YMCA Of Greater New Orleans Introduction I. Accounting Systems Our Accounting is based upon a ten digit coding system. This coding system allows income or expense to be linked to a particular fund, branch, department, and account. A branch budgets income and expense for each coded line item and then evaluates their performance based on a comparison of actual to budget. The 10-digit number is divided into four information components. It will appear as follows:
Example:
Fund#XX---Branch#XX---Department#XX---Account#XXXX 01 -30 -01 -2500
A. Fund The first two digits in the account coding refer to the Fund Number. This identifies the fund in which a transaction occurs. 01 Operating Fund – The regular operating fund from which all operating disbursements are paid. 04 Land, Building and Equipment Fund – Used to account for funds that are received in each branch for the improvement/purchase of the land, buildings and equipment. This fund is also used to accumulate the net investment in fixed assets. The fund balance is divided into two categories; Expended and Unexpended. Capital Funds are also included here. These are funds received for the development and improvement of approved projects by the Corporate Board and for fundraising expenses incurred. 05 Y-GNO – YMCA FINANCE 06 Endowment Fund – Contributions received for endowment purposes. 70 Restricted Fund – Used to account for funds for a specific purpose. In some cases, it may be a gift specified by a donor. A separate general ledger account is set up to maintain control as well as maintain a complete accounting of the funds.
B. Branch The third and fourth digit in the account coding refers to the Branch number. The Branches are as follows: 01 Metropolitan Office 20 New Orleans Flagship 25 Federal City 30 East Jefferson 40 Chronic Disease Prevention and Management 51 Plaquemines 52 Belle Chasse 60 Educational Services
80 Corps of Engineers (Castle Kids) 90 West St. Tammany
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C. Department The fourth and fifth digits in the account coding refer to the Department Number. This identifies the department of program in which the transaction occurs and designates the purpose of the receipt or expenditure.
Refer to Exhibit A for a listing of Association Department Numbers D. Accounts The final digits in the account coding refer to the Account Number. This identifies the general ledger account for asset, liabilities, fund balance, support and revenue, and expense accounts in which a transaction occurs. The account number also provides a description of the receipt of expenditure. Refer to Exhibit B for a listing of Association Account Numbers.
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