Head Office Cash Book and Postmaster’s Balance Sheet

(a) It will be verified from the Register of PPOS (Pension-2) that the payment has not already been made to the pensioner on the basis of original PPO. (b) A confirmation will be obtained from the pensioner and kept on record that he has not already received any payment against the original PPO he will also furnish an undertaking that he will surrender to the Disbursing Officer the original PPO if traced out later, and will not claim any payment on its strength.

First payment of pension against the duplicate PPO shall in no case be authorized at an office other than the one mentioned in the original PPO.

95(a). In commutation cases, the GM(PAF)/Director (Postal) or the CCA/Joint CCA will issue authority for payment of the commuted value of the portion of the pension commuted alongwith a communication intimating the date of communication and the reduced amount of pension to be payable with effect from the date of commutation. The revised pension payable after commutation and the date form which it is payable will be noted on both the halves of the Pension Payment Order by the disbursing officer under his attestation quoting the Director / Dy. Director of Accounts (Postal) or the Circle Accountant, Telecom. Accounts letter as authority under intimation to him. After the commuted value is paid, the voucher for the commuted value will be sent to the Director / Dy. Director of Accounts (Postal) in a separate schedule. Payments of pension from the date of commutation will be made at the revised rate based on the amended pension payment orders.

95(b) Restoration of commuted value of Pension will be authorized by Head Postmasters based on corresponding provisions contained in CCS (Commutation of Pension) Rules,1981.

Register of Pension Payment Orders

96. The Postmaster will keep a register in From No. Pension-2 of the Pension Payment Orders received by him. This register will serve as an index to the files of orders referred to in rule-89. After seeing that a new order is correctly entered in this register, the Postmaster will put his initial in the column of “Name of Pensioner”, and rule a red ink line across the page below the entry. The column of remarks will be blank as long as the order of payment is in force; but when it is renewed under Rule 92 or when both portions are returned due to death or transfer or otherwise, which causes strike it permanently of the list of pension under his payment, a note of issue of the renewed Pension Payment Order / or the date and cause of return should be entered in the black ink under the Postmaster’s initials.

Exception – The duties of the Postmaster prescribed in rules 89, 90 and 96 may be performed in the Presidency Post Offices, by the Deputy Postmaster or an Assistant Postmaster an in Group A & Group B Head Offices by the Deputy Postmaster.

97. On receipt of an intimation about the death of a pensioner, prompt action shall be taken to record the fact in the register and on the disburser’s half (or the duly endorsed copy thereof) of the Pension Payment Order. In the case of pensioners whose pensions are paid by money order the fact shall also be recorded on the pensioner’s half of the Pension Payment Order.

98. Pensions which are not granted for life but are subject to special conditions, e.g., when they are to ceased on marriage, or at a given age, or under other specified circumstances, shall not be entered in the same register with other pensions, but shall be recorded in special registers to be kept for the purpose. All Pension Payment Order of such pensions will bear the letter “S” in addition to the number.

Additional columns shall be opened in such registers to show clearly and precisely the special limitations and conditions attached to each pension of this category.