Porftolio Commercial Unit 4 Ximena Letona Gir贸n 5th Bilingual
Index • Employment Correspondence………………………………..3 Pictionary …………..………………………………………………4 Summery……………………………………………………………7 The Resume………………………………………………………....8 Example……………………………………………………….10 Letters of Application……………………………………………...11 Example ………………………………………………………13 Follow-Up Letter…………………………………………………...14 Example………………………………………………………15 Letter of Reference and Recommendation……………………...…16
Example of Reference………………………………………..17 Ecample of Recommendation……………………………….18 Declining a Job Offer……………………………………………..19 Rejecting a Job Applicant…………………………………………20 Ltter of Resignation………………………………………………21 Example……………………………………………………..22 Letters of Introduction……………………………………………23 Business Reports and Proposals……………………………………….24 Pictionary…………………………………………………………25 Reports……………………………………………………………26 Informal……………………………………………………..27 Formal……………………………………………………….29 Proposals………………………………………………………….30 Works…………………………………………………………………..31 Partial Test………………………………………………………….…36
Employment Correspondence
Pictionary
Affiliation
Erratic
Association, relationshio. -Our company make an affiliation with the chinesse company of the aunt of Dany.
inconsistent, unstable -In the last three years her company has been erratic.
Extracurricu lar non-schoolrelated
-Many’s extracurricul ar activities are piano lesson and chess game.
Personnel
Prospective
Sporadic
Group of employed people.
Possible
Occasional, infrequent.
-Our personnel is very enthusiastic and responsible.
-Grey could a prospective for the new employee.
- The visit of the president of the United States in the Company is sporadic.
Trendy
Vouch
Very fashionable.
To verify, to guarantee.
-Use bright colors is very trendy.
-He will receive a vouch when we send the new products.
Employment Correspondence • These are the letters you write to apply for a job. • The letter and the resume can help to get the job of your choice if they are well planned and written.
• Think and be:
positive
desirable
• Make a list: Jobs heldu have Schools atended Areas majored in Special courses you have taken Extracurricular activities you have participated in Memberships you have held Awads or honors you haave received Sports you enjoy Languages you speak Special interests you have Special skills you have values
The Resume Data sheet or vita.
Should be printed on business-size bond.
Is an OUTLINE of all you have to offer a new employer and qualifications, background and experiences.
Grant you an interview.
TRUE FACTS.
Not reasons for leaving previous Jobs, and do not make critical comments.
You should send photocopies and it should be perfect and with neat appearance and look parallel.
It should include… Employment Objective
• After the name and address add a clearly defined job goal.
Education
• List in reverse. • School names, dates and degrees or diplomas awarded.
Work Experience
• All your time since high school. • Every job experience • Name, adress, dates and description.
Extracurricular Activities
• Demsotrate your value. • Languages, speeds, machinery.
Personal Data
• Essential facts, licences or certifications. • Not age, weight, height and marital status.
References
• Last section • Name, positio or title, business adress, telephone number. • At least three.
Example of resume
Letters of Application • It’s purpose is to attract an employer’s attention and persuade her to grant you an interview.
What you want from the job. What you can offer the employer
Should be modest, never express idssatisfaction and honest.
It is the cover letter of your resume. Should be understanding and with professional care.
Demostrate your skills and personality. Sell your qualifications
Solicited
Unsolicited
More competition
Sent for a work you want.
Sent to response to a help-wanted ad.
Little competition
Composed withdistinction
Define personally the position you want.
•
Example of An application Letter
Follow-Up Letter
After an interview.
Thank the employer.
Show interest in the job.
Reference to a successful moment at the interview.
Letter of Reference & Recommendation
Recoomendation is an edorsement.
Reference is a report. • Verifies facts.
• Is persuasive
Include: 1. A statement of the letter¿s purpose 2. An account of the duties performed by the applicant 3. Applicant’s general qualifications. 4. Mark the envelope and letter “Confidential”.
Reference
Recommendation
Declining a Job Offer • Sometimes you may be offered a job that does not met your needs or expectations. Send a COURTEOUS, DISCREET LETTER DECLINING A JOB.
Rejecting a Job Applicant • When a research for a new employee has been properly conducted, there will be one succsscul and candidate but several unsuccessful candidates. A personal letter explaining specific reasons for an applicant’s rejection. PROFESSIONAL AND GENERAL TERMS.
Letter of Resignation
It must cover a negative as positively as possible.
Express regrets, not anger
Be sure to:
Mention the date on you’re leaving.
Express appreciation for your old job.
Regret at leaving.
Offer assistance with any work before leaving.
Example Letter of Resignation
Letter of Introduction Is written to a business associate on behalf of a third person, such as an employee, customer, or client. Written when a person you know would like to stablish business relationship with another person whom you also know. Explain:
1. The relationship between you and the person being “introduced�.
2. Your reason for introducing him to your reader. 3. What you (or he) would like the reader to do for him.
Business Reports and Proposals
Chronological: Listed in the order of occurrence
Itemize: To break down into a list
Recur: To happen again
Scope: extent, range
Synopsis: summary
Veify: To confirm, to prove
Volatile: Prone to sudden change
Vital: necessary for life
Voluminous: Large
Reports Accesable and understanding..
Communicate essential information in an organized, useful format.
COMPLETE, ACCURATE information. Vary from expenses to prfits, production to sales, marketing trends to customer relations..
CLEAR, CONCISE AND READABLE.
The style depends upon the audience.
IT should be SIMPLE AND DIRECT.
It could be informal, in-house use or formal, national public distribution.
Informal • Is short (5 pages) • Form of a MEMO. • Sent to someone outside the company. • May be written as a letter. • Tone and style varies according to eh subject or audience. • Worded with courtesy and tact. • Be prepared quickly. • Be THOROUGH and FACTUAL. • Define the purpose. • Facts in logical sequence. • Form of presentation.
First Paragraph
Middle Paragraphs
Final Paragraph
• Present the main idea clearly and concisely.
• Main point with supporting details and information.
• Conclusion • Comments and recommendations
Formal • It is longer and more thorough than an informal report. It requires more extensive information, and is presented in a more stylized format. It presents objectively and relies on extensive details for documentation.
• In this you must organize and analyze the facts.The interpretation may or not may be included.
• Parts of the formal report
Title page
Conclusion
Recommendatio ns
Table of contents
Body
Appendix
introduction
Summary
Bibliography
Proposals Is a sales pitch for an idea. Its purpose is to persuade someone to accept your idea and put it into action.
Use in: -suggest an idea to your employer to change company procedure. Hire and additional employee -Recommend an idea or Project to a committee or board -solicit financial backing from investors for a new Project. -solicit a contract from a potential customer or client. -it nmnust: -Define the idea: be clearly. Define purpose and limitations. - Be persuasive: Offer specific reasons for your idea. - -Anticipate objections: Provide answers to questions or doubts before they occur. - -Explain how to proceed: What must be done to implement your idea?
Works
Resume
Letter of Application 34 Avenida “A�, Zona 5 01005 Guatemala August 27, 2014
Mr. James Franco TALENT SEARCH SERVICES 42 Avenida 7-22, Zona 13 01013 Guatemala
Dear Mr. Franco:
Two months ago, I completed my courses of bilingual secretariat, so I am excited to begin putting in practice all my skills and obtain professional experience.
I plan to study Industrial Psychology, so your company is the one where I can reach and exceed the expectations of quality in the recruitment and personnel selection. My ability to deal with the public, attend telephone calls and type with accuracy is high. I also like to get involved with people and in my internship as a secretary in Banco Industrial, as it is written in my resume, I earned more experience and became more responsible and efficient.
I would be very glad, Mr. Franco, to be part of your personnel and to put all my skills in practice at your recruitment company, in the national and international area. I am available for an interview Monday to Friday during business hours. Feel free to contact me at (502) 58341490.
Sincerely yours,
Ximena Letona
Letter of Recommendation
Letter of Resignation
Partial Test
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