ST PAUL’S REUNIONS 2019 How we can help...
Contents Welcome
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How we can help
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Tips on running a successful event
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Wrapping up the event
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Reunion timeline
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Key contacts
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WELCOME Our Reunion Programme was set up in 2016 to encourage alumni to organise reunions on their 10, 20, 25, 30 and 40 year anniversaries since leaving, supported by the External Relations team. If you aren’t approaching one of these anniversaries, do not let this deter you from holding a reunion, whether it be for your year group, your sports team, your cast mates or your tutor group. We will endeavour to help you as much as possible.
There are no rules for how reunions should be - be as inventive and creative as you like. The timeline at the back of this booklet should help you through the process and the staff in the External Relations office are here to help.
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How we can help Sadly, our resources are limited so we are only able to support 10, 20, 25, 30 and 40 Year Reunions through School. This means that for any other Reunions we are unable to: •
Book venues on site
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Provide staff
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Take bookings through our online booking system
We want to help where we can, and we can offer to: • •
Send one ‘Save the Date’, one invitation with the booking link, and one reminder to book Feature the reunion in the OP eNews
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Feature the reunion in the monthly ‘What’s On’ emails
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List the reunion on our website events page
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Tips on creating a successful event Promote the event through email, phone, social media and in person – however your year group communicates
Connect with a few members of your year to ask for their help to reach a wide variety of friendship groups
Send a reminder email to guests with key information and updates in the week before the event Invite former staff that your year group may like to catch up with
Keep a record of responses
Wrapping up the event Thank your guests and anyone who has helped Share the photos with the attendees on St Paul’s Connect Give feedback to the External Relations team ST PAUL’S SCHOOL REUNION GUIDE • 6
Reunion Timeline What Contact the External Relations team Gather a group of classmates to support you Choose the kind of event you want to hold Look into venue options Check out the food and drink choices Decide how you want your guests to book Set up a Facebook group/Whatsapp Message Send an invitation or a ‘save the date’ Decide on ticket price Plan format and timings of evening Launch bookings Book photographer/entertainment (as required) Send reminders and encourage guests to book Confirm final numbers and plans for the day Arrive early to greet guests Take lots of photos to share after the event Give feedback Thank guests and those who helped Share photos
When 8 months to 1 year prior 8 months to 1 year prior 8 months to 1 year prior 8 months to 1 year prior 8 months to 1 year prior 8 months to 1 year prior 8 months to 1 year prior 8 months to 1 year prior 3-6 months prior 3-6 months prior 3-6 months prior 2-4 months prior Throughout A week before On the day On the day Following the reunion Following the reunion Following the reunion
Key contacts community@stpaulsschool.org.uk
St Paul’s School London
020 8746 5339
@StPaulsSchool
St Paul’s School London
www.stpaulsconnect.org
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Lonsdale Road, London, SW13 9JT | www.stpaulsschool.org.uk | 020 8748 9162