TEAM 4619 Sponsorship PACKET
HAWKBOTS Team 4619 - Hawkbots Ocean View High School 17071 Gothard Street Huntington Beach, CA 92647 hawkbots@team4619.com Dear Prospective Donor: The Ocean View High School Robotics Team, Hawkbots, is asking for your help with the 2016-17 FIRST Robotics Competition, an event challenging thousands of high school teams internationally to design and build a robot capable of accurately completing a number of tasks in competition with each other. Our team has doubled in size since its start in 2012, and we are hoping that its growth doesn’t stop there. With your help, the team can expand its reach to more students, exposing them to engineering and robotics. The team began as a rookie team in the 2012-13 season. A group of students was determined to participate in an exciting and unique learning experience with the help of professional engineers who support interest in STEM (Science, Technology, Engineering, and Math) education. This program is beneficial to multiple learning pursuits including business skills, management, leadership, computer science, and engineering. It prepares students for college by offering the opportunity for hands-on and practical development of skills. In order to sustain this program for years to come and to establish a lasting legacy in the community, we need your support. Your material or monetary donation is tax-deductible. In addition, we are always seeking the help of volunteer mentors. We have many levels of sponsorship with various incentives, including team merchandise, advertising for your company, and a personal demonstration of the robot. We have the ability to make a large impact in the community and need your help to make it happen. If you have any questions or concerns, please contact us at hawkbots@team4619.com, or visit our website at team4619.com. Thank you very much for your time and generosity. Sincerely,
Yasmin Jaramillo Ocean View Robotics Club President
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Team 4619 Hawkbots Sponsor Packet
First robotics competition "The Varsity Sport for the Mind," FRC combines the excitement of sport with the rigors of science and technology. Under strict rules, limited resources, and time limits, teams of 15 students or more are challenged to raise funds, design a team "brand," hone teamwork skills, and build and program robots to perform prescribed tasks against a field of competitors. It’s as close to "real-world engineering" as a student can get. Professional engineers volunteer their time to assist each team.
WHY IS IT UNIQUE?
• A sport where participants play with and learn from the engineering experts • Designing and building a robot is a fascinating real-world professional experience • Competing brings participants as much excitement and adrenaline rush as conventional varsity tournaments • The competition changes every year, so a new robot must be designed and built
HOW DOES IT WORK? The FIRST Robotics Competition (FRC) stages short matches played by robots. The robots are designed and built in six weeks by a team of high school students and a handful of engineers – Mentors. The students program and remotely control the robots in competition rounds on the field. Teams are formed in the fall and the annual FIRST Robotics Competition Kickoff in early January starts the six-week “build” season. The FIRST Robotics Competition Regional events are held in arenas in March and April and involve 40 to 70 teams cheered by thousands of fans over three days. A championship event caps the season. Referees oversee the competition and judges evaluate teams and present awards for design, technology, sportsmanship, and commitment to FIRST.
WHAT IS REQUIRED TO FIELD A TEAM? • 15 or more high school students supported by a school or organization • Funding (of $15,000 to $30,000) to participate in 2 to 3 Regional competitions provided by a partnership between the students, school, and community • Three to six engineers or other volunteer mentors
Team 4619 Hawkbots Sponsor Packet
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ACCOMPLISHMENTS 2016 FRC GAME: STRONGHOLD • The 2016 FIRST Robotics Game required passing obstacles and launching game balls into enemy goals • The team designed a robot with two front motors that served as intake and outtake mechanisms to retrieve and shoot game balls • The robot featured red acrylic wedges on each side of the front motors which enabled it to pass obstacles • The robot had the ability to shoot balls high/low by lowering or raising the front two motors • Ranked 34 out of 66 teams at Los Angeles Regional • Semi-Finalist at Orange County Regional
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Team 4619 Hawkbots Sponsor Packet
Community Outreach outreach
OUTREACH ACTIVITIES • Appeared on a float in the Huntington Beach, CA 4th of July Parade to promote robotics • Demonstrated the robot at Boeing in Huntington Beach, CA for “Take Your Child to Work Day” • Volunteered at Lake View Elementary School STEM Night • Volunteered at Oak View Elementary School STEM Night • Demonstrated the robot and promoted STEM at the OVSD Robotics Competition at Vista View Middle School • Raised awareness of robotics to the community at HalloweenFest in downtown Huntington Beach • Introduced robotics to freshman at Club Rush and WOW Week
Team 4619 Hawkbots Sponsor Packet
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Team needs Each FIRST Robotics team has significant monetary, engineering, and material costs that must be covered in order to have a successful season. The goal of the Ocean View Robotics team is utilize a partnership between the students, school, and community to meet these cost requirements. Below are tables detailing the expected yearly monetary costs as well as team engineering and material needs. ITEM
DETAILS
PRICE
FRC COMPETITION
Kit of parts and regional competition
$5,000
Additional regional competition
$4,000
Raw materials (aluminum plywood, plastics)
$1,500
Electronics (motors, speed controllers, wireless systems)
$2,500
Custom parts
$1,200
Robot construction
$1,000
Tools
$800
Transportation and shipping
$2,000
Find construction materials
$500
Outreach
$500
BUILD MATERIALS
EXTRA EXPENSES
ENGINEERING NEEDS DESCRIPTION
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CAD
Work with the students to use computer aided drafting to model the robot from conception to assembly
ELECTRICAL
Work with students to select appropriate electrical components for the robot and assemble them into a working system
PROGRAMMING
Assist students with programming tasks that are required for robot operation
MECHANICAL
Work with students to design and implement mechanical systems that meet the requirements of the robotics competition
MANUFACTURING
Assist students with robot construction, use of machine tools, and best safety practices
FINANCE
Help manage team finances and assist with fundraising efforts
MANAGEMENT
Help manage team structure and organization and provide team leadership
Team 4619 Hawkbots Sponsor Packet
Team needs POWER TOOLS • Vertical Mill • Lathe • Metal Cutting Mitre Saw/ Horizontal Band Saw • Circular Saw • CNC Machining Tools • 3D Printer • Computers for CAD Design and Robot Operation • Battery Powered Drills (Wood and Metal) • Handheld Router • Soldering Station • Dremel Tool • Heat gun • Vacuum Pump
TOOLS • C-Clamps and Locking Clamps • Miter Box • Tape Measures • Digital Calipers • Rulers • T-Squares • Screwdriver Set • SAE Socket Set • SAE Ratcheting Wrenches • SAE HEX Key Set • SAE Tap and Die Set • Mill Bit Set • Drill Bit Set • Adjustable Wrench Set • Hammers and Rubber Mallets • Metal Files • Duct and Electrical T ape • Toolboxes and Tool Cabinets • Portable Shelving and Work- stations
RAW MATERIAL Aluminum Extrusions 80/20 Aluminum Sheet/Plate Aluminum Plywood PVC Pipe Lexan Sheets Teflon Sheets Wire Rubber Tubing or Elastic Bands • Carbon Fiber Fabric • • • • • • • • •
Team 4619 Hawkbots Sponsor Packet
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sponsorship levels Bronze ($50-$249) • Memorabilia: Thank You Letter and Team Picture • Website: Listed as Bronze Sponsor • Social Media: “Shoutout” or Links on Team Facebook Page Silver ($250-$999) Bronze Tier plus the following: • Website: Listed as Silver Sponsor and Company Logo on Website • T Shirt: Company Logo on Shirt Gold ($1,000-$2,999) Silver Tier plus the following: • Website: Listed as Gold Sponsor and Company Logo on Website • Robot: Company Logo on Robot Platinum ($3,000-$7,499) Gold Tier plus the following: • Website: Listed as Platinum Sponsor and Company Logo on Website • Robot: Company Logo on Robot and Personal Demonstration of Robot to your Company Diamond ($7,500 and up) Platinum Tier plus the following: • Website: Listed as Chief Sponsor and Company Logo on Website • Robot Naming Rights
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Team 4619 Hawkbots Sponsor Packet
Sponsorship information Business Name: _________________________________________________________________________ Contact Person: ________________________________________________________________________ Address: _______________________________________________________________________________ City: ________________________________
State: _____________________
Zip Code: __________
Phone: (______) ______________________ Email: ___________________________________________ Business Website (if applicable): ________________________________________________________ Please make checks payable to: Ocean View High School (in memo please write Hawkbots). FIRST and the Ocean View Robotics team are 501(c)3 Charitable Organizations. Give checks to your student contact, or mail to: Ocean View Robotics
 17071 Gothard Street
 Huntington Beach, California 92647 Student Contact: _______________________________________________________________________ Amount Donated: $ ____________________ Check # ___________________ Cash: _____________ Material Donation: ____________________________________________________________________
Thank you for your support. Your generosity is truly appreciated and will be put to great use.
Team 4619 Hawkbots Sponsor Packet
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