YMCA OF GREATER NEW ORLEANS EMPLOYEE EXPENSE REIMBURSEMENT
Instructions: 1 For mileage reimbursement, record date, place driven from and to, business purpose, any parking charges and # of mile driven. 2. For local meal reimbursement, record date, guest's), restaurant, business purpose, and meal amount. 3. Record all business trips and local meals during the month. 4. At the end of the month, add all parking, # miles driven, and meals and enter in the appropriate place on the bottom of log. 5. Accumulate totals by general ledger code at the bottom of the page or if there is only one account to charge then code on page 1.
Date
From
To Guest
To be used for multiple accounting coding Amount Fund Branch Dept.
Restaurant
Account
Business Purpose
Parking/Tolls
# of Miles
Meal Cost
Total by expense type: Ln1 Total Parking Ln2
Total Mileage Mileage Reimbursement Rate Ln4 Total Mileage Reimbursement Ln5
Total Parking & Mileage
0 0 0.560 -
(Transfer for coding to Page 1 if all the same account)
Ln6
Total Meals
0
(Transfer for coding to Page 1 if all the same account)
YMCA OF GREATER NEW ORLEANS EMPLOYEE EXPENSE REIMBURSEMENT Instructions: 1. Record the date, vendor/business purpose; expense description, general ledger code
3. Before submitting, total & complete lines 1 through 5 at bottom of page.
and the amount for each expenditure made, one item per line
4. Sign and date the log and submit to supervisor for approval.
2. Record all expenditures made during the month on the form. Use as many sheets as needed.
5. ***All receipts must be attached for expense to be reimbursed.***
Branch:
Name:
Vendor / Business Purpose
Date
Date Covered: Description: ( Supplies, Hotel, Tips, Etc.)
Fund
Total Parking and Mileage Reimbursement from Line 5 on Other Side
Branch
Dept.
Account
Amount
Total Local Meals Reimbursement from Line 6 on Other Side
0.00 0.00
Line 1
Total Expense
0.00
Line 2 Line 3 Line 4
Original Amount of Travel Advanced Less: Amount of Travel Advance Cash Remaining & Attached Net of Line 2 minus Line 3 Balance Due Employee (Line 1 - Line 4)
0.00 0.00
Line 5
Employee Signature
Date:
Branch Director Approval
Date:
CEO/CFO Approval
Date: