed with distribution of literature and BP Screenings – All Chapter members were requested to distribute printed information related to Kidney Disease.

3/15: Grant AME Church, Long Beach – Soror McKinley did a presentation about signs and symptoms, prevention and treatment of Kidney Disease followed by BP screening (15) – with no abnormalities) and distribution of literature from NIH; Bethel CME Church, Long BeachSoror Willingham-Touré presented information about Kidney Disease followed by BP Screening (12)-no abnormalities) Distribution of literature from NIH related to kidney disease and lupus. All chapter members received Kidney Disease literature with request to distribute at their Church, to family members, friends, and co-workers April 2020, Cancer and Minority Health Month: Distribution of literature relating to various types of cancer and Sickle Cell Disease to (2) Churches in Long Beach (Bethel CME and Grant CME), and member’s churches.

May 2020. Mother’s Day Gift Bags to Crittenton Center - 35 “Pink Packets” containing toiletries and a few makeup items to Crittenton Services to be used as gifts for the women they serve that participate in their Mother’s Day Tea. Center reported that these items really elevated the spirits of the participants.

August 2020: Senior Health Fair – Buena Park: Participated in Virtual Presentations as a Panel Discussion: Presented information related to Blood Pressure. Heart Disease, Stroke, Medication Administration related to following orders from label(s) and Symptoms necessitating a call to their provider.

33

October (Month), 2020 – Breast Cancer, Handwashing and Hearing Month.

Distribution of 125 shower hangers by members; Handwashing Video and Hearing Information from NIH via email by members – Response from 100+ recipients October 21, 2020 In collaboration with NCNW, Orange County Zoom Online Virtual Presentation: African American Community and Covid- 19 Before/During and After Four (4) Psi Eta Chapter members presented patient reactions to COVID-19 (Physical, Mental, Sociological) • •

experienced in the Emergency Room, In Patient, Homeless and Mental Health Clinics.

Several Psi Eta Members were in the audience. Other professionals presented statistics, nutritional Options, potential methods of follow-up. 120 audience presence.

November 2020 - Virtual Contact – Distribution via email of information on Diabetes and Alzheimer’s - By members – Response and comments from 85+ recipients December, 1, 2020 Observation of World AIDS Day. Information related to AIDS. Description of the disease process, current medications, diagnostic tests, statistics were distributed via email. Two members that teach at the BSN level, shared information with students (35) and one held discussion as part of the discussion for the evening.

February 5, 2021 National Red Dress Day. Chapter members wore RED in recognition of Heart Disease in Women. Heart Healthy Lunch Virtual Chapter Meeting and members will dress in red. Activities planned throughout the month to emphasize Heart Disease in Women B. Leadership Development Mentoring: Members of the chapter are polled annually to discover interests in the various positions in the Chapter (Officers and Committee Chairs) and conversations are initiated by current officers/chairs with that individual to discuss the role and if interest continues has follow-up discussions.

Power Point Presentation: A Power Point/Video Presentation on Leadership has been developed by Sorors Napper and Willingham-Touré. Will be shared with membership during March Chapter Meeting.

C. Educational Scholarship Randall Sullivan Scholarship: $1,000.00 will be awarded in May. D.

Recruitment & Retention – Inactive members are sent Birthday and Thinking of You, cards by the Epistoleus. Attempts are made to follow up on all inquiries and referrals by the Dean of Membership. The Chapter maintains a Face Book Account and an email account that is visible to the public.

E. Programs for Youth & Young Adults Backpack Donation (25) August 2020 – To: “Love Thy Neighbor Organization” for distribution to homeless students. Contents for each Backpack– Notebooks, Pens, Pencils, Notecards, Paper clips, Erasers.

34

School Supplies for Girls, September 2020 - To: “Crittenton Center” : Notebooks, Ear Buds, Dictionaries, Note Cards, Pens, Pencils (15) School Supplies, Toys, Books for Boys, October 2020 – To “Crittenton Center: : Notebooks, Note Cards, Pens, Pencils, Art Boards, 2 containers of stuffed animals/toys F. Programs for the Elderly, especially Homeless: Men’s Toiletries and Socks (20), November 2020. To “Love Thy Neighbor” Shaving Cream, After Shave Lotion, Cologne, Toothpaste, Toothbrushes, Socks Women’ Shoes (2 boxes), November 2020 To: “Love Thy Neighbor” Senior Health Fair referenced in August, 2020

G. Community Health Outreach: ACT NOW: Collaborated with the organization for Virtual Education Conference. Psi Eta members assisted with the development.

Move More, Eat Better – Ten (10) members along with co-workers and their circle of friends reported healthier eating as evidenced by healthier potlucks at work and visits to restaurants.

Six (6) members attending a gym with two (2) working with personal trainers.

H. Chapter Fellowship: Virtual Christmas Party, December 19, 2020. Attended by 15 persons. Secret Soror gifts were selected via Elfster and all were revealed at the Meeting. Participated in a Give A Way via drawing (3 #;s) randomly selected and rewarded with gifts. Verbal exchanges. Following the Secret Soror Gift exchange and additional gift , Sorors remained online for a Gourmet Cooking Event.

I.

Visibility Collaborative Events: Members of the chapter attend events for Belmont Baptist Church, Long Beach NAACP; Afram Global; Grant AME Church of Long Beach; 100-Black Men of Long Beach; Delta Sigma Theta Sorority, Inc., Long Beach. And NCNW, Orange County Members are also associated with and hold memberships in various organizations: Alpha Kappa Alpha Sorority, Inc., Delta Sigma Theta Sorority, Inc., The Links, National Council of Negro Women, Village Projects, Los Angeles Chapter-National Association of Military Women and Black Military Women, Los Angeles Chapter of Prairie View A & M Alumni, Retired Operating Room Nurses Group/ VA Hospital of Long Beach, Los Angeles, Council of Global Affairs.

35

Members in Leadership • Soror Rayford serves as an officer for California Public Health Nurses • Soror Irma Hagen-Cooper serves as an officer of the San Gabriel Valley of the NAACP • Soror Napper serves as Vice President of the Board with Creative Identity (non-profit music and expressive arts program for adults with intellectual and developmental disabilities living in Orange County) • Soror Willingham-Touré serves as member of the Board of Governors for California State University, Long Beach; President, Board of Trustees at Goddard College, Plainfield, VT., CEO of the Village Projects and Afram- Global (non-profit organizations. Village Projects Creates environments in which persons from diverse circumstances and experiences can come together to co-learn with each other in a way that bridges the opportunity gaps, retains the respective cultures, and ultimately benefits society & Afram-Global focuses on projects that empower African Americans and African Diaspora Immigrants to reduce their own disparities.

Signature, Basileus

36

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® ANNUAL CHAPTER/BOULÉ REPORT FORM

CHAPTER: Alpha Phi

DATE

February 8, 2021

Active Members 10 Life Members 3 Inactive Members 3 Total Membership: 16 Necrology 0

A. Programs & Projects Outcomes: B. Health Promotion & Disease Prevention • Participated in the 2020 AHA Heart Walk in partnership with Dignity Health. 6 Alpha Phi XHO member participants.

• Prepared 80 bags of hygiene toiletries for homeless outreach at St. Mary’s.

•

Black Family Day Health Pavilion Sponsor Presented virtual education presentation of Blood Pressure managing a healthier you, Covid- 19. and the Getting moving virtual walk and fundraiser. Raised $500.00. 15k viewers via Black Family Day TV, You Tube and Facebook streaming

•

Provided Flu vaccine to uninsured homeless community at St. Mary’s Health clinic 10 Flu shots administered.

C. Leadership Development a.

Eight Alpha Phi members attended the 51ST Southwest Region Annual Meeting and Education Conference. March 3 -6, 2020. b.

Three officers attended Effective Mental Health Fosters Effective Leadership presented by the Supreme Basileus Murphy. c.

Three officers attended National Tamias virtual Zoom training.

d.

Member elected as Regional Tamias and received orientation and training by outgoing Tamias. New Tamias is Partnering with Regional Tamiochus for mentorship.

Member Development- Discussed action to promote sorority to increase member engagement.

D. Educational Scholarship Alpha Phi awarded two high school graduates $250.00 Scholarship interested nursing in during the Black High School Graduation Ceremony.

37

Two Delta College Nursing Students awarded $1000.00 scholarship each.

Annual Nurses of Distinction Fundraiser postponed due local government stay home orders, date to be determined in 2021.

E. Recruitment & Retention Chapter is challenged with recruitment and lack of RSVP of invited potential members to informational sessions.

Soror and Frater fellowship Luncheon to promote sisterhood and brotherhood.

F. Programs for Youth & Young Adults Three Sorors participated in the annual Health Careers Academy High School charter school Mock interview for nursing careers. Held Panel interviews via Zoom. Students asked question about nursing career. Feedback provided on interview process.

G. Programs for the Elderly Alpha Phi adopted Clear water convalescent facility, donated $100.00 for comfort care/ kits for clients without family during Christmas Holiday.

H. Community Health Outreach • Basileus attended 2020 Joint Integrated Conference CFILC and CA4 CA Foundation for Independent Living Centers and California Association of Area Agencies on Aging and disabilities • Two members attended the Vitas Healthcare Volunteer training • Basileus completed the San Joaquin County Public Board Training • Alpha Phi contributed (2) $100.00 gift cards to two family from the Women’s Center for Christmas holiday at the request of the Women’s center due to Covid I. Visibility • Soror Mateenah Floyd- Okanlawon serve on Black Family Day Community Health pavilion as chair. Also an executive member of the Links, Inc. • Constance Smith serves on St. Joseph’s Hospital Advisory Board. Soror Constance is a member of the Link Inc and serve on the Health committee.

• Shelia Patterson is the Trustee Board Secretary for Community Center for the Blind and Visually Impaired.

• Shelia Patterson newly appointed to serve as San Joaquin County Commissioner of the Aging and Disabled • Nurse’s Week 2020 Celebration- recognized Alpha Phi members for their dedication to nursing with a keepsake card and keychain charm.

Shelia Patterson Shelia Patterson, Basileus Alpha Phi Chapter, Stockton

38

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® ANNUAL CHAPTER/BOULE` REPORT FORM

CHAPTER: Kappa Chi Chi

DATE

March 2021

Active Members 9 Life Members 0 Inactive Members 2 Total Membership: 11 Necrology 0

39

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® ANNUAL CHAPTER/BOULÉ REPORT FORM CHAPTER: Lambda Chi Chi Chapter Active Members

39

Life Members

0

Inactive Members

8

Total Membership:

47

Necrology

0

DATE

February 7, 2021

Programs & Projects Outcomes: Overall all goal: Lambda Chi Chi has set a chapter goal to host/participate in at least two program and project activities a month. The activities can be a combination of any of the program targets (A-I) listed below. Overall, all we have participated in over 40 activities during the reporting period.

Overall outcome: In the first half of the reporting period Lambda Chi Chi met its goal of hosting/participating in at least two program and project activities a month. See program targets below for additional details regarding completed and planned program and project activities.

A. Health Promotion & Disease Prevention: Goal: To increase personal health knowledge and awareness Outcome: Lambda Chi Chi achieved this goal by participating in over 15 services projects (including youth and young adults & elderly focused programs. Health screenings, health literature, and presentations were used to help increase attendee’s personal health knowledge and awareness.

Completed: Service Project Tracking Form

Organization/ Service Project

Mother’s Day Hygiene Bags & Blanket Giveaway

# of Sorors/ Fraters

20

# of Volunteers / Nonmembers

People Served/ Money Raised

Service Provided

1

65

Health Literature & Blanket Distribution

Focus

National Progra m/ Chi Day

Personal hygiene items and COVID-19

40

Father’s Day Hygiene Bags & Mask Giveaway

20

1

93

Health Literature & Blanket Distribution

Personal hygiene items and COVID-19

COVID-19 Town hall

3

2

10

Virtual workshop

COVID-19

Pink Ribbon Sunday

5

3

200

Health Literature Distribution

Breast Cancer

Marin City Essential Bag Giveaway

2

2

150

Essential Bag Giveaway

Personal hygiene items and COVID-19 kits (i.e. masks, sanitizer)

Healthy Vision Month

5

--

63

Health Literature & Eye Glass Distribution

Eye Health

Diaper Giveaway

2

--

10

Essential Bag Giveaway

Personal Care Items for Infants

COVID-19

Makin’ Moves Holiday Food Box Donation

11

40

200

Health Literature & Food Box Distribution

15

6

40

Health Literature & Food Box Distribution

COVID-19

40

Health Literature & Food Box Distribution

COVID-19

100

Health Literature & COVID prevention Kit Distribution

COVID-19

One Love Black Mamas Food Box Donation One Love Black Mamas 10

6

Food Box Donation

Stop the Spread: COVID Prevention Kit Distribution

5

--

Chi Day

Totals

# of Projects*

11

National

# of Sorors/Fraters

# of Volunteers

Total Served

Total Money Raised

Referrals

98

61

971

$100.00

N/A

Projects 1

*Does not include youth and young adult, elderly, or community outreach specific activities.

41

Planned: §

Additional activities pending confirmation at the time of submission.

B. Leadership Development Goal: To promote personal and professional development among chapter members.

Outcome: Lambda Chi Chi achieved this goal by hosting and/or participating in a total of 8 virtual learning activities during the reporting period.

Completed Activity

# of Sorors/Fraters who participated

Guests

2

--

5 3 7

----

X X

2

--

X

5

--

2 5

-2

Advancing the Response to COVID-19: Sharing Promising Programs and Practices for Racial and Ethnic Minority Populations Symposium Racism: The American Nursing Experience VITAS Healthcare Volunteer “Call to Action” OWN Your Vote: Our Lives Depend On it 59th National convention of the National Council of Negro Women, Inc. Breast Cancer and African Americans (BCAA)Virtual Summit 2020 We must vote webinar Hospice vs. Palliative Care the Basics Totals Total number of leadership development opportunities 7

Planned §

Total # of Sorors/Fraters 29

Guests 2

National Program

National Service Projects 3

No additional activities are planned for this reporting period.

C. Educational Scholarship Goal: To host and/or participant in at least one fundraiser to raise money for our chapter or regional scholarship fund.

Outcome: Lambda Chi Chi was able to achieve its goal of hosting at least one fundraiser to support the chapter’s scholarship fund and participated in the regional scholarship fundraiser.

Completed § Lambda Chi Chi was able to raise $1000.00 to support the chapter’s scholarship fund and four sorors participated in the regional scholarship fundraiser.

Planned § No additional activities are planned for this reporting period.

D. Recruitment & Retention Goal: Retain at least 90% of the current membership and to conduct intake.

Outcome: Lambda Chi Chi was able to retain at least 90% of its current membership and conducted intake during the reporting period.

Completed

42

• • •

Lambda Chi Chi hosted two informationals and invited registered nurses to learn more about Chi Eta Phi Sorority, Inc. Lambda Chi Chi conducted intake and welcomed five new members on February 8, 2021.

Lambda Chi Chi was able to recapture two exist members and two members from other chapters for a total of four reactivations.

Planned § No additional activities planned during this reporting period.

E. Programs for Youth & Young Adults Goal: See Health Promotion & Disease Prevention Outcome: See Health Promotion & Disease Prevention Completed • Lambda Chi Chi collected and donated $155 to St. Jude Children as part of the National Initiative • Seven Lambda Chi Chi members participated in Dozier-Libbey Medical High School e-mentoring program. As part of the programs students are able to email mentors and ask them questions about the nursing profession. Number of children served: 7 • Lambda Chi Chi participated in Halloween Trunk or Treat event and distributed oral hygiene supplies and health information. Number of children served: 75 • Pink Ribbon Sunday also included COVID-19 coloring book and isolation mask distribution for children in attendance. Number of children served: 40 Planned § No additional activities planned during this reporting period

F.

Programs for the Elderly

Goal: See Health Promotion & Disease Prevention Outcome: See Health Promotion & Disease Prevention Completed • Of the facilities targeted for the Mother’s Day and Father’s Day hygiene bag giveaways, one was a transitional housing program that only housed seniors.

Planned • No additional activities are planned for this reporting period.

G.

Community Outreach Goal: To host at least one bonding event quarterly Outcome: Lambda Chi Chi met its goal of hosting at least one bonding event quarterly. A total of 73 sorors participated in 22 activities.

Completed • Lambda Chi Chi monthly newsletter includes a soror spotlight. A picture of the soror is added to the newsletter with a few facts about them.

• At every chapter meeting the Hodogos acknowledges sorors birthdays and Chi-versaries (the day sorors joined the organization).

• Lambda Chi Chi has hosted a few bonding events during the reporting period. Secret soror gift exchange, holiday luncheon, and a chapter retreat.

43

• •

Lambda Chi Chi starting a program named Soror 2 Soror. On the 16th of every month sorors are asked to check in with the soror that they have been randomly been assigned to.

Lambda Chi Chi started a Benevolence Fund that is used to provide support to sorors/fraters in need.

Planned

•

No additional activities are planned for this reporting period.

H.

Visibility Goal: To increase Lambda Chi Chi’s visibility within the Bay Area community.

Outcome: Lambda Chi Chi has not only been able to maintain existing community partnerships, but we were able to establish new partnerships, increasing our visibility in the community. .

Completed

• Lambda Chi Chi was the recipient of the American Heart Association (AHA) Bernard J. Tyson Social Impact grant and was awarded 100k to serve the residents of Oakland, CA. Lambda Chi Chi was featured in the promotional video for the AHA promotional video for the grant and listed as a recipient on the AHA website.

• Lambda Chi Chi’s website was revised during the reporting period.

• Lambda Chi Chi established a partnership with Bay Area Community Services, a transitional housing facility for low-income individuals living in the Bay Area.

• Lambda Chi Chi current social media accounts include Facebook, Instagram, Twitter, and LinkedIn. Planned

• To increase the use of social media to aid in building the chapter’s visibility in the community.

I.

Research Development Goal: To participate in at least one research activity.

Outcome: Lambda Chi Chi met its goal of participating in at least one research activity.

Completed Five chapter members participated in a study examining perinatal illicit substance screening practices at the time of birth.

Planned No additional activities are planned for this reporting period.

J.

Signature Program: Cover the City. The goal is to collect and distribute 1,932 blankets and/or isolation masks to encampments, tuff shed, and tiny home communities throughout the Bay Area. To date we can collect a total of 1,000 blankets and isolation masks. Blankets and masks are collected on a continuous basis.

Respectfully Submitted,

Norlissa M. Cooper

Soror Norlissa Cooper, Chapter Basileus Lambda Chi Chi Oakland, CA 44

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® ANNUAL CHAPTER/BOULÉ REPORT FORM CHAPTER: Eta Eta Eta Chapter Active Members

33

Life Members

0

Inactive Members

4

Total Membership:

37

Necrology

0

DATE March 2021

A. Programs & Projects Outcomes: B. Health Promotion & Disease Prevention 1. Colorectal Cancer Awareness: A Virtual Session – October 17, 2020. CHI CLUB presented virtual training. Big Sisters supervised presentation.

2. Pink Link: Breast Cancer in Men – October 18, 2020. Soror Nikesha Mobley served as guest speaker.

3. Care for the Girls – Breast Care Virtual Panel Discussion – October 24, 2020 • Soror Sheika Adams - Coordinator, Soror Keesha Davis - moderator and Soror Nikesha Mobley was a panelist as a medical expert.

• Partnered with Alpha Kappa Alpha Sorority, Inc – Henderson, NV chapter • 36 participants logged in to panel discussion.

4. Pink Boss Pop-up Breast Cancer Awareness – October 24. 2020 Soror Angela Brock served as guest speaker.

5. Mu Chi Chapter Breast Cancer Awareness – November 21, 2020 Soror Nikesha Mobley served as guest speaker.

6. Heart Healthy Events • Go Red for Heart Health on Feb 5, 2021 • Step Aerobics class led by Soror Tiffani Samuel • Zumba class led by Shakalee Exantus • Heart Healthy Soul Food Online Series – Weekly alternative soul food classic recipes with a heart healthy twist.

7. Kidney Sunday - at Fountain of Hope AME Church (Virtual) March 21st 8. April 2020 • Natl Donor Month (NV Donor Network) • Hope Glows Walk & Donor Registry drive 45

• Child Abuse Prevention Month • Potty Training Tips & Tools (Virtual) 9. May Lupus Month Colors of Lupus, NV C. Leadership Development 1. Virtual Club Chi – October 2, 2020 • Fundraiser for Chi Club • Big Sisters Supervised.

• Raised over $1500 dollars.

2. Founder’s Day Celebration - October 16, 2020 • Fall 2020 intake members shared a training on COVID 19 prevention.

• Closed to the public due to COVID social distancing.

• 28 Sorors and 1 Frater attended the dinner and received the educational information.

3. Soror Angela Amar appointed to the Board of Directors of the American Academy of Nursing. October 26, 2020 4. Article published in NV Nursing News – December 2020 Issue Soror Vicki Schmidt – Ailene Carrington Ewell: Innovative Nurse Leader.

5. Article published in NV Nursing News – February 2021 Issue Soror Angela Brock – Noncommittal Scholarships, do they exist?

6. Five chapter members completed and received certificates from the 16 week Duke University Leadership Development Program.

7. 2021 Vision Board Annual Planning/Goal Setting Event – February 2021 • Virtual event • Open to the public D. Educational Scholarship 1. Chi Eta Phi Mask Sales Raised over $1400 dollars.

2. Biannual Double Good popcorn sales.

• 2 sales annually, • Raised over $3000 3. Became a CEU provider with Nevada Board of Nursing. February 8, 2021 4. $4400 allocated to give as Nursing scholarships.

• $500 for Futurama • $3900 for HHH annual scholarships to be awarded May 2021, named in honor of the following: o The 12 Jewels Scholarship $1200 o The Priscilla Murphy Scholarship $1000 o The Sheila Grumbach Scholarship $ 700 o The Triple H Scholarship $ 500 o Las Vegas PHInest Scholarship $ 500 E. Recruitment & Retention 5. Fall 2020 MISP • Initiated 17 Sorors and 1 Frater.

• First chapter to implement the 100% virtual intake process.

• Chapter tools used were shared with National to disburse as best-practice.

46

6. Reclamation- 1 soror reclaimed and reactivated.

7. Transfer in- 1 Soror transferred in to HHH chapter.

8. Nursing Career Pathways – Virtual Session February 13, 2021 • Collaboration with the League of Extraordinary Black Nurses.

• Four chapter members presenters.

G. Programs for Youth & Young Adults 1. Boys and Girls Club of Las Vegas – October 17, 2020 2. Donated $100 to youth programs.

3. Operation Warm Heart – December 11, 2020. Adopted 2 Air Force Families and donated toys, outfits, toiletries, and gift cards.

4. Holiday Cheers Brunch & Gift Spectacular – December 12, 2020 • Hosted by Jet Foundation/DreamSickle Kids Foundation • Sorors volunteered to wrap gifts, take temperatures and distribute gifts at the event.

5. Let’s Rap about COVID 19 – The Effect on Our Youth – January 2, 2021 • Soror Jo Schmidt guest panelist as medical expert.

• Virtual panel discussion. Hosted by Omicron Chapter H. Programs for the Elderly1. Pillow and blanket drive. March 2021 2. COVID vaccination appointment registration assistance. Assisted seniors who are not tech savvy with registering for COVID vaccines in Clark County, NV. I. Community Health Outreach 1. Election Poll Volunteers – November 3, 2020. 2 Sorors worked the NV polls.

2. 3rd Annual Las Vegas Sickle Cell Walk – September 27, 2020 • Hosted by DreamSickle Kids/Sickle Cell Center of Nevada • 3 Sorors hosted a First Aid tent 3. 2021 Virtual MLK Parade – January 18, 2021. HHH Chapter selected as Parade Honorary Marshalls and posted on home page at www.kingweeklasvegas.com.

4. COVID Townhall Symposium – Starting February 22, 2020 Six 1.5 hour virtual sessions presented weekly for 6 weeks.

• • • • • •

Session 1- How COVID is affecting Young Adults and Adolescents.

Session 2- The Future of Nursing: How COVID is affecting Nursing Students & Faculty.

Session 3- Healthcare Professionals: The COVID Problem.

Session 4- COVID: In it for the Long Haul(ers).

Session 5- COVID Vaccines Session 6- It’s A Wrap: Community COVID Townhall.

J. Visibility 1. Chapter website: www.hhhlvchietaphi.com 2. Chapter Facebook page: Keesha Davis, DNP, MPA, RN Basileus, Eta Eta Eta Chapter

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Committee Reports

48

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM DATE: March 2020 COMMITTEE: Auditing GOALS & OBJECTIVES: 1. The Committee is to review all financial statements received from Tamias/Tamiochus, verify and sign off as to the correctness thereof at the conclusion of the Southwest Region Annual Meeting and Conference.

2. Present a verbal audit outcome and submit a written report of audit review to the Board of Directors in the months following the Southwest Region Annual Meeting and Conference.

3. In collaboration with the outgoing Tamias, arrange for an audit by a Certified Public Accountant or other financial accountant according to the Bylaws since the Tamias will conclude her term.

4. Attend virtual Board of Director meetings where committee reports will be submitted during the designated month.

5. Attend Southwest Region Annual Meeting and Conference to conduct audit.

6. Schedule committee virtual meetings to discuss committee role and responsibilities.

OUTCOMES: pending conclusion of Southwest Region Annual Meeting and Conference 1. With transition of Tamias, external audit completed.

RECOMMENDATION(s): none COMMITTEE CHAIR: Erica Ashely

CHAPTER: Psi Eta

COMMITTEE MEMBERS/CHAPTER: Judi Jackson Iota Eta Renee Williams-Deloach Eta Eta Eta Othello Childress Mu Chi

49

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM DATE: February 12, 2021 COMMITTEE: Awards GOALS & OBJECTIVES: 1. Attended the 2020 Southwest Regional Meeting hosted by Kappa Chi Chi Chapter.

2. Reviewed responsibilities and develop goals of Awards Committee.

3. Collaborate with the scholarship committee in preparation for 2021 Southwest Regional meeting.

4. Collaborate with Southwest Regional Director to recognize winners of 2021 Regional level awards.

OUTCOMES: 1. Regional awards presented in 2020: Star, Banner, and Standards awards were presented by Southwest Regional Director • • •

Regional Officers and Committee Chairpersons recognized.

The Humanitarian Award was presented to Athena Haley of the Love Thy Neighbor Foundation Two $1,000 Clarice Gibson Jackson Scholarships were presented to by the Scholarship Committee.

2. Developed future committee goals • Reviewed responsibilities of awards chairman in operation manual • Created script, program, and certificates for 2021 Regional Meeting Awards Ceremony 5. Goals for 2021-2022 • Develop Awards manual • Consult with Regional Director regarding establishing basileus of the year and award criteria • In collaboration with Regional Director, re-institute Soror/Frater of the Year award • Recommend to Regional Director recognizing sorors/fraters who are graduating in the current year RECOMMENDATION(s): none

COMMITTEE CHAIR: Kenya Smith

Chapter: Psi Eta

COMMITTEE MEMBERS: Cleona Ash Michelle Pinkney Elcedo Bradley

Alpha Phi Mu Chi Delta

Monica Blakeney-Mercer Anita Berry Barbara Napper

Eta Eta Eta Iota Eta Psi Eta 50

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM

DATE: February 8, 2021 COMMITTEE: Budget and Finance

GOALS & OBJECTIVES: 1. Prepare and submit a projected budget to the SWR for approval and adoption based on estimated expenditures and projected income from previous year’s activities to include Annual SWR conference, Scholarship activities, and potentially new financial activity.

2. Prepare the SWRs annual financial statements.

3. Solicit statements of estimated expenditures for the coming year from officers and committee chairs to assist in budget preparation for the coming year.

4. Consult with CEP sorority leadership and others for guidance to assist the committee in making fiscally sound recommendations and decisions.

5. Incorporate expenditures for annual preparation and filing on IRS non-profit 990 tax form.

6. Seek ways to support all committee members in knowledge of budget and finance for non-profit organizations (i.e., invite to attend education sessions by national Tamias and other entities).

7. Plan meetings earlier in the fiscal year prior to SWR Educational conference.

8. Assure all financial activity is reflected in the budget.

OUTCOMES: RECOMMENDATION(s): 1. Chair to continue acclimation to budget activity and processes.

2. Proposed budget for 2021-2022 fiscal year completed 3. Budget and Finance meetings (2) held so far in this fiscal year.

4. Plan to meet post Annual Meeting to discuss final budget for upcoming fiscal year.

COMMITTEE CHAIR: Mary Davis, SWR Tamias

CHAPTER: Alpha Phi

COMMITTEE MEMBERS/CHAPTER: • Judy Jackson, Iota Eta (SWR Tamiochus) • Tiffani Samuel, Eta Eta Eta • Chalfonta Whatley, Iota Eta • Asha Wilborne, Mu Chi

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM

DATE: February 10, 2021 COMMITTEE: Bylaws GOALS & OBJECTIVES: 1. Receive proposed amendments to Bylaws submitted by the membership for study and review 2. Coordinate amendment(s) to the bylaws and notify the members of proposed amendment(s) as required in Article XVI – Amending the Bylaws, Section 1.

3. Submit amended regional bylaws to the National Bylaws Committee Chair for approval at the designated time noted in the National bylaws or whenever bylaws are amended.

4. Mail a copy of the approved bylaws to the National Headquarters for the files.

5. Send a copy of the regional bylaws to the chapter Basilei. The regional bylaws shall be distributed to all chapter members via the chapter Basilei.

OUTCOMES: 1. Receive proposed amendments to Bylaws submitted by the membership for study and review 2. Coordinate amendment(s) to the bylaws and notify the members of proposed amendment(s) as required in Article XVI – Amending the Bylaws, Section 1.

• Sent proposed Changes to RD and Chapter Basilei for review in their chapter meeting.

3. Submit amended regional bylaws to the National Bylaws Committee Chair for approval at the designated time noted in the National bylaws or whenever bylaws are amended.

4. Mail a copy of the approved bylaws to the National Headquarters for the files.

• Pending approval of proposed amendments 5. Send a copy of the regional bylaws to the chapter Basilei. The regional bylaws shall be distributed to all chapter members via the chapter Basilei.

• Pending approval of proposed amendments RECOMMENDATION(s): None COMMITTEE CHAIR: Jo Anne West-Sims

CHAPTER: Mu Chi

COMMITTEE MEMBERS/CHAPTER: Soror Lovene Knight (Delta) Soror Shirley Pate (Mu Chi) Soror Linda Zenon (Iota Eta) Soror Ora Robinson (Psi Eta) Soror Willie Smith(Alpha Phi) Soror Samantha Agee (Kappa Chi Chi) April Lloyd-Jackson (Eta Eta Eta)

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM DATE: February 8, 2021 COMMITTEE: Credentials/Registration GOALS & OBJECTIVES:

1. To oversee the registration activities throughout the annual meeting and education conference • Work with Technology and Planning Committee Chairs to update and publish registration process via an electronic platform • Reconcile attendees against confirmed registration list 2. To oversee the credentialing process during all plenary sessions at the annual meeting • Work with chair of planning committee to develop schedule times for plenary sign-in • Meet with credentials committee to discuss purpose, roles, and responsibilities • Prepare chapter credentials report from submitted chapter statements prior to annual meeting to promote proper credentialing.

• Develop plenary sign-in sheets for all sessions • Ensure adequate staffing of committee members during plenary sign-in sessions • Verify all members presenting for plenary are financially active in accordance with bylaws for voting • Prepare and present the Credentials Report during plenary sessions as requested by the Regional Director OUTCOMES:

1. To oversee the registration activities throughout the annual meeting and education conference virtually • Electronic Registration site developed for sorority members and non-sorority members via Eventzilla • Registration sheets developed with master list maintained by committee chair 2. To oversee the credentialing process during all plenary sessions at the annual meeting • Plenary sign-in times developed and published • Committee met and implemented plan for during plenary sign-in • Developed plenary sign-in sheets from chapter credential reports • Verified financially active membership status using chapter statement submitted by chapter Basileus RECOMMENDATION(s): None

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COMMITTEE CHAIR:

Judi M Jackson MSN-Ed, MS, RNC-OB CHAPTER: Iota Eta COMMITTEE MEMBERS/CHAPTER: Kenya Smith Grammateus Emma Quinn (Delta) Mariece Roberts (Mu Chi) Rhonda Jenkins (Mu Chi) Chafonta Whatley (Iota Eta) Elaine Lawrence (Alpha Phi) Quanda Ellis-Walker (Lambda Chi Chi) Rene Todd (Eta Eta Eta) Keesha Davis (Eta Eta Eta)

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM DATE: March 12, 2021 COMMITTEE: Credentials Four (4) of the elected Regional Officers and one third (1/3) of the total number of active chapters in the region shall constitute a quorum for the annual meeting.

VOTING BODY

MAXIMUM

NUMBER NEEDED FOR A QUORUM

Regional Officers

16

4

Supreme Basileus

1

0

Past Supreme Basileus

2

0

National Officers

2

0

CHAPTERS

8

3

Delta

21

Mu Chi

39

Iota Eta

19

Psi Eta

20

Alpha Phi

12

Kappa Chi Chi

FRIDAY Actual Present Time:

SATURDAY Actual Present Time:

SATURDAY Actual Present Time:

9

Lambda Chi Chi

39

Eta Eta Eta

33

Members at Large

FRIDAY Actual Present Time:

0

SUBTOTAL Voting Strength Non-Voting

3

Total in Attendance

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM

DATE: March 12, 2021 COMMITTEE: Education GOALS & OBJECTIVES: 1. To be chaired by the Assistant Regional Director: • Conduct quarterly peer group meetings in June, October, January, April 2020-2021.

2. To ensure no less than five (5) members are on the Committee: • Have Anti-Basilei or Educational Chair of each Chapter as members of the committee.

3. To assist Chapters with the Southwest Region’s activities: • Conduct educational activities in line with National Initiatives • Display Regional Chapter activities on regional website.

4. To collaborate with Regional Chapters in the development of educational activities for the Annual Meeting: • Plan educational workshop activities based on National and Regional themes for 2021 Annual Meeting.

• Secure presenters no later than (NLT) 120 days (November 2020) prior to 2021 Annual Meeting.

• Distribute Educational Workshop agenda NLT 90 days (December 2020) prior to 2021 Annual Meeting.

• Submit Continuing Education Unit (CEU) application NLT 45 days (January 2021) prior to 2021 Annual Meeting.

• Provide agenda for printing in Conference Booklet NLT 45 days (January 2021) prior to 2021 Annual Meeting.

OUTCOMES: 1. To be chaired by the Assistant Regional Director: • 100% peer group meetings completed as scheduled. Additional Special Meeting conducted in December 2020.

2. To ensure no less than five (5) members are on the Committee: • All eight Chapters represented by Anti-Basilei/Educational Chair are members of the Committee.

3. To assist Chapters with the Southwest Region’s activities: • Ongoing educational sessions completed/planed from March 2020 to February 2021.

• Four of eight Chapters submitted 2020-2021 calendars for display on the Regional website resulting in 50% completion as of November 1, 2020.

4. To collaborate with Regional Chapters in the development of educational activities for the Annual Meeting:

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15.75 CEU hours in progress. Virtual Live content producing 6.5 and On-Demand content producing 9.25, thanks to members of the SER and members of Lambda Chi Chi. Our very own Eta Eta Eta members serves as our CE provider via the Nevada State Board of Nursing.

• Confirmed presenters completed January 2021.

• Tentative educational agenda distributed December 2020. Final educational agenda distributed January 2021.

• Submitted CEU packet to 2nd Supreme Anti-Basileus Stamps February 2021.

RECOMMENDATION(s): None COMMITTEE CHAIR: Samantha Agee MSN-Ed, APRN, CRNA

CHAPTER: Kappa Chi Chi

COMMITTEE MEMBERS/CHAPTER: Soror Lovene Knight (Delta) Soror Michelle Pinckney (Mu Chi) Soror Kathy-Ann Baptiste-Jones (Iota Eta) Soror Anita Berry (Iota Eta) Soror Lucille Rayford (Psi Eta) Soror Constance Smith (Alpha Phi) Soror Patricia Burrell (Kappa Chi Chi) Soror Elaine Martin (Lambda Chi Chi) Soror Tymeeka Davis (Eta Eta Eta) Soror Lowryanne Vick (Eta Eta Eta)

57

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED COMMITTEE REPORT FORM COMMITTEE: Expansion

DATE: February 11, 2021

GOALS & OBJECTIVES: 1. Solicit names of possible contact persons in unorganized areas of the region.

• Communicate with established chapters in the Southwest Region to determine knowledge of interested registered nurses or names of registered nurses interested in becoming members of Chi Eta Phi Sorority, Incorporated.

• Communicate with the National Organizer for inquiries related to potential chapters in the Southwest Region.

• Ensure that information is available on the Southwest Regional website regarding the possibility of forming new chapters.

2. Correspond with prospective registered nurses by mail, phone, or personal visit, when feasible.

• With information provided by chapter members in the Southwest Region or the National Organizer, made contact with interested parties to provide necessary information.

• With assistance of the National Organizer confirm the receipt of necessary materials.

3. Provide assistance and support to encourage the establishment of a viable group.

• Via telephone, email or Virtual platforms, chair or member(s) will make frequent contact to respond to questions, support and encourage future members during the planning process.

4. Maintain frequent contact with the National Organizer and Regional Director.

• Keep the National Organizer and Regional Director apprised of efforts • Relinquish direct contact as directed.

5. Continue to include information on the Southwest Region website regarding invitation to join chapters in the Region as well as establish additional chapters in the Region.

OUTCOMES: 1. Members of the Expansion Committee made inquiries to nurses in areas where there are no chapters.

• •

Communication with nurses met at professional meetings in the Southwest Region.

Communication with the National Organizer to determine whether there have been inquiries regarding potential chapter formation in the Southwest Region.

2. Chair of the Committee followed up by sending emails and attempting to make contacts with persons that were referred.

• Chair of committee kept in touch with National Organizer and Regional Director to keep abreast of the needs of a prospective chapter

58

• Chair of committee made contact with persons that had been identified as interested in Phoenix, Arizona, registered nurses interested in becoming members of Chi Eta Phi Sorority, Incorporated.

• After communication with those that had made inquiry, no response • regarding moving forward at this time.

• Ensure that information is available on the Southwest Regional website regarding the possibility of forming new chapters.

• When necessary, provide assistance and support to encourage the establishment of a viable group.

• Direct contact as directed.

RECOMMENDATION(s):

COMMITTEE CHAIR: Barbara Napper CHAPTER: Psi Eta COMMITTEE MEMBERS/CHAPTER: Soror Cheryl Hughes (Alpha Phi) Soror Barbara Brundage (Delta) Soror Norlissa Cooper (Lambda Chi Chi ) Soror Keesha Davis (Eta Eta Eta) Soror Joy Powell (Iota Eta) Soror Lela Ross Johnson (Mu Chi)

59

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM DATE: March 2020 COMMITTEE: Fundraising GOALS & OBJECTIVES: 1. The Committee is to review roles and responsibilities outlined on page 31 of the National Bylaws published 2019. Composed of at least (5) five members 2. Schedule committee virtual meetings to discuss committee role and responsibilities.

3. Attend virtual Board of Director meetings where committee reports will be submitted during the designated month.

4. Explore, research, and recommend options to assist with generating funds for the Region.

5. Reassess goals for 2021-2022.

OUTCOMES:

1. Met to review roles and responsibilities.

2. Met to determine fundraisers.

• 2020 Southwest Region Committee Tee Shirt and Pillowcase Fundraiser • Collaborating with Soror Zhavontia Crosby, Lambda Chi Chi to create SWR online store.

3. Attended virtual SWR Board meetings and submitted Committee reports.

4. Reassessed goals for 2021-2022 • Recruit members for Fundraising Committee • Continue to encourage Southwest Region Sorors to purchase Inventory Items until sold out.

• Establish ongoing process to run and maintain inventory for online store.

RECOMMENDATION(s): none COMMITTEE CHAIR: Linda Butler

CHAPTER: Mu Chi

COMMITTEE MEMBERS/CHAPTER: Cleona Ash Alpha Phi

60

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM DATE: March 2021 COMMITTEE: Grant Writing GOALS & OBJECTIVES: 1. The Committee is to review roles and responsibilities outlined in Section II of the Operations Manual.

2. Develop plan for implementation of proposals for projects pertinent to healthcare and nursing suitable for the Region and Chapters.

4. Attend virtual Board of Director meetings where committee reports will be submitted during the designated month.

5. Attend Southwest Region Annual Meeting and Conference to conduct audit.

6. Schedule committee virtual meetings to discuss committee role and responsibilities.

7. Select a chair for 2021-2022.

OUTCOMES: pending

RECOMMENDATION(s): none COMMITTEE CHAIR: CHAPTER: COMMITTEE MEMBERS/CHAPTER: Tash Bruner Hill Shelia Patterson Martina Travis Vonda Nolan Kimberly Foote

Iota Eta Alpha Phi Mu Chi Lambda Chi Chi Eta Eta Eta

61

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM

DATE: 2/19/21 COMMITTEE: Health Advocacy and Social Policy GOALS & OBJECTIVES:

• • •

Maintain a network to disseminate information to members in a timely manner focusing on areas that the South West Region of Chi Eta Phi Sorority, Incorporated can address Prepare appropriate resolutions and position papers and advise the Regional Director of possible directions the Region should take.

The Regional director or designee is the spokesperson for issues on health legislation in which the Sorority supports.

OUTCOMES: Restart meetings of committee • No resolutions proposed • Recognized the need to revise policy and include vaping as an emphasis RECOMMENDATION(s): none COMMITTEE CHAIR: Martina Travis CHAPTER: Mu Chi Chapter

COMMITTEE MEMBERS/CHAPTER:

Elaine Lawrence Tamara Washington Flo Hickman Michele Madlock Lucille Rayford

Alpha Phi Delta Iota Eta Lambda Chi Chi Psi Eta

Nikesha Mobley

Eta Eta Eta

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM DATE: March 2021

COMMITTEE: Jurisprudence GOALS & OBJECTIVES: 1. Review complaints from Southwest Region, study matters thoroughly and submit recommendations.

2. Participate in Regional meetings OUTCOMES: 1. No complaints from Southwest Region were brought forward.

Communicated with Co-Chair, Soror Josephine Alexander.

Information communicated with Chapters: All complaints must follow chain of command. Chapter complaints should first be referred to the Chapter Jurisprudence Committee. If not resolved, should then be brought to the Southwest Regional Director who will in turn refer to the Southwest Regional Jurisprudence Committee.

2. Attended Southwest Regional Conference, March 2020 in Honolulu, Hawaii.

Participated on Southwest Regional Board Conference Calls.

RECOMMENDATION(s): none COMMITTEE CHAIR: Co- Chair - Joy Powell, Iota Eta Chapter Co- Chair – Josephine Alexander, Mu Chi Chapter COMMITTEE MEMBERS/CHAPTER: Lovene Knight Delta Shirley Pate Mu Chi JoAnne West Fair Mu Chi Elcedo Bradley Delta Angela Brock Eta Eta Eta

63

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM DATE: March 2021 COMMITTEE: Nominating GOALS & OBJECTIVES: 1. Seek candidates for the offices to be filled according to Southwest Region Bylaws.

2. Inform members via Chapter Basilei of vacant officer positions and Bylaw procedures to follow from nominations from the floor.

3. Electronically send Nominating Forms and Biographical Sketches to each chapter to be used by candidates.

4. Provide Nominating Forms and Biographical Sketches at the Annual Meeting.

5. Prepare the forms/ballot box for voting at the Annual Meeting.

Objective 1. Established communication with all committee members via email, telephone, and text.

Objective 2. A committee teleconference was held February 19, 2021 to review goals, objectives and outcomes.

Objective 3. A service letter was emailed to Southwest Region Basilei announcing the Officers Election at upcoming Annual Regional. The Basilei were informed of the positions available to be elected on the odd year: Assistant Regional Director, Tamiochus, Historian, and Nominating Committee. Election Criteria and Duties were communicated in the Service Letter.

Objective 4. Nomination Forms, Campaign Guidelines, and Biographical Sketches were shared via email to each Chapter Basilei for interested applicants.

OUTCOMES: 1. Nominating information received: 2. Biosketches received: For Assistant Regional Director - Dr. Kenya Smith For Tamiochus - Dr. Keesha Davis For Historian- Mariece Roberts For Nominating Committee- current members

64

3. Candidate eligibility For Assistant Regional Director- eligible For Tamiochus - eligible For Historian - Continuation eligible For Nominating Committee - Continuation eligible 4. Prepared slate with one candidate name according to bylaws procedure.

5. Prepared voting ballots for the election according to procedures.

6. Prepared this Nominating Committee report for the Book of Reports.

RECOMMENDATION(s): none COMMITTEE CHAIR: Alicia C. Geolingo, MSN, RN-BC CHAPTER: Iota Eta COMMITTEE MEMBERS: Pricilla Bailey Donnaruth Garber Shelia Patterson Emma Quin Vicki Schmidt

Lambda Chi Chi Mu Chi Alpha Phi Delta Eta Eta Eta

65

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM

DATE: March 12, 2021 COMMITTEE: Programs and Projects GOALS & OBJECTIVES: 1. To be chaired by the Assistant Regional Director: • Conduct quarterly meetings in April, June, October, and January 2020-2021.

2. To ensure no less than five (5) members are on the Committee: • Have Anti-Basilei of each Chapter as members of the committee.

3. To plan and coordinate programs and projects (P&P) in the Southwest Region (SWR) for the year directed by the National Office: • Conduct programs in line with National Initiatives.

• Promote practice of COVID-19 mitigation guidelines and National directives during pandemic.

• Have all Basilei and Anti-Basilei of each Chapter, Regional Director (RD), and Assistant Regional Director (ARD) complete Survey Monkey Tutorial.

• Gain access for Survey Monkey to generate monthly reports.

• Display Regional Chapter activities on Regional website.

4. To collaborate with Support Chapter on service project during 2021 Annual Meeting: • Conduct a Regional service project during our 2021 Annual Meeting.

• Collaborate with the RD, Regional Planner (RP), Awards Committee Chair, Protocol Committee Chair, Support Chapter Basileus, and Planning Committee in conducting the Brotherhood/Sisterhood and Awards Ceremony during the Virtual 2021 Annual Meeting.

OUTCOMES: 1. To be chaired by the Assistant Regional Director: • Two of four (50%) quarterly meetings completed due to COVID-19 pandemic and work schedule travel/conflict.

• Special meeting held with Supreme Basileus and Regional Director to provide Sorority Update as requested by First Supreme Anti-Basileus.

2. To ensure no less than five (5) members are on the Committee: • All eight Chapters were represented by out-going and in-coming Anti-Basilei for the 2020-2021 year.

3. To plan and coordinate P&P in the SWR for the year directed by the National Office: • 135 P&P events were documented from March 2020 to February 2021 to include COVID-19 education on virus and vaccines, Scholarship events, Anniversary celebrations, Founders Day celebrations, blood drives, Thanksgiving giveaways, and youth and elderly programs.

• Two new leaders within Chapters completed the Survey Monkey tutorial resulting in 100% ability to increase service entries.

• Conducted Live Zoom Survey Monkey training on access and entry.

• Conducted analysis of completed entries and shared with Chapter Anti-Basilei quarterly.

66

•

Updated Chapters events from calendar for display on the Regional website and social media platforms.

4. To collaborate with Support Chapter on service project during 2021 Annual Meeting: •

•

Plan to conduct Home Sweet Home Regional Service Project with Support Chapter Lambda Chi Chi, Oakland, CA. With $75 Chapter donations, welcome kits of blankets, bath towel, wash clothes, eating utensils, and toiletries will assist Residents moving into the RV Home Base Sites, a warm start.

Collaborated and planned a wonderful Turtle-Con in Honolulu, Hawaii along the coast of Waikiki Beach for the 51st Annual Meeting and Conference.

RECOMMENDATION(s): COMMITTEE CHAIR: Samantha Agee CHAPTER: Kappa Chi Chi COMMITTEE MEMBERS/CHAPTER: Lovene Knight Delta Michelle Pinckney Mu Chi Kathy-Ann Baptiste-Jones Iota Eta Anita Berry Iota Eta Lucille Rayford Psi Eta Constance Smith Alpha Phi Patricia Burrell Kappa Chi Chi Elaine Martin Lambda Chi Chi Vicki Schmidt Eta Eta Eta Lowryanne Vick Eta Eta Eta

67

SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM DATE: March 11, 2021 COMMITTEE: Protocol GOALS & OBJECTIVES: 1. The Regional Protocol Committee, consisting of representation from each regional chapter, is responsible for the oversight of appropriate procedures and courtesies, which include maintaining proper and appropriate decorum during all meetings and functions of the Sorority.

2. The committee oversees the implementation of protocol in a professional manner and ensures that proper protocol is followed prior to and during all regional events.

3. In assuring appropriate implementation of sorority protocol, the committee will provide reminders of appropriate oral and written communication to be used as it relates to organizational etiquette, identify and inform Regional members of proper attire for Chi Eta Phi Sorority Incorporated events, and review how to use the Rules of Rank as designated by protocol.

4. Participate and provide written reports for BOD meetings.

5. Coordinate execution of protocol Committee roles and responsibilities through email and virtual meetings.

OUTCOMES: 1. A two contact hour presentation was conducted as a pre-conference leadership presentation at the 2020 Regional Annual Meeting and Conference. Through information and role-play, participants were assisted to achieve the goals and objectives of the presentation.

2. The Protocol Committee assisted the Regional Director and designees with the implementation of proper protocol at all meetings and functions of the Regional Conference.

3. Attended BOD virtual meetings and in person Regional Annual Meeting and Conference.

4. Conducted committee meetings.

RECOMMENDATION(s): None COMMITTEE CHAIR: Martha Young Jones

Chapter: Mu Chi Chapter

COMMITTEE MEMBERS: Delores Harper, Delta, Los Angeles, CA Mary Davis, Alpha Phi, Stockton, CA Joy Powell, Iota Eta, Colorado Springs, CO Barbara Napper & Lucille Rayford, Psi Eta, Long Beach, CA Samantha Agee, Kappa Chi Chi, Honolulu, HI Vonda Nolan & Lucinda Allen, Lambda Chi Chi, Oakland, CA Dr. Keesha Davis, Eta Eta Eta, Las Vegas, NV

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM DATE: March 2021 COMMITTEE: Public Relations GOALS & OBJECTIVES: The Regional Public Relations Committee, consisting of representation from each regional chapter, is responsible for: 1. Shaping the public perceptions of the Southwest Region.

2.

Creating/shaping the distribution of marketing information aimed at developing relationships with its targeted audiences, partners, and other stakeholders who share the mission and vision of Southwest Region.

3. Select a chair for 2021-2022 and work on next year initiatives.

OUTCOMES: 1. Preliminary PR plan created and shared in committee reports.

2. Created positive Press Releases Spotlighting Speakers, Southwest Region and Chi Eta Phi Sorority, Incorporated® and distributed to various internal and external stakeholder groups • Press Release Distribution list and Press Release Archival Files created for future reference.

• Working PR Plan submitted to Southwest Region Planning Group including PR timelines 3. SY 2022 Initiatives • Recognized the need for a minimum of $200 be allocated in the regional budget for PR. This would allow the use of PR Distribution Services and increase the probability of reaching a broader targeted network.

• Identified the need to develop a formal Southwest Region PR /Press Package/toolkit that can be used as a template guiding the work of subsequent regional PR Planning Committees. The Committee will develop the toolkit in SY 2022 as a goal.

RECOMMENDATION(s): None COMMITTEE CHAIR:

CHAPTER:

COMMITTEE MEMBERS/CHAPTER: Patricia Jackson-Kelley Delta Christine Gilpen-Thorpe Iota Eta Hilda Smith Mu Chi Brandy Mebane Eta Eta Eta

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM DATE: March 2021 COMMITTEE: Resolution GOALS & OBJECTIVES: Resolutions and Recommendations Committee shall consist of five (5) members whose duties shall be to: 1. Receive recommendations from officers, chapters, committee chairs, sponsors, members-at-large and the Board of Directors.

2. Prepare recommendations for presentation in the regional Book of Reports.

3. Study recommendations in preparation for leading discussion when reporting to the body at annual regional meeting.

4. Determine what recognition shall be extended to selected individuals or groups for involvement and participation at the regional annual meeting.

5. Meet to prepare and present resolutions to the body at the end of the business session of the annual regional meeting and submit written report to the Grammateus and Regional Director.

6. Request additional membership to committee from Chapter Basilei from unrepresented Chapters.

OUTCOMES: 1. Attended Southwest Regional Annual Meeting and Conference March 2020.

2. No resolutions presented to the committee.

RECOMMENDATION(s): none COMMITTEE CHAIR: Louis Deloney Chapter: Alpha Phi COMMITTEE MEMBERS: Elizabeth McCray Carol Delilly Tigis Ajibe Sheika Adams

Delta Mu Chi Lambda Chi Chi Eta Eta Eta Chapter

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM

DATE: FEBRUARY 8, 2021 COMMITTEE: Scholarship GOALS & OBJECTIVES: 1. To administer the annual Clarice Jackson Gibson Scholarship Award program.

• •

Review and update the Clarice Jackson Gibson Scholarship Award Application form as needed Distribute applications and instructions to all chapters the region.

2. To ensure awardees are selected in accordance with the established selection criteria

• •

Review and score all applications received by the extended deadline of February 18 2021.

Select the awardees based on the established criteria and present the awards at the 2021 Southwest Region Annual Meeting (Virtual) Awards Ceremony.

3. To ensure that all members of the Southwest Region know the history of the Clarice Jackson Gibson Scholarship award.

•

To screen the Clarice Jackson Gibson DVD during the Awards Ceremony.

4. To provide strategies to support and increase the financial legacy of the Clarice Jackson Scholarship Award

• •

Gibson

Plan and implement a fundraiser activity that promotes healthy exercise and sister/brotherhood among the members, families & friends of the sorority.

Develop a financial strategy that will include a series of fundraisers that are fun, flexible and effective to include annual and yearlong events.

5. Start looking for scholarship recipients now and mentor & guide them.

OUTCOMES:

• • • •

Clarice Jackson Gibson Scholarship Application reviewed and updated by committee as needed.

Scholarship Application packet including instructions, distributed to chapters.

Basilei and chapter scholarship chairs given information to distribute. Chapter scholarship chairs to be available to answer questions and/or pass questions to Region Scholarship chair.

Scholarship applications will be scored and recipients notified by end of February.

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• • • •

Scholarship committee is expecting to award a possible three $1000.00 scholarships this year.

Recipients will be recognized during Awards Ceremony.

Clarice Jackson Gibson DVD to be screened during Awards Ceremony.

The fundraiser: Steppin’ in the Name of Love encouraged participants to take at least 10,000 steps over 5 days and meet up on Zoom for games & prizes. The result was almost $1000.00 raised which may allow 3 scholarships to be awarded this year (up from 2 last year).

RECOMMENDATION(S): COMMITTEE CHAIR: CHAPTER: Alpha Phi COMMITTEE MEMBERS/CHAPTER: Soror Patricia Jackson-Kelley, Delta Chapter Soror Susan Moultrie, Mu Chi Chapter Soror Cathie Noble, Iota Eta Chapter Soror Jocelyn Simpson-Turk, Psi Eta Chapter Soror Mia Williams, Kappa Chi Chi Chapter Soror Lucinda Allen, Lambda Chi Chi Chapter Soror Apryll Lloyd-Jackson, Eta Eta Eta Chapter

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SOUTHWEST REGION CHI ETA PHI SORORITY, INCORPORATED® COMMITTEE REPORT FORM DATE: February 2021 COMMITTEE: Technology and Website GOALS: 1. Update Regional Website 2. Attend technology trainings OBJECTIVES: 1. Update website on a monthly basis and facilitate troubleshooting 2. Communicate national committee updates to the region when necessary 3. Have chapter representation from all chapters in Southwest Region on the technology committee OUTCOMES: 1. Updated leadership page on website and place regional directory under the membership section.

2. Maintain regular involvement with the National Technology Committee.

3. Presented a Zoom Training in collaboration with the National Technology Committee 4. Recognized need to place donation link on the Regional website 5. Work on creating a Regional newsletter for 2021-2022 RECOMMENDATION(s): COMMITTEE CHAIR: Kenya Smith, DNP, APRN, PMHNP Chapter: Psi Eta COMMITTEE: Tamara Coleman Tiffani Samuel Martina Travis Shelia Patterson Christine Thorpe-Gilpin Crystal Sutton

Lambda Chi Chi Eta Eta Eta Mu Chi Alpha Phi Iota Eta Delta

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