The conference facilities in South Africa are on par with any other country in the world, with many top-class venues including the Sandton Convention Centre, the host of Meetings Africa 2019, located in the richest square mile in Africa.
Embrace the Wild
South Africa has over 20 National Game Parks, including the country’s largest game reserve, The Kruger National Park, which is
19 485 km²
Wherever You’re Coming From
international airlines fly directly to South Africa, and King Shaka International Airport in Durban has recently secured a direct route to Heathrow, London.
Money Talks
Your Stay is Ensured to be a Quality One
South Africa has over 650 star-graded hotels across all its nine provinces, including over a 100 5-star hotels.
Moving Around
Travel time between OR Tambo International Airport Station and Sandton City is only 15 minutes on the Gautrain, Gauteng’s rapid rail system.
It’s also easy to explore the different parts of our country with relatively short flight times between major cities. Average flight time between Johannesburg and Cape Town is only two hours.
US $1 is equal to 14.24* South African Rand. 1 Euro is equal to 15.97* South African Rand. AVERAGE DOMESTIC FLIGHT 2 HOURS
$=R14.24* | €=R15.97* making it larger than Fiji.
*Current average, subject to change
SOUTH AFRICA
MEET HERE. GROW ANY WHERE.
Meetings Africa is Africa’s largest premier business events trade show and hosts over 2 000 delegates, 677 world-class exhibitors and esteemed buyers from around
The Entertainment Capital of Africa
South Africa hosts a number of worldclass events every year. Did you know that South Africa is the second country ever to host the FIFA Soccer World Cup, The Rugby World Cup and The Cricket World Cup?
Experience Culture in a Way You Never Have Before
South Africa is a melting pot of different cultures and has 11 official languages.
Get Your Adrenaline Pumping
Not only is South Africa incredibly beautiful, it also has numerous activities for the action-adventurer, including the world’s highest bungee jump bridge at Bloukrans in the Eastern Cape.
Relax on Sunny South Africa’s Beautiful Beaches
South Africa is home to no less than 41 internationally-recognised Blue Flag beaches along our 3 200km coastline.
Take a Trip Along the Wine Route
Come and enjoy some of the world’s best wines. South Africa has the longest wine route in the world and produces approximately 4.2% of the world’s wine.
proof your event in 2019 As an event organiser, part of your portfolio is to ensure the security of both your attendees and your staff. The bigger the event, the more important health and safety become; but even for the smallest event, safety should be a consideration. 18 Threasy peasy The events industry has the ability to create an unrivalled platform that can deliver maximum engagement between commerce, industry and target audiences – but how do we ensure we get this spot on? 20 Trending on 2019 Our industry experts peer into their crystal balls to offer predictions on where the money is in the business events and the meetings sector in 2019.
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tHE MEEtingS & EvEnt PlAnnEr 2019
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notiCE oF rigHtS the Meetings & Event Planner is published annually by 3S Media. This publication, its form and contents vest in 3S Media. All rights reserved. No part of this book, including cover and interior designs, may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the publisher, nor be otherwise circulated in any form of binding or cover other than that in which it is published and without a similar condition being imposed on the subsequent purchaser. The authors' views may not necessarily reflect those of the publisher. While every precaution has been taken in the preparation and compilation of this publication, the publisher assumes no responsibility for errors, omissions, completeness or accuracy of its contents, or for damages resulting from the use of the information contained herein. While every effort has been taken to ensure that no copyright or copyright issues is/are infringed, 3S Media, its directors, publisher, officers and employees cannot be held responsible and consequently disclaim any liability for any loss, liability damage, direct or consequential of whatsoever nature and howsoever arising.
Your planning partner
From service providers and venues to useful tips and tools on how to bring your next event to life, The Meetings & Event Planner has it all
Planning an event is never an easy task and even the old hats in the business might, from time to time, have sleepless nights thinking of all the bits and pieces needed to bring their event together. This is what makes The Meetings & Event Planner such a wonderful tool and it is why we have brought out yet another beautiful edition of this publication.
We have seen The Meetings & Event Planner go from strength to strength and the title has come a long way from being just a useful directory of venues and service providers, to become a repository of information that you just won’t find elsewhere.
In this year’s edition, we speak to six key industry figures who give their views on where the eventing industry as a whole is headed. While technology and trends will remain at the forefront, what will continue to drive the industry is much more abstract than tangible tools or planners. According to our experts, the real differentiator of the industry will be the way in which we collaborate.
We also explore where we should be focusing our efforts across the MICE sector and why relying on the same old routine or format for your meeting, incentive, conference or exhibition will no longer cut it in 2019.
The team at The Meetings & Event Planner are constantly working to refine the way in which we continue to deliver each article, each profile and each showcase. The events industry is all about presentation and we feel our title is reflective of the beautiful venues or service offerings presented by each of our advertisers and we hope that they make as much of an impact on you as they have on us.
Our easy-to-use indexing section will help you find either a venue or service provider according to alphabetical order, province or capacity. This tool is also offered online so you will also be able to find any venue or service offering on theplanner.guru
We welcome you to another fabulous instalment of The Meetings & Event Planner and hope it serves you well during 2019.
Shanna
VENUES CAPACITY by
VENUES REGION
the Meetings & Event Planner’s outlook for MICE in 2019.
the marvellous world of MICE
the MICE industry is growing at an astounding rate – according to Allied Market Research, globally, MICE is expected to become a US$1.245 trillion (R18.25 trillion) industry by 2023; within the LAMEA (Latin America-Middle EastAfrica) region, this number is expected to climb, while the industry growing fastest in Asia-Pacific. We look at the 2019 trends for each pillar of MICE.
MEEtingS
Board meetings, formal results announcements, AGMs and strategy sessions with lengthy presentations are generally associated with being dull, tedious affairs but there are ways and means to ensure that these are not a major drag for your attendees. While meetings can be understood as also encompassing conventions and conferences, the latter are on a much larger scale. Meetings might run over a full day or even two, with an agenda being key in determining the requirements. Location is everything for your delegates. With a growing emphasis on family values, getaway destination meetings, while
exciting, might mean lengthy travel and time away from responsibilities at home, which could be challenging for some. However, finding somewhere easy and central for people to get to, and which offers a comfortable but alternative space to the regular humdrum of the office, is also important.
inCEntivES
Getaways and giveaways are all wonderful incentives to consider for your staff and clients but require a significant outlay. And, in order for an incentive to be considered successful, it needs to be impactful and well thought out. Setting clear objectives for your incentive in terms of what you are hoping to achieve, identifying what your messaging needs to look like, and establishing how to incorporate that with how you are hoping to incentivise your audiences will ensure greater impact.
Whether distilling your own gin or having a spa day, identifying enriching incentives that are more tailored to individual tastes and preferences and provide a different level of engagement between our target audiences is becoming increasingly
KEEP PACE BY OFFERING:
1. A warm welcome to announce your MICE event and get delegates excited to be part of the proceedings – signage and attractively done-up registration areas are a good start.
2. Regular comfort breaks and a menu that gives attendees something to look forward to, selecting options to keep them satiated but not feeling heavy and drowsy.
3. Technology that supports more interesting alternatives, which delegates can engage and interact with.
4. Opportunies for guests to check emails and attend to any pressing matters while your MICE function takes place –Wi-Fi is a big must for attendees here.
5. Varied elements such as a guest address or presentation with an interactive activity to underscore a strong message that is aligned with your own and provides food for thought.
popular. Incentives also have to be offered with a degree of caution, as people are generally wary and question the motive behind why they are suddenly being incentivised.
ConFErEnCES
Ease of access and processes are among the most confounding aspects of attending a large-scale conference. For this reason, organisation and resources are more crucial than ever for ensuring your conference runs smoothly. Understanding the attendee’s journey as the end-user is vital for building a checklist for your event requirements; from parking to your registration desk and ablutions – absolutely everything needs to be in place to cope with an influx of attendees. Once delegates have to start queuing for bathrooms and there is a bottleneck at the tea and coffee station, or not enough food, it will reflect negatively on planning, which will not endear you to your audiences and could detract from how you engage with them. A smaller but well-run conference will ensure better success than a really large, poorly planned one.
EXHibitionS
Exhibitions are becoming more elaborate than ever, with the aim of delivering the best sales pitch possible using a series of sensory elements for a high-impact engagement.
With the catalogue of exhibitors typically found at each exhibition, stands are put together using various materials – digital and environmentally friendly means of providing graphics are becoming increasingly popular,
along with a growing emphasis on sustainability. Incorporating innovative and appealing elements such as furniture, lighting and decor, or even novel gimmicks such as VR tours of your product or service, gives exhibitors more of an edge.
The ‘confex’ model is also still finding its feet, with most big industry-focused conferences in particular now incorporating an exhibition aspect and, conversely, trade or industry exhibitions also commonly featuring panel sessions and speaker presentations.
YOU
WILL FALL BEHIND IF YOU HAVE:
1. Poor organisation, which will leave your attendees either feeling lost or wondering how to arrange themselves.
2. A dry, unending, unvaried and rigid agenda where delegates are prisoner to a programme that may put them to sleep – ensure your board meeting does not amount to a bored meeting!
3. Bad, bland food, or simply not enough for everyone.
4. A dark, dingy, dilapidated space with uncomfortable seating, poor airflow and layout, and drab decor that will make your delegates antsy and eager to leave as soon as possible.
5. No networking opportunities and low engagement, as these are among the major draw cards for any MICEfocused activity.
Safety-proof your event in 2019
It is important to take steps to prevent harm coming to anyone involved in your event and forward planning is required in case of any emergency situations that could arise. Conducting a risk assessment might seem like a daunting process, but it doesn’t have to be – it’s ultimately about being conscientious and responsible. the Meetings & Event Planner has put together a checklist that will help you safety-proof your next event in 2019.
As an event organiser, part of your portfolio is to ensure the security of both your attendees and your staff. The bigger the event, the more important health and safety become; but even for the smallest event, safety should be a consideration.
How suitable is tHe venue?
Start with putting together a profile of your event, including all the activities that will take place and the estimated audience size and demographics. Children, the elderly or those impaired in some way will, of course, have different needs. Identify a venue with these in mind, then do a site visit to assess its suitability. Factors you should consider include:
1 Access Is there sufficient access to the event site/venue for pedestrians and vehicles? Are people with disabilities, wheelchairs or pushchairs able to access the venue? Are there enough emergency exits?
2 Capacity Can your attendees be safely accommodated inside the venue? Will they be standing or seated? Is there room to circulate? Are there pinch points where overcrowding could occur?
3 Hazards Does the site have any existing hazards, such as overhead electric power lines or buried services that your structures could interfere with? Is it prone to flooding or high winds? Consider ground conditions and topography when positioning any temporary structures.
4 Facilities and on-site amenities How far are the nearest hospital and fire station? Does the address show up on most GPS systems? What are the public transport links like? Consider the infrastructure you need for the event, like how many toilets or parking bays are on-site. Once you have established the suitability of your venue, draft a site plan indicating where the structures, facilities, fencing lines, entrances and exits will be. Make the plan available to all contractors, suppliers and staff working on the event.
Place extra focus on your most severe risks, which must be prioritised and timetabled to reduce risk to an acceptable level. If in doubt, rope in an expert
Risk assessment
1 trip or equipment hazards Are there any cables or guy ropes people could trip over? Are there glass panels people could bump into? Could people come into contact with generators or other electrical equipment? Is there a chance that equipment could get wet should it rain?
2 Crowd hazards Could crushing/overcrowding occur? How would aggressive/drunken behaviour be handled? Could people be at risk around roads or car parks?
3 First aid hazards Could people become injured through the activities of your event? What injuries could occur? What would happen if an attendee suffered a heart attack?
4 weather hazards Could the ground become slippery when wet? Could wind pose a risk to the stability of your structures? Could equipment get wet or become overheated?
5 Fire hazards How will you control smoking in the venue or on-site? Could campers use barbeques or stoves? Could an electrical fire occur? Are there fire extinguishers?
6 Catering hazards Could ovens or hot water urns cause a risk? How will food allergies be handled? Are the containers for hot food and drink suitable?
Write down all possible risks and who is at risk – be it attendees, crew, members of the public or the venue itself. Then write down how you will mitigate and manage each risk. This does not have to mean reams of paperwork; just note the basic measures, such as having a first-aider on-site and an accident report book. Place extra focus on your most severe risks, which must be prioritised and timetabled to reduce risk to an acceptable level. Legally, you aren’t expected to able to anticipate unforeseeable risks, but it’s worth collaborating with your team for the risk assessment, as they may notice things that are not obvious to you.
in CASE oF EMErgEnCy
It’s important to plan for any situations that will require urgent action. This could be anything from a fire to a stage collapsing or a terrorist incident. Even bad weather could create an emergency situation. Develop emergency procedures to be followed by anyone working on the event and discuss your plans with the venue management. For larger events and/or those not in a fixed venue, include police and the various emergency services in your consultation. Aspects to consider when developing procedures include:
• raising the alarm
• on-site emergency response
• traffic management
• first aid.
iMPlEMEnting HEAltH AnD SAFEty
As the event organiser, you are responsible for managing your staff, suppliers and attendees to ensure they are not exposed to risk at the different phases of the event, from set-up to breakdown. Be sure to monitor risks throughout your event by creating a checklist and having people responsible for checking these at regular intervals. Health and safety at smaller events in designated venues can often be addressed very quickly by working with the venue management, but don’t forget, if in doubt, always rope in an expert!
Threasy peasy
The events industry has the ability to create an unrivalled platform that can deliver maximum engagement between commerce, industry and target audiences – but how do we ensure we get this spot on?
the world of eventing is big business; globally, MICE will reach US$1.245 trillion (R18.25 trillion) in the next five years. This, however, is no guarantee that potential investors will walk away from our own events feeling warm and fuzzy and ready to throw their money at us.
Increasingly, the delegate’s experience is what is helping to define the objectives of an event. The same principles still apply, where the event organiser’s marketing and messaging goals need to be met; but if any decent amount of ROI is to be recognised, more consideration needs to be given towards how each delegate experiences and engages with our event as the end-user.
lEt’S brEAk it Down into 3 Es to SiMPliFy tHE PSyCHology oF tHiS:
EnD-uSEr
There is nothing quite as frustrating as going to an event that has not been properly organised. The programme proceedings on the day, unless a major oversight has been made with the schedule, will almost certainly run smoothly because there is far more involvement by other parties; speakers, MCs and panellists will all flag a glitch in the agenda if there is one and help keep the pace of the programme.
However, this is the least of your concerns if you don’t have enough parking, your registration desk
is a mess and your catering is poorly planned, which can leave attendees disappointed and put off. Taking care of the individual’s primary needs is absolutely essential. Reassuring your delegates with proper communication on where they park, how they register and what food will be on offer throughout the day will already put their minds at ease and ensure they are relaxed when they arrive.
EXPEriEnCE
Set the tone. Create ambience. Endear your audiences to you. Establish what tools you can use to make sure the experience had by your attendees is a positive one. Identify sensory touch points that will serve to enhance your engagement and better substantiate your key messaging.
Within this, look at easy-to-implement ideas such as lighting and music because these can go a long way in helping you set a mood. Ultimately, the aim is to ensure that the day or two spent out of the
office is made worthwhile by providing an experience that would not be possible anywhere else.
Entertainment is a good means to achieve this. If budgets are tight, however, invite a keynote speaker from the industry to address your audience. Having someone of relevance who is well respected and a big-hitter in their own right will be a talking point at your event and make it more personal.
EngAgEMEnt
When it comes to engagement, the KISS (keep it simple, stupid) method will inform this – ensure that whatever your message is that you can sum it up in one short phrase. Ask how the name and theme of your event lend themselves to your objectives relative to your messaging and whether the level of engagement between you and your audiences will accurately relay this.
Look at the marketing collateral being used and how you can ensure this messaging is displayed across all your platforms – from media releases to your signage at registration. Make sure this is reinforced during your event. A post-event survey can help you determine how effective this was, so don’t neglect your follow-ups.
For those who know that memorable events and principal occasions merit an exceptional setting, there is a place where the most discerning demands are met, gracefully and effortlessly.
Banqueting facilities at Summer Place offer versatility and flexibility in perfect accord with fine dining and
immaculate service. State of the Art kitchens tantalise the most discerning of palates with a variety of menu options suited to individual preference and budget. Served in gracious surroundings with impeccable style, matched with superior crockery, silver table appointments, and linen of the finest quality, every occasion Summer Place is an event in itself.
Trending on
Our industry experts peer into their crystal balls to offer predictions on where the money is in the business events and the meetings sector in 2019.
the business events space has seen many ups and downs over the past four to five years and I don’t foresee 2019 being different. With elections getting ever closer, we should see the natural inclination of our government departments to hold onto spend a bit more tightly but, on the flip side, we see individual political parties hosting more meetings. As they canvas for votes, this is usually done in majority through various forms of business events, which will provide more direct business to our industry. With the volatile economic environment over the last few years, our industry has had to evolve and become a lot more collaborative in nature. This is definitely a move we have seen gaining more and more momentum over the last year or two. To look into the proverbial crystal ball is, at most, an educated guess during the fast-changing times we find ourselves in. With so many external factors, we need to look at the elements within our direct control to predict what we can drive and achieve as an industry together. I believe we will see the need for further and closer collaboration not only between industry players but also between private and public sector as well as between international stakeholders. We will see a much stronger drive for professionalisation of the industry as this is a crucial step toward delivering world-class events at world-class standards of service, concept, strategy and ethics. As the industry association, we feel that, in order to really gain momentum, we need to empower and educate our youth for the succession and stability of the industry; this includes the appropriate drivers for inclusive growth and transformation. I predict we will see a more serious focus on revision of access policies for South Africa
as we must align these policies to our strategic growth initiatives as it pertains not only to business events but business travellers and the larger tourism sector of South Africa but even further into Africa.
A greater focus on MiCE
Based on the leadership discussions throughout 2018, I have a view that we will also see a much larger focus by African countries on the MICE or business events industry, as all are becoming more and more aware of the fact that these drive leisure business as a secondary product and not the other way around. Based on this, we should see more investment in areas that drive MICE visitors with this then spilling over into leisure business. This will not be the case for all African countries but surely the majority of the larger players within the tourism space across Africa. Another prediction is the consistent enhancement of technology and what this offers in terms of accessibility of events. Hybrid events will become more widely introduced and utilised to expose more delegates to the value locked up in these events and thereby attract more delegates to future events and make our events more accessible to delegates across the world. The trend to run more cost-effective events will definitely continue as the drive for greater return on investment remains a corporate focus.
Through the professionalisation of the industry, we are hoping to see more professional organiser behaviour by focusing on event strategy and not simply “paper pushers” who just do what the client says. It is better to advise clients on how best to achieve their event objectives and, in so doing, create much greater and measurable return on
Rudi van der Vyver, CEO, South African Association for
the Conference Industry (SAACI)
investment, which should lead to greater return business not only for those professionals but also the industry at large. At the end of the day, the success and growth of the industry remains in our hands. Yes, there will always be elements outside of our individual control but if we focus on three strategic areas, namely: learning, growth and collaboration, we can collectively drive our industry forward. SAACI remains optimistic as our industry matures and has, thus far, made great strides in closing the collaboration gap between private and public sector during 2018. We predict this will only strengthen during 2019 to the benefit of our industry and members.
Pieter Swart, CMP, CMM, Business Events Strategist & Managing Director, Conference Consultancy South Africa (Pty) Ltd
As an industry, we are known to have multiple superpowers – looking through the keyhole of time may just be one of those as well. We have learned in recent years to be resilient in tough economic times, to reshape how we do business and offer even better value to our clients. We are on a quest to figure out how to work smarter, not harder, how to do more with less and how to increase profit margins as opposed to turnover. This, we will continue doing in 2019. Many speculate on technological advancements, and that is true.
At Conference Consultancy South Africa, we have seen a tremendous interest in hybrid digital events, not as a replacement for face-to-face meetings, but as a strategic intervention to grow them. Clients understand and see value in this strategy and this will most definitely be a growth point for 2019. We have developed the knowledge and skills and now have the experience to back it up. More business opportunities are also opening up on the continent and the ‘regionalisation’ of business events is becoming a reality that will continue to expand in 2019. Professionalisation of our industry will see several more initiates changing the face of how business is conducted in 2019, giving prominence to ethics, sustainable practices and competence development. Those who have the foresight and are willing to adapt to the changing realities will thrive in 2019, and beyond.
As always, success in the airline industry won’t automatically be guaranteed in 2019. The industry will have unique hurdles to overcome and a couple of challenges to dodge, but through driving innovation and investments into the business, one will be able to overcome the existing challenges such as local and global economic pressures and rising fuel costs.
It is our belief that three specific factors will be putting more passengers on planes in 2019. The first of these will be the continuation of the “bleisure” (mixing business with leisure) trend domestically and globally. This will primarily be driven by millennials and the younger generation passengers whose aim it is to squeeze every ounce out of business travel. Combining work trips with mini-holidays as an extension will grow and evolve, and passengers will use these business travel opportunities and extend them for longer periods of time to maximise their travel. Flexibility within organisations and technological advancements enabling one to work from anywhere will reinforce “bleisure” as a force to be reckoned with.
Customers will continue to be price sensitive, which will bolster the South African traditional and low-cost airline space with airlines and many other industries competing to offer the most competitive pricing to lure customers. With the ongoing fuel pricing globally and the weak South African currency, it is difficult to keep fares low. With fuel constituting as much as 40% of an airline’s typical operating costs, Comair is investing in two state-of-the-art Boeing 737-MAX aircrafts, which are scheduled to arrive in February 2019, with five more in due course. These fleet upgrades will bring positive operating advancements, which will lower operational costs and put Comair in the position to offer sustainable, competitive pricing for passengers to get the most out of their flying experience.
Sluggish economic growth over the next year and a weak rand will result in travellers opting for local travel instead of going abroad. On the flip side, my prediction is that international arrivals in South Africa will increase as travellers seek cheaper destinations to visit due to worldwide economic turbulence. Holistically, both these factors will contribute to bolstering domestic tourism in South Africa and regionally to Zimbabwe and Namibia via our shores.
Combining work trips with mini-holidays as an extension will grow and evolve, and passengers will use and extend these business travel opportunities to maximise “bleisure” time
Brian Kitchin, Executive Manager: Sales, Marketing and Distribution, Comair
Justin Hawes, Managing Director, Scan Display
As we all know, South Africa is currently in a technical recession. While we wait with baited breath for the 2019 general election to bring political stability and, hopefully with it, economic growth, we can’t expect an economic upturn and solid decision-making until we know where we are going politically, and things have settled down. Marketers will continue to be very careful about how they spend their budgets and will want tangible returns from any investment. They won’t exhibit at a show simply because they’ve always been there in the past or their competitors will be there; they will expect exhibitions to generate leads and sales and they will measure their returns carefully.
There have been a few companies in the exhibition industry closing their doors or downsizing in 2017 and 2018. As a result, exhibitors are going to be very careful about using reputable suppliers, and association membership will be important as it gives companies credibility. I believe that in spite of everything, the exhibition medium will continue to be a powerful marketing tool. In this challenging economic climate, the medium is more important than ever, with its ability to bring companies in direct contact with their market. Still, nothing beats its face-to-face communication.
The tourism industry continues to experience unprecedented changes that affect the way business is done today. This is as a direct and indirect result of the rapid technological advancements witnessed across the globe. Technology has, over the last 10 years, drastically influenced the tourism industry, particularly business tourism. The modern business traveller is becoming more particular about what they want and, subsequent to that, expects the venue to be flexible and have capacities that coincide with the modern times of business events and travel.
The events industry in 2019 can certainly expect more demands for technological abilities from venues by event organisers, professional conference organisers (PCOs) and other professionals alike. We have long passed the stage where uncapped free Wi-Fi was negotiable and can predict that 2019 will pose a stage where abilities to livestream the event will be the order of the day. So venues that are geared towards adaptability and flexibility will be able to survive the stringent economic times that lie ahead in 2019. Venues will have to keep their fingers on the pulse insofar as industry trends are concerned. For instance, the concept of “bleisure” will continue to take centre stage in 2019.
Hawes, Managing director, Scan Display
Crystal Kasselman, Co-owner, Centeq Events
Collaboration and communication – back to basics comes to mind for me for 2019. Technology is great but delegates want to collaborate and network in innovative new spaces that provide unique experiences. Our registration services are already cutting edge and our own intellectual property has put Centeq at the forefront of database and project management systems.
Data privacy compliance is a must – we have already seen General Data Protection Regulation come into effect so ensuring your business has back-ups and firewalls in place and that you have permissions from delegates to share data is key. Hotel rates will need to be more negotiable and venue day conference packages need to be relooked at as clients are questioning value and return on investments.
Emails have replaced phone calls, VOIP has replaced office-bound calls and, eventually, chatbots will replace all traditional communications with delegates expecting instant responses 24/7.
Artificial intelligence and virtual reality are already buzzwords and our industry is going to want to explore how to use these better in creating the ultimate conference experience for the delegate, client, exhibitor and sponsor. Voice technology will become a norm for interacting and accessing information so start exploring how you can integrate this into your events.
2019 is going to be an innovative year of exploring where your business needs to be in order to survive – communicate and collaborate with partners of choice.
Justin
Minister Kganyago, Manager: Business Events Marketing, ATKV
SH o WCASES
25 More than just fun in the Sun
26 JSE Limited
27 Gallagher Convention Centre
28 Stylish elegance meets contemporary flair
29 An ultimate offering Nothing beats a word-of-mouth recommendation. Our star venues and service providers showcase their expertise in a series of industry testimonials
More than just fun in the s un
For years, the Sun International brand has developed an incredible legacy in the gaming, hospitality and entertainment sector. With stunning superior hotels and resorts, Sun International is a recognised premium brand across the world, and here’s why:
today, the Sun International Group is one of Africa’s largest tourism, leisure and gaming groups, and operates or has an interest in 19 resorts, luxury hotels and casinos. The Group boasts a profile of assets including world-class five-star hotels, modern and well-located casinos, and some of the world’s premier resorts. Its destinations offer experiential luxury, enduring quality and incredible adventure, and are supported by an authentic dedication to personal service.
So what is Sun International’s competitive advantage? Its differentiator stems from the fact that the Group has a compelling and global competence in both the development and operation of casinos, hotels and resorts; at the same time, it is extremely comfortable operating in emerging markets.
The Groups’ approach has been to differentiate its hotels, resorts and casinos in architecture, service, experience, location and the mix of
FUN FACTS
• Sun international has interests in 19 resorts, hotels and casinos
• Sun International Limited was incorporated in South Africa on 11 July 1967
• In the last financial year, Sun International saw a 4% growth in income to r7.9 billion
• SA continues to contribute the majority of the group's income at 69%, with latin
entertainment and activities – creating lasting memories for guests and customers. The creative architecture of these properties and the blending of their designs with the local environment make each property unique.
CSi
The Group places a strong emphasis on being a responsible corporate citizen through contributions and commitments to the economy, communities and the environment. It is committed to the development of all employees and makes sure that equal opportunities and economic empowerment form the backbone of the business’s human resources practices.
Sun international was the pioneer of gaming in Southern Africa, having brought casinos to this part of the world in the late 1970s. the opening of Sun City set the standard for large-scale international events in South Africa, which continues today. Sun City is also home to the nedbank golf Challenge, which has attracted the world’s best golfers for over two decades. From the hosting of Miss South Africa to world heavyweight boxing title fights, the Sun Arena remains the preferred venue for international events and entertainment.
American operations contributing 30% and nigeria 1%
• gaming is the primary contributor to the group's income at 73%
• Sun International enjoys a 42.5% share of the South African casino market
• Every day, over 50 000 customers from over 50 countries visit a Sun International property
Sun City, Pil AnESbErg
tHE tAblE bAy, CAPE town tiME SQuArE, PrEtoriA
tHE MASlow, SAnDton boArDwAlk, Port EliZAbEtH
jse L i M ite D
trading financial products for over 130 years, the JSE is Africa’s largest stock exchange. Located in the heart of the business districts in Johannesburg and Cape Town, the JSE offers distinguished venues for corporate events and meetings for companies and financial institutions.
tHE oFFEring
• JSE market open and market close – an opportunity extended to corporates to celebrate milestones or specific events, which denote your company as a market leader
• State-of-the-art wallboard, electronic signage and ticker – welcomes guests and adds prestige to your event
• Mobile registration – supports you with your registration requirements
• High-level delegate capacities – taking superb care of your VIP delegation
• On-site sound engineer and technicians – to
ensure your AV and technical infrastructure as well as equipment is professionally managed
• Add a level of recognition to your event –As a member of key international and industry associations, including the World Federation of Exchanges and SAACI, the JSE imparts a sense of gravitas to any client event
• Dedicated staff – the JSE designates a coordinator to your event so no stone is left unturned
• 70 years’ combined eventing experience – quality control and assurance that your event could not be in better hands
• Various package options – events tailored to your budget
• Joy of Joburg or cosmopolitan Cape Town – the JSE has offerings in both major capitals
• Media access – clients can access media powerhouses such as CNBC, Power FM and SABC through the Johannesburg branch
• One-stop eventing shop – for anything required to run a successful event.
Since opening its doors 25 years ago, Gallagher Convention Centre has established itself as the leading multipurpose conference and exhibition destination in South Africa. Strategically located in Midrand, Gallagher is also conveniently accessible from both Pretoria and Johannesburg.
GALLAGHER CONVENTION CENTRE, MIDRAND
Gallagher Convention Centre is committed to service excellence. Its professional and experienced team, along with its network of pre-qualified suppliers, are dedicated to meeting the requirements of each client.
To best accommodate organisers, Gallagher Convention Centre offers a single-call-solution where organisers can secure pre-qualified suppliers without having to look any further. The qualified staff forming the Gallagher Convention Centre team work diligently to ensure that the requirements of the organisers are met and that their expectations are exceeded.
styLish eLegance Meets conteMporary
The chic Cape Town Marriott Hotel Crystal Towers boasts some of the most sophisticated accommodation and event spaces in the convenient Century City location. This makes the hotel an excellent choice for event planners looking for a well-located, full turnkey event venue.
t H e D etails
THE VENUE
Conduct business in Cape Town with ease in our array of contemporary conference room facilities. 12 event rooms and 14 000 square feet of flexible meeting space that can accommodate up to 350 guests.
Lead a productive meeting with cutting-edge audiovisual technology and high-speed Wi-Fi access. Allow our event planning team to execute your conference and experience seamless business services.
With 176 well-appointed rooms and four breathtaking suites each offering modern amenities, Cape Town Marriott Hotel Crystal Towers has an ideal accommodation offering.
EVENTS
With complimentary Wi-Fi and technology tools, such as Meetings Imagined and Red Coat Direct, we have you covered!
Think corporate conferences, product launches, gala dinners and more – the possibilities are endless
the uLtiMate offering
With a unique position in the exhibitions, conferences and events industry, Ultimate Data Sciences offers bespoke solutions that make optimal use of available technology in order to produce the best outcome for all stakeholders.
AS EvEry EvEnt HAS different needs, the Ultimate team has developed multiple technology-based solutions over the past 12 years. Among them all, one stands out the most: the cashless payment sustainable gifting system.
the Client: The Event Greening Forum (EGF) and others.
the brief: To use technology to operationalise a sustainable solution for delegate gifting incentives. the Challenge Sustainable gifting allows the delegates of an event the opportunity to ‘shop’ for their own gift at a market made up of local vendors. The challenge came in two parts: (1) How do you give the delegates their share of the gifting budget? and (2) How do you facilitate transactions between vendor and delegate?
tHE Solution:
Part 1: Voucher Cards. This works as any typical voucher would in the retail space. The delegate was gifted a Voucher Card with a predetermined amount based on the gifting budget. As a value-add, the cards are branded with the event’s own branding; in addition, the cards are made of recycled plastic to add to the sustainability of the system.
Part 2: In understanding that the local vendors have limited access to expensive technology such as credit card machines, the Ultimate team began designing a system that only requires the use of technology most of us carry around all day – a smartphone. To eliminate the need for a credit card machine, QR codes are used instead. Each voucher is assigned a unique QR, which is printed on the back of the card, along with a unique pin for added safety. All that is required is a
brief five-minute training session and the vendor can begin accepting payments. Taking it one step further, the system was designed to allow delegates to shop at several different vendors with the same voucher card.
Showcase: To date, the cashless payment system has successfully been used at events across South Africa, large and small. Some of these include Meetings Africa, Africa’s Travel Indaba Exhibition, the annual SAACI Congress and, naturally, EGF conferences.
Your complete guide to meetings and events at the best venues and destinations in South Africa… and beyond
gauteng
Meet and play in the place of gold
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tHE bEAting HEArt
oF tHE EConoMy
Meaning “place of gold” in Sesotho, Gauteng is the economic hub of South Africa. It is the smallest but most densely populated province, with an estimated 14 million people who generate around a third of South Africa’s total GDP.
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A HiStory lESSon likE no otHEr
From the only street in the world that was home to two Nobel Peace Prize laureates to the birthplace of humankind, the province is home to several World Heritage Sites. Gauteng has monuments, museums and memorials to showcase some of its historical and cultural attractions.
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FlorA AnD FAunA
Gauteng is blessed with a natural bounty of flora and fauna, with Johannesburg being among the top 10 most treed cities in the world. Just take a short drive from the urban sprawl and you could find yourself sipping cocktails while watching the sunset in a bushscape, alongside the big five.
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vEnuE vAriEty
From intimate meeting rooms with an array of sideline specialities to the billowing exhibition halls of some of the best-known venues offering world-class conferencing standards, there is no shortage of places at which to have a gathering in Gauteng.
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gEtting in AnD out
Home to two international airports, its own high-speed train network, and connected by one of the best road systems in the world, getting in and out of Gauteng is a breeze. And if the train won’t get you where you need to go, just call an Uber.
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Situated in the heart of Sandton’s financial district, Sun International’s 281-room specialist business hotel has been prudently crafted to facilitate all of today’s business needs. The hotel is packed with state-of-the-art facilities and technology that will delight any business executive. All senses are catered for through a variety of spaces –ranging from an alluring bar, tempting bistro, calming lounges and a soothing spa to a ballroom, conference centre, auditorium and 12 unparalleled meeting rooms. The hotel has consciously been positioned as a game changer: being a destination for professionals and the foremost precinct for achieving business success.
LOC atiOn
The Maslow is located in Sandton’s financial district, only a few minutes away from the Sandton Gautrain station, Sandton City mall and Nelson Mandela Square.
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Sun International’s The Maslow won the award for the best small conference venue in the Business Traveller Awards 2016. The Maslow’s spaces and facilities offer an oasis for business and social events and, being the second largest such venue in business-centered Sandton, offers state-ofthe-art facilities and catering for functions of any size. The hotel also has private meeting rooms.
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Kick-start your morning with a complimentary breakfast at Lacuna Bistro before you tend to the business of the day. Whether you’re closing an important business deal, hosting a conference or catching up with colleagues, The Maslow’s award-winning accommodation brings business and pleasure together in calming and comfortable surrounds.
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The Maslow offers catering to functions of any size.
t he J O hanne S burG Expo Centre (JEC) has become an icon of the city of Johannesburg. To keep up with exhibiting and eventing trends, the JEC is constantly innovating to provide the best in bespoke offerings for its growing client base.
From the highly anticipated annual Rand Show to Electra Mining Africa, Jehovah’s Witnesses International, Classic Car Show, Bauma Conexpo Africa, Major League Gardens, Interbuild and Ultra, to name just a few favourites, the JEC hosted a variety of major of events during 2018, with a lot more coming up in 2019!
LOC ati O n
The JEC is located in the south of Johannesburg. Lanseria International Airport, O.R. Tambo International Airport and Rand Airport are all a mere 30-minute drive away.
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The JEC is one of South Africa’s largest, purpose-
built exhibition, conference and event venues. With multipurpose facilities providing more than 50 000 m2 of indoor space and over 100 000 m2 of versatile outdoor space, the JEC is ideal for exhibitions and other largescale events.
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While the JEC doesn’t offer on-site accommodation, 20 nearby hotels provide somewhere for you delegates to stay should it be needed.
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Specialising in providing top quality food in vast quantities, Main Event Catering is the name behind the JEC’s five-star catering services.
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The JEC’s facilities and flexible outdoor space are ideal for team-building events. Cnr
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jhbexpocentre1 Johannesburg Expo Centre
Sandton Convention Centre Sandton
M EETING SPACES 19 M AX PAX 4 500 ACCOMMODATION ov E r 5 000 roo MS wit H in P roX i M ity
SandtO n CO n V enti O n Centre caters for a variety of events ranging from large conferences including the BRICS Summit and board meetings for 10, to music festivals like Joy of Jazz and large-scale sporting events such as the Arnold Classic.
LOC ati O n
Sandton Convention Centre is located in the heart of Sandton with direct access via skywalks to two prestigious shopping malls: Nelson Mandela Square and Sandton City. It is within easy walking distance of the Gautrain Sandton station connecting the Sandton Convention Centre to the airport and other areas in Johannesburg and Pretoria.
M eetin G and e V ent SPaC e S
Sandton Convention Centre boasts two exhibition venues: Exhibition 1 (5 430 m2) and Exhibition 2 (5 050 m2). It is equally equipped to cater for smaller events and meeting venues range from an intimate 10-seat function room to the Grand Pavilion, which can comfortably cater for 4 000 cocktail guests.
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Sandton Convention Centre is surrounded by a choice of over 5 000 hotel rooms across the luxury, full-service and select-service categories, many of which are within walking distance. Within the selection of Tsogo Sun hotels in the area, two are directly connected to Sandton Convention Centre via a skywalk, namely Sandton Sun and InterContinental Johannesburg Sandton Towers, while the adjacent Garden Court Sandton City can be reached in under two minutes on foot. Additional Tsogo Sun properties in the surrounds include: Holiday Inn Sandton, Southern Sun Katherine Street and Garden Court Morningside Sandton.
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The team of chefs and kitchen staff at Sandton Convention Centre is led by executive chef James Khoza, who is also the president of the SA Chefs Association. This talented team is capable of creating customised menus to suit any palate and dietary requirement.
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The Polo Room
Inanda
SinCe OPeninG itS doors in 2014, The Polo Room at the Inanda Club has secured its spot as one of Johannesburg’s most sought-after venues – and it’s easy to see why. With its beautiful setting overlooking the flawless polo fields, together with the backdrop of Sandton, there simply isn’t a more perfect setting in the city for any event, whether corporate or private. From sophisticated soirees and big birthday bashes to fabulous fundraisers and wondrous weddings, The Polo Room has seen it all, and hosted each and every splendid occasion with effortless elegance. In fact, with a team of experts on hand to take care of everything from decor to food and all the miscellanea, you won’t have to lift a finger.
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The talented and extremely professional team at By Word Of Mouth is the exclusive caterer to The Polo Room, and ensures that guests receive only the highest-quality, freshest and most delectable meals. Backed by years of experience in hospitality, the team – headed by founder Karen Short – will run your event from start to finish, with seamless elegance and professionalism that is hard to beat. In working together with the By Word Of Mouth team, you will be
able to completely customise your event, catering for any kosher or halaal needs and ensuring nothing but happy guests.
deCOr
When it comes to decor, the highly skilled team –which regularly travels to fabulous international events for inspiration – will ensure that your exact vision will be realised, and even elevated to a level you could only dream of! Everything from flowers to centrepieces, and all the magnificent details in-between, will really make your event come to life – and the stress of all the planning will be taken off your hands.
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The Polo Room can host up to 1 000 guests standing and 400 guests seated, and with ample parking, you are given nothing but convenience from the outset. Accommodation is available on-site at the Inanda Club.
The Polo Room and By Word Of Mouth strive to continuously remain on top of their game, mixing timeless elegance and chic trends to bring guests events they will talk about for years to come.
The Polo Room
ThePoloRoom
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Indaba Hotel, Spa & Conference Centre
Fourways
Ju S t n O rth O f the fast-paced business world of Sandton lies the Indaba Hotel, Spa & Conference Centre. It is a compelling blend of business-like convenience and efficiency, with a relaxed atmosphere and warm country hospitality.
LOC ati O n
Nestled beneath the vista of the magnificent Magaliesberg mountains, the hotel is conveniently located in Fourways, Sandton, close to all main highways, O.R. Tambo International Airport and a mere 15 km from Lanseria International Airport.
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The award-winning conference, meeting and banqueting facilities are recognised as being some of the best and most comprehensive on the African continent. With an impressive selection of 24 multipurpose conference venues that can accommodate up to 2 000 delegates in total, banqueting facilities for up to 500 people and two restaurants, the hotel can cater for large numbers.
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The esteemed Indaba Hotel is the ideal accommodation option for travellers who crave a bit of tranquility during a visit to the bustling city. With 258 rooms, the Indaba is conveniently located just north of Sandton, which means that guests don’t have to travel very far to get to their business meetings or any of the great attractions located close by.
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The Chief’s Boma is an African-themed restaurant, offering 350 seats, open for lunch and dinner daily. Here, guests can enjoy a traditional African cuisine buffet including game meats and hints of Afrikaner cuisine, while listening to a live marimba band.
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Because of its proximity to Gauteng’s business hub, Indaba Hotel is the ideal team-building venue. Whether you’re in need of a function venue for your corporate team event or conference in Johannesburg, the Indaba Hotel has an option that is perfect for you.
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The Barnyard Theatre
t he barnyard t heatre is South Africa’s premier event, conferencing and entertainment venue. In addition to The Barnyard Theatre in Rivonia, there are six other venues across the country. All are strategically designed and located to cater for large audiences while providing them with ease of access. The Barnyard Theatre delivers an unparalleled and show-stopping experience for its guests that simply cannot be found elsewhere.
LOC ati O n
The Barnyard Theatre in Rivonia lies in Sunninghill, Johannesburg, just off the arterial Witkoppen and Rivonia roads, as well as the N1 – one of South Africa’s major national highways.
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The Barnyard Theatre in Rivonia features a main venue with a beautiful and unique wooden interior, with a seating capacity of 566 using the venue’s standard seating arrangement, and 1 000 if done cinema-style, 400 with a roundtable set-up, or 800 for standing events.
The conference room is separate to the show venue, with a slick and stylish white interior, seating up to 120 in a cinema arrangement. The Barnyard Theatre in Rivonia also has a separate restaurant area that can be hired for private functions or meeting rooms, for up to 100 guests.
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While there is no on-site accommodation, visitors can be referred to a wonderful variety of accommodation in close proximity.
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The Barnyard does all its catering in-house. The venue is able to customise a menu for any occasion – from buffet, to canapes, casual pizzas and finger snack platters.
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The Barnyard’s shows are an ideal outing for team building and the venue offers a fun, motivational drumming seminar. Rivonia Barnyard is ideal for conferencing and offers affordable full day, all-inclusive conference packages.
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The Barnyard Theatre Barnyard Theatres
Brakpan
e nter the M aG i C a L w O r L d of glittering entertainment and endless fun, and be greeted by a wide selection of delectable restaurants. Carnival City was designed with amusement in mind, offering an eye-catching arrangement of large circus-tent buildings festively decorated with roller-coaster models, clown murals, and jesters in costume – visitors will revel in the playful ambience.
LOC ati O n
Located in Brakpan, just 24 km away from O.R. Tambo International Airport, Carnival City is the perfect conference, play and stay destination.
M eetin G and e V ent SPaC e S
Giving your event the elegant, professional edge, Carnival City has a selection of 11 conference and meeting rooms. Equipped to host a wide range of events, from small meetings to large conferences, Carnival City ensures that your event goes off without a
hitch. It offers a multipurpose conferencing facility with an indoor area and outdoor space equipped to host lifestyle events, music festivals, launches and other experiences.
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Offering four-star accommodation in Brakpan, Carnival City Hotel boasts an outdoor pool and is the ideal base to explore Carnival City and its entertainment opportunities. With endless fun-filled opportunities for the whole family, don’t worry about driving back home – simply book your stay at this conveniently situated hotel.
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Carnival City offers the best restaurants and dining facilities covering a range of cuisines. Whether you’re craving a sit-down meal or a quick bite from a fast food outlet, there are a range of flavours on offer – from Asian delights to authentic Italian, seafood or burgers.
Corner Century and Elsburg Road, Brakpan, 1540, Gauteng +27 (0)11 898 7000 carnivalcity@suninternational.com www.suninternational.com/carnival-city
RECOGNISING THE WOMEN IN MICE
In 2014, Meetings magazine – The Meetings & Event Planner’s sister publication – started a nationwide search for the Top 40 Women in the MICE industry, in order to pay tribute to them. Having so many outstanding women who are doing amazing things for this industry, we should be proud of them and celebrate their achievements.
Each year, the women who make the list are proud ambassadors of the MICE industry. This list is not just about event planners – it covers everyone in the industry, from DMCs to exhibition organisers to venue personnel. For you to make the list, we consider everything from your ability to motivate those you work with and the influence you have over clients and peers, to the amount of money you generate or simply the passion you have for this industry.
NOMINATE YOUR WOMEN IN MICE TODAY
Do you know such a woman? She makes her job seem completely effortless and is the one you call to “make it happen”. She runs a successful operation and makes a difference wherever she goes. Help us give these women the recognition they deserve and nominate someone to be part of the Top 40 Women in MICE.
at t i M e Square, the luxury is in the detail. From the moment you walk in, you are instantly captivated by the intriguing concept of time as you are presented with large clock displays, grand timepieces and architectural marvels. By making you ever mindful of the present, the horological decor encourages you to live fully in the now.
LOC ati O n
As part of the Menlyn Maine precinct, South Africa’s first ‘green city’ and one of Pretoria’s most popular points of interest, Time Square is where inspirational
architecture, green thinking and community spirit combine and invite you to experience balanced and responsible living. Make every moment count at Time Square.
M eetin G and e V ent SPaC e S
At Time Square, every meeting room is designed to be a game-changer, a place that fosters success. The rooms are conducive to productive workshops, strategic thinking and effective team building, while offering inspiring locations in which to do business in the heart of Menlyn Maine. The complex boast spacious facilities that can accommodate events large or small. Time Square will boast a top-of-line 8 500-seater arena and conference centre with world-class facilities.
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Suited to both business and play, The Maslow Time Square is a 238-room specialist business hotel that has been prudently crafted to facilitate all today’s business needs. Boasting 17 floors, with premium accommodation all under one roof, the hotel is packed with state-of-the-art facilities and technology that will delight any business executive. The hotel opened in March 2018.
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To bring you an extraordinary culinary offering never seen before, Time Square has partnered with top chefs and sommeliers that offer experiential dining at its best. From concept kitchens to casual cuisine, Time Square has combined flavour with five-star quality to bring you a variety of premium restaurants all under one roof.
Venue S and C a PaC itie S
the forum the campus
thiS fiVe-Star COnferenCe and event venue, set among manicured gardens and light-filled courtyards, is multifaceted and caters to a variety of occasions and guests. The forum | the campus has Wi-Fi, state-of-the-art technology and underground parking for 120 vehicles and open parking for 400. As always, guests will be treated to fine food, innovative style and excellent service.
LOC atiOn
The forum | the campus is located at the Campus Office Park in Bryanston, 1 km from the N1 and just off William Nicol Drive. A Gautrain bus stop is within walking distance.
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With 16 conference and function rooms, it’s the ideal space for business meetings or fabulous cocktail parties. Facilities are comprised of five conference rooms, three boardrooms, two auditoriums and six function venues, with a capacity to host conferences varying from 5 to 500 pax, dinners and weddings for up to 400 pax and cocktail functions for up to 1 000 pax.
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All catering is offered in-house by an expert team of chefs. Halaal and kosher options are available.
the forum turbine hall
r e S tO red in 2005, turbine hall
is an integral part of Johannesburg’s architectural history, situated in the city’s art and cultural precinct.
The iconic the forum turbine hall is the city’s most coveted wedding and party venue and is host to a range of world-class events and conferences.
LOC ati O n
Situated in Newtown, just over the Nelson Mandela bridge, the forum | turbine hall is easily
Cnr Sloane & Main Road, Bryanston +27 (0)11 575 3888
info@theforum.co.za theforum.co.za
accessed from the Gautrain Park Station and the nearest bus stop is only one street away. There is secure parking available for 200 cars.
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A historical, urban-chic power station, turbine hall has been converted into an amazing conference and special events venue. Facilities are comprised of conference rooms and function venues, with a capacity to host
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exhibitions or conferences varying from 10 to 500 pax, dinners for up to 300 pax and cocktail parties for up to 1 000 pax. There is also a trendy, upmarket bar, private dining area and chef’s table.
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In-house catering, which can be tailored to suit an array of dietary requirements, is offered and prepared by turbine hall's expert chefs.
the f O ru M white L i G ht offers ample natural light beaming through stackable glass doors on either side of the venue. Along with the high ceiling, this creates a great sense of light and space.
LOC ati O n
the forum white light is located in the perfect country setting, a mere 8 km from Lanseria Airport.
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The forum | white light caters for bigger groups looking to host something more private and exclusive. l’antico giardino caters for smaller functions. The mild weather all year round in Joburg makes outdoor dining pleasurable and relaxing. Set under a tree canopy, l’antico giardino welcomes families looking for a farm-to-table-style lunch and offers itself for bespoke functions.
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The forum company’s accommodation, The Quarters, next to the forum | white light
is set in a natural environment with views of the garden and surrounding countryside. It is the ideal accommodation solution for a private breakaway or even business travellers and sleeps up to 10. Breakfast is included.
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The forum company serves awardwinning food of the highest quality, sourced locally and prepared with love. No outside catering is allowed. Halaal and kosher options available.
Portion 17, Farm 543, Nooitgedacht, Pine Valley Road, Lanseria +27 (0)11 575 3888
info@theforum.co.za theforum.co.za
t hi S i CO ni C L and M ark, a former Dutch embassy, has been lovingly refurbished to offer guests a relaxed, premium experience while still evoking that essential feeling of seclusion and home-away-from-home charm. Historic architecture and carefully selected decor are harmoniously blended, setting the venue apart from the daily hustle and bustle of Cape Town.
LOC ati O n
The forum | embassy hill is located in Constantia, one of the most prestigious suburbs in South Africa, about 15 km south of the centre of Cape Town.
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This unique space is the perfect setting for entertaining special
guests, hosting strategic meetings and intimate celebrations.
With seven meeting spaces, it is the ideal venue for business meetings, weddings or cocktail parties. Facilities are comprised of a conservatory, boardroom, meeting spaces and gardens with a capacity to host 150 pax.
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The four rooms at embassy hill are all different, as you would expect in a private house. All have a warm, familial feeling – created with tactile materials and a South African sensibility.
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All catering is offered in-house by an expert team of chefs. Halaal and kosher options are available.
InterContinental Johannesburg O.R. Tambo Airport O.R. Tambo International Airport
M EETING SPACES 11 M AX PAX 80 ACCOMMODATION 138 roo MS
S O uth a fri C a’S O n Ly luxury airport hotel,
InterContinental Johannesburg O.R. Tambo offers world-class comforts and personalised service.
LOC ati O n
Situated within walking distance from Johannesburg’s O.R. Tambo International Airport, this hotel is a convenient destination for business travellers. The Sandton CBD can easily be accessed via the Gautrain, allowing easy access to and from the hotel.
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A total of 11 meeting rooms, split on two levels, can accommodate groups of various sizes up to a maximum of 114 people. The Okavango room is an ideal cocktail or dinner venue, while
the Mezzanine floor offers three executive boardrooms, one featuring state-of-the-art video conferencing.
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The 138 well-appointed, spacious bedrooms are tastefully decorated with luxurious showers, blackout curtains, and are completely soundproof. The hotel offers complimentary Wi-Fi.
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Quills Restaurant is open 24 hours a day, serving modern African and contemporary cuisine. For private functions, a selection of menus is available to choose from or they can be tailormade to suit your requirements.
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FNB Conference Centre Sandton
M EETING SPACES 20 M AX PAX 200 ACCOMMODATION 120 roo MS
n e S t L ed in the heart of Johannesburg’s premier business district, the FNB Conference Centre is surrounded by beautifully landscaped gardens, offering a tranquil and secure experience in the busy metropolis.
Extensive renovations to all meeting and syndicate rooms, as well as the foyer and auditorium have recently been completed. A variety of outdoor spaces are available for guest use, suitable for group work, tea breaks or alfresco lunches, including a deck area outside the auditorium, covered patio outside the restaurant, and another patio overlooking the Acacia Circle.
LOC ati O n
Ideally located on Grayston Drive, Sandown, the FNB Conference Centre allows easy access to the M1 highway, Gautrain Sandton station, Johannesburg Stock Exchange, Sandton City and Nelson Mandela Square, with a string of some of the finest dining and entertainment spots.
A complimentary shuttle service to and from the Gautrain station is available for guests, as well as ample, secure, complimentary parking. There are beautifully landscaped gardens and a pool and braai area, which is very popular after conferencing.
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The Conference Centre boasts a 160-seater auditorium, with access to an outdoor patio and the gardens, 17 conference rooms, and three executive boardrooms, each fully equipped with AV and presentation technologies.
A portable video conferencing unit is available, which can be used in a number of conference rooms. Four syndicate rooms are available, which are well suited for interviews and breakaway sessions.
Depending on the seating style, the conference rooms comfortably seat up to 200 delegates, while the boardrooms comprise the uBukhosi Suite seating 20 people, the Executive Boardroom seating 30 people, and the Executive Dining
Room seating 20 people. The boardrooms are booked on a Premium Conference Package and include butler service and lunch at the venue. Both the uBukhosi Suite and the Executive Dining Room are ideal for small private dining functions.
Various conference packages are available, to suit your requirements. A 15% discount on drinks at the Liquid Lounge bar or a selection of complimentary bar snacks is offered for one hour before or after your event or conference.
Spacious public areas are also available for networking sessions between meetings, while the Centre has recently installed a number of individual work pods that are small, private work spaces, ideal for use before or after meetings, equipped with power and USB ports. Wi-Fi is available throughout the conference centre.
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The FNB Conference Centre has 120 contemporary en-suite bedrooms, fully equipped with coffee stations, a fridge, a hair dryer, a limited DStv bouquet and Wi-Fi. For guests seeking longer-term accommodation, three fully furnished, self-catering apartments are available, each with their own private garden. Laundry and dry cleaning services are available.
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The buffet dining room is open daily for breakfast, lunch and dinner. While the buffet lunch is the popular choice for conference delegates, the centre also offers the option of finger lunches. A surcharge does apply for this option. Kosher and halaal requirements can be arranged through external providers with 48hour notice.
A popular venue for post-event drinks and snacks, or for hosting braais and outdoor events, is the Liquid Lounge bar next to the pool. The coffee shop is open daily (weekdays) for speciality coffees, confectionaries and light meals. Room service is available for hotel guests for lunch and dinner daily.
DiD you know?
The centre’s portable video conferencing equipment provides the ultimate in business convenience and can be used in just about any of the conference rooms
the r adiSSOn bLu Gautrain hOteL is in the city’s premier financial and business district in Sandton, Johannesburg – the economic powerhouse of South Africa. The innovative design of the hotel is complemented by dramatic views of Sandton and it is connected to all that the city has to offer.
LOC atiOn
The Radisson Blu Gautrain Hotel is conveniently located in the heart of Sandton. Diagonally opposite the Sandton Gautrain Station, the hotel is a mere 55 steps away and within close proximity to Sandton Convention Centre, Sandton City Shopping Mall and Nelson Mandela Square.
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The hotel offers full or half-day conference packages in any of our 10 conference rooms, of which some are multipurpose meeting rooms ideal for conferences and cocktail functions; or for more intimate meetings, there are two executive boardrooms. All venues include free high-speed uncapped Wi-Fi. Our signature venue is Skyview - our rooftop venue with spectacular skyline views of Sandton.
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Enjoy a comfortable stay in any of our 220 rooms and suites. Guests can enjoy free high-speed uncapped Wi-Fi, 24-hour room service and our complimentary hotel shuttle within a 5 km radius. There is also an elegant outdoor swimming pool and terrace, and a fully equipped fitness centre open 24 hours that is located on the 10th floor of the hotel.
stablished in the early 1940’s, Rams flowers has grown from a small flower stall in Joubert’s Park street corner to a successful retailer and wholesaler based in Multiflora Market (City Deep). The business is being run by the 3 rd generation of the Padayachy family. We cater for weddings, special occasions, corporates, funerals and supply flowers nationally and into many parts of Africa.
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The Protea Hotel Marriott ® Johannesburg Balalaika Sandton offers well-equipped conference facilities suitable to accommodate any event, from intimate meetings to large gala events of up to 300 attendees, with a little bit of country in the heart of the city.
Johannesburg
Balalaika Sandton Est. 1949
Johannesburg
Balalaika Sandton Est. 1949
WESTERN CAPE
Wine, dine and meet in the Western Cape
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tHE winE AnD
gArDEn routE
An exceptional journey through the rolling mountains of the Western Cape province will take you to the finest wine estates and vineyards, some of which are centuries old. With 18 official wine routes through the Western Cape, there are abundant places to see.
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SCEniC SEA viEwS
From Cape Agulhus, where the Atlantic and Indian oceans meet, to Camps Bay, the Western Cape offers striking and dramatic ocean views. Blessed with a beautiful coastline with soft white sand, the area has some of the world’s finest beaches.
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SPortS AnD rECrEAtion
Ideal for hosting all sporting occasions, the Western Cape is home to Newlands Cricket Ground, a favourite for international cricket test matches, with the Newlands and Cape Town stadiums just a short hop, skip and jump away.
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bE A HiStory buFF
Once housing some of South Africa’s most ‘infamous’ political prisoners, including Nelson Mandela, the Robben Island prison is now a World Heritage Site and museum. Visiting the towns of Franschhoek, Stellenbosch and False Bay will give deeper insights into South Africa’s history.
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vEnuE witH A viStA
The province provides an ideal setting for some of South Africa’s top hotels, which offer so much more than just a place to rest your head. When you’re spoilt for choice on what to do, where to go and what to see, accommodation is the least of your worries in the Western Cape.
M EETING SPACES 5 M AX PAX 300 ACCOMMODATION 329 roo MS
Set O n the hi S tO ri C Cape waterfront, The Table Bay hotel was created as a tribute to its famous namesake and has set its own standard in international service, cuisine and luxury. The magnificent hotel straddles the antique breakwater with a style that is both innovative and entirely in keeping with its surroundings. Its contemporary architectural design and execution are the result of transcontinental cooperation.
LOC ati O n
Situated in the historic Victoria & Alfred Waterfront, The Table Bay hotel is perfectly positioned against the stunning backdrops of Table Mountain and the Atlantic Ocean, and provides easy access to the top places to visit in Cape Town.
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The Table Bay is home to a great selection of function and conference venues. Whether you are hosting a conference for 300 delegates or planning your annual office cocktail party, the hotel has a stylish venue to suit your needs. Choose from five beautiful venues,
each suited to a certain style of function, event or conference. Located on the mezzanine level, The Business Centre offers internet and printing facilities and has three business cubicles equipped with all the necessary modern features.
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Location, location, location: if you are looking for a place to stay in Cape Town, Table Bay offers five-star luxury holiday accommodation on the seafront, with views to match. Each of the 329 luxury hotel rooms enjoys uninterrupted sea-facing views either of Table Mountain across the working Table Bay Harbour, or of Robben Island in the Atlantic Ocean. Picture perfect in every way, The Table Bay is the Mothers City’s best kept secret.
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Table Bay’s top-class chefs will be able to cater for your awards lunches and dinners to impeccable standards. A variety of dining options are on offer, which, if the rave reviews are to be believed, are bound to impress your diners.
Cape Town
The Spier Hotel Stellenbosch
reception area, lounge, bar, terrace and restaurant. The decor features a sophisticated, vibrant style with strong colours, patterns and textures, and a collection of art that explores contemporary South African culture.
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There is plenty of choice when planning a day or two at Spier. Guests can picnic on the lawns next to the river under the trees, or enjoy wholesome food fresh from the farm at Eight Restaurant. Award-winning wine can be enjoyed alongside delectable treats on the banks of the dam. The Spier Hotel Wine Bar is a great space to unwind and chat over delicious snacks and wine or beer. Next door, the restaurant offers à la carte lunch and dinner, as well as Spier’s famous buffet breakfast.
Vadas Smokehouse & Bakery offers dishes that embrace and showcase the quality of ethically and locally sourced ingredients. A passion for cooking with fire and smoke takes centre stage, with a delicious range of pasture-reared meats – many of which are supplied by Spier’s very own Farmer Angus. There are delicious organic vegetarian options too.
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Spier makes use of various outsourced companies to provide exciting team-building activities for its guests.
ViLLaGe-StyLe buiLdinGS, lush green lawns and spacious rooms situated next to the calming Eerste River are the defining characteristics of the four-star Spier Hotel. The design is reminiscent of the Bo-Kaap or Mediterranean villages where pedestrians have right of way.
LOCatiOn
The Spier Hotel is situated on the historic Spier wine farm in the heart of the Stellenbosch winelands, just 20 minutes from Cape Town International Airport.
MeetinG and eVent SPaCeS
Spier, a historic farm in the Stellenbosch winelands, has 12
different meeting venues – ranging from the 370-seater Auditorium to the intimate Manor House. Varying in size, the spaces can host large and small conferences, business meetings, workshops, seminars and exhibitions. By holding your conference at Spier, you’re supporting its Growing for Good learning initiatives, which empower staff and communities to create positive social and environmental change.
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Spier Hotel’s 153 rooms are clustered around six courtyards, each boasting its own swimming pool. Rolling lawns, gardens and walkways connect the rooms with the
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SpierWineFarm
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Le Franschhoek Hotel & Spa
Le f ran SC hh O ek hOte L & S Pa is located in the gourmet capital of South Africa. Its distinctly Cape Dutch feel and stunning surrounds offer the most beautiful setting for any occasion.
LOC ati O n
An easy 80 km drive from Cape Town, the venue is located in picturesque Franschhoek, Western Cape.
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Five versatile conference venues come equipped with conferencing equipment, and stunning views of either the towering mountains or gardens.
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Le Franschhoek Hotel & Spa offers unmatched accommodation in Franschhoek. The hotel
features 79 en-suite rooms, two lavish villas and 16 double and single villas, all elegantly furnished and dispersed over the whole estate.
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Three on-site restaurants cater specifically for guests’ needs. Breakfast, lunch and fine dining can be enjoyed within a casual atmosphere in our relaxing Le Verger restaurant, set against the exemplary mountain backdrop. The Sauvage restaurant is tailored for the more distinctive taste receptors.
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The hotel’s gardens are equipped for any form of outdoor team-building activity and conference venues can be considered as backup venues in case of inclement weather.
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47 breakout rooms accommodating between 20 and 370 delegates; and versatile banqueting rooms, including a 2 000 m2 grand ballroom. More importantly, the CTICC’s highly professional and friendly staff will ensure that your event is seamlessly delivered and one that your delegates will not forget.
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Fancourt
George
M EETING SPACES 7 M AX PAX 400 ACCOMMODATION
fan CO urt ha S fir MLy positioned itself as an ideal destination for the corporate market, with its prime location offering easy access from leading business hotspots. Fancourt offers unrivalled views and breathtaking surrounds. The modern facilities, array of on- and off-site leisure offerings, and a wide choice of venues promise to satisfy even the most discerning client.
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This premier leisure resort is situated in the heart of the Garden Route, 7 km from the George Airport. The resort is superbly landscaped on 613 hectares of lush countryside, with the majestic Outeniqua Mountains as the perfect backdrop.
M eetin G and e V ent SPaC e S Fancourt’s delightful conference facilities are equipped with modern audiovisual and IT equipment and offer full business services including video conferencing. With a 400-seater ballroom, boardroom and numerous breakaway rooms, Fancourt provides you with a variety of options to cater for your specific conferencing needs.
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Fancourt boasts not one but two accommodation offerings: the chic, five-star Fancourt Hotel, with 115 rooms, and the five-star Manor House, which is a
133 roo MS
boutique hotel with 18 suites offering personalised, butler-style service. The hotel offers spacious and bright rooms, with twin- or king-size beds. The rooms are equipped with 55” televisions with sound bar and wireless streaming technology, while the bathrooms feature a walk-in rain shower and bathtub.
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The Fancourt Estate offers a wide range of dining areas and private venues for exclusive functions, with each space able to meet all your catering needs.
Head chef Desmond Morgan has enjoyed a 25-year career in the food and beverage industry, and shows no signs of slowing down. With his feet firmly on the Fancourt grounds, Desmond has put imagination at the centre of what he calls the ‘Fancourt food experience’. Whether you’re hosting a corporate party, a gala dinner, a cocktail evening or a breakfast, Desmond and the team ensure that you and your guests are catered for.
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Fancourt provides an optimum setting for professional training and team-building sessions. With its immaculate landscaping and range of fully equipped meeting rooms and venues, teams can enjoy business-oriented sessions in a relaxing and aesthetically pleasing environment.
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Two Oceans Aquarium
V&A Waterfront
i dea LLy S ituated in Cape Town’s V&A Waterfront,
Two Oceans Aquarium is renowned for its magnificent displays as well as its unique function and conferencing venues. Whether hosting formal dinners, cocktail parties or conferences, why not explore, experience and engage at the Aquarium’s spectacular setting to ensure an unforgettable event.
LOC ati O n
Two Oceans Aquarium is located in Cape Town’s bustling and vibrant V&A Waterfront.
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The Auditorium at the Aquarium opens on to a
renovated deck overlooking the V&A Waterfront Marina, with a magnificent view of Table Mountain. The venue is professionally fitted with audiovisual and conferencing equipment, and offers flexible seating arrangements. The I&J Ocean Exhibit is a majestic space offering views of marine life through a vast, seamless window. The space can accommodate up to 180 guests for an elegant dinner or 360 guests for a classy cocktail affair. For a real showstopper, the whole Aquarium can be utilised. Enthrall your guests with the wonders of the underwater world and afford them the opportunity to wander around the various galleries while enjoying refreshments – ideal for cocktail parties and gala dinners. The Predator Exhibit also offers a breathtaking setting to make any function memorable. Additionally, Avenue is a bespoke conferencing and event venue located in the hub of the V&A Waterfront, attached to Two Oceans Aquarium. This meeting and event space also overlooks the V&A Waterfront Marina and boasts a unique viewing panel into the Aquarium’s 1.7 million litre Ocean Exhibit.
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No on-site accommodation is offered; however, accommodation is available in and around the area.
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The Aquarium offers a range of food and beverage options to suit different needs.
Dock Road, V&A Waterfront, Cape Town +27 (0)21 418 3823 functions@aquarium.co.za www.aquarium.co.za
The Westin Cape Town Cape Town
MeMOrabLe eXPerienCeS await at The Westin Cape Town. Enjoy exclusive rooms with unique views over the V&A Waterfront and Table Mountain. The hotel’s fantastic glass façade allows clear views of the breathtaking beauty of Table Mountain, Lion’s Head and the whole of Table Bay.
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The Westin Cape Town is located 19 km from Cape Town International Airport, 3 km from the V&A Waterfront and adjacent to the Cape Town Convention Centre (CTICC). The hotel offers a complementary shuttle service to the V&A Waterfront and Century City.
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The culinary diversity will also delight. Enjoy the evening dining at Thirty7 Showkitchen or round off the day at Louis B’s Terrace and Raleigh’s Bar.
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The Westin Cape Town is an unmatched meeting, conference and banqueting venue, with 19 unique spaces. It offers some of the largest and most sophisticated hotel conference and banqueting facilities in the city, as well as a direct connection to the CTICC. Designed with the meeting planner in mind, the hotel’s personalised services make it effortless to provide a memorable experience for each and every invitee.
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Each of The Westin Cape Town’s 482 guest rooms and suites are elegantly appointed and boast the latest amenities for guests’ total comfort and rejuvenation. The unparalleled city views will amaze guests and the iconic Heavenly Beds ensure a sound slumber for a restorative and productive stay.
SurrO unded by C a P ti Vatin G mountains and natural fynbos, Golden Valley is an intimate venue that’s both warm and inviting, offering exceptional personal service and a friendly experience for all. Off the beaten track and away from the bright lights of a major city, the beautiful Breede River Valley is a nature-lover’s paradise.
LOC ati O n
Situated in the picturesque Breede River Valley, and only an hour’s drive from Cape Town, the Golden Valley is one of the most charming venues in the Western Cape.
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Golden Valley has a number of excellent meeting rooms and conference facilities in Worcester for intimate events
and special occasions. Choose from a versatile space that can accommodate larger functions or a smaller meeting room for more personal business dealings.
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Situated within walking distance of the Golden Valley Casino and restaurants, Golden Valley Lodge provides a peaceful retreat in tastefully appointed rooms, which also offer beautiful views of the surrounding mountains.
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Golden Valley is home to some of the best restaurants in Worcester. Enjoy a pub lunch at Winners Sport Bar or treat the family to a home-style meal at Kuipers.
aS the LarGeSt entertainment destination of its kind in South Africa, GrandWest is a spectacular sight to behold. This family-friendly destination offers the biggest selection of kids’ entertainment and fun activities in Cape Town, from ice skating to tenpin bowling all under one roof.
LOCatiOn
Located in the heart of vibrant Cape Town, and just less than 20 minutes away from Cape Town International Airport, GrandWest offers guests the assurance of quality entertainment experiences, premium facilities and an unparalleled standard of service.
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Corporate travellers are well rewarded at GrandWest, thanks to the excellent conferencing and meeting facilities. GrandWest is the perfect setting for prestigious large-scale
events, as well as corporate events and private dinners. It offers a multipurpose conferencing facility with an indoor venue and outdoor space equipped to host lifestyle events, music festivals, launches and other experiences.
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When your conference is over, extend your stay at The City Lodge, situated at Grandwest. This 176 room hotel is also only 20 minutes away from Cape Town International Airport, the city centre and the famous V&A Waterfront.
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GrandWest is home to a great selection of restaurants. From family-friendly dining options to sophisticated restaurants, you’ll find an eatery
Between Brandwag and Roux Roads, Worcester, 6849, Western Cape Tel: +27 (0)23 348 7200 goldenvalleyinfo@suninternational.com www.suninternational.com/golden-valley
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Cape Town
KWAZULU-NATAL
Make long-lasting memories in diverse KZN
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tHE City
Home to nearly 600 000 people, Durban is South Africa’s densest city by population and is run by eThekwini Metropolitan Municipality, which was formed in 1994. The Durban ICC is one of South Africa’s most popular venues and often plays host to major international events.
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SEA AnD SAnD
Blessed with a warm ocean, KwaZuluNatal’s beaches are a favourite holiday venue for South Africans. Ballito, Margate and uMhlanga are the busiest, with destinations such as uShaka Marine World among the most frequented attractions.
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SAFAri
From sea to safari, KZN is one of the most naturally biodiverse regions in South Africa. The Hluhluwe-Imfolozi Park Nature Reserve, a protected area, is home to the big five while the iSimangaliso Wetland Park houses beaches, coral reefs, dunes and swamp forests.
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For tHE CulturE
Not only is KZN naturally diverse but it is also culturally diverse. It has the largest Indian population outside of mainland India and is home to the Zulu people, making it a prime example of South Africa’s rainbow nation.
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HiStory in tHE MAking
For a flashback to the past, the King Shaka Heritage Route has many Shaka-related attractions along the way. Visit Shaka’s tombstone at KwaDukuza, or Observation Rock where Shaka surveyed his troops while they were training. The route and attractions can be visited at one’s own leisure.
Situated aLOnG One of the most unspoilt beaches in Southern Africa, the Wild Coast Sun is a family-friendly resort that attracts visitors with its natural beauty and numerous activities.
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Less than a two-and-a-half-hour drive, along the South Coast, from Durban’s King Shaka International Airport, the resort sits on 750 hectares overlooking the Indian Ocean between the Mtamvuna and Mzamba rivers.
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Plan your conference, function or team-building event with ease at Wild Coast Sun’s conference venues and facilities aided by highly skilled and dedicated staff.
Umzamba Beach
The conference centre provides you with a variety of exceptional venues, supported by professional technicians and coordinators.
All conference rooms are equipped with wall-towall carpeting, air conditioning and independently controlled lights with dimming capabilities. Should your function require it, access to necessary sound and AV equipment can be made available. With 12 venues, two preassembly areas, vast lawn areas and the 670-seater Tropical Nights Auditorium, you can be assured that your function will be expertly managed and catered for, with the level of service and experience you can expect from a Sun International resort.
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Relax in four-star beachfront hotel accommodation in Umzamba Beach at the Wild Coast Sun. Each of the 396 rooms and suites enjoy the tranquil views. Soak up the vista of the Indian Ocean from your sea-facing suite, or reclaim your inner calm looking out over the rolling greens of the golf resort from your garden-facing suite.
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The banqueting department can arrange custom menus, catering and decor – all tailored to suit your budget – for events up to 900 guests.
Champagne Sports Resort
OV er the year S, Champagne Sports Resort team has crafted offerings to create an award-winning resort, ideal for both work and play. Champagne Sports Resort has been developed into a truly unique destination that caters for every getaway need.
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Nestled in the picturesque Central Drakensberg, Champagne Sports Resort provides exceptional conferencing, leisure, timeshare, wellness and golfing offerings that cater for every getaway need – all set in spectacular natural surroundings.
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Champagne Sports Resort has its own Conference and Exhibition Centre with a floor space of 1 200 m2 and seating for up to 1 400 delegates, banqueting for 950 guests at round tables, as well as four new boardrooms.
Other venues include the Sentinel Room, which seats up to 1 000 delegates; the Monks Cowl Centre, seating up to 550 delegates; the Summit Room, seating up to 400 delegates; and the more intimate venues suitable for between 20 to 150 delegates. State-of-the-art conferencing equipment, internet access and a convenient business centre complete the package.
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The resort offers a variety of superb, fully serviced accommodation. The 152 hotel bedrooms are made up of double/twin rooms, family rooms and various suites, all with well-appointed bedrooms and either mountain or garden views. A further 91 chalets on the estate are used for hotel accommodation, subject to availability.
The hotel has wheelchair access throughout and all bedrooms are linked to the main hotel buildings by way of thatch-covered walkways.
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Champagne Sports Resort has an extended dining room and expanded buffet area, which comfortably feeds up to 700 guests with little queuing, complemented by an outstanding food offering.
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Champagne Sports Resort’s Wellness Centre features an upmarket spa, a gym that has been upgraded with new equipment and a training programme. The spa has five treatment rooms, comfortable change rooms and a relaxing rest area with cane loungers looking up at the Champagne and Cathkin peaks. Champagne Sports Resort’s 18-hole championship golf course has been rated as South Africa’s most beautiful golf course in recent years, with the clubhouse rated among the top five 19th holes in South Africa.
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Set in the LuSh, green hills of KwaZulu-Natal, with picturesque views of the Indian Ocean, Sibaya invites guests in with a royal welcome and graces them with the rejuvenating power of the African sun.
LOCatiOn
Located just a short drive away from King Shaka International Airport, Sibaya makes a modern statement with its unique Zulu-inspired architecture – a contemporary interpretation of African tribal designs based on traditional Zulu kraal imagery.
MeetinG and eVent SPaCeS
Take your event from special to unforgettable at the Sibaya Sun Park. This facility offers unmatched flexibility, variety and cost-effectiveness. The Sun Park is a permanent, flexible structure built around a sophisticated grid that provides all the amenities required for events, including electricity, plumbing and Wi-Fi. The infrastructure can be transformed into any configuration with endless customisations to suit
all event types, from lifestyle exhibitions to music festivals, launches and gala dinners. With extensive experience and a keen eye on your budget, the coordination team is sure to create an unforgettable event for you at this unique venue, which will help bring your brand to life.
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With ocean views from luxurious rooms, Sibaya possesses the ability to make you forget your troubles and encourages you to live in the moment. The resort is home to the threestar Sibaya Lodge and the luxury Royal Sibaya Hotel, each offering the highest level of service, with genuine African hospitality aimed at exceeding your expectations.
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Sibaya is home to some of the very best restaurants in Durban, with every palate and taste sensation covered. Whether you’re a devoted foodie or just on the hunt for a quick bite to eat, you’ll find exactly what you’re looking for.
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NORTH WEST
Meet, work and play somewhere between the north and west
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worlD riCHES
The North West, or Great North as it was previously known, is rich in mineral wealth and has the world’s largest platinum reserves – accounting for 80% of the metal’s global supply. It is also where a quarter of all gold in South Africa is mined.
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tHE SunniESt City
During the 1980s and early 1990s, Sun City was the only place within driving distance from Johannesburg and Pretoria where it was legal to gamble. Although gambling has been legalised nationally, Sun City remains a popular attraction for both business and pleasure to this day.
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gAME viEwing
From the Pilanesberg National Park and Game Reserve to Ivory Tree Lodge, the North West offers superb game viewing opportunities. Situated between the Kalahari and the Lowveld eco-habitats, the area offers a wide variety of accommodation to suit any and all needs.
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gEoHiStoriCAl
The North West is home to some of the world’s oldest rocks evident in the Magaliesberg mountain range and the Makhonjwa Mountains in Barberton, only superseded by rock fragments found in Australia. The North West has an interesting topography, lending itself to its mineral wealth.
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lAnD bEForE tiME
Many of the platinum mines are partnerships with the Royal Bafokeng Nation, which owns a great deal of the land in the North West province and has done so for centuries. The town of Moruleng, home to the Bakgatla people who have been in the area as long, has a cultural centre where one can experience centuriesold traditions.
neStLed in the rolling hills of the Pilanesberg, one of South Africa’s most scenic locations, the Sun City resort is a world unto itself and has earned its reputation.
LOC atiOn
Located on the border of the Pilanesberg National Game Park, just a two-hour drive from Johannesburg, or a short 40-minute flight, Sun City is the perfect getaway destination.
MeetinG and eVent SPaCeS
Sun City resort is home to some of South Africa’s top conference venues and facilities. Offering organisers an abundance of elegant conference venues, meeting rooms, accommodation, and entertainment options, Sun City’s facilities leave you spoilt for choice. There is complimentary Wi-Fi found throughout the conference area, no matter where you are. Sun City’s conference venues offer guests everything they need and more, all situated in one resort.
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No other resort has as wide a variety of accommodation option as Sun City. If you are looking for unsurpassed, five-star luxury, something to suit the whole family, or your own comfortable unit away from the crowds, this resort has everything you need. Each of the four hotels has its own unique style, character and attractions. People with special needs are also catered for.
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Sun City offers catering facilities for any size function upon request, and there are an unlimited number of menu options for every palate.
R556, Rustenburg, North West +27 (0)14 557 1000 scenq@suninternational.com www.suninternational.com/sun-city
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M EETING SPACES 6 M AX PAX 300 ACCOMMODATION 94 roo MS
fa MO u S f O r it S candyfloss pink exterior, the Carousel is the perfect setting for a midweek break, casual weekend trip or spur-of-the-moment getaway.
LOC ati O n
The Carousel Casino is conveniently located on the border of the North West province near Johannesburg, Pretoria and Polokwane. The Carousel offers a fun and jaunty entertainment environment, with the added advantage of top-quality accommodation and natural surroundings.
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The Carousel conference facilities cater to all your business needs, offering business travellers from Gauteng and Polokwane the best North West conference venues. These comprehensive venues include facilities to host everything from 10 boardroom
Hammanskraal
guests to 1 100 conference delegates. Other uses for the conference venues include training, weddings, birthdays, anniversaries, gala dinners, year-end functions and team-building events.
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Whether you’re escaping the big city for a weekend away or planning an impromptu midweek trip, the Carousel Hotel offers the best accommodation near Pretoria. Each of the 57 fully air-conditioned rooms and 37 self-catering units are tastefully decorated and furnished to ensure maximum comfort.
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The Carousel offers diners a variety of restaurants. From buffet-style dining to great steaks and speciality coffees, the Carousel has something to satisfy any craving.
Looking for new and exciting destinations? The Incentive Planner is jampacked with fresh ideas and top tips to turn any incentive trip into a memorable experience. Out in March and September with Meetings.
The Exhibition Planner is an essential tool for exhibitors. Information is packaged in an easily digestible format addressing the entire process of planning and arranging a show stand, what to do pre-show, during and post-show. Published annually.
theplanner.guru is a one-stop platform for finding venues and suppliers. It’s where you can read the hottest industry tips and trends as well as source event planning tools and gain insight from valuable information in the MICE Hub. Plan your event by using the platform’s event boards and keep up-to-date with the daily newsletters. Use these resources to take your events from great to flawless.
Packed with advice, handy tips, tools, checklists and event planning insight from leading industry experts and combined with the comprehensive listings, The Meetings & Event Planner is essential if you’re organising any type of event. Published annually.
This alternative monthly publication investigates new trends, ideas and strategies relevant to the meetings and events industry to keep you ahead of the planner pack. Meetings provides a platform for branding and promoting venues and service providers to the heart of the South African conferencing and event industries.
3S Media gives YOU the
Protea Hotel by Marriott
n eat Ly tu C ked away between the Magalies Mountains is the Protea Hotel by Marriott Hunters Rest – a picturesque subtropical country resort. A glorious visit for guests who are nature lovers or sports/ active outdoor enthusiasts, this Rustenburg resort ensures a memorable experience.
LOC ati O n
The Protea Hotel by Marriott Hunters Rest in Rustenburg, North West, is nestled at the foot of the Magaliesberg mountains. Located 70 minutes from Lanseria International Airport and 90 minutes from O.R. Tambo International Airport, the location is the perfect distance from Johannesburg and Pretoria for a breakaway or meeting in the North West province.
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Hunter’s Rest boasts 15 event venues: from intimate boardrooms for eight guests, to a main venue for up to between 300 (schoolroom style) and 450 (cinema style) guests, as well as an open-air boma for 500 banqueting guests and various smaller break-away rooms – there’s something for every occasion.
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With 98 stunning bedrooms in different room categories appointed to ensure
maximum guest comfort, each guest room has a patio overlooking the picturesque Magaliesberg mountains.
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Hunter’s Rest offers full catering services and special dietary requirements are catered for by local outsourced suppliers.
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With an incredible 9-hole golf course, puttputt course, mini soccer field, volleyball court, spa and wellness centre, tennis courts, and 10-station kitchen for culinary team building, the hotel offers a number of unique team-building experiences.
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Find us where the sun rises
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MEEting oPPortunitiES
Home to the iconic Kruger National Park, Mpumalanga is not only one of South Africa’s most biodiverse provinces but it also offers wildly exciting meetings opportunities.
Meaning “where the sun rises” in IsiZulu, Mpumalanga has eventing opportunities as varied as the province itself.
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tHE City
Mbombela, formerly known as Nelspruit, provides all the amenities one could possibly need for a meeting, with people from Swaziland and Mozambique often travelling to the city for various items they are unable to get locally.
MPUMALANGA
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tHE Country
White River, Sabie, Graskop, Hazyview, Malelane, Pilgrim’s Rest, Lydenburg and Badplaas are all famed for being supremely picturesque and offer an interesting array of outdoor activities as well as cultural attractions.
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tHE PArk
The Kruger National Park is a massive area that covers parts of both the Limpopo and Mpumalanga provinces, across nearly two million hectares. The Kruger National Park is world renowned and offers a wildlife experience ranked as one of the best in Africa.
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HAPPy rivEr
Meaning “happy river” in Dutch, the Blyde River Canyon is the longest and deepest green canyon in the world due to the dense foliage that covers it. Stretching about 25 km, at an average depth of 750 m, this is one of Mpumalanga’s most beautiful assets, attracting thousands of visitors each year.
Emnotweni Hotel and Casino Complex Mbombela
(Nelspruit)
eMnOtweni is a premier entertainment destination and its appeal lies in the wide range of attractions, sweeping views of the Lowveld, and exciting options for groups.
LOCatiOn
Located in the heart of Riverside Park, the complex is adjacent to one of the largest shopping destinations in Mbombela (Nelspruit) and is accessible from the R40 towards White River.
MeetinG and eVent SPaCeS
Emnotweni is able to stage a myriad of worldclass events, conferences, shows, festivals and exhibitions.
• The largest venue, The Arena, located in the casino complex, is 695 m2 in size, and can be divided into two smaller rooms. The Arena can host up to 770 guests for cocktail functions and cinema style.
• The Cycad rooms at Southern Sun Emnotweni hotel can easily be converted to an intimate banqueting venue, or divided for smaller groups
• The hotel offers delegates a magnificent view of the tranquil gardens of the Lowveld Botanical Gardens.
• StayEasy Emnotweni hotel offers a room for meetings and gatherings of up to 20 persons.
aCCOMMOdatiOn
Southern Sun Emnotweni and StayEasy Emnotweni provide beautifully appointed accommodation with a range of room types for groups.
CaterinG
An excellent choice of banqueting menus for private functions as well as a choice of restaurants are available across the complex.
Government Boulevard, Riverside Park, Ext 1, Mbombela (Nelspruit) Tel: +27 (0)13 757 3000 emnotweni.reservations@tsogosun.com emnotweni.co.za
FREE STATE
1
A City AwAy
Bloemfontein, the capital city of the province and the judicial capital of South Africa, is home to approximately 520 000 residents. Offering every urban comfort imaginable, with several museums and cultural sites to visit, there is plenty to do in Bloemfontein.
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ArtS AnD CrAFtS
The sleepy town of Clarens in the Free State is a world away from the hustle and bustle of any urban jungle. Known for its picturesque beauty, with the Maluti Mountains as its backdrop and its quaint shops, Clarens offers any art or antiquing fundi an exciting experience.
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tAkE A HikE
The Royal Natal National Park in the Drakensberg is famed for its arduous but scenic hiking trails. The notoriously difficult 5 km Amphitheatre trail can be found within the park, which is enclosed within a protected area.
4
CulturAlly SPEAking
The Free State has a rich culture and takes pride in upholding its traditions, some of which are centuries old. Spend time with the Basotho people and understand their way of life at the Basotho Cultural Village.
Nestled in the foothills of the Maluti Mountains lies the Golden Gate Highlands National Park. Here, you can abseil, take a game drive, swim during the warmer months, canoe, go for horseback rides, or take a nature walk. Live it
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tHE golDEn gAtE
h ai L ed a S a b O na fide hub of eclectic entertainment, where young ones and grownups alike will have an unforgettable time, Sun International Windmill is the home of family fun.
LOC ati O n
Conveniently located within Bloemfontein, Windmill Casino is a one-stop destination for you and your family. Whether you’re just passing through or checking in for a holiday, you’ll find everything you need for a fun day out or a relaxing weekend away at Windmill.
M eetin G and e V ent SPaC e S
With four separate spaces, Windmill houses some of the very best conference venues in Bloemfontein. Perfect for small events to grand affairs, there’s a conference venue, meeting room or reception venue that’s perfect for your event. At Windmill, you can tailor-make your event without breaking the budget. Whether it’s
a cabaret night or a masquerade ball, or even a beautifully elegant wedding, Windmill can make your dream party, conference or function come to life.
aCCOMMO dati O n
An elegantly decorated boutique hotel, the four-star Windmill Lodge offers you and your family comfortable holiday accommodation in Bloemfontein. With 80 rooms and suites situated close to Windmill Casino and Entertainment Complex, Windmill Lodge is ideal for stopovers and family getaways.
C aterin G
Home to some of the very best restaurants in Bloemfontein, Windmill Casino offers a variety of taste adventures to suit every palate and desire. If you’re popping in for a quick bite to eat or keen on settling in for a fine feast, you’ll find what you’re looking for at Windmill Casino.
M EETING SPACES 4 M
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EASTERN CAPE
Travel through the history of a proud region and its people
1
MEtroPolitAn DrEAM
The cities of Port Elizabeth and East London offer every amenity conceivable. Both major city centres are close to numerous cultural and sightseeing attractions as well as various natural hotspots – for a quick trip out of town and back again, the Eastern Cape is ideal.
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ElEPHAntS AnD MorE
The Addo Elephant National Park is one of 19 official parks in South Africa and is the third largest in the country. For horseriding, birdwatching and game viewing, this is one of South Africa’s most precious biodiverse areas and protects a massive range of fauna and flora.
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CHASing wAtErFAllS
The Eastern Cape is blessed with natural beauty and is home to several waterfalls – zipline across the Tsitsikamma Falls or stop in at the town of Port St Johns and visit the Magwa Falls. You can also enjoy a horseback experience if you visit the Bawa Falls.
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SurF’S uP
From Jeffreys Bay, or J Bay as it is more commonly known among locals, to East London, the Eastern Cape is ranked very highly for its ultimate surf, with Nelson Mandela Bay playing host to a leg of the Billabong Pro surfing competition.
5
CulturAl EXCurSion
The Eastern Cape has a rich history, with resistance movements such as the African National Congress, the Pan Africanist Congress and the Black Consciousness Movement all being established in the province. There are many cultural sites one can visit to learn more.
w ith it S turret S P ier C in G the indigo Eastern Cape skyline, the Boardwalk is one of South Africa’s most sought-after business and holiday destinations. From its stunning beachfront location to its charming classical architecture, evocative of ageold Victorian grandeur, the Boardwalk is the ideal resort for locals and tourists alike. LOC ati O n
Located in Algoa Bay, along the coastal strip of the Nelson Mandela Bay, it’s only a few minutes away from Hobie Beach.
M eetin G and e V ent SPaC e S
The Boardwalk is home to the International Convention Centre, the largest conference venue in Port Elizabeth. This multifunctional space is made up of separate conference and meeting rooms, which can be combined to host any size event. The Business Centre is equipped with desktop computers with internet access, printing and fax facilities.
The Amphitheatre is also available for hire. It has hosted multiple live events and is an ideal location for your next corporate function.
aCCOMMO dati O n
Voted one of the Top 25 Hotels in South Africa in the TripAdvisor 2015 Travellers’ Choice Awards, the Boardwalk offers five-star accommodation. All 140 sea-facing hotel rooms enjoy unrivalled views of the Indian Ocean. Situated close to the beach and Bayworld Oceanarium, the Boardwalk is the perfect holiday accommodation for families. And with its unmatched conference, meeting and convention centre facilities, it’s the ideal choice for corporate travellers looking for convenient Port Elizabeth accommodation.
C aterin G
The International Convention Centre has its own dedicated kitchen headed by a professional chef and offers in-house catering for events.
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Port Elizabeth
NORTHERN CAPE
Live off the land in the Northern Cape
1
DiAMonD Din
Kimberley, the Northern Cape’s capital, was founded in the 1870s during the diamond rush. Its largest excavated mine, which was hand-dug and has left an impressively massive cavity known as the Big Hole, and the old town have been developed into historical attractions.
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nAturAl bounty
Home to the Augrabies Falls National Park and the Kgalagadi Transfrontier National Park, which South Africa shares with Botswana, the Northern Cape has a range of parks and reserves where visitors can completely surround themselves with the natural beauty offered by this arid region.
3
FlowEr PowEr
The Namaqualand area in the Northern Cape is famed for its annual spring show when the desert comes to life with colour. Fields of wild flowers transform the dusty and dry landscape of the Northern Cape into a spectrum of colours each year during the months of August
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StArry nigHt
With the province offering one of the clearest views of the stars, it was a no-brainer to set up the Square Kilometre Array (SKA) project in the Karoo area of the Northern Cape. The SKA is a global effort to build the world’s largest radio telescope and includes 10 member countries.
5
A vASt viStA
The Northern Cape is the largest province in South Africa but don’t let that stop you – both Kimberley and Upington have airports, which means flying in and out is an option for travelling to and from the vast area, with several national routes connecting it by road.
Kimberley
r e C reatin G the ener G y and excitement of the historic diamond rush, the Flamingo offers a variety of entertainment and leisure activities in a unique setting. Named for the abundance of flamingos that make their home in the nearby Kamfers Dam, Flamingo is a destination that is synonymous with fun.
LOC ati O n
Ideally situated adjacent to the Kimberley Golf Club, Flamingo is an exceptional leisure and entertainment facility.
M eetin G and e V ent SPaC e S
Expect superior conference facilities with state-of-the-art equipment and excellent service from the professional banqueting and service teams. The four-star rated conference facility offers a selection of superior conferencing and meeting venues in the modern and high-tech Flamingo Conference Centre.
aCCOMMO dati O n
When looking for accommodation in Kimberley near the Flamingo Casino, the one-star Road Lodge hotel is ideally located. The perfect choice of Kimberley accommodation for business travellers, conference delegates or holidaymakers, the Kimberley Road Lodge offers 90 budget guest rooms, 24-hour service and convenience. The guest rooms are tastefully decorated and offer reasonable room rates, which remain constant whether for one, two or three persons sharing.
C aterin G
Flamingo is home to an excellent, family-friendly restaurant in Kimberley, which dishes up fantastic steakhouse fare and is one of the most frequented venues in the area.
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room name banquet Served boardroom Cinema Flamingo Main Hall 180 - 240
Teal & Sandpiper Boardrooms - 10 -
LIMPOPO
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ESCAPE to tHE buSH
From the sprawling Kruger National Park to Bela-Bela and the rolling hills of the Waterberg area, Limpopo province is blessed with an abundance of indigenous vegetation and wildlife that has been protected and looked after.
2
City to City
Officially named as a city in 1992, Polokwane is the closest major city centre to South Africa’s neighbouring countries of Botswana, Mozambique, Swaziland and Zimbabwe, making it an ideal stop before leaving the country’s borders.
3
Be whisked away on an adventure in Limpopo
4
CulturE vulturE
As part of its rich history, discover how the Voortrekkers founded the original town of Pietersburg. Visit the Bakone Malapa Northern Sotho Open-Air Museum to understand the lifestyle of the Bakone people or stop by the Hugh Exton Photographic Museum, which depicts the first five years of the town’s existence.
ConSErvAtion king
From a bird sanctuary acclaimed for its work in the protection of the rare Cape vulture to a world-famous forest that has the world’s largest concentration of indigenous cycad species, Limpopo is home to some great conservation efforts.
5
HiDDEn gEMS
Look no further than Limpopo for an unparalleled hospitality experience. With an abundance of hotels, game lodges and guest houses all offering conferencing amenities, one is spoilt for choice on where to meet and stay in the province.
Protea Hotel by Marriott Polokwane Ranch Resort
Pr Otea hOte L by Marriott Polokwane Ranch Resort
is a stunning four-star graded establishment situated on a 1 000 ha nature conservancy, featuring 150 hotel guest bedrooms, 13 conference and event venues, Basil’s fine-dining restaurant, an air-strip, a 12-hole par-3 golf course, a tented camp, a high-performance centre and two multipurpose soccer fields, as well as a variety of bird and antelope species.
Venue S and C a PaC itie S
Day Lily 150 120 100 60
Bacchus 150 120 100 60
Melsetter 250 170 200 70
Safari 1 300 800 700 -
Makhulu 1 400 800 800 260
Merlin 1 50 30 20 20
Merlin 2 70 40 50 30
Georgian 70 50 60 40
Garden Room 60 40 50 30
Bushwillow 800 600 600 100
Rose Room 180 80 100 50
Clubhouse - - 100 -
Excalibur - - 24 -
Lapa - - 200 -
LOC atiOn
The Ranch Resort is 260 km north of Johannesburg on the N1 highway – a 2.5 hour drive. On-site fly-in facilities are available and Polokwane International Airport receives daily flights from O.R. Tambo International Airport.
MeetinG and eVent SPaCeS
There are 13 meeting and event venues at the Protea Hotel by Marriott Polokwane Ranch Resort, which include the Bushwillow Conference Room for up to 600 pax and contemporary modern venues that may be used as breakaway or additional venues. All venues are equipped with a backup generator, allowing for uninterrupted conferencing, as well as business-grade Wi-Fi.
aCCOMMOdatiOn
Staying at the Ranch Resort is comfortable, with 150 bedrooms featuring suites, two bedroom selfcatering chalets, as well as family, superior, deluxe and standard room types.
teaM buiLdinG
For a unique incentive experience, visit the Kolobe tented camp. In addition, there is a high ropes course, game drives, golf, and various indoor and outdoor spaces in which guests can relax available on-site.
d i SCOV er an e XOti C getaway in the heart of South Africa’s Limpopo province. This exquisite, Moroccanstyled complex boasts an array of exciting experiences for all ages and a number of excellent eateries that suit the palates of all types of patrons.
LOCatiOn
Conveniently located in Limpopo’s capital city, Polokwane, Meropa is within easy reach of the province’s best attractions.
MeetinG and eVent SPaCeS
Meropa is a comprehensive conferencing facility for worldclass business and leisure events. Boasting a state-of-theart conference centre, along with a wide range of fully equipped venues, it is perfectly suited for any occasion.
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aCCOMMOdatiOn
The newly opened Meropa Hotel in Polokwane invites guests to escape to a world of Moroccan-inspired grandeur and exotic delight. Designed to ensure superior comfort and convenience, Meropa Hotel is set to become one of the most highly rated hotels in Polokwane.
Comprised of 54 standard rooms and six suites, this is the perfect location for your next midweek conference or weekend getaway.
CaterinG
Giving you a choice of fast food, fine dining or everything in-between, Meropa Casino and Entertainment World is home to some of the best restaurants in Polokwane.
Ranch Hotel, Farm Hollandsdrift, Polokwane
+27 (0)15 290 5000
reservations@theranch.co.za
www.theranch.co.za
The Ranch Resort
Theranchresort
Polokwane
M EETING SPACES 10 M AX PAX 600 ACCOMMODATION 60 roo MS
INTERNATIONAL
Jet-set across borders and seas for blended incentives
1
into AFriCA
There are numerous destinations outside South Africa’s borders ideal for a meeting with an incentive flair. From the Lebombo Mountains in Swaziland to the Maasai Mara in Kenya, there is no shortage of things to see and do in Africa.
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iDylliC ESCAPES
As diverse as Africa may be, there are some attractions that can only be seen in one place in the world. For this kind of getaway, it means travelling beyond the borders of our continent but tour operators and travel agents can help you get there.
3
HiStoriCAlly globAl
Fascinating insights into human history and pre-history are found across the world, so international travel is simply a must for anyone with historical interests. Visit the Terracotta Army in China or see the monoliths of Stonehenge in England, and entrench yourself in man’s millennialong journey.
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broADEn your HoriZonS
See how the rest of the world lives, works and plays during your travels. Connect with new people and cultures, seeing first-hand how similar yet different we all are, regardless of where we live and what languages we speak.
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tAkE AFriCA to tHE worlD
While exposing yourself to new cultures and ways of life, share your own experiences and perspectives with others. Get the people you meet excited about brand South Africa, and maybe you can help ensure that it’s their next destination!
Sun International Royal Swazi Spa
Swaziland
LOC ati O n
Located in Ezulwini Valley, a mere 15‐minute drive from Mbabane, the capital of Eswatini, the resort is approximately 4 to 4.5 hours from Johannesburg, 6 hours from Durban, and 3 hours from Nelspruit.
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The Royal Swazi Spa Convention Centre is a spacious facility with room for small and large groups, and its professional team of experts will help arrange an unforgettable conference or event for up to 600 people. The fully contained Business Centre offers secretarial services and is equipped with all the facilities you need to efficiently run your business affairs.
aCCOMMO dati O n
The Royal Swazi Spa Valley is your best option when looking for Ezulwini Valley accommodation. Choose from luxury rooms situated at The Royal Swazi Spa. All the resort accommodation caters for a variety of requirements, from family holidays to travelling sports groups and conferences.
C aterin G
What would a journey to a kingdom be without a royal feast? The chefs at Royal Swazi are experts at transforming the freshest ingredients into mouthwatering cuisine catering for all dietary needs and preferences. The banqueting department can arrange custom menus, catering, decor and cake – all tailored to suit your budget for events up to 600 guests.
Avani Victoria Falls Resort Zambia
aVani ViC tOria faLLS reSOrt connects the wild side of travellers to Zambia’s wondrous landscapes and big game thrills. With the iconic Victoria Falls on its doorstep, the hotel offers adventurers a peaceful reprieve with its contemporary vibe and essential comforts. The resort’s biggest drawcard is its impressive location, just a five-minute stroll from Victoria Falls, with all guests enjoying free, unlimited access to this famous attraction. Enjoy the view of either the lush African bush or the welcoming pool and gardens at the heart of the resort.
LOC atiOn
Avani Victoria Falls Resort is located off Mosi-oa-Tunya Road in Livingstone, Zambia.
MeetinG and eVent SPaCeS
Make an impact for your next conference, seminar or special event with picture-perfect views of the stunning Zambezi River and Victoria Falls as your backdrop. Personal service from the dedicated convention team will ensure that every event is a memorable, world-class experience. Fully equipped with everything you need to take care of business, Avani Victoria Falls Resort’s creative spaces feature flexible layouts, set-ups and seating. The conference centre is awash with natural light and outfitted with the latest technology to ensure your success, whatever the event. Avani Victoria Falls shares 12 of its meeting spaces with its neighbour, The Royal Livingstone Victoria Falls Zambia Hotel by Anantara
aCCOMMOdatiOn
Ease into comfort in one of Avani Victoria Falls Resort’s 212 colourful rooms and suites. Make yourself at home and sprawl out with extra comfort that’s perfect for families or check out the added comforts of Avani’s suites, which
have all been decorated with traditional African charm and local Zambian flair. Each room features a complete range of essential amenities, contemporary design and Wi-Fi access.
C aterinG
With everything from indulgent African feasts to casual cafe snacks, you’ll find what you’re craving at Avani Victoria Falls Resort, where its selection of international flavours and local specialities will satisfy the most particular palate. Dining options include The Theatre of Food, The Falls Sports Café, the Poolside Grill and Bar or dinner at the Boma.
teaM buiLdinG
Marvel at the majesty of Victoria Falls or explore a traditional Zambian village for a true slice of local life. Unleash your wild side by going out on a game tour or just relax and enjoy the on-site facilities offered at Avani Victoria Falls Resort. Take a cable car ride over Batoka Gorge or have an exhilarating trip white-water rafting down the Zambezi River. Fly across the breathtaking Batoka Gorge in a helicopter, soar above Victoria Falls in a microlight aircraft, or swim in the famed Devil’s Pool.
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The Royal Livingstone Victoria Falls Zambia Hotel by Anantara
ba S k in G raC efu L safari style at the The Royal Livingstone Victoria Falls Zambia Hotel by Anantara, situated at the base of one of the Seven Natural Wonders of the World. The hotel offers sweeping views of the Zambezi River and savannah that stretch from every veranda as you relax in elegance.
LOC ati O n
The local name for the Victoria Falls, Mosi-oaTunya, means “smoke that thunders” and The Royal Livingstone Victoria Falls Zambia Hotel is located off Mosi-oa-Tunya Road in Livingstone, Zambia. The Royal Livingstone Hotel is located on the Zambian side of the Zambezi River in Mosi-oa-Tunya National Park, so guests enjoy direct and complimentary access to the Victoria Falls.
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Business is a sophisticated pleasure at The Royal Livingstone Hotel. Combine inspiring corporate events with thrilling activities for your downtime. Let the staff at The Royal Livingstone take care of all your needs, whether it’s technical wizardry you require, or gourmet dining aboard a classic steam train travelling through the magnificent African wilderness.
The Royal Livingstone has 2 boardrooms and shares 12 of its meeting spaces with neighbouring Avani Victoria Falls Resort.
aCCOMMO dati O n
Experience the luxury of Anantara in an African paradise. Wildlife roam the hotel grounds
freely, offering unforgettable close-up encounters. Embrace the explorer life with indigenous design accents complemented by modern amenities and discreet butler service.
C aterin G
Celebrate the flavours of Europe and Africa at a number of locations around the hotel. Dine aboard the Royal Livingstone Express, a restored steam locomotive, on a journey across the Victoria Falls or experience an authentic African feast by firelight. Partake in a traditional high tea or take in magnificent sunsets and cocktails overlooking the Zambezi River.
tea M bui L din G
Fly in a helicopter or microlight over the Victoria Falls or take a sunset cruise on the Zambezi River. Go white-water rafting or have a canoe safari... end it all off with a game drive in the Mosi-oa-Tunya National Park, or any of the other creative activities and excursions for conference and incentive groups, available both on and off the property.
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room name u-shape Schoolroom theatre boardroom Cocktail banquet
Anantara Medjumbe Island Resort Mozambique
Part Of the PrOteC ted Quirimbas Archipelago that stretches along Mozambique’s northern coastline, Medjumbe is a small private island. Here, the horizon is an endless swirl of white sands, turquoise lagoon and blue Indian Ocean.
A superlative island escape is now easily in reach with Anantara Medjumbe Island Resort’s Naturally Exclusive opportunity, offering all-inclusive luxury on a private island along Mozambique’s shores. The Anantara Medjumbe Naturally Exclusive opportunity costs $12,900 per night, for a minimum three-night booking, including accommodation for 24 guests in 12 private luxury villas, full board dining created by personal chefs, and a selection of non-alcoholic drinks, house wines, beers and spirits.
LOC atiOn
Medjumbe is one of the Quirimbas Archipelago’s 32 islands, which run along the northern coast of Mozambique all the way up to the border with Tanzania.
aCCOMMOdatiOn
Live in the lap of castaway luxury. With only 12 villas on the island, enjoy the exclusivity of your private slice of paradise.
Thatched-roof simplicity meets vibrant African prints with views of the ocean feature from every angle. Spend
sunny days on your deck taking in the changing hues of the ocean. Cool off in your plunge pool or in the shade of the cabana. Bathe with a view, soaking in a tub or rinsing under your garden shower.
C aterinG
Savour the tastes of island life, away from it all. World flavours, local specialities and fresh seafood are served alongside extraordinary ocean views. Head over to the Jahazi restaurant for a setting of rustic elegance surrounded by wall-to-wall views. Dine on the catch of the day brought in by local dhow fishermen, and sample the spices and aromas of Mozambique – a rich blend of indigenous, Arab and Portuguese influences. Drink in the view at the Bahari Lounge Bar, where it all starts with the flow of a pristine ocean view, framed by iconic island architecture. Add tropical flavours and truly unforgettable refreshment will be yours.
aC tiVitieS
Your private island getaway promises a wealth of adventure, on shore, at sea, or below the ocean’s surface. Stroll white sands to the island’s deserted lighthouse, keeping an eye out for sea turtle hatchlings. Explore some of the most beautiful reefs on earth, all within easy reach of the resort.
Island, Quirimbas Archipelago, Cabo Delgado Province, Mozambique
Anantara Bazaruto Island Resort Mozambique
anantara bazarutO Island Resort brings authentic luxury to an African island hideaway. An escapist’s dream, this is a place to lose oneself in total seclusion, dazzling tropical beauty and protected ocean life. Signature experiences immerse travellers in their remote and captivating charms, embellished by world-class pleasures.
LOC atiOn
Anantara Bazaruto Island Resort is located 30 km off the east coast of Mozambique, in an island archipelago of surreal beauty.
MeetinG and eVent SPaCeS
Corporate retreats can enjoy productive meetings in the conference room, with state-of-the-art equipment and flexible seating for up to 60 guests, against the striking backdrop of Bazaruto.
aCCOMMOdatiOn
Choose your setting, from beachfront rooms to rooms that offer spectacular views of the bay. Each room option comes standard with free Wi-Fi.
C aterinG
The resort’s cuisine is inspired by its surroundings, with locally sourced seafood and indigenous herbs and spices from the resort garden. Explore the complex layered flavours of Mozambique, Portugal and beyond with the resort’s three restaurants that cater for tastes from around the world.
teaM buiLdinG
There are a host of activities to explore on the island. Delve beneath the ocean’s surface, or sail into the sunset. Go horseback riding or on a thrilling dune boarding trip. Get wet snorkelling or diving as you explore Bazaruto’s underwater paradise; or for something with a more homely feel, take a Spice Spoons cooking class.
Ilha do Bazaruto, Inhambane, Mozambique +258 84 304 6670 / +27 (0)10 003 8979 bazaruto@anantara.com reservations.africa@minorhotels.com www.anantara.com/en/bazaruto-island
Anantara Bazaruto Island Resort
AnantaraBaz
anantara_bazaruto
M EETING SPACES 1 M AX PAX 60 ACCOMMODATION 44 roo MS
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Avani Pemba Beach
aVani PeMba beaCh in Mozambique is situated in the country’s far northern province of Cabo Delgado, in the ancient port town of Pemba. With its striking architecture blending African and Arabian design, the hotel is the perfect choice for business travellers or for an easy beach escape.
LOC atiOn
Pemba is the gateway to the Quirimbas Archipelago and Niassa Reserve. The Quirimbas Archipelago is Mozambique’s best kept secret – a 250 km long string of tropical islands surrounded by dazzling coral reefs and a wealth of untouched marine life.
MeetinG and eVent SPaCeS
Avani Pemba Beach has become a sought-after conference and incentive destination with its functional 12-seater executive boardroom and main conference room. After a day’s meetings, delegates can board a sunset boat cruise that drifts across Pemba Harbour.
aCCOMMOdatiOn
Take time out on your terrace or balcony. Admire the garden lawns or get lost in the sounds of the Indian Ocean. With 168 rooms and 9 different room types, from one to three bedrooms, Avani Pemba Beach has something for everyone.
C aterin G
The hotel’s restaurants and bars offer an extensive array of cuisines to satisfy both business and leisure guests. The Niassa Bar invites guests to chat over drinks. The flagship restaurant, Clube Naval, is located on the beach adjacent to the yacht marina and offers a selection of international cuisine.
tea M bui L din G
Avani Pemba Beach offers a host of water sports, from snorkelling to diving and other non-motorised water activities, in addition to tours of the city.
aVani Le SOth O hOte L & Ca S in O is situated on a hillside and is a great place to stay because of the stylish guest rooms and beautiful views of the city and the surrounding mountains. The hotel is equipped with premium comforts and facilities. From intimate meetings to large-scale affairs, Avani Lesotho Hotel & Casino has you covered with workspaces that are functional and flexible.
LOC ati O n
Ideally located in the capital city of Lesotho, Maseru, Avani Lesotho Hotel & Casino is an approximately 25-minute drive from Moshoeshoe I International Airport. Daily flights from Cape Town via Johannesburg are also available, or one can also catch the regular bus service from Johannesburg.
M eetin G and e V ent SPaC e S
Meet with ease at Avani Lesotho Hotel & Casino. Here, you can find everything you need to hold an intimate meeting or a largescale conference. Enjoy the ease of fuss-free
planning and execution by Avani Lesotho Hotel & Casino’s meeting venues, which offer a great spot to take care of work and get things done.
aCCOMMO dati O n
Rise and shine in Avani Lesotho Hotel & Casino’s 158 rooms and suites. In these stunning rooms, watch dawn break over Maseru from your private balcony, found attached to every room. Marvel at the wideopen space and fall into bed at a hotel that offers genuine comfort and peace. You will find it hard not to make yourself at home.
C aterin G
Avani Lesotho Hotel & Casino’s restaurants have something for every whim and taste. The restaurants Nala Café, Ying Tao Grill, Leifo Bar and Coffee Shop, and Letamong Pool Bar offer a wide range of tasty nibbles, African delights, refreshing sips, cocktails and wonderful sweets. Dine where your heart desires, whether relaxing by the fireplace or enjoying in-room.
M EETING SPACES 8 M AX PAX 140 ACCOMMODATION 173 roo MS
Stay in the heart of Namibia’s capital city with access to all the action, culture and wildlife; perfect for business or pleasure. Avani Windhoek Hotel & Casino makes it easy to pursue both business and pleasure. Avani Windhoek Hotel & Casino has undergone a refurbishment, the hotel now has a grand entrance and Porte Cochere to accommodate passenger vehicles and busses for self-drive guests and tour groups. The new lobby at Avani Windhoek Hotel & Casino also features Pantry at Avani, as well as uplifted guest and business facilities.
LOCatiOn
Situated in Windhoek CBD in the Gustav Voigts Centre, Avani Windhoek Hotel & Casino is a 35-minute drive from Hosea Kutako International Airport and within walking distance of famous attractions.
MeetinG and eVent SPaCeS
For inspiring city views, Avani Windhoek Hotel &
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Casino offers eight meeting rooms with bright, natural light. Spaces are equipped for intimate gatherings or blowout affairs.
aCCOMMOdatiOn
Avani Windhoek Hotel & Casino’s room rates are ideally structured for all budgets. The hotel offers a total of 173 rooms, ranging from the standard Avani Room right through the ultra-exclusive Avani Presidential Suite. Airport transfers are available through the hotel’s range of services, with on-site amenities including a casino and business centre.
CaterinG
You are spoilt for gastronomical choice at Avani Windhoek Hotel & Casino. For a quick, light meal, the Pantry at Avani has ideal options. Dunes restaurant serves up a delectable international buffet along with Namibian delicacies, while the recently opened Stratos Rooftop Restaurant and Bar caters for a more cosmopolitan affair.
Roof Top
129 Independence Avenue, Gustav Voigts Centre, Windhoek, Namibia +264 61 280 0000 windhoek@avanihotels.com www.avanihotels.com/en/windhoek
Avani Windhoek Hotel & Casino
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Avani Gaborone Resort & Casino
entrenCh yOurSeLf in all things
Botswana at Avani Gaborone Resort & Casino, Botswana. With access to all the city action, nearby wildlife and plenty of fun both on- and off-site, Avani Gaborone Resort & Casino offers it all.
LOC atiOn
Within 15 minutes of the international airport and set in tranquil surroundings, Avani Gaborone Resort & Casino offers the perfect environment for your private functions. The resort’s central location means that guests have easy access to the city centre, while sport and entertainment options are also within easy reach.
MeetinG and eVent SPaCeS
Avani Gaborone Resort & Casino’s conference facilities boast one large conference room that can be partitioned into three rooms, with five smaller breakaway rooms for smaller group meetings. If you want to astound, entertain and surprise your guests with an extravagant party, Avani’s on-site team can create the perfect atmosphere and ambience to leave a lasting impression.
aCCOMMOdatiOn
Unwind in one of Avani Gaborone Resort & Casino’s 199 spacious rooms after a hard day’s work and enjoy the comfort of the hotel’s beautifully decorated rooms.
C aterinG
Avani Gaborone Resort & Casino’s five restaurants offer round-the-clock goodness, including tasty bites, refreshing tipples and international flavours that can be enjoyed as you are relaxing by the pool, networking in
the restaurants, or unwinding in the elegant privacy of your room.
teaM buiLdinG
In addition to the indoor facilities, Avani Gaborone Resort & Casino boasts lush gardens that can cater for any type of outdoor event such as team-building exercises. Our Centre Court and Mopane Gardens offer the best venue for outdoor parties, with further options available by request.
SPa
In the heart of the Avani Gaborone Resort & Casino is a beautiful and rejuvenating spa that promises to melt away your troubles. Mosha spa offers a variety of spa treatments to satisfy any need. Relax and experience the calm and tranquil surroundings while you indulge in one of the many treatments.
LOC ati O n i S everything! Situated in the heart of Maseru, along the Caledon River, Avani Maseru offers a large outdoor swimming pool, a thatched pool bar and restaurant.
LOC ati O n
This property is situated in a convenient location for first-time visitors to Lesotho, as it is neatly tucked in the middle of the city centre. Moshoeshoe I International Airport is a 30-minute drive from the hotel, with daily flights from Cape Town via Johannesburg.
M eetin G and e V ent SPaC e S
At Avani Maseru, it’s easy to take care of business or host a special event in some of the best-equipped facilities in the city. Here, you will find multiple flexible spaces for meetings or events of any size, with five different venues to choose from – definitely leaving you spoilt for choice!
aCCOMMO dati O n
Wake up in an African paradise. At Avani Maseru, watch the sun dance across the water at dawn or enjoy the twilight as it glistens on the lush forest at night.
Dine under shimmering stars and sink into a comfortable bed in one of the 105 rooms and suites. Enjoy the comforts of Avani Maseru while spending some quality personal time, making peace of mind all yours.
C aterin G
The Avani Maseru team members know guests come to eat, drink and be merry. That’s why Avani Maseru’s restaurants have something for everyone. Feast on a wide range of delicious snacks, must-try meals and African delicacies.
Sip on a cocktail or dig into sweet treats. With three dining options to choose from, the only question is whether to order poolside or bedside.
maseru@avanihotels.com
Avani Maseru
Venue S and C a PaC itie S
SERVICES
Making magic behind the scenes and on the front line
Oyster King Food & Beverage
t he OyS ter k in G is South Africa’s premier food theatre group, offering innovative culinary experiences to spice up events with something unique and unexpected. Let the Oyster King entertain your guests in the language everybody speaks, the language of food.
what they d O
The Oyster King is a culinary entertainment company. Clients can choose from the company’s nine culinary roving royals: the Oyster King, Biltong, Sushi, Caviar, Bubbly, Macaron, Cake Pop and Ice Lolly and Fortune Cookie Queens. Every one of these royals will entertain your guests while serving gourmet-inspired morsels.
why u S e the M
Each brand activation is unique; a welltrained, personable promotional team serving oysters, sushi, caviar, macarons, bubbly, biltong, ice lollies, cake pops or fortune cookies to your guests makes its way around the crowd. All you do? Sit back and watch the beaming faces of your guests.
aCCOMPL i S h M ent S and aCCL ai M
The concept first started with just the Oyster King, but nine culinary roving royals are available today. The company is also now able to deliver concepts based on different themes and as per the request of the client.
“Cha LL en G e u S”
As the industry grows and the needs change, so we find the opportunity to change our concepts. Challenge us to make your next event unique and unexpected!
100 Strand Street, Cape Town 0860 697 837 info@oysterking.co.za www.oysterking.co.za
EPH Group Event Production and Management
e P h Gr O u P offers a turnkey solution to all of your event requirements.
what they d O
Specialising in audiovisual, technical and end-to-end event management, EPH knows exactly how to make your event one to remember. EPH’s event services extend to design and conceptualisation, budgeting and event proposals and pitches, arranging of transport and accommodation, as well as catering, decor, entertainment, technical and on-site management.
why u S e the M
EPH provides event solutions focused on not just technical capacities but also event management and hospitality. From the concept to the final song on the dance floor, the company is dedicated to delivering the best customer service and ensuring that the client’s event objectives are achieved at each and every occasion.
a CCOMPL i S h M ent S and a CCL ai M
EPH Group was responsible for the technical production of the SAFTAs, Metro FM Awards, ITSA Conference, FNB Starlight Pops, RMB Annual Conference, Inni Bos and the Proe’Toria Fest.
differentiatO r
EPH Group is a well-known and respected technical supplier to the live
events industry in Southern Africa and its newest offering gives it the cutting edge.
A combination of your imagination and our experience
For All Events
At Khoja Group, we take pride in our distinctive design skills, incomparable service, high quality, and of course, timely delivery
Contact details:
+27(0)12 327 5885 www.khojagroup.net
info@khojagroup.net www.khojagroup.co.za
65 Von Weilligh Street, cnr Charlotte Maxeke Street, Pretoria West, South Africa
Chat’r Xperience
Exhibition and Eventing Specialists
DiD you know?
Chat’r is a majority black-owned (51%) and 13.37% black-female-owned Level 2 BBBEE company
Chat’r XPerienCe specialises in the design and building of curated booths at exhibitions and retail stores.
what they dO
Chat’r Xperience designs, conceptualises and executes brand engagements and event management solutions for clients that are exciting and trendy, ensuring the right brand message reaches the visitor.
why uSe theM
Chat’r Xperience offers a broad range of activities, specialties and topics focused around curated custom and innovative design and build systems. The company’s aim is to create chatter-inducing and engaging concepts for events, exhibitions and brand activations while supporting these with a project and event management solution. The Chat’r Xperience offering also extends to social media, e-marketing, decor and styling.
aCCOMPLiShMentS and aCCLaiM
2016 Indaba Platinum Stand Award
2011 Bronze Loerie
2012 Silver Loerie
differentiatOr
Chat’r Xperience is a one-stop-shop solution for all your exhibition and eventing needs.
Workshop 17, 138 West Street, Sandton +27 (0)83 415 2774
john@chatr.solutions www.chatr.solutions
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Parrot Products
ParrOt PrOduC tS puts a different spin on meetings, presentations and the delivery of training, providing fully interactive platforms that research has shown boost staff satisfaction and performance.
what they dO
Parrot Products offers the supply, installation, support of and training on products that include but are not limited to presentation and notice boards, data projectors and screens, interactive whiteboards, multi-touch LED panels and digital display screens. The company’s manufacturing and warehousing plant is situated in Cleveland, Johannesburg, along with fully stocked branches in Cape Town, Durban, Bloemfontein, Port Elizabeth, Namibia, Botswana and Zambia.
why uSe theM
Parrot’s innovative multi-touch display technology allows for participants to view, control and collaborate on richer, more immersive presentations. The touchscreens provide easy navigation of documents, videos, presentations and websites, and the convenient sharing of documents and notes from the screen as well as multimedia files.
differentiatOr
Whether it’s for training, presentations or brainstorming ideas, Parrot Interactive Touch LED Panels offer the perfect solution for any business environment.
22 Cleveland Road, Cleveland, Johannesburg
+27 (0)10 140 4900
sales@parrot.co.za
www.parrot.co.za
parrotproductssa
@ParrotProducts
For alL your Conferencing, Corporate, Entertainment and Event needs
Sorrento Events
Event Management
w h O we are
Sorrento Events is a bespoke events management company specialising in weddings, corporate events and celebrations. The company has grown to gain international acclaim and has a footprint in Cape Town, London, Geneva and Paris.
what we d O
Sorrento Events offers a full list of services that can be customised to suit every occasion.
The company provides a complete event management solution with services that include unique floral designs to complement its innovative decor concepts and enhance your branding solution.
Sorrento Events also provides furniture and tableware as well as draping, while its capacities in music and entertainment, photography, videography and professional styling will ensure your event is flawless. And logistics are a cinch with Sorrento’s seamless transportation network. In addition, the company will manage social media activity around your event.
why uSe uS
Sorrento Events has experience and expertise spanning over 20 years. For the same reason you would only buy Italian shoes, you should only choose Sorrento Events.
