Contemporary Office Visioning by Kimmerle Group

PART I: WORKPLACE TRENDS

A Range of Privacy Opportunities for Different Tasks

Contemporary offices are designed with varied privacy solutions that everyone can access, giving staff control over the stimulation around them suited to the demands of what they are doing on a given day.

This approach provides a sense of empowerment for staff, who have the option to tailor their work environment – booking and scheduling systems help provide a method for managing a flexible environment for equal access.

Low Privacy (Open Plan Office, Collaboration Areas)

Appropriate when work requires less focus and less concentration (listening to calls, sending emails, receiving information)

Screens, workstation panels define individual territory and reduce background distractions

Moderate Privacy (Focus Pods, Booths)

When staff want to stay accessible to their teams, but must take on heads - down work with higher concentration

Semi- enclosed spaces include booths, pods, and phone booth or focus rooms

Enhanced Privacy (Private Offices, Focus Rooms)

Practical for confidential work and deep concentration

Provides greater control over workplace distractions

Spaces like offices provide the greatest acoustic and visual privacy

Collaboration Spaces to Overcome the Challenges of Hybrid Work

Organizations supporting hybrid work face the dual- challenges of attracting staff to work in - office, while providing spaces that make those working from home equitable members of the team.

Even companies who focus on in - office work face the same difficulties when engaging with remote partners and clients with whom they must develop relationships through virtual interaction.

Ease of Access

Both remote and in - office participants must have clear lines of sight to people and content. This can be accomplished through savvy furniture arrangements in collaboration rooms and well- equipped video collaboration platforms.

Tailored Virtual Interaction Spaces

Conversion of existing rectangular conference rooms to support hybrid work is difficult, with spaces that do not adapt well to remote collaboration while contributing senses of connectivity, immediacy, and equity among participants.

Ideal spaces are sized and designed for different styles of virtual interaction: one - on - one meetings, paired work, and small group collaboration all benefit from unique configurations.

Focus on Acoustics

Increased video interaction between staff members and with external partners produces varied volume levels and multiple simultaneous conversations.

Pods and small interaction rooms foster a workflow where staff can perform heads - down personal work at their desk and transition to more collaborative environments when their work demands.

WORKPLACE TRENDS

The Building Blocks of the Modern Workplace

Contemporary workplaces are designed to embrace team members’ needs as they change throughout the day, and to reach greatest productivity with meaningful engagements between staff.

Collaboration Environments

Productive interaction thrives in both small informal exchanges and in structured topical sessions.

Today’s workplaces integrate an empowering variety of spaces that foster interaction in both formal and informal modes. Spaces foster spontaneous as well as programmed sessions, and include open café spaces, coffee bars, huddle rooms, and conference rooms.

Personal Workspaces Suited to the Task at Hand

Macro and Micro: Staff work needs vary both by their role in an organization and by the needs of specific undertakings at different times in the workday.

Open plan workstations and private offices can be successfully supplemented by introducing flexible use spaces tailored to specific tasks: work booths, focus pods, and focus rooms provide spaces where all staff can take on activities of varying concentration.

Embracing Choice and the Rhythm of Work

Acute focus work necessitates regular breaks for heightened acuity and consistency. Causal coffee stations, breakout areas, and collaboration lounges allow pauses to be taken in places of productive interaction with colleagues. At the same times, these features are viewed as amenities by staff, increasing the draw to the workplace over hybrid options.

PART II: CASE STUDIES

FLEXIBLE & COLLABORATIVE WORK ENVIRONMENTS

CASE STUDY

FLEXIBLE & COLLABORATIVE OFFICE ENVIRONMENTS

Open Reception, Café, Collaboration Area

Open Collaboration and Huddle Spaces

Phone Booths and Focus Rooms

PHARMACEUTICAL SECTOR

FORMAL & INFORMAL COLLABORATION SPACES

PHARMACEUTICAL SECTOR

FORMAL & INFORMAL COLLABORATION SPACES

PHARMACEUTICAL SECTOR

CASE STUDY

FLEXIBLE & COLLABORATIVE OFFICE ENVIRONMENTS

Open Reception, Café, Collaboration Area Open Collaboration and Huddle Spaces

Phone Booths and Focus Rooms

COLLABORATION SPACES

PHARMACEUTICAL SECTOR

FORMAL & INFORMAL COLLABORATION SPACES

PHARMACEUTICAL SECTOR

FORMAL & INFORMAL COLLABORATION SPACES

PHARMACEUTICAL SECTOR

FORMAL & INFORMAL COLLABORATION SPACES

PHARMACEUTICAL SECTOR

FLEXIBLE & COLLABORATIVE OFFICE ENVIRONMENTS

PHARMACEUTICAL SECTOR

BOARDROOM OPEN COLLAB. OPEN COLLAB.

CAFE

COLLAB.

OPEN INFORMAL COLLABORATION SPACES

PHARMACEUTICAL SECTOR

FORMAL & INFORMAL COLLABORATION SPACES

PHARMACEUTICAL SECTOR

FORMAL & INFORMAL COLLABORATION SPACES

PHARMACEUTICAL SECTOR

CASE STUDY

FLEXIBLE & COLLABORATIVE OFFICE ENVIRONMENTS

Open Reception and Collaboration Areas

Open Collaboration, Cafe and Huddle Spaces

Stadium Setup Training Room

FORMAL COLLABORATION SPACES INFORMAL COLLABORATION SPACES

HUMAN RESOURCES SECTOR

OFFICES WORKSTATIONS & CIRCULATION

CONF. RM.

CONF. RM. HUDDLE

HUDDLE

COLLAB.

STADIUM TRAINING

COLLAB.

COLLAB. BOOTHS

HUMAN RESOURCES SECTOR

INFORMAL GROUP COLLABORATION

HUMAN

RESOURCES SECTOR

MULTI-FORMAT COLLABORATION SPACES

HUMAN RESOURCES SECTOR

FLEXIBLE & COLLABORATIVE OFFICE ENVIRONMENTS

Open Collaboration and Huddle Spaces

CONF. RM.

COLLAB.

FORMAL COLLABORATION SPACES INFORMAL COLLABORATION SPACES

ENTERTAINMENT SECTOR

80 Workstations

WORKSTATIONS & CIRCULATION

HUDDLE

CAFE

HUDDLE

COLLABORATIVE OFFICE ENVIRONMENTS

ENTERTAINMENT SECTOR

OPEN AND SPONTANEOUS COLLABORATION SPACES

ENTERTAINMENT SECTOR

CASE STUDY

FLEXIBLE & COLLABORATIVE OFFICE ENVIRONMENTS

Open Reception and Collaboration Areas

Open Collaboration, Gaming, Cafe and Huddle Spaces

Zoom Desktop Room

FORMAL COLLABORATION SPACES

RM.

COLLABORATION SPACES

OFFICES WORKSTATIONS & CIRCULATION

SECTOR

CAFE

OPEN AND SPONTANEOUS COLLABORATION SPACES

TECHNOLOGY SECTOR

FORMAL & INFORMAL COLLABORATION SPACES

INDIVIDUAL & COLLABORATIVE SPACES

CASE STUDY

HIGH COLLABORATION OFFICE

Open Collaboration, Huddle & Gaming Areas Open Training Area

Cafe 5

FORMAL COLLABORATION SPACES

INFORMAL COLLABORATION SPACES

PRIVATE OFFICES

WORKSTATIONS & CIRCULATION

ENTERTAINMENT SECTOR

HUDDLE

COLLABORATIVE OFFICE ENVIRONMENTS

ENTERTAINMENT SECTOR

OPEN AND ENCLOSED COLLABORATION SPACES

PUBLISHING SECTOR

FORMAL AND INFORMAL COLLABORATION SPACES LIFE SCIENCE SECTOR

PART III: APPROACHES TO SPECIFIC SPACES

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Collaboration Spaces

Large Conference & Boardrooms

• Traditional rectangular or racetrack shaped tables for structured meetings

• Power and AV integration at the tabletop

• Support credenzas or banquette seating

Collaboration Spaces: Large Conference & Boardrooms

CONFERENCE SPACES

Collaboration Spaces: Large Conference & Boardrooms

Large Conference Rooms

Collaboration Spaces: Large Conference & Boardrooms

Large Conference Rooms

Collaboration Spaces

Medium Conference Rooms

• Traditional rectangular or racetrack shaped tables for structured meetings

• Power and AV integration at the tabletop

• Whiteboard and digital collaboration options

Collaboration Spaces: Medium Conference Rooms CONFERENCE SPACES

Collaboration Spaces

Huddle Rooms & Virtual Conferencing

• 3 -5 Person Meeting Rooms

• Low top and high top options

• Table placement at walls for zoom or screen -focused collaboration

Collaboration Spaces: Huddle Rooms & Virtual Conferencing

Huddle Rooms

Collaboration Spaces: Huddle Rooms & Virtual Conferencing

Huddle Rooms

Collaboration Spaces: Huddle Rooms & Virtual Conferencing

Small Conference Rooms & Huddle Spaces

Collaboration Spaces

Informal Flex & Retreat Spaces

• Soft seating breakout spaces for informal meetings

• ‘Retreat’ booths for focused work away from the open plan office areas

• Phone booths for private work and heads-down work

Collaboration Spaces

Informal Flex & Retreat Spaces

• Soft seating breakout spaces for informal meetings

• ‘Retreat’ booths for focused work away from the open plan office areas

• Phone booths for private work and heads-down work

Collaboration Spaces

Informal Flex & Retreat Spaces

• Soft seating breakout spaces for informal meetings

• ‘Retreat’ booths for focused work or small- group collaboration away from the open plan office areas

• Phone booths for private work and heads - down work

Collaboration Spaces

Informal Flex & Retreat Spaces

• Soft seating breakout spaces for informal meetings

• ‘Retreat’ booths for focused work or small- group collaboration away from the open plan office areas

• Phone booths for private work and heads - down work

Collaboration Spaces: Informal Collaboration Spaces

Collaboration Spaces: Retreat Spaces

Collaboration Spaces

Training Environments

Traditional Speaker-Oriented Setups

• Assembly-style seating or training configurations

• Uni-directional AV setup, with power/data to podiums and/or tables

• Tables reconfigurable for large meeting uses

Collaboration Spaces

Training Environments

Combination Training & Breakout Rooms

• Combination of speaker-oriented and small group collaboration

• Adjacent lounge areas can be integrated using folding walls adjacent reception spaces can be an open break -out collaboration area in the training room if operable walls are opened=

Collaboration

Collaboration Spaces: Training Environments

Collaboration

Reception Spaces

• Increased integration of collaborative spaces into the soft seating at reception areas (for maximized use)

• Less reliance on staffed reception seats (often no reception desk is present in many offices today)

Reception Spaces

• Increased integration of collaborative spaces into the soft seating at reception areas (for maximized use)

• Less reliance on staffed reception seats (often no reception desk is present in many offices today)

Reception Spaces: Combining Collaboration and Reception

RECEPTION SPACES

Reception Spaces: Combining Collaboration and Reception

Café & Breakroom Spaces

• Modular lounge furnishings that allow dual use of break spaces for small group collaboration or town hall events

• Combinations of low -top, high -top, and bar-style seating

Café & Breakroom Spaces

• Modular lounge furnishings that allow dual use of break spaces for small group collaboration or town hall events

• Combinations of low -top, high -top, and bar-style seating

• Increased integration of café functions into adjacent common and open plan office areas

Café & Breakroom Spaces

Increased integration into adjacent common areas

Wellness Rooms

In some organizations, wellness rooms are being rethought along the concepts of Wellness, Restoration, and Reflection. Any combination of these elements can be created to suit an organization’s needs:

Wellness

• Reservable

• Natural light / exterior windows

• Furnishings/ Fixtures:

Sleeper sofa

Laptop table

Adjacent restroom

Built-in sink & storage for medical supplies, personal items, and supporting some medical exams

Restoration

• Controllable color and light levels for more control over visual stimulation

• Furnishings/ Fixtures:

Side table for blankets

Felt wall tiles for noise reduction

Water features

Restoration

• A minimalist sanctuary for diverse spiritual rituals, meditation or quiet reflection.

• Furnishings/ Fixtures:

Storage for prayer rugs and meditation mats

Dimmable lighting

Wall coverings with acoustic absorption

Exterior shoe storage.

Enclosed wash facilities

Wellness Rooms

• Typical contents include soft seating, refrigeration, and sinks

• AV is sometimes integrated (flat screen televisions with local control)

• Less often, exam rooms are integrated for per-diem medical or nurse staff

Workspaces

Private Offices

Sit-to-stand Desk Integrations

• Flexibility for sit-to -stand working at main work surfaces against hard walls

• Wall mounted tackboard options

• Traditional desk fronts for small meetings

• Flexible storage options include wardrobes, lateral files, bookcases, and open cabinets

Workspaces

Private Offices

Sit-to-stand Desk Integrations

• Flexibility for sit-to -stand working at main work surfaces against hard walls

• Wall mounted tackboard options

• Traditional desk fronts for small meetings

• Flexible storage options include wardrobes, lateral files, bookcases, and open cabinets

Workspaces

Private Offices

Sit-to-stand Desk Integrations

• Sit-to -stand working at main work surfaces against hard walls

• Wall mounted markerboard and tackboard options

• Flexible storage options include wardrobes, lateral files, bookcases, and open cabinets

Executive Configurations

• Height adjustable options for full twosurface desk

• Wall mounted markerboard and tackboard options

• Flexible storage options include wardrobes, lateral files, bookcases, and open cabinets

Workspaces

Private Offices

Managerial Office Configurations

• Traditional desk fronts for small meetings

• Flexible storage options include wardrobes, lateral files, bookcases, and open cabinets

• Options for structured pedestal desks, open leg -supported surfaces, or less formal configurations

Workspaces

Open Plan Office

• Traditional desk configurations with panels at three sides and surfaces on two or three sides

• More collaborative and open configurations with lower panel heights and without panels between clustered stations

• Standard panel heights at 50 -inches for seated privacy, or 42 -inches for more open office environments

Workspaces

Open Plan Office

• Traditional desk configurations with panels at three sides and surfaces on two or three sides

• More collaborative and open configurations with lower panel heights and without panels between clustered stations

• Standard panel heights at 50 -inches for seated privacy, or 42 -inches for more open office environments

Workspaces

Open Plan Office

• Benching setups with a single desk surface and support storage

• In benching, wider aisles are introduced (net effective area per staff member is equivalent to standard stations, but the experience is more open

• Options for territory and main spine screens for partial privacy

Workspaces:

Open Plan Office Benching