KSU AGM Report 2020 by Thomas Mifsud

KSU Annual Report 2019/20

Cover

William Farrugia President

Celine Bartolo Vice President

Eman Haber Financial Officer

Thomas Mifsud Public Relations Officer

Education Office

Matthew Xuereb Education Coordinator

Christian Aquilina Secretary General

Administration

Yacopo Baldacchino Education Commisioner

KSU Executive Committee 2019/2020

Naomi Deguara Social Policy Coordinator

Katrina Farrugia Social Policy Commisioner

Social Policy Office

Culture & Entertainment Office Matthew Gauci

Culture & Entertainment Coordinator

Julia Cini

Culture & Entertainment Officer

International Office Naomi Attard International Officer

May Hefny International Coordinator

Foreword by William Farrugia, KSU President Being the president of KSU was undoubtedly my greatest achievement and proudest moment. Leading an entity with such a rich history representing a pool of over 13,000 students at the highest educational institution in the country is a challenge like no other, but seeing your work translate into tangible achievements, both for students and sometimes also nationally, makes the effort worth it.

individuals in the Council. KSU a is also an effort in human resource management and communication, with a team of thirteen individuals with different experiences and backgrounds who are all voluntarily dedicating their time to the service of students. It is important to ensure that everyone’s wellbeing is prioritised whilst allocating everyone the work best suited to take advantage of their skills.

At the end of my second term in KSU, I am ever more grateful for the lessons learnt throughout the previous year. While I occupied a different role, which was very different in its nature and work, gave me the necessary insight, preparation and experience to confidently take on the momentous task of leading the Students’ Council. As the president of the team, one must step up from the get-go, and leadership can sometimes be a lonely place. Projecting a composed image at all times even in the most testing moments is expected, as representing an entity with the standing and history of KSU requires only but the most diligent of approaches. The president’s role requires being aware of everything that is being tackled whilst always directing the council towards its aims, making the tough decisions and the Council is more truly representative in its work and efforts. Finally, one should remember that the president directly represents the Council at all times, this is a matter of pride but also of great responsibility.

The most vital part of the term and the President’s work is the initial stage; specifically the first two months where the plan of work for the year is finalised and work on its implementation commences. An equally important element of managing KSU also takes place during this time, that of properly getting to know and understanding the work ethic of the other individuals in the Council. KSU a is also an effort in human resource management and communication, with a team of thirteen individuals with different experiences and backgrounds who are all voluntarily dedicating their time to the service of students. It is important to ensure that everyone’s wellbeing is prioritised whilst allocating everyone the work best suited to take advantage of their skills.

The focus of the year’s work was to take KSU back to its roots, directing our efforts at ensuring that the Council was being representative of students at all levels. We are also aware that KSU ‘s work and structure are ripe for an update, and as part of our efforts towards the council’s long-term plan, Vision2030, we opened ourselves to direct consultation whilst observing the internal structures and processes requiring reform. This groundwork will enable future executive committees to build a strategic plan for the council, taking it into the next decade and beyond. This includes looking at our Communication and PR strategies whilst also ensuring sound

KSU Annual Report 2019/20

finances, allowing for the peace of mind to continue operating. This means that KSU has to address current and future issues which are most relevant to students, being a voice at all levels of University and on the national forum. An effort was made to promptly address issues which were of direct concern and as a result of this work, we have intervened in many University and national matters, published safeguards and guidelines and convened a number of consultation meetings with students and their representatives. As with all plans, an element of flexibility is always necessary; experience, time and unforeseen circumstances change oneâ&#x20AC;&#x2122;s plan of work, willingly or not and not necessarily for the better. This year brought with it an unprecedented series of events which rendered the nature of our efforts detailed in this report very different to

to those for which we had planned. I cannot but commend the rest of the executive committee for the effort they put in to ensure these crises were handled professionally and promptly, safeguarding studentsâ&#x20AC;&#x2122; needs and providing them with a worthy voice. Malta witnessed an unprecedented mobilisation of civil society at the end of 2019, with people protesting in their thousands, following revelations and allegations which rocked the Government of the day. Being such a consequential time, KSU could not abandon the student population, and following a resolution, took to the streets and lead the student and youth body in these protests, doing the country and the student body a momentous service. The dawn of the new decade brought with it a pandemic, the likes of which had not been seen globally for a century. KSU again was asked to respond to the far-reaching impacts of this pan-

demic, which lead to mass disruption of our daily reality, with the nation confined to self-isolation and University shifted online. KSUâ&#x20AC;&#x2122;s efforts were essential in seeing the continuation of the programme of studies and the shift to alternative methods of assessment for the second semester. Together these accounted to around 5 months of the term, and disrupted a lot of KSUâ&#x20AC;&#x2122;s plan and work, however I am proud to say that as a Council we were not shy of adapting and responded to both situations in ways which we believe proved the most beneficial to students.

KSU Annual Report 2019/20

Administration Office

President William Farrugia requests to providing advice to students pending formal UM proceedings. During my address at the official ceremony marking the start of the academic year at the University of Malta, I highlighted KSU’s agenda for the year as well as pointing out the most pertinent matters of concern to students whilst providing encouragement and support to freshers’ and returning students alike. This ultimately set the tone of KSU’s message, that of availability and direct student representation, focusing on matters with a direct effect on students.

Student Representation Student Representation is the main competence of KSU and its primary objective. Everything contained in this report can be associated with this aim in some way or another, however this section details some of our most prominent initiatives which outline our direct commitment towards representing the student body.

Academic Matters: As always, throughout the course of the examination sessions and the academic year numerous issues arise which must be tackled to ensure that students are not put in an unfair situation or prejudiced against. These normally require immediate and direct intervention and can include complaints about an examination session or study unit as well as other requests requiring indirect intervention, ranging from assisting ACCESS

Other matters required KSU’s intervention but were of greater complexity and sought goals which required a greater degree of negotiation and discussion, some of these remain ongoing. One such issue was that of introduction of students from Barts Medical School to Mater Dei Hospital medical attachments, seriously compromising the education UM students were getting. To this end a joint taskforce with MMSA (Malta Medical Students’ Association) was established which amongst other negotiations, heavily lobbied with the Ministry of Health and University to safeguard the resources of our students. Widespread confusion and disruption caused by the COVID-19 pandemic infections in Malta also affected the University of Malta. I was representing KSU on the University Emergency Situation Team and following widespread consultation also released a comprehensive document, ‘Safeguards for Students in light of COVID-19’ which requested that the University of Malta adopt a number of measures to safeguard students’ education and wellbeing. This was well received and the work on monitoring the implementation of these agreed safeguards remains ongoing. KSU is also working on introducing a ‘COVID-19 Relief Fund’ in collaboration with UMASA, the University of Malta, the Chaplaincy and Jesuits in Malta.

KSU Annual Report 2019/20

This fund will offer assistance to the UM community in view of the economic hardships imposed by the pandemic. as a Council we were not shy of adapting and responded to both situations in ways which we believe proved the most beneficial to students. KSU also made it a point to ensure it properly represented its members and local post-secondary students as a whole throughout the past term. This initially started off with a report containing KSUâ&#x20AC;&#x2122;s recommendations on the proposed Matriculation Certification Reform, with discussions ongoing on the future of this reform. The disruption caused by the pandemic also had a negative impact of Matriculation and Secondary Examination Certificate examinations and KSU also published a document requesting safeguards for these students which was presented to the Minister for Education.

Many of the concerns highlighted were addressed by adopted decision.

Access to KSU: Ensuring proper representation requires that KSU is as accessible and open to students whenever there is the need. This also requires a great degree of sensitivity and professionality as many times, the matters involved are confidential. To this end we employed simple reforms which were aimed at improving the experience of every student in contact with us. Whilst every individual executive committee member was always accessible, we ensured that our social media channelsâ&#x20AC;&#x2122; communication streams were monitored regularly, and a specific helpline was set-up for the times when the KSU office was closed. Our physical presence was also altered to better cater for different needs students face. The KSU office is open between 9am and 5pm daily, manned by committee members and our employee, however a schedule ensured that office business hours were extended during the week.

University of Malta Library: The matter of the University of Malta main library extending its opening hours is one which KSU feels strongly about, on the back of innumerable complaints and requests by students pleading for an adequate study area on campus, KSU maintained the pressure on this matter and instigated renewed negotiations on it ;in the hope that a pilot project be implemented by the June 2020 examination session. While the closure of academic institutions for the semester due to the COVID-19 pandemic derailed this task, this is a matter on which work should continue. KSU had been asking for a more modern and secure storage method for library patronsâ&#x20AC;&#x2122; belongings for a number of years following concerns about the security of the

KSU had been asking for a more modern and secure storage method for library patrons’ belongings for a number of years following concerns about the security of the set-up. This matter has now been resolved with new pin-operated lockers available in large numbers for use by all.

as whilst this ensures students are very well represented in all matters, it also allows KSU to focus on matters which require its direct input and to also support the same student representatives and societies in matters where the added input of KSU is beneficial. This can be seen in practice in collaborative efforts between KSU and student representatives and societies. Building a relationship of trust with these essential stakeholders in the student representative scene was of primary importance and started off with our ‘Share The Vision’ conference which laid the groundwork for the KSU strategic development initiative, ‘Vision2030’. The feedback gathered went into the initial planning stages of this initiative and was also adopted during the year, namely seen in the multiple joint consultative Social Policy and Education Commission meetings held prior to KSU adopting a formal position on more concerning matters.

Notable Matters: The international comKSU had been asking for a more modern and secure storage method for library patrons’ belongings for a number of years following concerns about the security of the set-up. This matter has now been resolved with new pin-operated lockers available in large numbers for use by all.

Student Representatives and Student Societies: Having such a large student population makes it practically very difficult for KSU to be aware and responsive to all matters concerning students across all of University’s faculties, institutes, centres and schools. KSU has made it a point to promote, support and empower student representatives and societies in their work and we remain committed to do so. It was important for us to develop a relationship between KSU and these representatives,

munity at the University of Malta continues to be growing, although the impact of the pandemic on this remains unclear. Ensuring the wellbeing of these students often requires establishing a relationship and KSU worked on this by organising a number of social events and participating in the Orientation talks and tours held on campus. Whilst admittedly there is always more to be done, we remain committed to increasing outreach and communication with the student body. Through KSU’s Gozo Liaison Officer, we ensure that the needs of the sizeable Gozitan student community attending the University are attended to. This often requires non-academic assistance and intervention based on the situation at the time with transportation and resource management playing a large role. The

KSU Annual Report 2019/20

meeting held in the Gozo campus in collaboration with our real estate partners, who offer students attractive rates on the rental of accommodation. Most of the work for the year focused on improving public transport connectivity between the Msida campus and Ċirkewwa Gozo ferry terminal as well as ensuring the availability of study unit examinations in Gozo and allowing for assignment submission at the Gozo campus. As the student union of the University of Malta, KSU is wholly committed to overseeing the improvement of all facets of the University of Malta. The academic year of 2019/2020 saw the introduction of the newly updated Undergraduate Regulations, providing many benefits to the student body. KSU, which was a supporter of these regulations also worked to promote them and observe their implementation whilst gathering feedback on students’ perceptions of these new conditions. The University of Malta Strategic Plan 2025 moved into its implementation phase during this academic year, with KSU being members of the Steering Committee and active contributors to the discussions being held there. KSU ultimately believes the successful implementation of this plan will benefit the entire University Community and make life on campus an even more enjoyable and beneficial one.

Administrative operation: Having such a large operation, KSU requires sound administration in order for it to fully serve its mission. This involves ensuring sound operating procedures based on a solid legal footing as well as monitoring of finances and KSU’s financial position. KSU is not meant to make a profit, and every penny made is reinvested into the student body.

Putting the Students’ Voice on the National Agenda Student Representation does not end at the academic institution but rather extends to all matters, political, academic, social or other taking place on the national or international forum which can affect students, their rights or future. KSU has therefore, throughout its long 119-year history, always held this principle dear and consistently been the students’ voice on any pertinent matter. A combination of circumstance and commitment to this belief has led to a term which has predominantly seen KSU leading students and youth, calling them into action on a number of issues of great national and European significance. It would not be hard for me to choose this moment as the most personally moving and momentous event of my two-term stint in KSU. With the second anniversary of the brutal assassination of Maltese investigative journalist Daphne Caruana Galizia in October 2019, the KSU executive committee decided to host an event on campus with panellists discussing the state of the media in Malta. With speakers from the BBC, Reporters without borders, Times of Malta and others present, this successful event engaged students with the matter and initiated a growing student movement within the national civil society movement calling for political responsibility to be shouldered. This quickly morphed into a massive protest movement meeting regularly in Valletta, with KSU leading the ever-growing student presence at these events. The protests, which ultimately culminated in the resignation of Malta’s Prime Minister in January saw the nation unite in protest, an event with ramifications we are yet to fully understand.

When discussing such evident and institutionalised corruption and an apparent break-down of the rule of law, the nation was not in a good place. Dealing with matters which have a real present and future influence mean that it is KSU’s duty to act, and this was done primarily by consulting openly with students, their representatives and organisations following which a resolution was adopted calling for the resignation of the Prime Minister amongst other requests. Following this resolution supported by the vast majority of student societies and representatives, KSU had its mandate to lead students in this call to action, proudly achieving a mobilisation of the student body not seen in some time, attending protests organised by civil society in Valletta and also contributing to spontaneous demonstrations around the University which ultimately showcased the abnormal state the country found itself in. This resolution was thereafter also adopted by the European Students’ Union, during their 77th Board Meeting which was coincidentally organised by KSU in Malta. I believe this vision of a council which is unafraid of hard decisions and concrete action is one which should remain far into the future and which was also a working point discussed during the ‘Share the Vision’ conference. There were other matters of national importance which KSU also discussed and published a position on during the term. Sustainability and the environment remain close to KSU’s heart, with the future of our generation, in part depending on action being taken now. KSU therefore worked with the Society for Architecture and Civil Engineering Students (SACES) in organising an exhibition showcasing students’ work as a resource for national policymakers, basing itself on sustainability. To this end KSU also participated in

Fridays for Future events in Malta, whilst attending civil society protests against excessive development in Valletta. Policy work also followed, with positions and statements against the destruction of our natural heritage which naturally lead to KSU being present in demonstrations against the uprooting of trees for road development as part of the Central Link and Santa Lucija projects.

Publishing of statements calling for sustainable decision making in our built environment.

KSU Annual Report 2019/20

Valletta Protests 2019 - Photo by Edward De Gabriele.

KSU also tackled the matter of growing hate speech and racism directed mainly towards refugees or asylum seekers in Malta. On multiple occassions KSU called for humanity in the comments made publicly, whilst insisting that human lives be treated equally, ensuring that the Government does not negate the nation’s duty towards the safety of lives at sea.

International Representation The European Students’ Union: KSU, being a full member of the European Students’ Union, represents all Maltese students on this body which extends the realm of KSU’s representation to European matters and beyond. My first engagement as KSU President together with outgoing President Ms. Carla Galea, was to attend the 76th Board meeting in Sofia preceded by a meeting of MEDNET, the Mediterranean Network of Student Unions. At this Board meeting, we proudly supported former KSU President Mr. Robert Napier in his appointment as President of ESU for the upcoming mandate. We also presented KSU and its work, its values, development and structure to the Board during KSU’s membership re-assessment which was unanimously confirmed. An opportunity arose whereby I applied for KSU to host the upcoming 77th Board Meeting at the eleventh hour since no other host had been found. I did this knowing full well its complexity but safe in the knowledge that the professional team at KSU would be more than capable of hosting such an event.

77th Board Meeting of the European Students’ Union: Hosting this event in

Publishing of statements commenting on occurences of hate speech and racism.

Malta in such a short time-frame was no mean feat and having a successful event at a time of massive disruption and political upheaval in Malta was testament to the dedication and hard work put in by the KSU International Office together with the Organising Committee. Addressing the opening of this board meeting was a particular challenge, in view of the political situation of the time which was making international news regularly. The approach was a decidedly balanced one, addressing the academic issues which make up the core of ESU’s work but also the human

KSU Annual Report 2019/20

rights questions raised by the demonstration, which ultimately showed the national goodwill to combat such blatant infringements of rights.

SEA-EU European Universities Initiative: The University of Malta was amongst the first batch of successful applicants for the European Commission initiative on establishing European Universities. The SEA-EU consortium involves six European Universities including the UM. This initiative, operative for an initial period of at least three years starting in 2019 holds great promise both for Maltese students and others, taking student mobility to entirely new levels. As KSU President I was appointed on the Governing Board to this consortium, representing UM students when signing the SEA-EU founding agreement. Together with other student representatives on the sub-committees overseeing the implementation of the project, our aim is that of ensuring students are the focal point of the entire initiative, being considered as part of every decision being taken.

Commitment to the environment Recycling on Campus: Following requests for the large quantities of waste generated on campus to be separated for recycling, we finally had success this year with the commencement of a waste separation pilot project launched around Student’s House, Quadrangle and several large lecturing areas. This project came to fruition as part of the UM Strategic Plan and KSU remains involved in providing feedback and assisting in the education of students about this system.

Green Initiatives sub-committee: The previous transport sub-committee had achieved very positive results in its years of existence and owing to the growing environmental awareness and work to be done, it was decided to widen the scope of this committee. The regulations setting up the green initiatives sub-committee were approved by the executive committee in March 2020 and when the call for this committee is issued, its members will be responsible for advising KSU on the allocation of ‘Green Fund’ funds as well as being able to host events for environmental awareness whilst assisting in the implementation of green initiatives such as carpooling, which was also rebooted this year.

Waste reduction and new water fountains on Campus: KSU has committed itself to using its influence and campaigns to promote sustainability and waste reduction. All freebies distributed by KSU, whilst proving a useful token to students also promote this concept of the elimination of single-use materials. Following discussions with the Estates and Works and Precincts’ Office at the University of Malta, six new water fountains have been installed around the Msida Campus, complementing the twelve which had previously been installed by KSU around the Msida Campus, Medical School, Junior College and Gozo Campus.

Other events: 2019 saw a global youth movement against the erosion of our natural environment and battling climate change. Having organised a ‘Students 4 Climate’ march in the previous term, KSU was once again decidedly supporting and encouraging a student movement on environmental issues. We were active participants during a visit by the ‘Peaceboat’ to Malta and the University of Malta, meeting participants and also being invited

as a student representative on a panel of environmentalists, academics and industry representatives, primarily concerning myself with the degradation of our natural environment and its impact on future generations as well as industry’s far from exemplary practices.

Student Wellbeing As always, KSU took great concern with improving the wellbeing of all its members as well as raising awareness on areas where this is required. This was done through a mix of various physical projects, educational and awareness campaigns. The choice of theme for the KSU Freshers’ Week 2019 also revolved around this subject, providing inspirational calming material and imagery to all students as well as useful information, both in the event’s promotion and the diary that was distributed.

Mental Health First Aid: Following the organisation of the first ever Mental Health First Aid courses for students at an academic institution the previous term, this term saw KSU work with the Malta Trust Foundation to see the implementation of a project bringing these courses to all post-secondary and tertiary education institutions around Malta. At a launch ceremony KSU signed into an agreement whereby these courses would be provided at no cost to a number of UM and Junior College students.

University of Malta Calm Room: Work with the Marigold Foundation on setting up a Calm Room at the University of Malta continued throughout the year, with all construction work being completed on this welcoming and inviting space for all UM students in need. This room has now been fully equipped and awaits formal

commissioning once the campus is reopened following its forced closure by the pandemic.

ADHD Awareness and Sexual Health Awareness: The KSU Social Policy Commission set upon organising two successful University-wide awareness campaigns. The ADHD Awareness campaign saw the set-up of an umbrella installation on quadrangle, creating a physical reference on the matter. This was complemented with an online campaign together with talks and discussions on the matter. The Sexual Health Awareness drive was an initiative to further sexual education amongst University students and included talks on a number of subjects held on campus complemented by an online campaign. This campaign also sought to overcome the taboo this subject is sometimes associated with, as was evident in the event’s promotion and also in the set-up of talks and discussions in prominent locations around campus. rights questions raised by the demonstration, which ultimately showed the national goodwill to combat such blatant infringements of rights.

Other Projects at the University of Malta KSU carries out numerous initiatives and projects around the University of Malta, varying in complexity and size. These projects are sometimes done in collaboration with UM or with KSU corporate partners with the aim of improving life on campus. Office and Common Room work: The KSU Office received a much-needed renovation making it a more welcoming environment to students as well as a better work environment for KSU members and staff. The office was repainted, and new environmentally friendly air-conditioning

KSU Annual Report 2019/20

units were installed in the office and common room, a project supported by the University of Malta. KSU also upgraded the internet connection and WiFi access in the office and common room whilst leasing a new printer/copier/scanner for administrative work.

Embellishment of outdoor areas: Following consultation with the University of Malta and KSUâ&#x20AC;&#x2122;s corporate partner, 89.7 Bay, equipment was installed in three outdoor locations around Studentâ&#x20AC;&#x2122;s House, providing live music from the 89.7 Bay radio station during University hours. In addition to this a project was started which sees the refurbishment of all outdoor seating and benches.

Infrastructural Projects: KSU is constantly following the infrastructural works being carried out on campus, both to minimise inconvenience as much as possible and to ensure the facilities have the students at their core. The work on these projects progressed significantly throughout the year, with the new Sports Complex being the only project on which construction has yet to commence. This follow-up consisted with various meeting held with the UM Architect and the Estates, Facilities and Capital Development Directorate team as well as Vassallo Group, the entity responsible for the new University residence project which will also include large spaces for student use.

Proposed Design for office renovation - image by Thomas Mifsud.

Campus Fest and Sustainable Treasure Hunt: The KSU culture and entertainment office is geared towards enhancing cultural awareness and providing students with non-academic activities to further enhance campus life. Most notably this year, Campus Fest was given a substantial revamp with the help of many students and student societies who contributed their best efforts to making this event a massive success. This new concept definitely has the potential of becoming an even more successful future event. The KSU Car Treasure Hunt has become a very successful event over the years, widely sought and very competitive. Owing to our commitment to sustainability we felt we could not promote an event which promoted the use the car as mode of transportation. Whilst changing a successful recipe is not an easy decision, impeccable work was done in planning for sustainable treasure hunt based around the North harbour area which through design, would encourage and promote the use of alternative modes of transport.

Representation at the University of Malta As president of the council, the majority of the work concerns the University of Malta directly and representing students there. While this involves sitting on various boards and sub-committees dealing with various matters of the University of Malta, it also involves establishing an understanding of the structures of the University of Malta, whilst developing a working relationship with the authorities running the University. Being all-encompassing in its nature of representation, KSU works with many different departments of the

University, not solely those focused on academia. This enabled us to always achieve better results in shorter timeframes. Most notably KSU worked with: • The Office of the Registrar • The Rectorate; including the Rector’s Office and the Pro-Rectors. • The Estates, Facilities and Capital Development Directorate (including the UM Precincts Office) • The Marketing, Communications and Alumni Office • The International Office • I.T. Services • The Events and Conferences Unit • The Library Services • KSU was present on the following boards and committees: • Committee for Student Societies • Committee for the Implementation of the Students’ Charter • Gender Issues Committee • I.T. Services Committee • ACCESS Disability Support Committee • The Steering Committee for Strategic Development • The Green Travel Plan • UM Emergency Situation Team • Student Affairs Committee • University House Liaison Committee

Representation with External bodies: KSU’s work obviously also requires that it establishes a relationship with other entities and bodies external to the University of Malta, to work on matters both related to academic affairs and also other national or related issues. In order to achieve this KSU met and worked with numerous government entities, private institutions and

KSU Annual Report 2019/20

non-governmental organisations. A list of these entities can be found below: • • • • • • • • • • •

HSBC Bank Malta KPMG Malta 89.7 Bay Times of Malta The President of Malta The Ministry for Education and Employment The Ministry for Finance The Ministry for Gozo The Malta Tourism Authority The Archdiocese of Malta Repubblika, Occupy Justice, Manueldelia.com

Impact of COVID-19 on KSU The emergence of the COVID-19 (also referred to as SARS-COV2) has a massive and unprecedented impact on the daily lives of the vast majority of countries across the globe. This ranged from the impact on health systems and economically, with travel between nations all but halted and countries adopting forced business closure and isolation measures in a bid to control to spread of this disease. Malta was not immune and academic institutions were amongst the first to close in March 2020 until the end of the academic year. Unfortunately, the impact on KSU, not only its work but also economically is also a significant one, with mitigation efforts required to ensure the long-term financial sustainability of the council as well as a its operational security. In response to this, KSU launched a mobile helpline to address student concerns whilst shifting its operations completely online. Meetings and even the Annual General Meeting have all been shifted to online platforms, with the support of the UM IT Services, whilst a webpage was published, updating students with relevant news and information.

Whilst KSU shifted its focus on tackling the impact of COVID-19 on students, both from a wellbeing perspective but especially academically, the aim became that of ensuring the safety of our members. It was with this in mind, and also later with the coming into force of multiple Legal Notices prohibiting gatherings and organised events, that KSU cancelled or indefinitely postponed all upcoming events, including events which were already under way and followed by the cessation of service from the KSU office. This was a massive blow for the term and a hard decision for KSU to make, with many hours of work being lost and many annual events being cancelled. We also took the decision to completely eliminate, as far as practically possible, operational expenditure in this time of economic uncertainty, with the launch and issuing of all KSU Funds except for the Welfare Fund being postponed indefinitely, not an easy decision but a measure which would save KSU around €60,000 at a time when all income was halted and the feasibility of all future fund-raising events for 2020 also uncertain. This was followed by a measure to structure KSU’s payments for the next months, with priority being given to employee salaries, whilst an effort was made to apply for the COVID-19 government wage supplement. This period was also used to increase efforts of debtor chasing since most of KSU’s daily operations had ceased allowing more time for administrative work. Whilst the extent of the impact on KSU by COVID-19 is yet to be seen, we remain committed to ensuring the safety of our members whilst safeguarding the sustainability of the council. KSU remains operational, albeit using different methods to achieve its aims and is still working on students’ rights in Malta.

This list of events postponed in definitely or cancelled due to COVID-19 are as follows: • The first ever KSU Sustainability Treasure Hunt • Students’ Fest 2020 • Kokka Night & Awards 2020 • Student Organisations’ collaborative party • The KSU Night Time Study Area (MayJune 2020) • The KSU Sports Festival 2020 • Launch of KSU Funds 2020 • University improvement and KSU Vision2030 campaign Whilst the pandemic has brought about many changes to the way KSU operates, we have worked hard to ensure that the impact on our operation and service is minimised. This extends to working towards hosting KSU’s first every online Annual General Meeting, which is an essential step in legitising the Council’s work and democtratically ensuring continuity. Following this, we remain committed to providing the best level of assistance to the incoming executive committee throughout the transitory period to ensure the Council remains effective beyond this term.

Acknowledgements I would like to start off by sincerely thanking the twelve fellow KSU executive committee members, with whom I have shared this fruitful albeit challenging experience. KSU’s work is only as effective as the drive and commitment of its team, without the personal relationship and friendship between us, none of what we have achieved would have been possible. The KSU executive committee functions as a team, we support one another and draw encouragement for the hard decisions from our united approach. In addition to the other KSU executive members, I cannot but express my deepest gratitude towards Ms. Daniela Fitzpatrick, KSU’s administrative employee but also a friend, who time and again goes beyond what is expected of her to ensure KSU’s work is prioritised. Being the end of my second term in KSU, I must also thank every colleague with whom I shared my previous term, I would not be in this position had it not been for the experience, friendships and lessons learnt in that year and for this I am especially grateful. I would also like to sincerely thank my family, specifically my parents who were instrumental to my formation, and brother Jeremy who is also a University student and whose support has been invaluable. A special thank you is also due to Giulia, who has put up with my erratic and busy schedule, countless phone calls and disturbances as well as the occasional last-minute change of plans, whilst providing me with sincere advice and support. I could always rely on these people and many more close friends to selflessly offer their assistance. I must start of by mentioning three of my closest friends, Keith Grima, Neil Smart Costantino and Daniel Vella, with whom I have shared most of my post-secondary experience and who are

KSU Annual Report 2019/20

as important as family. Other friends who have been of great support are Andrew, Chris, Tristan, Liam, Sarah, Amy, Claire, Andre` Causon and Matthew Gellel. Andre Camilleri who has been by my side since secondary school and was the person who introduced me to student activism seven years ago also deserves a mention for his role in starting me off this journey and being by my side all the way. I would like to thank Neil Zahra for diligently translating this report into Maltese. My experience in KSU would not have been possible were it not for my initial experience in Studenti Demokristjani Maltin (SDM) which introduced me to student activism. I am also grateful to SDM, especially Presidents Neil Smart Costantino and Jake Scerri, for having faith in my skills, first to serve as KSU’s Secretary General and to lead the Council. I also appreciate the support and faith expressed to me by the entire executive committee over these two terms, as well as previous members who taught me what it truly means to be representative and to remain true to one’s values. They remain supportive and available for assistance to this day. A number of individuals were of immense support throughout the term, either by providing direct assistance, advice, opinions or challenging my ideas and proposals. These, apart from those already mentioned were; Luke Muscat, Gayle Lynn Callus, Matthew John Dougall, Michael Piccinino, Carla Galea, Gabriel Camilleri, Steve Zammit Lupi and Luke Abela. I must also thank the KSU advocate, Dr. Peter Fenech who time and again provides professional assistance and makes himself available at all times. The same is also true for Mr. Duncan Muscat, our appointed architect.

KSU’s operations are supported by a number of corporate partners who share many of our values and who, through our collaboration, provide the means for improving student life. HSBC Bank Malta are the Council’s oldest supporter, firmly believing in its mission and providing substantial support. On a personal note I would like to thank Mr. Raymond Bartolo for his friendly advice and professional assistance as well as Mr. Tonio Mallia for believing in the Council’s work. I must also thank Ms. Andreana Boldarini from KPMG Malta for her continued commitment and advice, also being an ardent supporter of KSU and its work. Our work with Bay Radio naturally focuses more on providing a better campus experience to students whilst also fully supporting KSU in its initiatives. Mr. Denis Muscat and Mr. Andrew Zammit have been fully committed in their support to the Council and have worked to come up with innovative and effective ways of shaping our joint work never shying away from investing in the student body. Times of Malta have been supportive of KSU’s work with students and our relationship also provides students with exposure to quality and independent journalism. KSU’s work is centred around the University of Malta, and it is only natural that a strong working relationship is developed with a number of members of staff, who time and again provide us with friendly and professional advice and whose support makes our mission all the more effective. Ms. Carmen Mangion, Deputy Registrar of the University of Malta has been instrumental to KSU’s success. Few people outside of KSU have so much faith in the opinion students and understands their concerns. I value your assistance, encouragement and advice but most of all your sincerity, providing support when needed but never shying away from pointing errors, in the process teaching lessons which

I will carry with me. I would like to thank the Registrar and her Office for their support and commitment as well as the Rector of the University together with his staff, Ms. Angela Tabone and Ms. Marina Plummer who were always very open to our concerns and supportive of our efforts. Prof. Carmen Sammut and Prof. Godfrey Baldacchino, as well as the other Pro-Rectors at the University have worked closely with KSU in our efforts towards addressing students’ concerns and supporting their involvement within the structures of the University. I would also like to thank Mr. Lawrence Gellel and Mr. Joe Magro for their assistance in improving student spaces around campus and for providing logistical and technical assistance to KSU’s initiatives, Mr. Clayton Xuereb and Ms. Maronia Schembri from the Precincts’ Office for their constant support to our requests and initiatives throughout the year. I would also like to thank I.T. Services and the Marketing and Communications departments of the University for providing their support.

KSU Annual Report 2019/20

Vice President Celine Bartolo tion was affected and their needs needed imminent attention, while other times the Council strived to tackle issues of national importance. We were faced with obstacles but rewarded with success.

Freshers’ Week 2019

Introduction Throughout the past year, occupying the role of Vice President was an exceptionally interesting and fulfilling experience alongside a number of individuals who were a pleasure to work with. Switching from the Culture and Entertainment Coordinator role to a more administrative position in the Council was challenging, but my vision for the term alleviated this pressure. The two main pillars surrounding the year’s work was creativity and team management. These concepts are not mutually exclusive, and have been intertwined every step of the way. It was a pleasure to be tasked with guiding, aiding and monitoring the Culture & Entertainment, Social Policy, International and Education Offices in their array of events and ongoings.

Freshers’ Week 2019 revolved around the notion of encouraging students to foster a sense of individuality while sustaining the essence of togetherness. We encouraged students to search for their purpose, to activate the power within them. The theme ‘Embrace Yourself’ is all about the pathway one must follow to become their true self. We believe that striving for confidence and knowing your worth are the milestones to unity within a society, one which cherishes the beauty in diversity. Myself and the team hope that we have inspired many, and ignited the fire each and every being beholds as ‘one must still have chaos in oneself to give birth to a dancing star’ (Friedrich Nietzsche). Supporting the theme is the annual KSU diary which each month elaborates on a different topic, with unique artwork by Kelly Vella. The topics included ‘Mental Health’, ‘Sexual Health’, ‘Diversity and Inclusion’, depending on the idea; certain information was provided or planner-like pages were provided to engage the students. The pillar of sustainability remains a core value of KSU and our ongoings. The 7000 Freshers’ Packs included a reusable canvas bag, glass bottle, and a bamboo toothbrush, drawing upon environmental consciousness and awareness.

Instances arose when the student popula-

KSU Annual Report 2019/20

It was a pleasure to have the opportunity to conceptualise the idea behind such an event, and similarly it was KSUâ&#x20AC;&#x2122;s pleasure to invite 40 of well-established companies, which in one way or another will help a student pave their way to success, and even form part of their future at this University. Student Organisations were present, giving a warm welcome and answering any queries. This was an opportunity for students to form part of these societies and get to know the people who will stand by their side throughout their University adventure.sented to the Minister for Education.

Green Fund Once again, for the second consecutive year, a EUR3 â&#x20AC;&#x153;Green Contributionâ&#x20AC;? in exchange for student parking permits was introduced. A fund is set up with an independent board for approval of money collected and planned distribution. The ultimate aim of the fund is to be reinvested in all University students, promoting sustainability and alternative modes of transport. The funds include subsidies for the purchase of bicycles and pedelecs, electric scooters, scooters, kick scooters, motorcycles and helmets, electric cars and motorcycle permit courses. Additionally students can benefit from 120 minutes of driving minutes from GoTo: Car Sharing (a total of 7200 in the fund).employee, however a schedule ensured that office business hours were extended during the week.

standing relationship. Agreements are also in the pipeline with an array of companies including Hudson Group, Good Earth Malta. Other businesses also support us throughout our individual events, and for this we are grateful and humbled. As part of our vision regarding transport, KSU has also been working closely with e-carsharing company GoTo Malta to re-enter a one year sponsorship agreement, through which free driving minutes were added to the KSU Green Fund.

Malta University Debating Union

Carpooling The launch of our new refurbished website, ksu.org.mt, allowed for a new simple carpooling system online, where bookings are made simple and easy just by logging in with the students’ myKSU account and giving in the details of the carpooling buddies. This year the service has been extended to 2 seater cars and the area (Car Park 4) is reserved from 7am-10am.

Sponsors & Partners This year, KSU prospered to enter into a number of new agreements with external sponsors. These partnerships are a lifeline for KSU to cover it’s running costs, daily operations, fund management, student campaigns and other ongoings. KSU has extended its cooperation with 89.7 Bay through a 3 year contract. As part of this sponsorship, 89.7 Bay Radio is streamed live at the KSU Rain Shelter, KSU Chill Area, and Pjazza Dun Karm. A new one year agreement with HSBC Malta with whom we have had a fruitful long

One of this year’s tasks which was very fruitful involved the revamp of the Malta University Debating Union (MUDU) and it’s organisation. Myself and Julia Cini, Culture & Entertainment Officer, tackled this by starting preliminary meetings with the respective members which were still active. Discussions led to new members being recruited to whom we provided guidance and now serve as Advisory Board Members. The Malta University Debating Union (MUDU) has formed a new executive committee comprising of Ms Nicole Galea, Ms Christine Borg Millo, Mr Neil Zahra, Mr Nigel Cini and Mr. Nigel Caruana, providing a reenergized MUDU with a refreshed outlook. Dr Giuliana Fenech, as chairperson of MUDU ensured a smooth transition through regular meetings held with the executive committee and Ms Carmen Mangoin. In the first semester of the academic year, MUDU held breakfast public speaking workshops under the wing of Dr. Nicole Bugeja and due to an increased interest, held another round of these workshops in the second second semester titled “Wake up, Speak up” at the KSU Betsson Common Room. Sadly, its plans to hold topical debates on partisanship and the construction industry were thrown into disarray by

KSU Annual Report 2019/20

the COVID-19 pandemic. MUDU is using the present time to plan ahead for the next academic year and adding to its ranks. It is currently discussing a partnership with MaltMUN for a project during the summer.

Transport Survey The annual KSU Transport Survey aims to collect information from University of Malta students, allowing it to analyse travel trends and patterns in order to better understand the situation and needs of the student population. This data is then used to plan KSU’s strategy and help form its policy in the field.Over 100 responses were recorded during a period of a few weeks. The representative sample gave an insight into the commuting habits of students studying at the University. A report has been compiled with a detailed analysis of the data as well suggestions on how to improve the mobility situation on Campus.

Acknowledgements Another one over! I will forever cherish these two years which I have dedicated to the Council with great pride. The time and passion I have invested in KSU have not been left unreturned, KSU has taught me invaluable lessons and values along the way. Being present at University has proved to be the peak of my experiences and is yet to be surpassed. The people I have met along the way, with fruitful interactions and encounters, will forever hold a place in my heart. Last year, in my acknowledgements, I claimed that “at my weakest, KSU truly gave me strength”, and I’m happy to say this has not changed. KSU has given me purpose, when all else fails. I don’t think there are enough words to describe one’s experience in KSU, it’s blissful chaos coupled with an array of motivations.

I would like to thank my parents, close friends, those who have entrusted me with this opportunity, SDM, KSU 18/19 executive, all those involved in ‘Oh my Hairspray’ Students’ Fest 2019, colleagues, students, sponsors and all others. I could not have done this without you! To this year’s executive, I wish to say a few words about each of you. Daniela, for the second year in a row you’ve been more than a teammate to me, your advice and motherly instincts stuck through. Thank you for giving me that concerned shoutout when I’m not doing my best, not giving up on me and most of all for still laughing at all my jokes! William, you have held KSU so close to your heart, your commitment and undivided attention to the Council will not be left unnoticed. Thank you for always being so understanding, I am sure that you will lead a prosperous life! Thomas, thank you for your appreciation towards the creative process and supporting my ideas. Your intelligence shines through your work! And with great satisfaction I can say I’m now a changed woman, enjoying pastels and muted colours. Christian, it’s been two years of hilarious interactions, deep conversations and obviously losing all of my belongings when you are clearing up that office! I am convinced that your wholesome character will take you places. Eman, thank you for the coffee runs, your energy and the gozitan giggles. I wish you the best of luck for your future! Julia, you are one talented star, don’t let anyone ever define who you are and keep that head held high. I am beyond excit-

ed to continue building our bond, and to watch you grow! Matthew Gauci, your company has been blissful, you have truly been a pillar of support throughout this journey, and I’m sure our relationship will last even longer. Never stop being the good honest guy you are! Naomi Deguara, I have yet to meet a humbler and sweeter woman, your pure self has led us to laughter which warms the heart. I am so excited to see what the coming years hold for our friendship! Katrina, I’ve come to the conclusion that your naps make you the bubbliest of the team. I couldn’t thank you enough for the good times, your humour is brilliant and I’m glad to have made a companion for life! Matthew Xuereb, while our priorities tend to vary, your strong character and hard work have proven you more than valuable. May we continue our funny feud throughout years to come! Yacopo, it’s been a pleasure getting to know your quirky ways, keep carrying that smile around and spread your weird joy. On behalf of the team I would like to thank you for all the unnecessary (but someday useful, maybe?) information you’ve shared with us! May, keep flaunting your bright mind and personality. And I now know who to call when I need a bodyguard. I wish you an abundance of luck and success, you deserve it! Naomi Attard, cheers to two years of being confused, you’re officially my body double, I wish you endless amounts of travel, coffee and cakes, I might even miss hearing you complaining about them!

KSU Annual Report 2019/20

Secretary General Christian Aquilina opportunity to present to the rest of the executive board a work plan for the rest of the term, but we also got the opportunity to discuss, as an executive board, certain matters that were never given the importance they deserve, namely the future of KSU. A substantial amount of time was dedicated towards drafting a longterm plan for the Council. The main aim behind formulating a year-long workplan was to ensure that there were no clashes between events organized by different offices and that the logistics required between KSU offices could be identified and planned in advance. While good planning is a key element of organising successful events, bad weather managed to hamper a number of KSU events during this term, with a number having to be held on a different date to that planned, due to health and safety concerns.

Meetings Introduction The role of Secretary General is one that requires round-the-clock commitment and communication with the rest of the executive board members. Throughout the year, a number of challenges were faced, providing an enriching experience which will undoubtedly prove useful in life.

Preparing for the year ahead The KSU Executive Board started planning the work for the rest of the term in the four days of intensive planning that were held at the beginning of the term. This year, a different approach was adopted as a lot of time was dedicated towards team building and sector-specific workshops. Not only did each and every individual get the

Throughout the term, the secretary general is also entrusted with the role of setting both internal meetings and meetings with external entities. Internal meetings include both executive board meetings that are held once every two weeks and office meetings that are held with each and every office in accordance with their upcoming events. Meetings with external entities include those that were held with stakeholders, companies, the University of Malta administration and other government entities. A breakdown of these can be found in the Administrative Report.

Equipment bookings KSU maintains a stock of mainly audio-visual equipment available on request for all students and student societies. This equipment is constantly upgraded, with old equipment being replaced and new equipment being made available. This year, KSU purchased a microphone stand and allowed students and student organisations to rent reusable cups for their events. Following an increasing demand for the Rent a Laptop scheme this year, two new laptops were purchased to add to the three currently available.

Booking Systems Amongst the services that KSU offers to University students and student organisations, one may find that of Venue Bookings. Seeing that the demand for the KSU Betsson Common Room and the Organisations’ Boardroom has always been of interest to students and student organisations, importance was given to the revamp of the booking system on the KSU website. With regards to UM Location Bookings, in the first few months of this year’s term, KSU adopted the same system as it did in the past. KSU started off this term by assisting students and student organisations in booking venues administered by the University of Malta. KSU would use the details in the application and liaise with the University to obtain the venue or an alternative should this be unavailable. As of February, responsibility in this regard shifted onto the University’s Valletta Campus. Hence, bookings will for the time being go directly through the University of Malta as opposed to through KSU. This year also saw the introduction of a brandnew booking system for KSU venues on the KSU website, thanks to KSU’s web administrator.

Student Societies With the introduction of guidelines for senate recognition of student societies, KSU’s assistance was made available to all organisations wanting to clarify their position, as well as to new societies seeking to apply for recognition. Albeit the fact that this is quite a lengthy process, KSU invested a lot of effort in assisting such organisations as much as possible. KSU also makes it a point to help in the application for student society funding issued by the Senate annually as these funds offer can offer some financial freedom to the societies.

The KSU Student Card The KSU Student Card underwent a number of changes in 2019, namely the addition of a barcode and its overall design. A lot of effort was made in finding sponsors that would be willing to offer student discounts upon presentation of the KSU Student Card. In fact, over 20 companies

KSU Annual Report 2019/20

ward to a vote during a KPS meeting. This will address any shortcomings which may have become evident in the structure of the report. If the efforts being made in this sub-committee are successful, the upcoming Room Allocation Reports will encounter a complete overhaul.

Student’s House

were on board this scheme. For the first time, a stand was dedicated during Freshers Week specifically for the purpose of applying for the KSU Student Card. In fact, over 2000 University students applied for the said card. Notwithstanding the fact that the KSU student card is ready for distribution, we were not able to distribute them due to the COVID-19 outbreak.

The Room Allocation Report For the term 2019/2020, the student organisation classification board was comprised of Ms. Petra Grech, Ms. Celine Talbot, Ms. Anna Vella and the KSU Secretary General who is the ex officio chairperson. The deadline for submission of the reports was Monday the 26th of August 2019 at 5pm, with the results published during a KPS meeting held specifically for this matter on Tuesday the 10th of September 2019. A sub-committee has been setup to look at the Room Allocation Report and propose amendments to improve the system currently in place. This sub-committee is currently meeting and discussing proposals which will then be put for-

The Secretary General also sees that the areas within Student’s House are administered effectively. Following the wear and tear caused by the heavy use of this area, renovation works have been carried out over the past year. Additionally, effort was also made to ensure that certain initiatives are implemented in Student’s House. When it comes to the student organisation offices, new office signs were installed, and new locks were purchased for every office. Effort was also made in ensuring that the recycling system implemented on campus was abided by. In fact, the student organisations that are in possession of an office were informed that the bins KSU had given them last year are to be used solely for paper wastage. Additionally, a great deal of effort was made throughout the years to ensure that a recycling system is implemented on campus. In fact, this year a pilot project was initiated with the aim of helping the University of Malta to move forward towards the right direction. The KSU Betsson Common Room saw yet another renovation as air conditioners were installed therein so that those who make use thereof are ensured maximum comfort in different weather conditions. The same process was also conducted in the KSU office, which also saw an extensive renovation due to the fact that the walls were painted, and the boardroom

door was also changed. The Secretary General is also responsible for the upkeeping of the KSU office, which was constantly being tidied up so as to ensure that, when external meetings are held at the KSU office, a professional image is maintained. The lockers in Student’s House have also been available for use by all University students throughout this academic year. The lockers rental schemes include lockers available for an entire academic year, coin-operated lockers for daily use and helmet lockers used according to the adhoc demand daily. Large luggage lockers have also been brought into Student’s House in collaboration with GUG, providing Gozitan or any other student carrying luggage with a central place to keep their possessions when in transit.

activity. This provided students a casual setting to speak about their experiences, and this feedback was then used to tackle any issues which became evident.were on board this scheme. For the second time the cards have been printed with a full colour portrait of the individual to help in identification and a unique document identification number. For the first time, a stand was dedicated during Freshers Week specifically for the purpose of applying for the KSU Student Card. In fact, over 2000 University students applied for the said card.

A more accessible KSU Throughout the year, KSU has been committed towards being as accessible as possible through any medium available. The KSU office remains an important hub for services on offer and for students to contact their representatives. As always, KSU made itself available to tackle any query on the different media available. The office telephone number and the contact number of each executive member were readily available, and many students made use of these means to get in touch. Many others get in touch using the KSU email address, or by sending a message on Facebook. Individual executive members were also available through Facebook messenger or the WhatsApp chat app. The council also used Freshers’ Week and the Careers’ Expo as a means to get in touch with students. This was done successfully by having two stands in these events dedicated to informally meeting and speaking with students roaming the activity. This provided students a casual

Administrative operation The daily administrative operation of the council is a major part of the tasks dealt with by the Secretary General. This involves a number of varying tasks, which includes replying to emails sent by students and external entities or channeling them to the appropriate KSU member or office. Administrative responsibilities also include the upkeep of KSU premises and handling matters which pop-up on a daily basis, namely within the council as well as

KSU Annual Report 2019/20

with external entities.

Committees The Secretary General is also appointed to serve on a number of University of Malta committees, representing the best interests of students and student societies. These were as follows; ACCESS: Disability Support Committee; the Committee for Student Societies; the IT Services Committee; the Committee for Gender Issues; and the Committee for Research Engagement.

Christmas on Campus KSU also worked hand in hand with the University of Maltaâ&#x20AC;&#x2122;s Precincts Office and also with numerous student organisations to organise yet another Christmas on Campus. I am proud to say that, as a result of this joint effort, a record amount was raised for the two charities to whom we donated.

Acknowledgements: Having formed part of the University of Maltaâ&#x20AC;&#x2122;s Student Council for two consecutive years has been a great honour and I would not have been there without the constant support of numerous people. To begin with, my family has shown me endless support throughout the past two years. Even though they had imagined that I would focus solely on my studies, they never questioned my decision in contesting for a role within the Student Council for two consecutive years, and for that I am eternally grateful. I would also like to thank my friends for supporting me throughout this term. I would also like to extend my gratitude to the whole KSU executive for their hard work and most importantly for their friendship. Special thanks goes to Mrs. Daniela Fitzpatrick for all her hard work, without whom the Council would not be the same. I would like to thank Mrs. Fitzpatrick for her constant support and for always being there for the Council. Bidding farewell to the Council is definitely one of the hardest things I had to do in my years at the University of Malta. With this being said, I am grateful for all the experiences, memories and friendships I gained from the Student Council.

Financial Officer Eman Haber KSU’s financial stability rests on three main sources of activity, consisting of the income generated from relations with its corporate sponsors and other private entities, income from the management of the retail outlets within Students’ House and lastly, income generated from the proper planning in the organisation’s events held throughout the year. Thus, well-organized strategies from these three sources of income helps in reinvesting into the students through various funds, events and assets to improve the facilities offered by the Council.

Budgeting

Introduction Stability, transparency and accountability are amongst the key pillars of the financial role within KSU. Despite the substantial amount of risks that such role bears, it is imperative for the smooth running of the Council and aids it in achieving long term sustainability. Furthermore, the financial role ensures a stable financial ground for KSU, which is needed to continue to build upon the ongoing representation and support towards University Students and their education. The Council is a non-governmental and independent organisation, whereby it does not receive any financial aid from the highest institutions of Malta. Consequently, this provides KSU with the sovereignty that is required when taking crucial decisions and stands which ultimately represent the University students’ view.

Having served as Financial Officer for these past two years, one of the most important aspects to help keep the Councils’ finances in check, was to formulate a thorough budget for each event that was organised throughout the term. In this regard, a great deal of importance was given to those large-scale events which led to a substantial amount of income earned and expenses incurred, particularly when it comes to our signature events; Freshers’ Week, Careers’ Expo and Students’ Fest. Furthermore, the budgets were prepared for each event together with the respective office concerned, where each area concerning the planning of the event was discussed, such as the set-up, the marketing, the entertainment, and so on. Whilst abiding with the Council’s statute, the finance office always sought to have three quotations for each expense concerned, and in turn, always opted to go for anything which required minimal costs and guaranteed quality. As a post-event routine procedure, a profit and loss account was always drafted, summarising each event, and this was done in conjunction with setting a thorough plan as to how the

KSU Annual Report 2019/20

debtors and creditors were to be dealt with, to be able to close off the accounts for that specific event. A plan for the rest of the year had to be formulated to account for the expected and forecasted expenses as well as any income relating to the forthcoming events. Such task had to be performed on a weekly basis, whereby it mainly consisted of keeping track of each and every transaction concerning our debtors and creditors as well as constantly updating Sage 500 (KSU’s official accounting software). As a voluntary organisation, the Council must comply with certain regulatory requirements, such as undergoing a fully-fledged audit. The latter falls directly under the financial officer’s remit, and thus, all the above-mentioned accounting procedures and operations were performed during the year to enable our auditors to conduct a thorough and proper audit.

Toga Rental Service Once again, KSU offered the Toga Rental Service to its University graduates, starting as early as the summer months and ending such a hectic period in December. This year, the service was also offered to other institutes, besides University of Malta, such as MCAST. Given that this service is an important source of income for the Council, we decided to continue adding value to it by investing in more sashes (as well as sashes for newly opened course) and graduation trenchers. As part of the process, we brought in someone experienced to help us with the necessary repairs and ironing when they were returned.

collaborated with the student organisations, whereby they were incentivised to participate in this initiative by being paid a commission based on the number of students they’d manage to encourage to avail themselves of KSU’s Toga Rental Service. A total of sixteen student organisations took part in this initiative this year. Such initiative was coupled with the fact that any student booking a toga with KSU would have the opportunity to secure two Graduation Ball tickets beforehand. As part of the marketing that was required for this service to reach as many students as possible, two corporate sponsors advertised such initiative, these being Eden Ltd and The Times of Malta.

To keep on expanding the service, we

KSU Funds 2019/2020 Whist serving my first year as KSU’s financial officer last year, several funds, which amounted to €75,000, were made available to all University students. Being a proactive Council whose aim is to put its students at the forefront of its agenda, this year the finance office felt the need to shift its focus towards the three most important funds, these being the KSU International Opportunity Fund, the KSU Research Opportunity Fund and the KSU Sports and Culture Fund. Since for the other funds, no applications were received. A total of 72 students applied for the KSU International Opportunity Fund, 10 applications were submitted for the Research Opportunity Fund and 4 student organisations applied for the Sports and Culture Fund. According to the regulations of each fund, during the summer period a different board made up of 5 members was appointed to be able to gauge each application, where discussions and points were awarded for each application that was submitted. All applications were found eligible and in line with the regulations, and consequently, all the students who applied benefitted from such funds. After the board vetted each application and allocated the points accordingly, together with the help of the KSU Secretary, the financial office calculated the amount awarded to each student on a proportional basis, by making use of an equation that is readily available as per regulations found on such application. It is important to note that these funds are generated through income gained from the events organised by the Council itself and through its corporate agreements.

due to the Covid-19 pandemic which shook the World.

Gozitan Students Besides being responsible for financial stability of the Council, being the Gozitan student representative for this year’s term, continuous work had been done throughout the year to help Gozitan students with their issues whilst studying at the University of Malta. This was done in conjunction with GUG, the official student organisation representing all Gozitan students. Whilst continuing to work on last year’s Agency Fees initiative that was launched, in July a meeting at the Gozo Campus was held together with the real estate agency ‘Engel & Volkers Sara Grech’ where an informative talk was delivered to those students who were looking to rent out an apartment during the scholastic year, to explain to them the usefulness of such an initiative. Such initiative enabled Gozitan students to rent out an apartment without having to pay commis-

Despite the great efforts made to announce this year’s funds which would have surpassed the students’ expectations, KSU was unable to launch them due

KSU Annual Report 2019/20

sion fees to such real estate agency. Moreover, luggage lockers were made available to the Gozitan students within Students’ House, making it more convenient and secure for them to hold their belongings. For the first time ever, in November, KSU was invited for an open day at Sir M.A. Refalo Sixth Form, where KSU had the opportunity to expose itself to the Gozitan sixth formers. A stand was set up where we distributed some freebies and leaflets on the Council’s work. We also had the opportunity to talk to the headmaster to help build on the Council’s potential in strengthening its ties with the sixth form, to be able to offer more opportunities to the Gozitan students. Towards the beginning of the term, a meeting with the ex-Minister for Gozo, Justyne Caruana, was held, whereby the Registrar, the Ministry of Education and the Rector also attended, to be able to discuss the possibility of introducing Statistics Exams being held in Gozo. Additionally, during the 2nd semester, a fruitful meeting was held with Hon. Clint Camilleri (Gozo’s newly elected minister), where we discussed several issues concerning Gozitan Students; these being the improvement of transport from Cirkewwa to Imsida and vice versa, the issues that Gozitan students face when accessing the Subway Skatepark, the Statistics Exam issue concerning many students, the possibility of introducing video conferencing and labs within the Gozo campus, as well as the possibility of introducing some subsidies for Gozitan students riding the ferry, in collaboration with the Gozo Channel.

Acknowledgements Two years have flown by in a heartbeat, and it only feels like yesterday that I entered the office for the first time as a newly elected KSU member, completely oblivious of what an incredible experience I was about to go through. This year, occupying the same role for another year had its fair share of different challenges and responsibilities to overcome. Despite this, I have learnt and grown a lot, whereby this would not have been possible without the help of certain people. First of all, I would like to thank my family in Gozo. Although I couldn’t see them as often, they have constantly supported and helped me in every way possible. Moreover, I cannot end my journey in KSU without thanking the person who was always there for me from day 1, who has helped me not only as a KSU colleague but much more than that, my office partner Mrs. Daniela Fitzpatrick. “Mrs Fitzz” as I always told you, thank you for your continuous hard work towards the Council, my two years in the Council would have been much harder without you. I would like to extend my gratitude to the other 12 executive members, whom I started off with as just colleagues and ended this incredible journey with them as friends. As a closing remark, I would like to extend my gratitude towards all my supportive friends, especially Maria, Wallace and Petra who were always my shoulder to cry on, especially during those tough times. They listened and gave me advice whenever I needed it. Lastly, I would like to thank all those students who believed in me from the start. A big thank you goes to SDM who entrusted me with such a prestigious role for 2 consecutive years.

Public Relations Officer Thomas Mifsud of planning, preparation and management, and the task of conveying all that KSU stands for has been challenging, but endlessly rewarding.

Branding Maintaining a strong, identifiable and relatable brand was one of the major operations which was paramount to every function of the role. Building upon the work from previous years, the intention behind this year’s visual language was to dress up the council’s work with crisp, easy to follow imagery which captures the attention of the target audience. Bold imagery in sensitive taste was thus often employed to strongly commit visually to the beliefs and values with which every project was imbued.

Introduction My role within KSU and at its interface to the student body and the general public was to induce a strong engagement with the university community in order to best represent the student body as well as convey our messages, work and initiatives to the various stake holders. The role entailed three main stages to each task: concept creation, content curation and PR management. Each task was always grounded on an underlying concept based on the values set out by the council at the beginning of the term; mainly focusing on a sense of activism and the belief that the student community had a large role to play in civic function. The variety and volume of work which the council is involved in required long hours

The branding adopted this term also reflected my strong belief that engagement and collaboration with creative individuals at UM best connected the council with the community; and thus on numerous occasions, the council’s branding adopted personal and unique styles which reflected the passion and beliefs of the various creatives that collaborated with the office.

Event Concepts The precursor to planning any event involved long discussions debating what the event signifies in relation to the council’s values. This was done in order to ensure that any event planned embodied strong and positive principles from the start, and to ensure that the imagery and branding that accompanied the events would

KSU Annual Report 2019/20

Marketing Once the concept and language are developed, and the content is curated, managing the marketing of the project was crucial to ensure that the message actually arrived to the targeted audience. To this end, various platforms were used to engage people, including social media (in particular Facebook, Instagram and Twitter), physical marketing such as banners and posters, the use of mailshots and the employment of merchandise and freebies to attract audiences. The media utilised was also various, varying from still imagery on both digital and physical posters, to multimedia such as videos and live feeds. The councilâ&#x20AC;&#x2122;s following on Facebook continues to grow steadily, currently up of 23,200 likes. Reaching the audience with our content proved to be a challenging task, however careful curation of the content and delivery mode has resulted in consistent reach. The KSU Instagram page has also gained more traction, with over 2,400 followers and a very positive engagement rate on profile and story posts.

be perfectly aligned to the intention behind the event. The language thus developed for the event would then be implemented from the visual content, to the merchandise, and even the physical event set up.

The newly developed website is still gaining traction, and is ready to support more features and more engagement as organisations and the student body become more accustomed to the platform being offered to them, but it is my belief that the current website platform has the potential to become a strong digital portal for students wanting to connect with the council as well as each other.

Creative Direction of KSU Freshers’ Week 2019

Development of a new KSU website. This term saw the complete redevelopment of the KSU website; a long overdue task which completely refreshed the looks and utility of the KSU page. This was a long and laborious process which involved careful research, planning and investment. The general intent behind the new website was the consolidate information as much as possible, making the various services offered by the council easily accessible and information strongly conveyed. Most of the services were therefore relocated under one main page, with drop down menus offering more detailed functionalities for each service. The website was also developed to comply with the latest GDPR requirements. Another major addition to the website was the provision for a news section split up into three major categories: KSU News, Student Organisations news and Student Blogs. This was developed with the aim to provide a platform for students to send in thoughts, updates, ideas and writings to be shared under one cohesive platform.

One of the most demanding and challenging tasks for this term was the management of creative content for the KSU Freshers Week 2019, together with the KSU Vice President, Celine Bartolo. The event welcomes all incoming students to university and celebrates the beginning of a new academic year. For this event, several tasks had to be accomplished, including: • The creation of a collaboration proposal for companies participating in the event, • The design of a concept and underlying theme behind the event, • The development and design of a Freshers’ pack including a Freshers’ branded diary, tote bag, glass bottle and reusable toothbrush, • The design and set up of the KSU freshers’ stand, • The curation of all digital and printed content for the event. The theme adopted focused around one’s self-confidence and was entitled “embrace yourself”. The branding was developed in collaboration with a local artist who helped us curate twelve artworks exploring the theme of self-confidence around a 12 month calendar, and this was interpreted in every month of the diary in-

KSU Annual Report 2019/20

included in the Freshersâ&#x20AC;&#x2122; pack.

Creative Direction of KSU Careers Expo 2020 Another major project, this time managed by the KSU Education Office was the KSU Careers Expo 2020. The event seeks to introduce the student body to various career opportunities and possible employers whom they could build a relationship with as students wishing to begin their professional career. The objectives for this event this term was to completely revamp the event set up and programme. As any other event, preparing for this project involved the development of a concept, theme and branding; but the most important task which ensured the eventâ&#x20AC;&#x2122;s success was the design of a brand new layout for the pavilion in which the companies participating were to set up. An open layout was proposed, allowing companies to have visibility of each other and the students walking past. The companies were all laid out around a central bar which housed the KSU stand as well as hosted a number of participating organisations. Curating the pavilion involved considerable hours of meetings, choosing materials and contracting suppliers to achieve the desired quality.

Creative Direction of ESU BM 77 This term, KSU was fortunate enough to host the 77th Board Meeting of the European Studentsâ&#x20AC;&#x2122; Union. The preparation for this event involved the development of various event platforms, a branding scheme, a publication and the management of the event media. The branding for the event featured Maltese motifs and features, mainly through the main imagery showing features from traditional Maltese doorways, expressing the themes of hospitality and solidarity which were the core discussion themes of the meeting. The branding also featured Mediterranean colours and the development of a logo for the event inspired from the KSU â&#x20AC;&#x153;kokkaâ&#x20AC;?. Social Media platforms including Facebook and Instagram were set up to communicate event information and updates and a website was developed in order to facilitate event bookings for participants. A BM77 Participant Pack was also published, outlining information about the Maltese archipelago, transport options, the event programme as well as introducing the organising committee.

KSU Annual Report 2019/20

The Architecture Student Expo 2019 My involvement in this project was less related to the role of PR and more as a result of my field of study. The project was developed in collaboration with SACES and is an initiative which is still being worked on today. The architecture student expo is a celebration of everything that is achieved at the Faculty for the Built Environment and an opportunity for studentsâ&#x20AC;&#x2122; work and research to be transformed into a resource for our islandâ&#x20AC;&#x2122;s policy makers and planners. For the first time, works from all corners of the faculty, from Diploma to Masters and Doctorate levels were showcased to the public while at the same time hosting numerous discussions regarding the role of the student community within the national agenda. Our vision for this event went beyond a simple exposition of student works. Our goal was and remains to create a relationship between the public, professionals, stake holders, decision makers and the student community. For this reason we teamed up with numerous organisations and individuals who collaborated with us to help us make this event a success.

positions in order to best represent the outlook of the student body at large; however I take pride in believing that the council managed to connect, motivate and inspire many young citizens to stand up and be counted in such situations.

PR Management during COVID-19 Coronavirus Pandemic The unfortunate developments that led up to Malta declaring a public health emergency required quick action from the council to ensure that students’ agendas are safeguarded in the turbulent period that followed.

PR Management of KSU’s involvement in addressing issues of national concern. As established by the council’s values adopted by the executive at the beginning of the term, the committee attempted to be as proactive as possible in addressing issues of national concern. It is the council’s firm belief that the student body should be a core stake holder in deciding the future the nation is to inherit. For this reason, the council was fairly outspoken on issues such as the scandals surrounding the Daphne Caruana Galizia case, issues involving sustainable development and irresponsible construction, mental health and climate change. In these situations, my role required careful management of the various statements, messages and imagery conveyed to establish the council’s positions. Various media was utilised, including posters, videos and physical banners to best convey the council’s position on these mat-

The management of PR during these difficult times involved the immediate setting up of contact points between the council, student organisations, and the student body in general to relay and collate information on issues relating to the continuation of programmes of study. The biggest task involved the collation of a document which was presented to the University of Malta Rector and state officials. The document titled “Safeguards for Students in light of COVID-19 Corona Virus Developments” included comments and concerns from almost every student organisation, student representative as well as proposals for how best to manage the crisis by the council itself. It was also important to maintain the conveyance of information related to UM developments with students – to this end the KSU website as well as the various social media were put to use.

KSU Annual Report 2019/20

Other Projects As Public Relations Officer, I was involved in almost every other major project during the council’s term, developing project concepts and designing the relevant content to ensure the success of the initiative. These projects include, but are not limited to, the following: • Share the Vision • The KSU Night Time Study Area (June 2019, January 2020) • Lejla Sajfja • The KSU Pepsi Campus Fest 2019 • The KSU GradBall 2019 • Daphne: Two Years On • The KSU ADHD Awareness Campaign • The KSU Drive In Cinema 2020 • The KSU Sexual Health Awareness Campaign 2020 Moreover, due to the unfortunate developments of COVID-19 Coronavirus during our term, there were a number of other projects for which a considerable amount of work was already prepared. These include: • • •

The KSU International Trip to Egypt The KSU Students’ Fest 2020 The KSU Treasure Hunt 2020

Press Releases Following stands taken by the students during KE, KPS, and KSU Executive meetings a press release was often issued with the aim of informing the student community and the public of various decisions and positions which the council holds on urgent issues. Press releases are issued on our Facebook Page and forwarded to media outlets.

Conclusion The past year was exceptionally full of activity and hard work. It was an immersive experience involving challenges that required the utmost of my resourcefulness and the best of my abilities. I will forever cherish the people I met and the skills I acquired during these busy months. I am grateful to have been given the opportunity to be able to share the valuable work of the council with the student community, and it has been a pleasure to have worked alongside some of the admirable characters I have ever met.

Acknowledgements My gratitude goes to the fellow members of the outgoing executive who have supported me with friendship, patience and guidance. I would like to express my appreciation particularly towards William, the President of the Council, for impeccably managing the executive committee; as well as my family and loved ones who have been patient in the face of long working hours and challenging times. Last but not least, I would like to express my endless thanks to Daniela, the KSU Administrative Secretary, for advising, listening and giving all of her energy to the council’s efforts.

Education Office Matthew Xuereb - Yacopo Baldacchino

KSU Annual Report 2019/20

The Education Commission The Education Commission is composed of the student representatives on the Faculty Boards of the various Faculties, Institutes and Centres of the University, along with the students elected on Senate and Council, members of the board of Junior College and a Gozo Liason Officer. During the 2019/2020 term, a total of five KE Meetings were held, as well as four KE/KPS Meetings. Some of the topics discussed during KE Meetings included the Studentsâ&#x20AC;&#x2122; Charter, the Engineering Warrant, Bartsâ&#x20AC;&#x2122; Medical School and KE Reform. The KE/KPS Meetings were held in collaboration with the Social Policy Office to tackle issues, such as Constitutional reform, MATSEC Report and COVID-19. It is to be noted that the attendance of the Student Representatives increased throughout the term. There was also new involvement from the Doctoral School and the International School for Foundation Studies. This year, in an effort to increase attendance, the calendar of dates when KE Meetings were to be held throughout the term was published early on. The standing orders of the commission were amended at the start of the term to clarify certain matters that were previously ambiguous and avoid misinterpretation. The main aim of this was to ensure utmost participation in the meetings of the Commission. Applications were made available for positions as Heads of Standing Committees. The Heads of Standing Committees were Edward Degabriele (Health Standing Committee), Nicola Kirkpatrick (Humanities and Education Standing Committee) and Rebekah Attard Trevisan (Science and Standing Structure Standing Committee).

Relationship with the Student Representatives Communication was maintained with the student representatives elected within each Faculty, Institute and Centre to make sure that any problems are resolved and it was ensured that the Commission and the Council were notified on important issues arising out of Faculty Board. Such communication was especially important following the University lockdown due to COVID-19. Although a set of proposals were agreed upon in the KE/KPS meetings that applied collectively to the University in general, the Education Office was updated regularly on the individual proceedings of the faculties, institutes and centres, to make sure that these are in line with the needs of the students. The student representative elections were promoted through social media. Meetings were held with newly elected student representatives to guide them and answer queries on their role, both within the Commission and within Faculty Board. These representatives were also updated on the work that the Commission had been working on prior to their election. Regular communication was also maintained with the Senate and Council representatives to discuss matters to be brought up in their respective meetings.

Student Representative Activism Campaign One of the challenges faced by the student representatives of the University, is the lack of awareness of their role and their work. This is counterproductive since they have been elected to represent the voice of the students and through this lack of awareness, students would not be able to communicate any concerns or difficulties they may have. It is, therefore, highly im-

portant for the Council to promote the work of the representatives, both within KSU’s Education Commission and their respective faculty boards. Photos of the student representatives were taken and uploaded to the KSU website and Facebook page. The representatives were able to upload their photo to their own timeline to promote student activism and remind students within their faculty of their position so that they may be contacted whenever there is a problem or query.

The KSU Careers Expo 2020 – From Ambition to Achievement Once again, KSU hosted the annual Careers Expo, an event where students are given a broader picture of the careers and job opportunities that they can pursue in the future. The expo was held between the 3rd and 5th of March and the theme this year was ‘From Ambition to Achievement’. During these days, the Council brought 30 companies and professional entities from a wide variety of different sectors to participate. Through the availability of a 1-day package, the Expo attracted smaller companies that may have otherwise not been able to attend. This year, the Council also collaborated with the student organisations, where they assisted in the procurement of companies in exchange for the opportunity to be able to participate in the Expo and online promotion during the event. This proved efficient to diversify the sectors that the companies came from, and thus, also increased the number of students that could participate in the Expo. A new concept was developed where an informal setting was opted for instead of the commercial approach that was used in previous years. This was highly success-

sful in breaking barriers of unfamiliarity between recruiting companies and interested students, and stimulate an environment of conversation. The concept was brought about through the Pavillion Café, where students were able to meet businesses over a coffee. Through this Pavillion, the Council was also able to distribute Careers Packs containing reusable cups and notebooks, which were designed specifically for the event. Like last year, there was also the opportunity to send in a CV and sit for on-thespot-interviews with companies. Over 600 successful interviews were held over the three days. Feedback on the interviews was extremely positive, with many students informing us that they have been selected for second interviews or for the job they had applied for. The companies present were also highly satisfied with the quality and efficiency of the interviews.

KSU Annual Report 2019/20

KSU Night Time Study Area The KSU Night Time Study Area was opened for the June, September and January sessions. This year, in addition to the KSU Betsson Common Room and rooms in the Old Humanities Building, the Council also managed to collaborate with the University Chaplaincy to make Dar Manwel Magri available for extended hours. The two rooms in OH and Dar Manwel Magri served as silent areas where utmost concentration could be achieved. This event is always in high demand since students are in need of a place to study and work on assignments. The rooms were supervised by members of the Council to ensure a quiet and motivating atmosphere and a clean and tidy environment. The Common Room was equipped with microwave and kettle services to keep the students going through those long nights. Nescafe’ coffee sachets were also provided by Nescafe’ to be distributed during this time. Study tips were also promoted on the Facebook page and feedback forms were published for further improvement of the event in future examination sessions.

A survey was also conducted on the quality of the examination session and any problems that may have arisen.

Students’ Charter Reform Task Force The Students’ Charter was discussed on several occasions during KE Meetings. A taskforce was enacted to reform the Students’ Charter. This was done by assessing the points present, amending and elaborating wherever necessary and adding matters that were underrepresented. The aim was to transform the document from one which is informative to one which is less ambiguous and addresses a set of principles. The plan was to negotiate so that the Charter becomes legally-binding.

Graduation Speeches As in previous years, KSU, in agreement with the University of Malta, led the selection process for the graduation speeches of the undergraduate graduation ceremonies. The call was issued through the KSU website and circulated to all graduating

students with the help of the Office of the Registrar. The selection process was coordinated by a board of five members, appointed by the Education Commissioner. The KSU Graduation Speeches Board 2019 consisted of Beppe Galea, Claire Muscat, Neil Zahra, Rebekah Attard Trevisan and Sandrine Borg. The board was tasked with correcting the speeches and interviewing the graduands. The applicants were judged based on the quality of their speech, mentioning of student activism and representation, and their delivery skills. We are proud to have had speeches for all fourteen ceremonies and pleased with the comments received, describing the speeches as well-written and of excellent quality.

Undergraduate Regulations The amendments to the General Regulations for University Undergraduate Awards that have been discussed for the past several years, were approved by Senate, and came into effect in October 2019 for all undergraduate certificate, diploma and bachelor courses. The amendments were promoted throughout the term, especially before the start of the academic year and the examination periods. An information session was also held by the Office of the Registrar to explain these changes and answer questions. This session was aimed mainly for student representatives and members of student organisations so that they would be able to disseminate the information to their members, answer questions and better deal with complaints. A number of unorganised students were also in attendance.

Balanced Compensation The process of discussions on balanced compensation and stipends was continued this year. The document was presented to the newly elected Minister for discussions to continue. The main points proposed in the document include balanced compensation for courses according to the expenses they require, and a defined set of criteria for courses to be considered as ‘prescribed’ (where students enrolled receive a higher rate of stipend and maintenance grant). It also proposes increasing the work limit for students, which is currently at 20 hours.

Barts Medical School MMSA-KSU Task Force A press conference titled Il-Bejgħ tal-Edukazzjoni Medika f’Malta was called to bring to light the lack of information related to the introduction of Barts Medical School students at Mater Dei hospital and their integration with the current schedule of University of Malta Medical School students. Various correspondence took place with the relevant authorities including with the Minister for Health Dr. Chris Fearne indicating the task force’s preoccupation with the lack of clarity on these matters. As highlighted in a Press Release on 24/11/19, FOI Requests were sent by the Task Force for contracts between VGH Hospitals, the Maltese Government and Barts Medical School to gather information on what resources will be used by Barts in Maltese hospitals. These requests were denied and we are currently in a process of appeal.

KSU Annual Report 2019/20

amongst all those sitting for an interview leading to an Engineering Warrant. KSU remains committed to supporting the UESA EGM resolution of 13th September 2018.

Share the Vision - The UM Student Organisations and Representatives Convention At the core of our ethos this year in KSU we sought to enhance collaboration between all stakeholders in student representation. Student organisations and representatives are at the core of our work as KSU and it was therefore appropriate that we gather such vital players in our work for a frank discussion on our vision for the future of KSU and student representation at UM itself. Over 100 student representatives from various organisations met at the UM Valletta Campus Aula Prima.

A meeting with Dr. Chris Fearne took place in November, here, we discussed our concerns on this issue. A document drawn up by the MMSA-KSU Task Force on Investments required at the Medical School at Mater Dei Hospital was also presented to the Minister.

Engineering Task Force

Warrant

UESA-KSU

As KSU together with UESA, we have persistently asked for the publication of all ASIIN reports related to the engineering courses at both MCAST and the UM. This year we kept on monitoring the situation. Whilst acknowledging the need for a solution for past MCAST graduates, this must happen in a framework that ensures the same an equal footing and standard

Two Q&A sessions took place with Mr. Herman Grech, Chief Editor at the Times of Malta and with H.E. the President of Malta Dr. George Vella. The Convention included sessions promoting funding opportunities through schemes of Aġenzija Zgħazagħ.and the Erasmus+ programme. A session on managing teams was led by Mr. Matthew Croker. Plenary sessions included a discussion on the future of KSU and the direction of activism of student organisations. Here a healthy discussion took place and it was an opportunity for the Council to understand the perspective of student organisations and representatives on matters that interest them. The structure of the plenary was such that the themes were broad enough so that the participants themselves can maneuver the direction of discussion.

photographer who showcases social issues in Malta and • Mr. John Sweeney. Towards the end of the discussion, those in attendance had time to contribute with their views, questions and arguments. KSU sought to not only generate a debate on the current state of media in Malta but also instill a sense of understanding into what Daphne Caruana Galizia’s assassination means. The discussion was a fitting tribute to her work and contribution to Maltese journalism and the fight against corruption in politics.

MATSEC Reforms Report

Share The Vision

Daphne – 2 years on On the eve of the two-year anniversary of Daphne Caruana Galizia’s assassination, KSU brought together journalists from Malta’s independent media to discuss and debate the situation of the media landscape on the island. This included a keynote speech by former BBC Panorama and Newsnight reporter John Sweeney. A panel towards the end led by Mr. Andrew Borg Wirth including: • Ms. Tina Urso, Kenniesa activist, • Mr. Herman Grech, Chief Editor at the Times of Malta, • Mr. Tim Diacono the Political Editor at Lovin Malta; • Ms. Rebecca Vincent, director of the London bureau of Reporters Without Borders • Ms. Joanna Demarco, an independent

Following the announcement of reforms to the MATSEC examinations, KSU called for a joint KE-KPS meeting on this issue to gather initial feedback on the proposed ways forward. Certain concerns were flagged and a joint KE-KPS committee made up of student organisations officials and student representatives to write a report on this matter was set-up. This report was concluded in September 2019 and detailed KSU’s position on the different areas of reform as well as suggestions on possible improvements. It should serve as a fruitful exercise for KSU to further involve itself in discussions related to this reform once it starts being implemented.

Academic Complaints Throughout the year various students approached KSU due to issues related to their studies. Here, the Education Office

KSU Annual Report 2019/20

Daphne - 2 Years On Debate

many times acted as an interlocutor between students and administrative/academic staff, ensuring that where possible a just solution is found.

Exam Feedback A survey on the June Exam session was published by KSU, this allowed us to gather feedback and results that were used to lobby effectively throughout the year on areas of concern related to exam conditions.

eligibility for a stipend is discussed and recommendations for prescribed courses were made. Here, KSU pushed forward proposals in line with the Council’s Balanced Compensation report. This year the SMGB also worked towards a more reasoned approach regarding prescribed courses. Where necessary KSU advocated for UM students who had approached the Council on issues related to their stipend with the Board and UM’s stipend office.

SMGB Representation As KSU Education Coordinator, Matthew Xuereb represented KSU on the Student Maintenance Grant Board within the Ministry for Education and Employment. These meetings were attended regularly, keeping the Council updated where necessary. During these meetings students’

Acknowledgements: Matthew Xuereb This year in KSU was satisfying albeit sometimes admittedly challenging. I will always cherish this experience and the people I have met throughout the year. I am grateful to all students who I’ve come in contact with in my role, to those who shared their experiences and their struggles with me, you have all taught me so much. A special thanks goes out to my colleague, Yacopo for his hard work in the Education Office, although we brought different perspectives and approaches to the table, our common passion to serve allowed us to complement each other throughout the year. Thank you for making me a better Education Coordinator. Thank you to Ms. Daniela Fitzpatrick KSU’s Administrative Secretary. Thank you for your patience, help and for supporting the Council day in, day out, for long hours. Thank you for listening and for our frank and honest discussions. KSU would not be the same without you. Another important colleague and friend was Dr. Michael Piccinino, former student representative on Senate, whose advice and help was always invaluable. Special thanks goes to Ms. Carmen Mangion, Deputy Registrar for your support and help throughout the year and for facilitating our work in assisting students. I am grateful to all members of the Council’s Executive, each and every one of you enriched my experience and I am proud to call each and every one you a friend. I am particularly grateful to our President, William Farrugia for his hard

work, many times in silence and without much fanfare, for always keeping the Council’s interests first and for giving me the space to work and contribute in my own way. A final special thanks goes out to my family, who have always supported me in my dreams and for enabling me to achieve my goals. I would certainly not be writing this report without your love and support.

Acknowledgements: Yacopo Baldacchino I feel honoured and privileged to have been given the opportunity to serve as Education Commissioner. It has been a dream of mine to be part of the Council since I entered University and the experience has been a truly fruitful and amazing one. I would like to express my deepest gratitude to the following: To my family and friends for encouraging and supporting me throughout my years of student activism. A special mention goes to my dearest friends; Chiara Vassallo, Mariah Zammit, Michela Vassallo, Niamh Dalton, Sandrine Borg and Sonique Borg. I would also like to thank Dr. Michael Piccinino and Naomi Attard for giving direction and help whenever I needed it. To all the student representatives which I had the pleasure of working with and representing this past year. Thank you for having faith in me and for your hard work and dedication to the Commission. tively throughout the year on areas of concern related to exam conditions. To Ms. Daniela Fitzpatrick for her hard work and dedication. Thanks for always being there to listen, for all the laughs 54

KSU Annual Report 2019/20

and gossip, and for checking up on me whenever I seemed down. You’re an invaluable asset to the Council and a very dear friend. To the rest of the executive, thank you for a beautiful year. I will forever cherish the memories we shared and through the good times and the bad, I’m extremely glad to have been part of this team. Matthew, you have always striven to make the office better with your hard work and dedication. Our characters are completely different but it was a pleasure working with you. I’ll always have your back. To Christian Aquilina, Katrina Farrugia, Naomi Deguara and May Hefny you have stood by me through thick and thin and became some of the best friends I could ever ask for. I’ll always remember you.

Social Policy Office Naomi Deguara - Katrina Farrugia

KSU Annual Report 2019/20

Administrative Arm

Science in the City

Proxy Vote

The Social Policy Office has yet participated in Science in the City for the second consecutive year. This year KSU worked towards raising awareness on the climate change crisis. The KSU stand was divided into three sections; section one included a comprehensive explanation of the scientific basis of climate change aimed towards children from ages 5-10 years of age. Section two targeted a more mature audience, including myths and facts of Climate change including current statistics, and Section three included a handson experience of tree planting. The Social Policy office had personally hand painted ceramic pots using donated leftover paint as well as using previously collected Aleppo Pine Tree seeds. A total of 75 Aleppo Pine Trees where successfully planted!

The facility of the proxy vote was highlighted this year to be used during the Social Policy Commission Meetings so that the organisations do not lose their voice whenever they cannot attend one of the meetings Table a Motion The table a motion facility use was encouraged greatly by the Social Policy Office before every Social Policy Meeting’s Agenda was published. The facility was emphasised so as to have a more personal approach to the meetings whereby organisations can suggest what they would like to discuss rather than the Social Policy Office choosing the topic. Both of which were done to ensure participation from all student organisations. Meetings with Student Organisations The Social Policy Office wanted to ensure the healthy relationship they have with the student organisations and hence, met up with them at the beginning of the term in order to discuss their organisation, their ideas for events and initiatives and any feedback to improve the commission.

The President’s Fun Run The Social Policy Office has yet again participated and assisted the President of Malta with promotion of the marathon and aimed to get organisations to join the cause.

Bottle Cap Campaign The Social Policy Office collected bottle caps from students throughout the year in order to be given to the initiative known as ‘Nirriċikla għall-Istrina’.

The KSU ADHD awareness Campaign Following last year’s fruitful Autism awareness campaign, this year, the social Policy Office embarked on a month-long campaign on ADHD, celebrating Neurodiversity once again.

The Umbrella Project The National ADHD foundation UK has initiated this project in 2019. This project consists of an installation of colourful umbrellas, an art display celebrating the gifts and talents of those who are neurodiverse, as part of a wider education project to celebrate neurodiversity, raising awareness and challenging stigma and discrimination. This project has been installed in approximately 100 different schools in England as well as Liverpool, Salford and London Heathrow airports, and this year; the University of Malta Quadrangle. All expenses where donated towards the ADHD foundation research hub.

Video on what is ADHD

The Campaign Launch The campaign was kicked off with a Launch on the University Quadrangle, where guest speakers Dr. Steven Vella and Ms. Anette Kotorri from the Malta ADHD foundation as well as the KSU Social Policy office gave speeches on ADHD in Malta, the umbrella project and this campaign. During this launch two banners where set up with facts on ADHD, on the University quadrangle, and left there for the whole month of October which is ADHD Awareness Month.

KSU collaborated with the Willingness Team to set up a video on ADHD with clinical psychologist Vilhelmina Valimaki. The video comprehensively explained what ADHD is, including an explanation of the three types of ADHD, as well as, symptoms, biological basis and management. The video was posted on the KSU Facebook page.

Debate on ADHD Diagnosis in Malta Guest panellists Dr. Vella Fondacaro, Ms Gingell and Ms. Bonkova; Psychiatrist and Clinical Psychologists respectively, chaired a debate on the current situation of ADHD diagnosis in Malta. The event started off with a speech by Steven Vella a guest speaker who has ADHD and is also part of the Malta ADHD Foundation. He opened the debate by talking about his experience with ADHD whilst doing his PhD, starting off the discussion on ADHD and its diagnosis.

KSU Annual Report 2019/20

Migration and Integration The Social Policy office along with a number of organisations have teamed up with TandEM and IOM, two very important organisations working towards empowering migrant youths in southern Europe. The event promoted intercultural exchange as a key tool for social cohesion

Open Discussion: Our Uni: Equal Access to all? A report named; Higher Education for Third Country National and Refugee Integration in Southern Europe by Henriette Stoeber from EUA, was published in 2019 by the IOM. The findings of this study where debated by a panel of experts including the Deputy Registrar and representatives from the International Office, National Commission for Further Education, Foundation for Shelter and support migrants, and three third country nationals enrolled in the UOM. Free Afghan Cuisine was provided after the open discussion, for cultural appreciation.

World Music Jam Session The World Music Jam Session was a continuation on the Open discussion with the aim of using music as a catalyst for engaging dialogue and cultural integration. The Common Room was turned into a music studio with enough instruments for every person attending to jam away. Maltese, Iraqi, African, and Esonian music where played.

Webinar IOM Brussels

NTSA Spotify account.

Engaging youth in shaping the discourse on migration and diversity

Stay Hydrated

The Social Policy office participated in a webinar focussed on communication and youth engagement in Europe. The webinar offered the participants a dynamic debate with experts and youth representatives from Italy, Greece, Rome and Brussels.

Stories of Migration â&#x20AC;&#x201C; Short Film Screening Together with ESN and IOM, the Social Policy office has co-hosted an event named; Migrant Stories an evening of discovery, discussion and unity. Two short clips where screened; All Peopleâ&#x20AC;&#x2122;s Orchestra and Aneni, which captured the promises and challenges surrounding the topic of migration. This was followed by a living library session and an Afgan dinner (Middle Eastern and North African), catered by the Migrants Women Association. This event was part of the Global Migration Film Festival celebrating International Migrants day.

Study Tips As part of the KSU night time study area, during the June and January exam seasons the Social Policy office had prepared a number of study tips and small events in order to help students ease off exam stress. A number of 5 study tips where posted and three small events hosted. An NTSA table was set up outside of the Common Room, which provided the students with rough papers and bottle cap box for promoting recycling during NTSA. This year new playlists were added on the KSU

During the NTSA students where equipped with reusable water bottles, as well as orange, lemon, lime and cucumber wedges and mint leaves. This event was held with the aim promote healthier alternatives to coffees and energy drinks as well as promoting reusable bottles an alternative to reusable plastic ones.

Rugby Session A friendly rugby session was hosted in collaboration with the Wolves RFC Rugby team. Promoting physical health during a time where most students tend to lead sedentary lifestyles. The event was held at the Dun Karm turf area.

Animal Therapy As part of our events for NTSA, the Social Policy office together with Betapsi Malta organised an animal therapy session for University students in aim to relieve some of their stress. Together animals where brought on the University Quadrangle; including dogs and rabbits which helped relieved some of the stress that students endure during this part of the year.

KSU Annual Report 2019/20

Mental Health Mental Health First Aid Agreement Due to the successful turnout of last yearâ&#x20AC;&#x2122;s Mental Health First Aid carried out by the previous Social Policy Office. The Malta Trust Foundation together with Richmond Foundation and KSU - Kunsill Studenti Universitarji, have reached a mutual agreement that the Mental Health First Aid will be taking place with various tertiary and post-secondary schools such as MCAST, ITS and Higher Secondary.

Walk for Richmond The Social Policy Office took part in raising awareness on Mental Health together with Richmond Foundation. The walk also raised funds for the Foundation which works so hard to help those who are going through mental health difficulties and their families and friends. Student Organisations also joined us for the walk.

Mental Health Awareness Video A video with Maltese Celebrities and people who have gone through mental health difficulties was recorded together with the Richmond Foundation.

Sexual Health Campaign

Miscon(tra)ceptions This event was hosted by two GU clinic specialists, a sex therapist and a medical student from MMSA. The event dealt with contraception, its importance and any facts and myths that are thought about in society.

Sex Q&A A website was set up where students could ask questions about anything related to sex, sexual health and anything related to the topic. The questions were then answered by a genito-urinary specialist, a sex & relationship counsellor and a psychology graduate and sex clinic manager.

Promotion of Sexual Health Education The main target of this campaign was to educate students on the importance of sexual health education and how we should embrace it and look for more information rather than just hiding away and being scared to talk about such a prominent topic in our lives. The entire campaign was in collaboration with The Willingness Team and with Student Organisations: MMSA, MHSA, Betapsi, ESN, SHS

Valentine’s Sex Tips The interactive event’s target was to get people talking about sex in general. The two speakers presented an intimate session with information that most people are too afraid to ask about. The session also included an online quiz were students could win prizes by answering the questions correctly.

Sex Catalogue This particular event was hosted by a leading LGBTIQ activist who is also the founder of arc (allied rainbow community) and a sex & relationship counsellor. It mainly revolved around the two dating applications known as ‘Tinder’ and ‘Grindr’, whereby the two experts spoke about the benefits and negatives of the both.

SUI: Sex under the Influence This event was all about drugs and their influence on our sex lives. The event included a psychiatrist, a sex & relationship counsellor and a Master of Science in Addiction Studies student.

SEX 360° Conference – A Multidisciplinary Approach This year the Social Policy office has co-hosted and participated in the Willigness’ and Betapsi’s 360° conference. This year a series of talks where organised tackling the subject of Sex with a multi-

KSU Annual Report 2019/20

faceted and interdisciplinary approach. Such topics included sex and minority groups, such as the elderly, LGBTQI+, and people who are less abled , as well as tabooed topics such as Porn, Sex work, STI’s, Contraception, Sex Education, Casual Sex and Fetishes. Environment

of virgin land converted into tarmac and 549 trees (half of which, protected). The Social Policy office called out for organisations to join and provided free transport to and from the University of Malta to the protest location promoting carpooling.

Recycling Bins on Quad

The Social Policy Office had released a statement with regards to the Central Link project. The statement included a concise description on what the Planning Authority had approved, including the implications of this towards our environment and respiratory health. KSU invited all students to fight for their own future and environment.

As previous KSU executive members have fought for the implementation of recycling bins on campus, this year we managed to reach an agreement with the University of Malta. Recycling bins have been placed in various areas such as Quadrangle, Gateway and Student’s House.

Recycling Bins in Organisations Offices This year KSU decided to introduce bins in the organisations offices so they too can recycle their waste.

PlayGreen & Football Festival with ESN Last November the Social Policy Office has collaborated with ESN Malta, Saġġar and MFA, for a clean-up, followed by a football session coached by the MFA for refugee children. The clean-up was held at the Hal Safi football pitch, the same place that the football session took place, and the event was followed up by a tree planting session.

For our Trees – A Symbolic Statement Protest. The Social Policy Office participated in the protest against the Central Link project held last July after the Planning Authority approved yet another massive road widening project, at the mercy of 49,000 acres

Central Link Project Statement

Plastikaxxa As part of this year’s environmental initiatives, the Social Policy Officer together the organisation ZIBEL have once again maintained the plastikaxxa, whereby the installment was left on Quadrangle for students to recycle their plastic.

Iz-Zejjed Kollhu Zejjed Protest The KSU Social Policy Office had once again participated in a protest against the excessive and haphazard construction madness that was currently consuming our country. The office joined Moviment Graffitti and a number of other organisations, demanding radical change in planning policies, a decision making process which is clean and free from political and commercial interests, the monitoring of large scale projects, a more regulated system with regards to the construction industry and a demand for the government to put the citizens’ health at the heart of all decisions – by safeguarding and strengthening the current natural habitats preventing no further loss of bio-

KSU Reacts KSU Reacts to Budget 2020 The Social Policy Office issued a statement with the proposals that mainly affect the student body from the 2020 budget. A KPS Meeting was also held on the yearâ&#x20AC;&#x2122;s budget.

KSU Reacts to Central Link Project

Domestic Violence KPS meeting on Domestic Violence The topic of Domestic Violence has always been a prominent and undermined topic. This year we took the chance of working on the current protocols and policies surrounded around Domestic Violence. We did so by calling a KPS meeting with all student organisations and discussed anything we could to better the policies and law system, the education system and the protective system in Malta with regards to Domestic Violence.

Meeting with the Commission of Gender-Based Violence and Domestic Violence Prior to the meeting held with the student organisations, the Social Policy Office met with the Commission to discuss the point carried forward by the student organisations - the meeting was very fruitful and policies were discussed for KSU to work on in the coming years.

The Social Policy Commission reacted to the news about the uplifting of 549 trees, taking up 49,000 square metres of virgin lands, as well as historical structures, in order to incorporate new lanes and road infrastructures. The Commission believed that although road structures need to be improved it should not be in detriment of the environment.

KSU Reacts to Covid-19 University Lockdown The Social Policy Commission together with the KSU executive reacted to the news of the closing of University until September. The Commission agreed on a set of proposals for the University Senate to approve. This was done through two KE/KPS meetings whereby the discussion on University Courses and Exams and MATSEC examinations were discussed. The two sets of documents revolved around the way forward with regards to online lectures, examinations and assessments and resits, the following document revolved around the way forward with regards to MATSEC examinations.

KSU Annual Report 2019/20

Political Resolution 2019 On the 27th of November 2019, KSU had placed a table a motion to put forward a resolution on the current political crisis that had struck the country. The Social Policy Commission had called all organisations forming part of the Social Policy commission as well as all members forming part of the Education Commission to an urgent KPS meeting. The Resolution consisted of four demands directed towards the government, including; The resignation of the ex-prime minister Dr Joseph Muscat as well as the demand for an investigation into all public procurement contracts involving Keith Schembri, Konrad Mizzi and Chris Cardona. Further checks and balances necessary in Malta’s system of Governing, as well as the clear separation of powers necessary. The resolution put forward was endorsed by 27 organisations whereas three chose to abstain and two voted against. The Resolution was posted on the KSU Facebook page and having had a significant reach, it was also met with media coverage and multiple news mentions.

Acknowledgements: Katrina Farrugia Shortening and writing this part was one of the most emotional things I had to do throughout the year. First and foremost, I would like to say thank you to my partner in crime, Naomi. You have been a great person to work with, your ideas have inspired me and I thank you for always staying by my side to help me implement my ideas and work on our projects. I would like to extend my gratitude to the executive, whom I will cherish forever. All the jokes, dances, events and hard deci-

sions we’ve been through will always hold a special place in my heart. I am grateful to the friendships I found throughout the term. A special and grateful thanks goes to the student organisations who believed in me and who provided me with this fruitful experience. Without you I wouldn’t be here today and I will forever be appreciative of that. I would also like to thank them for their ideas, motions and support towards KSU Daniela, KSU’s very own QUEEN. Thank you for all your patience, for supporting our ideas and for always being there for us. Never forget what an asset you are to the team. Finally, I would like to thank my family who understood why I was away from home most of the time, my friends who guided and helped me throughout the term and Edward who was my support system from Day 1. Thank you KSU for providing me with such an experience and for helping me grow.

Acknowledgements: Naomi Deguara I would like to primarily express the deepest and most sincere gratitude towards my parents, my brother and my twin sister Jael, for their never-ending support and encouragement throughout every step of the way. I am forever indebted to you all. I would like to extend my heartfelt thanks to all my closest friends especially; André, Toyah, Mirjam, Sharon, Marija & Sam. Thank you for standing by my side, both through the difficult and the most beauti-

ful of times. I would also like to thank each and every individual who assisted our work in any way, and all of the member organisations who were always present to discuss debate in a fiery yet respectful manner. The KPS meetings would not have been the same without you. Katrina! Thank you for being an amazing partner and best friend. You have gifted the Social Policy Office with your passion and hard work and have not failed to challenge any idea until its optimal. Youâ&#x20AC;&#x2122;re a true gem! I would like to personally thank Daniela Fitzpatrick, who is by far the most hardworking person I have ever had the pleasure to work with, a true role model. May you keep nurturing the future KSU members with your hard work and your endearing character. Last but not least I cannot fail to mention each and every one of the KSU executive. You all have made this experience worthwhile. No one forgets his first exec, and so, I will never forget you, you will forever hold a place in my heart.

KSU Annual Report 2019/20

Culture & Entertainment Office Julia Cini - Matthew Gauci

Introduction This year’s Culture and Entertainment Office aimed to not only build on past successes but also implement fresh new ideas and foster connections with all kinds of creatives, at a university level and nationally.

Eurovision Screening Night The Eurovision Screening Night is a yearly event organised by KSU where the Eurovision Song Contest is screened on a big screen to guests and attendees. This year we decided to set- up the event in Piazza Dun Karm, seeing that it was now turfed and perfect for such an event. Totalling around 120 attendees, a cash bar was present, supplying food and drinks to guests, equipped with a number of discounted offers which were made available. Attendees were encouraged to bring their own cups, in line with KSU’s Green Initiative. This event was also endorsed by the 2019 Maltese Eurovision representative Michela Pace who encouraged people to attend the event in support of her performance through a video which was posted in our social media platforms. This event saw a number of international students present, allowing for a more diverse audience, supporting many countries who were competing.

Lejla Sajfija

Lejla Sajfija This year, we decided to rename the annual organizations’ bbq to Lejla Sajfija. This event was held at the end of August, right before the university campus is filled again in preparation for the upcoming year. Lejla Sajfija was the Council’s way of gathering the student organisations and friends alike to thank them and spend some time together with a night filled with good food, live music and much-anticipated game of tombla! We also continued to implement the Council’s green initiative by asking our guests to bring their own plates, cups and cutlery, as to minimize the use of disposable items.

KSU Annual Report 2019/20

Pepsi Campus Fest After the successful Campus Fest revamp last term, we continued to build on the success of the previous year, adding our own personal twist! We decided to give a seventies disco theme to the event, decorating in bright colours, patterns and fabrics using all recycled materials. This theme could also be seen in our bar setups, with specially named drinks for the occasion. We would like to thank our Kokka Crew, whose input and creativity helped us greatly in the setup and duration of this event. This Campus Fest was divided into three main areas the location being Car Park 4, Green Area and Vjal Tessie. The organisation’s pathway where student organisations created festival themed games including beer pong, pie in the face and many more. JEF Malta, ESO, UM Futsal, Insite, Elsa Malta, TSA, DESA, SĦS, UM Wolves, UESA and MHSA were the organisations present at this event - thank you! Green Area was transformed into the chillout area with the Strongbow cider bar and installation. This area featured live acoustic sets from up and coming and established young artists. Benches and bean bags were put into place here for guests to enjoy a drink or some food provided by the two food trucks present, one savoury and one sweet. The most awaited area had to be the silent disco, which was back after its resounding success in the previous campus fest. Bigger and better, 6 DJs played three sets, two at the same time. Guests were able to choose their station and listen to their preferred genre of music by flipping a button on their headphones.

Campus Fest 19

The KSU Gradball The KSU Graduation Ball is an annual event organised by KSU in celebration of all students graduating that year. It is arguable the biggest 1-day event organised by the council amassing more than 1,000 attendees. Just like the previous 2 years, the venue chosen for this event was ‘The Golden Sands Radisson Blu Resort and Spa’, where their main hall was transformed into a formal venue for such an event. Lara and the Juke boys opened up the night followed by a stellar performance by Red Electrick who had a number of supporting acts during their show including; Luke Chappell, Maxine Pace, Dav. Jr, Oxygyn, Lara Dimech and Michela Agius. These live acts were followed by Cluett and Nicky Slim who closed off the night in style.

250 Years

4 bars were set up throughout the venue, strategically put in place to allow for a good flow of people and smaller waiting times. 2 photography stations were also set up at both entrances to the venue so that people could have their picture taken to commemorate the occasion. A marquee was set up outside the venue so as to maximise the space available and provide a sheltered area for guests. Room bookings were also made available through a booking form as well, on offer as a package deal including a ticket for all room guests, and a discounted price. Double, triple and quadruple rooms were on offer, encouraging people do not drive after the event, through the favourable prices made available. This year’s event obtained positive feedback in line with the event’s nature seeing that such an event has built a reputation over the years as a perfect send-off for graduates.

2019 marked the 250 year anniversary of the University of Malta and together with the University, the Council staged an exhibition in the KSU Common Room, showcasing some of the oldest photographs of the university, the Msida Campus still undergoing major works with a mix of recent photographs. This showed the contrast of the small university cohort and sparkling new building to now, a hub of learning that is filled to the brim with students, showing that students are truly the heart of the University of Malta. The second instalment of this exhibition was to be displayed on the University Quadrangle in mid-March, but this had to be postponed due to the Covid-19 pandemic.

The KSU Drive-In Cinema This year’s edition of The KSU Drive-In Cinema was held on the 13th of February. A foodtruck, popcorn and hot chocolate stalls were all made available for guests to purchase during the event. This year’s films were ‘Grease’ and ‘The Incredibles’, chosen by the public through a poll on the Facebook event, where the 2 most popular films were chosen. Cars were set up in CarPark 6 on Campus and given a radio frequency to tune in to the film being streamed, while being shown on a big screen.

KSU Annual Report 2019/20

Students Fest 2020 The KSU Students Fest is seen to be the most wonderful time of the year on campus. This is an opportunity for students to get creative and showcase their talents, whether it be singing on stage or making innovative props! This event brings together around 400 students to rehearse, make our beautiful set and coordinate the whole process. These exciting months commenced with applications for our coordinators and auditions. When this was finalised the rehearsal process could start. This yearâ&#x20AC;&#x2122;s Student Fest theme was U Mela, Cinderella, a modern twist on a classic fairytale loved by generations. We would like to take this opportunity to thank each and every one of our coordinators who take their time to prepare and work to make sure that the show is as professional as can be,along with all students who participated in the initial stages of the eventâ&#x20AC;&#x2122;s preparation. This could never have been done with you. In light of the current pandemic, Students Fest 2020 has been postponed indefinitely. Out of all other upcoming events this office had planned, this was most definitely the most heartbreaking to postpone. As Cinderella would say, during these trying times, one must have courage and be kind.

Fostering Connections One of the main aims of the Culture and Entertainment Office this year was acting as a bridge between the student and creative industries on the island, to inform students about potential opportunities in an industry which although blossoming, is still quite a niche in Malta. We held fruitful meetings with Malta Arts Council as well as Teatru Malta, and we hope to continue building on this initiative as a council in

SF20: Cinderella

in the years to come.

Organisations Events Forum The Culture and Entertainment Office is responsible for Events Forum, which is a platform where organisations unite to speak about their upcoming events, voice concerns and suggest ideas to one another. This platform was also used to give insight and discuss upcoming events from the Councilâ&#x20AC;&#x2122;s end and create collaboration for the organisations.

Acknowledgements Julia Cini

Acknowledgments Matthew Gauci

I sit here writing this in absolute disbelief that this year and term are already coming to a close - time truly flies when you’re having fun!

It is time to close another chapter. A chapter that bore the fruit of many experiences, emotions, opportunities and relationships. one that allowed me to not only meet new people, make new friends and find a family, but helped me grow as a man.

This experience would not have been the same with every single member of this council. We may have not have seen eye to eye in every detail, yet we worked diligently in our own roles and supported other offices in their endeavours. Thank you for offering support in every Culture and Entertainment event, whether it was painting pallets, putting on wristbands or making an excessive amount of popcorn, you have been the backbone of our office, and we couldn’t have done it without you. Colleagues turned into life long friends, I cannot wait to see what the future holds for us, may it be protests, weddings and anything in between. Thank you Daniela for our long chats and your advice. Your input has been invaluable to our office this year. But most importantly, thank you for letting me listen to musicals on full blast in the office, always ready to sing along with me. Thank you Matthew, for being the best office partner I could have asked for. Thank you for being the calm to my perpetual hurricane, for your words of wisdom and for dealing with my ideas, as crazy as they may seem.

I look back at such a unique experience as one I will forever cherish. I would like to firstly thank this year’s executive. Your help, guidance, and support made this all possible. You pushed me to be my best, reach new heights and never falter when faced with any challenge. Without you, this year’s work would not have been possible. I will never forget you! Thank you Daniela for your ever present guidance. I consider you as being fully part of this executive, you have helped me stay focused on any goal at hand and always find a solution to my problems. I look forward to endlessly pacing in front of you in the future. A big thank you to Julia. You have given me solutions to many problems, happiness in moments of sadness and focus in times of confusion. Your love for musicals will forever amaze me! Lastly I would like to thank my friends and family for their support, your advice has always kept me rooted and true to who I really am. You are invaluable to me.

Thank you to my dear friends, for always visiting the office to check in on me, for helping me in any unique task I had to take on and most importantly for being there for me throughout this journey. To you, I am eternally grateful.

KSU Annual Report 2019/20

International Office Naomi Attard - May Hefny

International Opportunities MEP Internships KSU always believed in the importance of work-based internships, where it allows students to understand better the role of the Members of the European Parliament (MEP). Like previous years, KSU initiated the collaboration with the Maltese MEPs to offer internships to the University of Malta students. These internships were aimed to provide an insight on the imperative role of the MEPs, increase in the possibility for students to pursue a career in the European Union Institutions and promote activism. This was discussed with some of the MEPs during a meet up session at Dar l-Ewropa in Valletta following their election. The internships were offered by Dr Roberta Metsola, Dr Miriam Dalli and Dr Alfred Sant. Unfortunately, due to the outbreak of COVID-19 and closing of the European Parliament, this project was unable to be complete this year. Students would have been chosen based on their Curriculum Vitae and motivational letter, by a board that consisted of KSU members, students and an UM representative. We hope that next year, this project will be fully implemented and widened to other MEPs from various countries.

Voluntary Opportunity On a yearly basis, The Order of Malta contributes to the sick by assisting several patients to travel to Lourdes, France. This year, together with the support of the Sovereign Military Order f Malta, two students had the opportunity to be fully funded to voluntarily accompany the sick to the annual international pilgrimage to Lourdes, France. This opportunity was available to all medical and health science students and it was distribut-

ed with the assistance of Malta Medical Student Association (MMSA) and Malta Health Students Association (MHSA), respectively. This initiative was of an educational nature as students had the opportunity to learn about diseases and their management, thanks to the academic staff that were attending. The pilgrimage had to occur in the first week of May, departing April 30 and returning May 5, however this had to be cancelled by the Sovereign Military Order of Malta due to COVID-19. The International Office would like to thank Prof. Alex Felice and the Sovereign Military Order of Malta for providing this opportunity to the students and for collaborating with KSU.

International Student Discount The International Office collaborated once again with Air Malta to provide students with a 10% discount on flights and increase in the baggage allowance to students who are flying with Air Malta to their Erasmus+ destination. Air Malta is willing to provide these offers for the foreseeable future. Furthermore, the International Office made it a priority to use the national airline for the trip to Egypt.

International Fund Committee KSU believes that it is always important to be the voice of the students and always ensure equality and fairness. This is why KSU is the studentâ&#x20AC;&#x2122;s representative on the board of the International fund committee, which gives funding to students to cover the costs for international learning opportunities. Funding is provided for a broad range of projects and programmes covering a wide range of education and training. Our position on the board was to ensure fair and unbiased treatment of the studentsâ&#x20AC;&#x2122; ap-

KSU Annual Report 2019/20

plications, during the meetings and in the decision-making process.

International Students Exchange Programme The international office was also on the board of the international students exchanges program. The board is tasked with reviewing the applications of International students that hold different qualifications than the students with MATSEC Qualifications, and hence they could not be selected via the usual requirements. This allowed for a fair selection process that does not hinder international students from being able to participate in student exchanges and KSU plays a role in this by ensuring that the students voice is present and well heard by being part of the interview and selection process.

International Trips One of this termâ&#x20AC;&#x2122;s proposals, was a KSU International Adventure Trip outside of the European borders. After rigorous evaluations about the best possible outside of Europe location, while keeping into consideration the budgets of students, it was decided that the most suitable place was Egypt. Months of preparations led to planning an experience full of adventure; red sea diving, quad biking in the desert, dining with cave dwellers and much more. The trip was to take place between the 2nd and 8th of April. In order to ensure the best possible price for students, the international office collaborated with Air Malta, and 20 seats were secured for students. When the trip was released, there was a huge demand from the students as it got sold out immediately. A waiting list was created until the International Office

secured more seats for the students. In total 37 students applied to be part of this experience. An information session was held to keep the students informed and looking forward to the trip. Unfortunately, due to the unexpected COVID-19 virus the Airports closed, and the KSU Egypt Adventure Trip had to be cancelled.

Erasmus Events

European Students Union

Orientation Visits

ESU BM77

On a bi-yearly basis, the University of Malta receives several students on an Erasmus+ exchange as well as international students who will be reading for a degree. It is the International Office’s responsibility to welcome and assist these students with all their needs, both academic and non-academic. As always, KSU collaborated with the International Office of the University of Malta to provide an introductory talk about KSU and its’ services for the international students as well as an interactive campus tour. KSU, together with the Erasmus Student Network, provided local food and beverages to the students at the quadrangle.

During this term, KSU had the honour to host the 77th European Students Union (ESU) Board Meeting. The Board Meeting is the highest decision-making body, where every member organization has the right to vote on standing orders, strategic political priorities, plan of work, policy papers, statements and resolutions. This week-long event took place from the 1st to the 7th of December 2019 and included a total of 45 National Unions of Students from 39 countries as well as other associations from non-member countries. The theme of BM77 was “Solidarity and human rights in higher education. The role of student organizations in safeguarding inclusive societies”.

International BBQ

During the planning of the ESU BM77, meetings were set up with the Ministry of Finance, Ministry of Education and Conventions Malta to obtain funding for the event. Through Conventions Malta, the International Office was put in contact with MiMalta, the DMC KSU selected to be a crucial part of the planning and execution of the Event. After several meetings and negotiations, the Salini Resort was selected to host the delegates and the Board Meeting. A collaboration proposal was also prepared to engage sponsors. At the Salini Resort, a half board and half day delegate package were chosen to accommodate the delegates with breakfast, lunch and dinner as well as a coffee breaks during the workshop and Board Meeting days.

The International BBQ was held after the first semester’s orientation session at Pjazza Dun Karm Psaila at the University of Malta campus. A relaxed vibe was undertaken to increase interaction between the students. This was the ideal opportunity for the high turnout of international students to meet up and get to know each other in the beginning of their experience in Malta and become familiar with the KSU representatives.

In preparation for the BM77, a website and a Facebook page were set up for the delegates with information on Malta and on the Board Meeting. Moreover, a delegate pack was prepared and disseminated to

KSU Annual Report 2019/20

to all delegates on their arrival. The bag included a KSU water bottle, BM77 branded passport cover, KSU planner, KSU toothbrush, magazine on Malta, map of Malta, MTA branded pens and MTA branded notebook. The last four items and mugs for the Executive Team were provided by MTA Conventions Malta. The University of Malta Marketing Team also provided KSU with tote bags with UM and malta heritage branding. The ESU Executive Member arrived a day before to discuss the procedure of the Board Meeting and have an EC meeting. Delegates arrived on the 1st of December and had the opportunity to attend a guided tour to Mdina. Delegates visited the Domvs Romana and the Museum of Natural History thanks to the sponsorship with Heritage Malta. Furthermore, they also had the opportunity to roam around Mdina and taste a typical Maltese snack. In the evening, an event was held at Beachhaven, BMBoogie. The 70s themed party was organised by the organising committee and was of great success. The opening Ceremony took place on the 2nd of December in the Gran Salon of the Museum of Archaeology in Valletta, where representatives from the Ministries and University were asked to attend. The opening ceremony was inaugurated by Dr Robert Napier, followed by Mr William Farrugia, Ms Sarah Ezabe and Prof Godfrey Baldacchino on behalf of the University of Malta. The Code of Conduct and Trust Team for the Board Meeting was presented to the delegates. After the ceremony a guided tour was organised for the delegates by the Organising Committee through Valletta to the War Museum where the delegates had a tour around while appreciating the views before proceeding to Valletta Campus. The entrance to the war

museum and guided tour through the Museum was sponsored by Heritage Malta. At the University of Malta Valletta campus, lunch was served and workshops on various themes were held in the halls. The following day, workshops were held at the Salini Resort and multiple documents and issues were discussed. A Facebook group was established among the delegates to keep them updated of any changes in the timetable and share content related to the workshops and board meeting. In the evening, a black-tie Gala Night was held at the Casino Maltese in Valletta. This event was sponsored fully by MTA Conventions Malta. Free flowing drinks, live band and the beauty of the venue were the highlight of the event.

From the 4th to the 6th of December, the Board Meeting was held and the International Office, Ms Naomi Attard and Ms May Hefny, took forefront in the discussions and representing students by being the KSU delegates. The organizing committee and KSU executive members were an asset during the Board Meeting as they assisted in every way possible, especially problem solving, printing, logistics and assisting during the Board Meeting. During the Board Meeting, an overview of the ESU Hacks team was presented as well as renewing of policies. Moreover, a new student union was added to the list of ESU members and a resolution was passed by KSU. As per tradition of every ESU event, on the last day of the Board Meeting, 6th December 2019, a Culture night was held at the Salini Resort, were delegates brought food and drinks from their country and shared them among other delegates. It was the ideal way to conclude a week full of discussions, events and workshops before the delegates and ESU team leaving the next day.

Resolution During the European Student Union Board Meeting 77 that was held in Malta in the first week of December, KSU proposed the resolution regarding the current situation of Malta at the time. As delegates during the Board Meeting, the International Office represented the resolution that gave a brief explanation on the case of Daphne Caruana Galizia and on the corruption within the Government of Malta. Moreover, since the Board Meeting was happening during the peak of these events, the delegates from the various student unions around the European Union.

understood fully the challenges that the Maltese population was facing at the time. The resolution was endorsed fully by the European Student Union board and words of encouraged were exchanged to increase KSU’s student activism, involvement on the matter and to advocate for justice. KSU humbly appreciates and thanks the student unions that supported this resolution and the European Student Union for endorsing it in their agenda.

Organising Committee The International Office set up an Organising Committee to be part of the organising process of the Board Meeting. A call for participants was issued and interviews were conducted to select the most qualified candidates. A total of four candidates were selected from the call and Organising Committee was the following: • Ms Naomi Attard as Head of Organising Committee • Ms May Hefny as Head of Organising Committee and Finance Coordinator • Mr Neil Zahra as Administrative Coordinator • Ms Nicole Galea as Executive Assistant • Ms Alexandra Gaglione as Logistics Coordinator • Mr Thomas Mifsud as Head of Public Relations, Media and Branding • Ms Martina Dimech as Social Coordinator and Marketing Assistant. The Board Meeting could not have been possible without their constant support, hard work and efficiency. The International Office would like to also thank all the executive board members who assisted the International Office throughout the Board Meeting and planning stages as well as Ms Daniela Fitzpatrick for her help throughout.

KSU Annual Report 2019/20

Human Rights Study Session

39th European Student Convention

The International Office participated in a week-long study session about the fundamentals of Human rights supported by the European Youth Centre of Budapest (EYCB) of the Council of Europe. Throughout this week the international office participated in various sessions to learn more about different which was an opportunity for the council to learn more about the engagement with European political processes for young people experiencing barriers to participation on the European level. The aim of this study session was for the Council to learn how to empower young people who cannot access European political and social processes due to a lack of information, language barrier and/ or socio-economic disadvantages to feel comfortable participating in their first European-level event and to encourage people around them to do the same in the future.

The 39th European Student Convention was held from the 15th to the 18th of February 2020. The International Office, Ms Naomi Attard and Ms May Hefny, were delegates for this convention

Bologna With Studentsâ&#x20AC;&#x2122; Eyes The council took part in obtaining data for a publication that monitors the Higher Educational Institutions of countries who implemented the Bologna Process. This was done through an intensive questionnaire. Meetings were set up with the Pro-Rector Godfrey Baldacchino and relevant stakeholders were consulted. This ensured that the students were benefiting from their full rights under the Bologna Process which included student participation in governance, social dimension, quality assurance, recognition, mobility and internationalisation, structural reforms and financing of higher education.

and travelled to Nicosia, Cyprus, to represent the students on a European level. KSU took forefront in all discussion and was on the panel in one of the sessions. Various ideas were introduced during the sessions and will hopefully be implemented in the near future. We would like to thank POFEN for organising the event.

Embassy Meetings Egyptian Embassy During the preliminary stage of the Egypt trip, the International Office met with a representative at the Egyptian Embassy in Malta to discuss the upcoming trip. Furthermore, as International Office, we understand the importance of culture integration within the University of Malta, thus we discussed with the Embassy the possibility of future collaborations with regards to this matter. It was also negotiated for the International Office to be part of the Maltese Students team to be sent to the World Youth Forum fully sponsored by the Egyptian Embassy. American Embassy It was an important goal for the International office to be affiliated with a vast number of entities that can provide opportunities for the students. Continuing the collaboration with the American Embassy was key to making this possible. Throughout the year the international office was in kept informed on all learn-

ing opportunities offered by the American embassy, and this information was passed on to students to increase their access to opportunities. The council was also invited to a reception of the Honourable Judge Aquilina; which was an opportunity for the council to learn more about different ways that one may advocate for the various issues affecting students.

Acknowledgements Naomi Attard I would like to thank Ms May Hefny for her impeccable work within the office, her initiative and above all, our friendship. It was a challenging year altogether and I am truly grateful to have overcome these challenges together and experienced my second year within KSU with her as a colleague. Furthermore, I would like to thank the rest of the executive board of KSU for the unforgettable experience and their support. A special thanks goes to my previous colleagues who I have experienced my first year within the council, these include Mr William Farrugia, Ms Celine Bartolo, Mr Christian Aquilina and Mr Eman Haber, I am truly grateful for our friendship that flourished in the past two years. I would like to thank my main support system, my family, that without their constant support and encouragement, these two years would not have been the same. They always believed in my abilities even in times when I doubted myself. I would also like to extend my gratitude to all my friends that played an essential role during these past two years – you were always there when I needed you the most. Lastly and most importantly, I would like to thank all the students who entrusted me with this role and to represent them for two consecutive years within KSU. I am grate-

ful for these past two years within KSU that shaped my University experience to new heights – thank you. The International Office is grateful for the work of Ms Daniela Fitzpatrick and her constant assistance. Furthermore, we would like to thank Prof Godfrey Baldacchino for his assistance and advocacy regarding international affairs and student opportunities. The International Office is also appreciative of the impeccable assistance that Ms Carmen Mangion provided the office in times of need. Last but not least, we would like to thank the organising committee of BM77, we truly appreciate your hard work and we are extremely grateful.

Acknowledgements May Hefny I am honoured to have been able to share this incredible journey as the Council’s Interntional Coordinator with Naomi Attard. Her tremendous work ethic, support and friendship extended beyond her impeccable work in the office. I am forever grateful to the friendship gained and the ability to work hand in hand and face all the challenges that came our way. A special thanks goes to the Admin of the Council for their constant support and guidance throughout the year. I would also like to extend my gratitude to my fellow members of the Executive board, without which I would not have experienced the wonderful and fruitful year in the council, and whose friendship extends beyond the council. The International office would not have had these achievements without the support of each individual Executive Member. A special Thank You goes to my fellow friends and family for their support and

KSU Annual Report 2019/20

guidance throughout the year. To Chiara Vassallo, Sandrine Borg and Dr.Michael Piccinino for always being the mentors, guiding hand, support and above all dearest friends. And especially to Yacopo Baldacchino, whom these past two years of student activism would not have been possible without. I would like to extend my gratitude to Daniela Fitzpatrick for all her dedication, support and hard work throughout the year. And to all the members of the Organising Committee, for their work on the Board Meeting without which would not have had the incredible success. My utmost gratitude goes to Ms. Carmen Mangion. Without her help through the obstacles I faced, this year would not have been possible. For her love and dedication to students, and for always going the extra step to support and fight for all students.

Administrative Report

KSU Annual Report 2019/20

Effective and sound administration is key when faced with the daunting task of offering pragmatic and effective support to around 13,000 students enrolled within the University of Malta. Working with a talented and multidisciplinary team to bring about change, promote environmental consciousness and work on the council’s key aims is no mean feat. Following the Annual General Meeting on the 3rd of April 2019, eleven (11) executive nomination forms were received for all eleven (11) roles. Hence, an election was not held as all the posts were filled by the eleven (11) University students who submitted their nomination. As constituted in the statute, the roles of Social Policy Commissioner and Education Commissioner were filled by separate elections held in the respective Commissions. The Social Policy Commission elected Ms. Katrina Farrugia as Social Policy Commissioner and ex officio member on the University Students’ Council on an election held on the 17th of April 2019. The Education Commission elected Mr. Yacopo Baldacchino as Education Commissioner and ex officio member on the University Students’ Council on the 24th of April 2019. The University Students’ Council Executive Board was composed as follows:

President William Farrugia

Vice President Celine Bartolo

Secretary General Christian Aquilina

Financial Officer Eman Haber

Public Relations Officer Thomas Mifsud

Education Coordinator Matthew Xuereb

Education Commissioner Yacopo Baldacchino

Social Policy Coordinator Naomi Deguara

Social Policy Commissioner Katrina Farrugia

International Officer Naomi Attard

International Coordinator May Hefny

Culture and Entertainment Officer Julia Cini

Culture and Entertainment Coordinator Matthew Gauci

Executive Board Meetings The bi-monthly executive board meetings ensure that the executive board members are committing themselves to further the Council’s aim and vision. To date more than eleven (11) board meetings have been held, along with periodic Electoral Programme Review sessions with individual offices and within the Administration. Table 1 breaks down the details pertaining to the attendance of executive members to the committee meetings. Highlights: Administration The administration worked tirelessly to bring about a change in the motif of the Council and in KSU’s long-term plan. The main focus was shifted from organising numerous events throughout the

year to participating in arising matters that are of importance at a national level and raising awareness amongst University students on matters that are usually not given the importance they deserve. The council’s initiatives and events were promoted and designed to reach new audiences to better cater for the majority of the student population on campus and create an atmosphere of belonging within the same initiatives. A lot of importance was also given to KSU’s subcommittees this year as they were involved as much as possible throughout the year. Student organisations were supported thoroughly in all matters where assistance was required, as these organisations serve an essential representative role within University. Cases such as those faced with the Engineering warrant and the Barts Medical School highlight the importance of assisting organisations fight for what

KSU Annual Report 2019/20

their students deserve. Sustainability was an ever-present theme throughout the year, with freebies such as the tote bags, the KSU bamboo toothbrush, and re-usable glass bottles. KSU remains committed to pushing for waste reduction and foster a mentality which is kinder to the environment around us. KSU also gave importance to recycling on campus, which is why pressure was constantly being made on the University of Malta to ensure that the recycling system pilot project is initiated this year.

The office was also in charge of the selection of speeches for the undergraduate graduation ceremonies, and setting up the Night Time Study Area for students to study during the examination periods of January, June and September. This term saw a new collaboration with the University Chaplaincy to open Dar Manwel Magri for extended hours during this time.

Highlights: Education Office

During the year 2019/20, the Social Policy Office has strived to work alongside its member organisations in order to ensure active participation throughout the whole year. The events organised by the office explored a diversity of topics with the aim of reaching the interests of all the general student population.

The Education Office 2019-2020 has worked very hard to safeguard and strengthen the academic experience of University of Malta students through various initiatives, events and KE Meetings. The main highlight of the year was the KSU Careers Expo, which saw a new concept promoting an informal setting which was highly fruitful in sustaining a relaxed environment where students could truly connect with their potential employers. This year the student organisations were involved directly in the Expo. The Council worked on many issues and complaints that the students had throughout the year. Through the availability of the Academic Complaint System, the students could send in their concerns which were then brought up to the relevant authorities. Task forces were also established to deal with the issues of Barts Medical School and the Engineering Warrant, through various meetings with the University Administration and the Ministry. Other task forces were established to review and write educational policy, such as the MATSEC Reform and the Studentsâ&#x20AC;&#x2122; Charter.

Highlights: Social Policy Office

The Social Policy office kicked off its term by taking an active role in the environmental movement and joining environmental protests whilst initiating press statements and dedicating KPS meetings towards the matter. A few months later the Office hit the streets again to protest against governmental injustice, joining forces with our member organisations and reaching national impact. Alongside our education counterpart, the social policy office has also played a crucial role in the MATSEC reform, the constitutional reform and the COVID-19 pandemic crisis. Neurodiversity was celebrated with a campaign on ADHD, during which, the quadrangle took centre stage, decorated with colourful umbrellas as part of the 2019 ADHD Umbrella Project in collaboration with the ADHD foundation UK. The Office had also participated in a 2-month long Migration and Integration Campaign with IOM focussing on migrant students,

proposing the possible ways forward. During the second term a sexual health awareness week was held, with the aim of decreasing the stigma surrounding the topic. The Office main aim was to always work hand in hand with the Student Organisations and the Student Body. The aim was to implement and work on all ideas that the organisations brought forward, to be of support and to guide when necessary. This being said, in the beginning of the mandate, meetings were held with all organisations in order to listen to feedback and possible suggestions with the aim of improving the KPS system. It was always eminent on how important the student organisations are to the student council. Highlights: Culture & Entertainment Office This year’s Culture and Entertainment Office aimed to not only build on past successes, but also implement fresh new ideas and foster connections with all kinds of creatives, at a university level and nationally. We started off our term with the beloved Eurovision Night in May, which brought together maltese and international students alike. Our second big event was Lejla Sajfija in August, a fresh take on the students organisations bbq. Next came Campus Fest in October and Gradball in December, two of the biggest events done by this office. Another event organised was an exhibition for the 250 year anniversary of the University in December, with a second part of the exhibition scheduled in March, which had to be postponed as a response to COVID-19. A Valentine’s themed Drive In Cinema was held in February and preparations for Students’ Fest started shortly after. Students’ Fest

2020 also had to be postponed because of the ongoing situation in the country, along with an amount of smaller events which had not yet been announced. This year, this office prioritised the formation of connections within the culture sector. It also used the events forum as a platform for student organisations to discuss upcoming events and share ideas. Highlights: International Office The International Office made it a priority to advocate for the student on a European and international level, as seen in the Human Rights Study Session that happened in Budapest, Hungary. Furthermore, Kunsill Studenti Universitarji (KSU) is a member of the European Student Union (ESU), thus it is the duty of the International Office to represent the students in various discussions and policies in the ESU 77th Board Meeting and the 39th European Student Convention in Nicosia, Cyprus. KSU had the privilege to host the ESU BM77 in which 45 National Union of Students attended in the first week of December. The week-long event included multiple cultural events, opening ceremony, leisure events, workshop and a three-day board meeting. Furthermore, KSU presented a resolution regarding the case of Daphne Caruana Galizia and on the corruption within the Government of Malta. This resolution was passed by majority of the ESU Board Members. BM77 could not have been possible without the impeccable work and commitment of the Organising Committee. The International Office together with the Education Office, worked on ESU Bologna with Student Eyes, which is a quality assurance survey on the Bologna Process. On a biyearly basis, KSU welcomes international students during their orientation visits by providing a talk on KSU and various campus tours. Moreover, an International BBQ was held during

KSU Annual Report 2019/20

the first semester where students could mingle and get to know the KSU Executive Board. The International Office worked to provide international opportunities to students of the University of Malta. This year, KSU worked with the Maltese Members of the European Parliament to offer internships for the student to shadow their work. Furthermore, an educational and voluntary opportunity was offered to two students from the Faculty of Medicine and Faculty of Health Sciences to assist the sick in France while learning about their condition thanks to the lecturers who were attending. This opportunity was offered by Sovereign Military Order of Malta. Unfortunately, these opportunities had to be cancelled due to the COVID-19 pandemic. After months of preparations, the destination for the KSU Adventure Trip was Egypt, where participants could experience adventure; red sea diving, quad biking in the desert, dining with cave dwellers and much more. The trip was to take place between the 2nd and 8th of April however due to COVID-19, this had to be cancelled.

KSU Funds Whist serving my first year as KSU’s financial officer last year, several funds, which amounted to €75,000, were made available to all University students. Being a proactive Council whose aim is to put its students at the forefront of its agenda, this year the finance office felt the need to shift its focus towards the three most important funds, these being the KSU International Opportunity Fund, the KSU Research Opportunity Fund and the KSU Sports and Culture Fund. Since for the other funds, no applications were received. A total of 72 students applied for the KSU International Opportunity Fund, 10 applications were submitted for the Re-

search Opportunity Fund and 4 student organisations applied for the Sports and Culture Fund. According to the regulations of each fund, during the summer period a different board made up of 5 members was appointed to be able to gauge each application, where discussions and points were awarded for each application that was submitted. All applications were found eligible and in line with the regulations, and consequently, all the students who applied benefitted from such funds. After the board vetted each application and allocated the points accordingly, together with the help of the KSU Secretary, the financial office calculated the amount awarded to each student on a proportional basis, by making use of an equation that is readily available as per regulations found on such application. It is important to note that these funds are generated through income gained from the events organised by the Council itself and through its corporate agreements. Despite the great efforts made to announce this year’s funds which would have surpassed the students’ expectations, KSU was unable to launch them due to the Covid-19 pandemic which shook the World.

Official Meetings The KSU Executive Board has held a number of meetings throughout the year with dignitaries, stakeholders, in order to discuss the Council’s aims, and solutions for its proposals. Meetings were held with: The President of Malta H.E. George Vella

The Archbishop of Malta H.E. Charles J. Scicluna The Prime Minister of Malta (first semester) Hon. Joseph Muscat The Prime Minister of Malta (second semester) Hon. Robert Abela The Leader of the Opposition Hon. Adrian Delia in the presence of several other members of the Opposition

The University of Malta Precincts Office Mr. Clayton Xuereb in the presence of Ms Maronia Schembri and Mr. Vince Fabri The University of Malta Architect Mr. Christopher Spiteri in the presence of Mr. Lawrence Gellel and Mr. Joe Magro The University of Malta Events and Conferences Unit Ms. Lucienne Bugeja in the presence of Mr. Clive Ferrante and Mr. Arnold Dingli Kunsill Studenti Junior College (KSJC)

The Minister for Education and Employment (first semester) Hon. Evarist Bartolo

KSU Corporate Sponsors

The Minister for Education and Employment (second semester) Hon. Owen Bonnici

• • • • •

The Minister for Gozo (first semester) Hon. Justyne Caruana The Minister for Gozo (second semester) Hon. Clint Camilleri The Minister for Transport, Infrastructure and Capital Projects Hon. Ian Borg Transport Malta Chairperson Mr. Joseph Bugeja The University of Malta. Chaplain Fr. Patrick Magro The Rector of the University of Malta Prof. Alfred J. Vella in the presence of Prof. Carmen Sammut (Pro-Rector for Student and Staff Affairs and Outreach) The University of Malta Registrar Ms. Veronica Grech

89.7 Bay Times of Malta HSBC KPMG Engel & Volkers Sara Grech

Press Releases KSU Statement on Criminal Procedure II Final Year Exam, June 5th 2019. KSU Statement on MUT Directive, June 6th 2019. KSU Press Statement: Il-bejgħ tal-Edukazzjoni Medika f’Malta, September 27th 2019. KSU call for action on the climate emergency, October 17th 2019. KSU Statement on Dissection Sessions at UM, October 29th 2019. Resolution calling for Prime Minister Joseph Muscat to shoulder political responsibility and resign, approved by KSU KE and KPS on November 27th 2019

KSU Annual Report 2019/20

Resolution on the political crisis in Malta, Endorsed by ESU at the ESU 77th Board Meeting, Co-signed by KSU, December 19th 2020. UM Medical Students denied Clinical Placements at Mater Dei in favour of Barts Medical School - KSU & MMSA - Malta Medical Studentsâ&#x20AC;&#x2122; Association, February 20th, 2020. KSU Reaction to the confirmed COVID-19 Case of a UM Student, March 14th 2020.

Notes

Publications ESU BM77 Participant Pack, 21st November 2019. Safeguards for Students at the University of Malta with reference to outcomes of COVID-19 Corona Virus Measures, 23rd March 2020. Safeguards for Students Sitting for MATSEC Examinations in May 2020 with reference to outcomes of COVID-19 Corona Virus Measures, 23rd March 2020.

KSU Statement on the two year anniversary of Daphne Caruana Galiziaâ&#x20AC;&#x2122;s assasination, October 16th 2019. KSU Guide to Budget Proposals for University students, October 17th 2019. KSU statement on the recent occurence of hate speech in the Maltese social sphere, October 22nd 2019. Government Denies UM Medical Students Transparency, November 24th 2019. KSU Statement on Hamrun building collapse tragedy, 3rd March 2020 KSU Statement on UMASA request to cancel lectures, March 11th 2020.

Gozo Liason Officer Report RenĂŠe Formosa GUG President - Gozo Liason Officer

KSU Annual Report 2019/20

During this scholastic year, GUG has been working hand in hand with KSU on a number of matters which have been a growing issue for us Gozitan students. Since the scholastic year 2018/2019, GUG has been working with KSU on the locker issue, where Gozitan students are able to leave their bags upon arriving from Gozo or returning to Gozo after their lectures. The lockers were moved to the Student House which were launched during Freshersâ&#x20AC;&#x2122; Week in October 2019. Furthermore, prior to the scholastic year 2019/2020, GUG and KSU have worked on a survey to distribute to Gozitan students during Fresherâ&#x20AC;&#x2122;s Week 2019. The survey was constructed to strengthen the transport system for the Gozitan students, one of the biggest concern for the students. In this regard, both executives have been working closely with Minister for Gozo, Hon. Justyne Caruana and now Hon. Clint Camilleri, and discussing the way forward. GUG, and KSU have recently drafted a proposal to the Ministry for Gozo on various plans to be presented to Transport Malta. Due to the current Covid-19 situation, the process had to be put on pause, however we are confident about the improvement of the transport situation in the next scholastic year. Furthermore, discussions have commenced with Hon. Camilleri on the proposals for the improvement of the Skatepark Subway which is used by the majority of Gozitans living in Msida, the possibility of additional subsidies to the Gozitan students and the possibility of the Statistics course examinations in Gozo. During this scholastic year, GUG together with KSU have also attended to Sir M.A Refalo Gozo Sixth Form Institution where together we gave valuable information to the students who will be embarking the University experience in a couple of months. I feel that the strong relationship between KSU and GUG is becoming more and more important for the benefit of the

Gozitan students attending the University of Malta.

Transport Survey Report Celine Bartolo KSU Vice President

KSU Annual Report 2019/20

Introdution The annual KSU Transport Survey aims to collect information from University of Malta students, allowing it to analyse travel trends and patterns in order to better understand the situation and needs of the student population.

Ethics This data is then used to plan KSUâ&#x20AC;&#x2122;s strategy and help form its policy in the field. The information you provide is anonymous and you cannot be identified through it.

More data in the following pages.

Demographic Composition of Respondents A total of 101 respondents filled in the survey which was published on the 25th of February 2020. It was ensured that all respondents are students by allowing participation only upon use of the UM registered email. None of the respondents have a condition or a disability that affects their travel arrangements. Only 3 respondents have minors or persons dependent on them for transport.

Of these respondents the majority, 66%, have a parking permit. While 34% of respondents do not have a parking permit. Of the respondents 76 are following a full time course at the University of Malta, and 5 are following a part time evening course. A total of 85 of the respondents are studying at an Undergraduate level and 16 are studying at a Postgraduate level.

• 89.1% of respondents do not always travel from University at the same times • 67.3% of respondents do not always go directly home after University

Mode of Transport When asked about their mode of transport the following replies were accounted for:

Travelling

44 persons classified as Car Drivers

When asked about travelling to University the following data was retrieved:

24 persons classified as Bus Users (Public Transport)

• 69.3% of respondents travel to and from University everyday • 72.3% of respondents do not always travel to University at the same times

5 persons classified as Walkers 2 persons classified as Motorcycle or Scooter Users

KSU Annual Report 2019/20

2 persons classified as Bicycle or E-bike Users 23 persons classified as respondents who use different modes of transport throughout the week these include: Car Passenger Car Driver and/or Passenger + Bus Car Driver and/or Passenger + Walking Car Driver and/or Passenger + Scooter Bus + Walk Bus + Walk + Car Driver and/or Passenger

1. Using the car to go to University is convenient. 2. It is too far to walk or cycle to University. 3. The student needs to attend other activities or carry out errands (such as sports, shopping, recreation) before, during and after University. 4. The student needs the car for work during the day. 5. The student feels that the car provides a sense of safety and security. 6. Working unusual hours. 7. Having access to free parking. 8. Public Transport not being accessible near the studentsâ&#x20AC;&#x2122; households 9. The student transports someone else as part of their journey

Bus + Ferry + Car Driver and/or Passenger Bus + Bike + Car Driver and/or Passenger Car Driver and/or Passenger w/ Car Pooling/Sharing

Driving to University When asked what are the main reasons that those classified as car drivers use their cars to university, 64 responses were recorded and more than one reason could be selected by each respondent. The responses in order of most popular reason to least chosen reasons are:

5 respondents chose the option Other as a reason to attend University by car but did not specify the reason. None of the respondents chose health reasons or transporting children as part of the journey as a reason for using the car to go to University.

Alternative Modes of Transport When asked which sustainable mode of transport the students are more likely to consider students, no particular mode held a great majority. Public Transport was the most popular response (32.9%). Carpooling (27.1%), Motorcycle or Scooter (14.3%) and Car Sharing (11.4%) were the next most popular. 10% of respondents would not consider any of the sustainable modes of transport. While a mere 2.9% would consider using Cycling or an E-Bike and 1.4% would consider walking. To gauge the current use and expected future use of alternative modes of transport, two statements were posed:

KSU Annual Report 2019/20

• In the previous semester I have used alternative modes of transport at least once a week To which 51.5% replied Yes • I intend to use alternative modes of transport in this semester To which 54.5% replied Yes Since Public Transport was the most popular response to which sustainable mode of transport would students likely consider, the next step was asking what improvements would make the student use this sustainable mode of transport. The following options were presented and are listed below in order of most popular to least popular (respondents could choose more than 1 option) 1. If bus services were faster and more reliable (67 respondents) 2. If existing bus services were more frequent (57 respondents) 3. I already use public transport (41 respondents) 4. If dedicated/organised public transport was provided (39 respondents) 5. If the Tallinja app was more reliable (26 respondents) 6. If bus stops were more conveniently located (18 respondents) 7. If time table information was more easily available (17 respondents) 8. Better lighting at bus stops (7 respondents) 9. Nothing (7 respondents) 10. Other (4 respondents) - No specifications provided

Carpooling was the second most likely mode of transport to be used by students, the following encouragements were listed as options in the questionnaire and the results are below (from most popular to least popular, respondents could choose more than 1 option): 1. Finding a suitable car share partner (73 respondents) 2. Guaranteed ride home (47 respondents) 3. Reserved parking for car share (44 respondents) 4. Fuel cost sharing (35 respondents) 5. Nothing (7 respondents) 6. Other (3 respondents) - No specifications provided Students using any other alternative modes of transport is desired. Therefore we asked which of the provided options would encourage the respondents to use more sustainable forms of transport in general: • Cost saving (70 respondents) • Environmental reasons (64 respondents) • Health and Fitness (35 respondents) • Financial assistance to purchase a specific mode of transport (29 respondents) • Distance learning to reduce the need to travel to University (19 respondents) • Nothing (3 respondents) Other added reasons which respondents added themselves are: ‘I lived in Switzerland for a few months and the use of bicycles was very fun, exciting and liberating. The main reason I do not cycle in Malta is the lack of safety precautions such as dedicated bicycle lanes and the dangers surrounding roundabouts. I attempted to cycle to University and it

was honestly the most terrifying experience of my life.’

transport that students would consider using.

‘Less travel time’

More than 50% of students intend to use other alternative modes of transport throughout their future studies.

‘Having more personal time’ ‘If the public transport was not always full by the time it arrives to Uni and not being stranded there for 2 hours I would maybe consider it, but this never changed in the past 2 years so I would happily use my own transportation since where I live is not of walking distance anyway’

Key Takeaways A large portion of students attending University live in Northern or Central Areas, are of the age between 18-25 and most do not have someone else depending on them for transport.

Results highlight that reliability, speed of service, frequency of service and more organised public transport are the main advancements which should be carried out which could encourage students to use public transport more. Results highlight that students would be encouraged to use carpooling if they are able to find a suitable car share partner/s which share fuel costs, have reserved parking and a guaranteed ride home. The two most popular reasons which would encourage students to use alternative modes of transport ate cost saving reasons and environmental reasons.

Almost 70% travel to University everyday, and more than 70% do not travel to and from University at the same times everyday. Nor do they go directly home after University, Data shows that most students are Car Drivers, and the second most popular mode of transport is Public Transport. A substantial amount of people vary their modes of transport during the week to University. The top three reasons for using the car to attend university are convenience, their household are too far to walk or cycle and they require the use of their car to attend their activities or carry out arrends during, before and after University. Public Transport and Carpooling are the two most popular sustainable modes of

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100