Contributors Heather Hook, Dylan Kohlstadt, Alastair Laing, Sue Marillier, Kim Roberts and Terry Sutherland
Client Services & Production Manager
Antois-Leigh Botma
Head of Design Beren Bauermeister
Chief Sub-Editor Tristan Snijders
Marketing Manager Mpinane Senkhane
Digital Manager Roxanne Segers
Distribution Manager Nomsa Masina
Financial Manager Andrew Lobban
Administration Tonya Hebenton
ADvErtiSing Ruth Baldwin
+27 (0)11 233 2600 ruth@3smedia.co.za
PubliSHED by No. 9, 3rd Avenue, Rivonia, Johannesburg PO Box 92026, Norwood 2117, South Africa
Tel: +27 (0)11 233 2600
Fax: +27 (0)11 234 7274/75 www.3smedia.co.za
the Meetings & Event Planner 2017 All rights reserved 2017. www.theplanner.guru SubSCriPtion R150 per annum (incl. VAT) subs@3smedia.co.za ISSN 978-0-620-68603-7
notiCE oF rigHtS the Meetings & Event Planner is published annually by 3S Media. This publication, its form and contents vest in 3S Media. All rights reserved. No part of this book, including cover and interior designs, may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the publisher, nor be otherwise circulated in any form of binding or cover other than that in which it is published and without a similar condition being imposed on the subsequent purchaser. The authors' views may not necessarily reflect those of the publisher. While every precaution has been taken in the preparation and compilation of this publication,
mEmoRABlE events start with YoU
The Meetings & Event Planner and www.theplanner.guru provide tips, tools, tricks, training and best practices to help you create successful experiences.
What makes a phenomenal planner? It’s being able to think differently and adopting new behaviours. It’s about staying ahead of the competition and changing the game. It’s about being unconventional, innovative and embracing new ways of doing things.
the Meetings & Event Planner and www.theplanner.guru give you the means to do just that. This handbook is packed with advice, handy tips, tools and event planning insight from leading industry experts, combined with comprehensive listings. The indexing is undoubtedly one of the most comprehensive and easy to use in the industry.
m
EE t th E C
ANNETTE BEYERS is the online marketer and writer for the Meetings brands at 3S Media. An idea generator of note, she is filled with ideas on how to make event planners’ lives easier.
We have also listed our top five reasons to host your next meeting, incentive, conference or exhibition in each province. If this handbook starts to collect dust, you aren’t using it enough – but, I’m sure that will not happen.
JuSt A CliCK AWAy
In conjunction with the handbook, www theplanner.guru is the one-stop search engine for finding venues, products and suppliers. This online platform also allows you to interactively plan your event. Simply create a new event from the customisable dashboard and search for your perfect venue and service providers. You will then be able to pin any
o N t RIBU to RS
As an industry professional with over eight years of experience, HEATHER HooK has run the gamut of clients, both local and international, who have tested her mettle to the utmost. She is the owner of Haiku Events.
READ Shoot your delegates p30
READ Innovative entertainment p28
DYLAN KoHLSTäDT is the founder and CEO of Shift ONE – a digital marketing agency that specialises in growthhacking its clients from garage to global.
ALASTAIR LAING is the group CEO of Unlimited Events Group – a leader in the events supply industry and the preferred event solution supplier to many bluechip clients across the country.
READ Boost your event on social media p32
relevant information and inspiration. In addition to this, the online platform can provide you with innovative concepts, creative designs and event trends. There will also be e-books, case studies, webinars and infographics. There is no need to go anywhere else for the information you need – you now have a definitive online platform and handbook to plan your events.
Here’s to a successful 2017.
SuE MARILLIER is the owner of her own events company, Sue Marillier and Associates. Her can-do attitude and limitless thinking are the backbone of a career spanning over two decades.
READ What's hip and happening p27
READ Age of the millennial p22
KIM RoBERTS joined the forum company nine years ago in the role of campus executive chef. Now acting as operations director, she is still a passionate foodie as well as co-author of the AKA Cookery Book
READ Stay on trend p29
TERRY SuTHERLAND is the founder of The RSVP Agency and has extensive experience in the development of RSVP solutions for clients across industries. READ Keep calm and event on p21
With our exquisitely appointed venues conveniently situated throughout southern Africa, your next conference or event will be a bigger success. With quality guaranteed and quotes that are easy to understand, we offer customised solutions for your event, from cuisine to entertainment, technology to security, business services to relaxation – and more. And with the option of overnight or day conference packages, it will be hard to find better value-for-money than at a Peermont Resort.
GROUP SALES: Tel: +27 (0)11 928 1903 | E-mail: sales@peermont.com CENTRAL RESERVATIONS: Tel: 0860 777 900 (SA only) | Tel: +27 (0)11 928 1928 Book online at www.peermont.com | reservations@peermont.com
RELAXING STAYS. EXCITING TIMES.
FOLLOW US
EMPERORS PALACE in Johannesburg, GRACELAND in Secunda, UMFOLOZI in Empangeni, RIO in Klerksdorp, KHORONI in Thohoyandou, FRONTIER INN in Bethlehem, MMABATHO PALMS in Mafikeng, THABA MOSHATE in Burgersfort, UMODZI PARK, BICC and THE PRESIDENT WALMONT HOTEL in Lilongwe, Malawi, THE GRAND PALM, GICC and THE MONDIOR HOTEL in Gaborone, and THE METCOURT HOTEL in Francistown, Botswana.
Premier Hotels & Resorts offer delegates and event planners a wide variety of conference venues and facilities in the mainstream of regional business centres across South Africa. With extensive experience in the industry, our banqueting and conference teams will tailor packages to deliver professional, personalised assistance in planning and running your perfect function or event.
Make your reservation today
Central Reservations: 086 111 5555 | info@premierhotels.co.za | www.premierhotels.co.za
THE BEST THING FOR THINKING OUTSIDE THE BOX IS SOMETIMES JUST JUMPING
Elevate your next event with BOUNCE
Whether it be team building, family fun days, end-of year events or just a fun session to bring your team together.
BOUNCE can offer an off-beat, unique and truly memorable experience.
Your tailored package can include:
• Function rooms perfect for meetings, brainstorming sessions, training and product launches
• Delicious catering options for groups of 10 up to 200 people
• Get inspired by an unbelievable Wallrunning demonstration from some of our talented staff
Our dedication to safety
While your group is de-stressing during their jump time, our crew has your back. Safety is of utmost importance and BOUNCE adheres to the Australian Trampoline Park Association (ATPA) Standards which are considered to be the most stringent in the world.
Talk to us about exclusive hire options at our action-packed Gauteng venues:
• Waterfall Lifestyle Centre, Midrand
• Menlyn Maine Central Square, Pretoria
• Fourways Mall, Johannesburg
If you’d like to do something different ,get in touch with us to find out more:
Call 011 517 2500 or directly get in touch with Jordan Freeman - jordan@bounceinc.co.za
WORLD-CLASS EVENTS WITH AFRICAN HOSPITALITY
From clothing and textile trade shows to United Nations Conventions, as well as hosting World Cups, South Africa is where your events become unique experiences. Get a taste of the rich South African offering at the South Africa National Convention Bureau stand, No. 3023.
Discover the best of African hospitality and events venues at Meetings Africa 2017. With convention centres fitted with cutting-edge technology, hotels where excellence comes standard, and experiences that will give you a taste of African culture – Meetings Africa will show you every reason why you should have your next event in South Africa.
27 FEBRUARY 2017: BONDAY
28 FEBRUARY - 1 MARCH 2017: EXHIBITION
SANDTON CONVENTION CENTRE
JOHANNESBURG, SOUTH AFRICA
Go to www.meetingsafrica.co.za
BES t PRAC t ICE
The Meetings & Event Planner's essential guide to successful events
10 ways to negotiate fantastic deals with venues (p18) * Keep calm and event on (p21) * Age of the millennial (p22) Planning on a tight budget (p26) * What's hip and happening (p27) * Innovative entertainment (p28) Stay on trend (p29) * Shoot your delegates (pg 30) * Boost your next event on social media (p32)
Southern Sun Cape Sun (p87)
Request quotes and pin them to your board
Be inspired by similar events and themes
Introducing the ultimate pin board planning tool for organising all your events
Fill all knowledge gaps with our how-to guides tasksAssignvia team collaboration Keep notes on all your projects
Never miss a deadline with our timelines and to-do lists
Managing and planning successful events can be a real challenge, especially if you’re a little shorthanded on resources, time, or both!
We have the perfect go-to tool to solve all your problems — pin boards, to-do lists, timelines and team sharing. Whether you’re planning an event for 5 or 70 000 people, theplanner.guru is a simple interactive tool that allows you to plan your event with ease.
Search venues and suppliers by company name, category, location or capacity and find the perfectly tailored venue or supplier to suit your needs.
Want to-do lists? Need inspiration galleries? Need to assign tasks to your team? Manage all this effortlessly together with the pin boards on www.theplanner.guru.
Sign up to our daily newsletter and keep up to date with what's happening in the industry. Planning your event has never been this easy...
Meetings
Available in print and digital editions, explores current trends, ideas and strategies in the meetings and events industry. Event planners simply cannot afford to miss out on this bimonthly look
Meetings & Event
An annual publication, designed to guide event planners to make the right decisions when planning an event. The comprehensive listing directory has been compiled by industry experts.
Planner The one niche that's almost never addressed... until now! Find out where, when and what you can do for your staff and client incentives.
10 WAYS to negotiate fantastic deals with venues
1
Do rESEArCH
Do your homework thoroughly; you need to be able to jump into negotiations with full knowledge of what you need and how a venue can accommodate your needs – make sure you know the venue (including all the rooms, spaces and preferred suppliers), your event and your programme (even if it’s a draft of what the programme is going to be) and evaluate your event thoroughly. Make sure you know who the venue’s competition is and what they offer, because it acts as a brilliant bargaining chip. Something else that could potentially work to your advantage is the sales cycle – is it nearly the end of the month or the end of a quarter? Then you may be able to negotiate a better price purely on the fact that they need to close a sale before the cycle closes.
2
it’S not About tHE bESt rAtE
When negotiating costs, keep in mind that you need to look beyond the rate of the venue. You need to look at your event costs as a whole – space, catering, accessibility, availability (time-wise), AV and parking. The lowest price isn’t necessarily the best value. Something that might help you evaluate the package the venue offers lies in the concessions – is there Wi-Fi accessibility, does your package include staff meals, and will you have to pay extra for a staff working room, or is that included in the cost?
All of these factors give you a better idea of what you’re paying for and whether you’re actually getting your money’s worth at this particular venue.
3
KnoW your rEAl vAluE
During the research phase, you need to find out what the total value of your event is. Take into consideration everything from PR to marketing and promotions. Now consider how valuable this event is to the venue. If you’re going to bring in thousands of people, the venue will benefit from your marketing efforts. As an expert in the industry, you can even negotiate on-site training for less-experienced venue staff members.
4
FlEXibility iS KEy
Understandably, most venues won’t be able to offer you exceptional rates during peak season, but this is why you need to try to work with the venue’s peaks and troughs. Talk to the venue before you confirm a date. Sometimes, a week can make thousands of rands’ difference, so flexibility in terms of when you book the event could very well be a great idea.
5
HitCH A riDE
Many venues have multiple events happening at the same time or directly after one another, so if you can plan this well in advance, you could potentially build your event around another event. The easiest way to do this is to make use of the AV installations and production set-up that they’ve already implemented. This can be arranged through the supplier or the other event’s manager, and could help you and the other event manager save on costs.
As an event planner, negotiating with venues can be particularly challenging. Booking a venue at the right price has an enormous effect on your event as a whole – it can make or break your budget. So, how do you negotiate a killer deal with your desired venue?
6
builD tHE rElAtionSHiP
It’s always a lot easier to negotiate with someone with whom you have established a relationship. So, never pass up on an opportunity for a face-toface meeting – it allows you to build a relationship. Focus on the long-term relationship with your venue manager – connect with them with the aim of continuance. Consider the supplier’s perspective – when there is any type of issue, consider their standpoint. How does this issue affect them and how can you work together to solve the problem so both parties benefit? The aim is to work on multiple pieces of business together, so this should be the start of your business relationship – be their partner in support, promotion, PR, marketing and training.
7
ConSoliDAtE
When you’re negotiating, don’t talk about a single piece of business –discuss multiple pieces of business. Often, these kinds of talks lead to greater discounts and a better relationship with your venue manager. As an event manager, you might have a few different events coming up, all of which could benefit from what the venue has to offer, so put the suggestion out there. Or, if you’re organising an event for a company that hosts the same event annually, discuss booking in advance for a few years. Build on this idea by negotiating discounts and concessions in exchange for deliverables such as revenues, marketing support and staff training.
8
rEAD your ContrACt
Pay attention to the contract and read it thoroughly before signing. Certain concessions are unnecessary and the exclusion thereof could save you quite a bit of money. Cancellation clauses are also an important thing to go through. The likelihood of cancellation might be zero, but you need to be sure of the implications.
9
Don’t liE!
Part and parcel of building a strong relationship with venue management is to establish a sense of reliability, professionalism and trustworthiness. So, don’t exaggerate the value or the size of your event. It sets a standard of what they can expect from you and will influence the future of your relationship significantly.
10
ASSuME notHing
Ask as many questions as you can think of so that you’re absolutely sure of anything that might be important to the success of your event. When you get answers to these questions, keep quiet, make notes and be sure you understand everything that was said. Sometimes, something as simple as this could prevent unnecessary cost incursion.
[1] the forum white light (p37) [2] Rand Club (p34) [3] Southern Sun The Cullinan (p89) [4] Century City Conference Centre (p84)
KEEP CAlm and event on
terry Sutherland shares her six stressmanagement tips to help you get through your next event.
1
gEt to KnoW your guEStS bEForE you Do AnytHing
Catering to the whims of hundreds of people, as well as managing their (often unreasonable) expectations, can send you into instant panic mode. Unfortunately, this is often the case as your first actual contact with guests is at the conference itself. By no means am I suggesting that you have every single guest over for tea and crumpets; what I’m advising is that you make use of the data you have on hand about them to familiarise yourself with your future guests. One way to do this is by evaluating data about repeat attendees; another is by making use of online invitations, which allow you to customise form fields. This enables you to gather pertinent data about attendees from the get-go – giving you a crystal clear picture of their needs, wants and expectations.
top tIp Need to collect personal data? One way to do this is by running a competition or draw – this rewards those who’ve shared their personal info.
2
EQuiP yourSElF WitH on-SitE rEgiStrAtion toolS
One of the most oft-cited pain points – for conference organisers and attendees alike – is having to deal with long registration queues. Having the tools to implement a smooth and streamlined registration process helps. By using on-site registration tools that can instantly display and update each guest’s credentials and info, you’ll be able to ensure that the day starts off on the right note.
3
gEt SMArt About DAtA CollECtion
A conference provides you with the opportunity to gather in-depth data about your attendees – but be warned, without a strategic plan, your attempts to gather info can quickly hamper any semblance of stress management. If you’re going to collect data from guests, do it in a way that engages attendees and makes them feel comfortable with sharing their details. However you choose to collect additional info, make sure that you’re only asking for info that will help you to elevate the event experience.
4
HAvE A SoCiAl MEDiA MAnAgEMEnt StrAtEgy in PlACE
Social media – and the ease with which attendees can access it – is a notorious stress-management saboteur. That said, taking to platforms like Twitter, LinkedIn and Facebook to post content pertaining to the conference is an extremely effective way to encourage interaction among attendees. Even if you don’t have a dedicated Twitter handle or Instagram account, your attendees will be taking to social media to air their opinions – which means that you need to have a firm handle on any social media murmurs, should the sentiment err on the side of negativity. Address any less-than-enthusiastic feedback immediately, remain courteous and, above all, avoid going on the defence. Make sure that you’ve got a dedicated social media manager who can monitor posting activity before, during and after the conference in order to keep your conference’s image under control (not to mention your stress levels).
5
SEnD out AnD tHEn AnAlySE PoStEvEnt SurvEyS
By giving your attendees the chance to convey their sentiments about their experience, you glean in-depth insight into their expectations, needs and wants. Over time, post-event feedback gathered from several events allows you to piece together the bigger picture – further arming you with the information needed to take your events from strength to strength.
6
uSE intElligEnt EvEnt MAnAgEMEnt SoFtWArE
Managing the mountains of data you’ve collected throughout the entire conference process is only possible if it’s stored in one central database. By being able to access everything from one main depository, keeping tabs on a myriad of data is that much easier. Not only does event management software aid in stress management, it enables you to streamline all aspects of your event – thereby providing guests with an elevated overall experience.
Age of the millennial
According to the Bureau of Labour Statistics, millennials constituted the largest generational group in the workforce. Sue Marillier believes this should be a wake-up call for all events managers.
Why is it taking so long for event planners to get to grips with the age groups of their attendees and create appealing content for all generations at an event? Is it because most event planners are Generation X? If this is the case, I have listed some foolproof ways to make your next conference millennial-friendly.
rElEvAnt AnD CurrEnt
Millennials want real, raw information without the sugar-coating. Yesterday’s news should be just that. They thrive on distinct, genuine experiences; so now, more than ever, event planners must be storytellers creating strong emotional messages.
Don’t bE PrEDiCtAblE
If you want to appeal to a younger generation, you might want to shake things up a bit. Don’t be afraid to break the rules.
go DigitAl
One of the biggest differences between generations is the way they communicate.
Baby Boomers (1945–1960) prefer to communicate via telephone, Generation X (1961–1980) communicates via email/text messages, while millennials communicate via social media. So why should it be any different at the conference? Ensure that you keep abreast of social applications to involve millennials, not only through presenters but also through the use of social media. Use technology to enhance their experience.
CollAborAtivE EnvironMEntS
According to a white paper done by PricewaterhouseCoopers, unlike other generations, millennials prefer collaborative environments. Instead of large, formal conference rooms, which are preferred by Baby Boomers and Generation X, create huddle rooms, which are small, intimate, informal breakaway rooms to enhance collaboration and idea sharing. And please, do not set it up in U-shape or boardroom-style seating – this will defeat the object. Video conferencing will also take a front seat yet again.
Finally, you have a generation that really adopts this technology. Millennials often ask: “Why should we gather in one conference room if we can achieve the same objectives by collaborating remotely via video conference?”
nEW DAWn For tEAM builDing
As much as I hate to say it, Baby Boomers and Generation X are over team building. On the opposite end, millennials will embrace it because of its collaborative nature.
AvoiD inForMAtion ovErloAD
Go beyond the spreadsheet and PowerPoint presentations. Panel discussions and Q&As are useful and inexpensive ways to engage with the audience.
... a combination of your imagination and our experience.
· Design, Manufacture and Importation of Unique Awards and Trophies.
· Custom Design and Manufacture of Exclusive Handmade Gifts for High Profile Recipients.
· Design and Supply of Medals and Coins.
· State of the Art Branding.
· Certificate Design and Framing.
Planning on a tight budget
We have all had to deal with it: a client who has a limited budget but still wants an upmarket event. Here are some tips to make this happen.
1
DAy oF tHE WEEK
Planning an event for a weeknight actually presents quite a few advantages. Fridays and Saturdays are usually your most expensive days to host an event at a venue, just because these days are so in demand. Look at the possibility of another day during the week. After all, Thursdays are the new Saturdays.
2
CAtEring
Can you prepare and cook some of the food yourself? Do you have a friend that is a great caterer? If you are using a venue that does not allow outside caterers, speak to your event coordinator to see where you can cut costs. Can you scale down on the entrées, or select two dessert options instead of four?
3
FooD DiSPlAyS
Spruce up your buffet station with some great focal points and unique decor – try mirror boards or boxes, varied display dish heights and carry your table and room decor across to the buffet table as well. You can even use edible items on the tables that serve as decor. A tiered display of cupcakes can be your table centrepiece and double up as dessert.
4
CrEAtivE SEt-uP
Try to think of creative ways to set up your venue. Placing the tables in a different way from the norm can create a different look and feel; try mixing cocktail tables and cafe tables for different heights. Use room fixtures such as pillars or wall mountings to incorporate interesting decor and design elements.
5
DECor
Think outside the box when it comes to decor. China Mall or the Crazy Store often have a multitude of great decor items such as lanterns, candles, boxes and papers, fairy lights and more that you can use to create interesting and artistic centrepieces. Ambience goes a long way over cost. Place mats and colourful chair ties are also great at livening up the look of a table. Lighting can also add colour at minimal cost. Ask your supplier to scatter a few PAR can lights on the floor against plain walls to add a splash of difference in your colour scheme and transform the room.
What’s hip and happening
For Alastair laing, one of the easiest ways to spruce up any corporate event venue is through the use of decor. He shares what's hot in event decor for 2017.
DrAPing Whether transforming a small, ordinary venue or making a massive hall feel cosy and intimate, inspired draping creates the canvas for your event mood. Through the clever use of draping to lower ceilings and create up-lit walls with washes of colour, you instantly transform unassuming spaces into elegant and memorable settings. Do your homework and ensure your supplier has experience in this field and be sure to ask for photographs of their previous draping work.
brigHt AnD ColourFul Colour is the cornerstone in event decor. Stemming from the worlds of art, technology and fashion, 2017’s colours may gravitate towards palettes that are tranquil and calming – reflecting natural colours that communicate serenity, relaxation and exploration. For companies with specific logo colours, accents are a great way to enhance without changing a company’s identity.
vintAgE Styling This trendy Victorianinspired decor is akin to afternoon high tea and garden parties fit for Downton Abbey. Combining lanterns, pearls, garlands, rich textures, clean colours and dainty chinaware, lavish vintage event decor creates a wonderfully nostalgic setting for an elegant event.
unConvEntionAl SEAting
Traditional and dining seating tends to supress interaction and, in some cases, hinders visibility of the podium or stage. Nobody wants to twist or move around to see the speaker or groom addressing guests. A trend that will continue into 2017 is less structured seating that encourages interaction between guests, giving them the opportunity to choose where to sit, while the arrangement maximises visibility and space.
inCorPorAting FurniturE
Furniture has become a big part of event decor – we’re finding more and more that clients want to combine furniture hire with their event decor. Hiring cocktail tables and loungers, for example, is much more costeffective than hosting a formal dinner. LED furniture is a leading trend in illuminating the way to a vibrant function.
nEigHbourHooD MArKEt StylE
Growing in popularity in corporate events are set-ups designed around little stalls and live interactive buffets and action stations where staff are made fresh sushi, fried calamari or have the option to pick what they want prepared for their meal.
WoW FACtor Creating a focal point or a moment of grand reveal has become a massive trend at events. Whether it be a fire dancer lowered through the ceiling or a crescendo to an audiovisual extravaganza, guests thrive on waiting for and photographing that wow moment epitomising the event.
CHoiCES AnD FlEXibility
Today, everything can be customised to a personal preference. Many corporates are enjoying giving their staff the opportunity to experience their function the way they want to experience it – who they sit with, the space they sit in, if they eat standing or lounging as well as what food and drink they take in. A big trend is providing a variety of seating options in different areas with different moods – a chilled, loungy environment, the cozy corner to chat, a refreshing outdoor getaway or a formal setting for more serious discussions. It’s vital to ensure that the preferences, comfort and choices of all your guests are considered. Casual seating – giving everyone, including different staff cultures, the opportunity to enjoy the event the way they want to –provides variety for all tastes.
Innovative entertainment
How on earth do you keep ahead of the competition, keep your event entertainment unique, and not break the bank? Heather Hook has some suggestions.
there is nothing more embarrassing for an event organiser or a client than to have the booked entertainment be below par or inappropriate for the audience.
Entertainment acts are often viewed as the glue that binds a great event, seamlessly pulling the entire production together to be a resounding, talked-about, blown-up social media success rather than a so-so, dismayed “let’s rather not go there”.
buDgEt buStErS
Performers such as singers or comedians go hand in hand with good audiovisual equipment. If you are paying top dollar for a great act, make sure the sound is flawless, and rather look at shaving extra costs of things like decor or drinks.
Your budget is a key factor in determining the type of entertainment that you can have at the event. Booking Cassper Nyovest on a “my friend Joe is in a marimba band” budget is going to hamstring you a bit. Be honest and realistic
yourbudgetisakey factorindetermining thetypeof entertainmentyoucan have at the event
about what is non-negotiable and what can be manipulated and evolved into something cool, without breaking the proverbial bank.
Clients often have great, fantastical, seafroth ideas on a minimal budget, and managing their expectations is one of the great skills you should possess as an event organiser. It falls under the persuasion and “I do this for a living, trust me” skill set. If you don’t have this skill
set yet – learn it, fast. Yes, entertainers are negotiable to a point, but let’s face it – Cassper is not going to perform for R2 000. So now is the time to get creative. Get those thinking caps on, planners.
Local, young, up-and-coming artists are desperate to perform, sometimes even for free just for the exposure. Contact local performing arts schools and see who they suggest. Always make sure that you watch them live, or at least view a YouTube clip of their act, before booking them to avoid weird surprises.
Many new artists may not have performed on this scale before, and to avoid your lead singer taking out a PAR can, or the backup dancers discovering the side of the stage in the middle of a sequence, make sure you brief your new, young artists very well. Explain exactly what you want, what is expected of them, timings, and do a full technical run-through before the event to make sure the act is flowing smoothly.
innovAtivE iDEAS
Another great favourite is photo booths, which are always hilarious fun. But take it up a level. Companies such as Facebox provide a green screen and attendees can select the background they would like and grab some cool props to create a fun memory. You are
also able to place your company branding and the date of the event on the picture, which prints out immediately and can be taken home as a great memento of a fun evening.
Break out of the usual mold and bring some fun games into your event reception or outside area – nothing is more amusing than watching the company sales manager take on his team on a dance mat, or pitting the PR team against the technical department in a game of lawn croquet. Old-fashioned pinball machines and racing games are always a hit at company events, encouraging people to interact and break out of the usual officetype behaviour.
Interactive, coordinated, confident staff can also provide entertainment, besides just serving the food. There is nothing like musical waiters breaking into a flawless a capella number, or throwing on some hats and taking to the stage to do a Michael Jackson routine to stun your guests.
Disposable cameras are a steadfast favourite – and they have been for the last 20 years. The pictures are always amusing, and can be used for company events and functions going forward. Cost is minimal and the cameras provide hours of fun for everyone. Throw in a branded media wall, which can be reused for other events, and you have an instant winner.
gAMiFiCAtion
In the age of technology we live in, there is a great movement to being constantly on your phone. Why not use this to get your event trending on Twitter, or offer a spotprize for the most unique and amusing Instagram photo?
Twitter clues can be dropped throughout the evening, encouraging attendees to decipher them, leading to a final answer. A prize can be awarded for the first person to guess the correct answer.
A quick Trivial Pursuit round at a table will get attendees interacting and filling in the answer sheets and can serve as an icebreaker for the evening. All that is required is some planning of the questions and an MC or confident team member that can lead the questions and engage the audience.
Think outside the box, get creative, get online and google ideas and trends, then add your own flair and panache for a unique twist. Throw in a unique, classy colour scheme, some tasteful decor pieces (reusable centrepieces are much cheaper than floral arrangements), add candles and fairy lights for a fairytale vibe. You are only limited by your imagination.
Stay on trend
Kim roberts shares three catering trends for 2017.
1
StrEEt FooD
Street-style food is all the rage. People will start to see these easy-to-make and often peasant-style dishes in a new light. Items like pies and sausages will start to feature fancier meats. Portion size will continue to be smaller as people are more conscious of not wanting to waste.
2
FooD StAtionS At EvEntS
With drought and food shortage conditions, as well as rising food costs, food becomes more about flavour and less about the geography of where it comes from. Simpler, fewer ingredients will form a dish of high quality. Supply chains will grow as a focus for the end user, as food becomes more of a treasure. Chefs will start using all of the ingredients including stalks of vegetables that will be worked into a veggie patty or become a fresh juice. Smoking and pickling incorporate different flavour profiling. These techniques work with both food and beverage offerings.
3 it’S All About tHE FlAvour!
Food stations that guests can move around offer a far more interactive experience. People have become a lot more aware about food and ingredients from all the cooking shows and want to ask questions and see for themselves what is on offer. Food stations allow people to experience different tastes, dishes and engage with chefs. They also alleviate queues, allowing guests more time to network and engage with each other.
AlSo
Wine by the glass is growing, as people want something to match the occasion as well as the food they eat throughout an evening. Fizz includes all bubbly styles with specific mention to Champagne-/ Prosecco-style cocktails and artisanal bubbly-based soft drinks, ginger beer, homemade cordials and soda/ sparkling waters.
Shoot your delegates
Annette beyers on why an event photographer is so important.
When organising an event, one of the biggest challenges we face is deciding on what qualifies as being important enough to take a bite out of our budget.
The venue is of utmost importance – so there goes a few thousand rand.
Refreshments are essential for any event over three hours – so there goes another chunk out of the budget.
Projectors, lighting, seating… I can go on, but you get the gist. Not all venues include everything in the cost and all of these things need to be considered and dealt with.
So, now you’re left with a few thousand rand, most of which you would like to spend on marketing, since that’s what’s going to get people through the door, but what about an event photographer?
“Please.”
“No one cares.”
“No one even looks at the photos after the event.”
“They’re a waste of money and shift focus off the more important things.”
Here’s where I disagree. Believe me, as a marketer, I certainly can’t agree more that the marketing is more important than a few expensive photographs, BUT to not have a photographer at all is a bad idea.
HErE’S WHy…
Photographs are intended to capture a moment in time in a tangible form – on a sentimental level, to remember the moment, and on a corporate level, to promote the business or attract clients to the business. The better the photograph, the stronger the message.
CAPturing A MoMEnt in tiME
We all know the importance of documenting the special events in life and even with something as small and seemingly insignificant as a baby shower, the motherto-be would most likely see this as one of the most important events in her life and she’ll want to remember every little bit of it for the rest of her life.
Of course, if you’re planning a corporate event, a photographer becomes even more important.
Corporate events act as a platform to showcase your company. Whether it’s a small charity event, an awards ceremony or a year-end function, they’re all testimonies to what your company stands for, what you do and how you function as a team.
The easiest way to capture these priceless moments with as much of the soul and vibe intact is to hire a professional events
photographer. But, what if you honestly can’t afford to hire a specialist?
tigHt buDgEtS
Here’s the beauty of the digital age – you don’t need to. Unless you really want or need a professional photographer to document your big event, you can get away with amateur photography. After all, in this day and age, everyone’s a photographer.
Simply set up a laptop (one from this century, so it doesn’t lag too much) and ask your attendees or guests to transfer their photos from the day to the laptop.
There are numerous apps that make this exceptionally quick and easy. Some will need a cable (so keep your three basic connection cables at hand), while others simply require a Wi-Fi connection.
You can even ask your guests to hashtag images and you can download them later (please note that quality can be disappointing in this case though).
Other apps even allow your guests to upload their pictures to the cloud, where you can download them again at your leisure.
EvEnt MArKEting in A FlASH
Good photographs from your very first event may indeed act as marketing material for your next event. In this case, you may very well be investing in the success of your next event by hiring a professional.
WELCOME AT NH THE LORD CHARLES
NH The Lord Charles is ideally situated only 30 minutes’ drive from Cape Town International Airport and CBD, in the glorious Cape Winelands. The Hotel has established itself as a premier leisure and conferencing destination, with its signature warm hospitality, excellent service and understated style.
The property was extensively refurbished in 2015. Boasting, 198 luxuriously appointed guestrooms for perfect comfort and a sumptuous breakfast to get the day o to the right start. NH The Lord Charles also houses one of the largest conference centres in the Western Cape, with a range of venues that can accommodate anything from two to 600 delegates, through “Meetings That Inspire”
After winning the Provincial and the National Award during the Lilizela Awards, NH The Lord Charles is also the o cial 2016 Winner of the World Luxury Hotel Awards, in the category Luxury Design Hotel - Country Winner. These awards serves as a recognition of sustained commitment to excellence in the hotel industry and outstanding achievement in the international luxury hospitality industry.
Earlier this year, they won the Sanlam Top Destination Award, which is created as an honorary platform for the Hospitality Industry to put their best foot forward and to be selected as the “Top Destination” in their respective categories.
NH THE LORD CHARLES
Cnr Main Road (M9) & Broadway Boulevard (R44)
7130 Somerset West, South Africa
Boost your NEXT event on social media
Social media has transformed the events landscape. So much so that, for Dylan Kohlstädt, if your event is not online, it may as well not exist.
social media has become a force to be reckoned with in the digital space because it not only gives people a platform to share opinions, news and personal interests, but it also gives people a sense of belonging, a way to connect and relate with a digital tribe. People are looking online for places to go and things to do, so posting your event on social media and on event websites is the best way to get the word out and encourage others to join. Here are great ways to use social media to boost your event.
1 CAMPAign StrAtEgy
Before the event, create a campaign strategy or guidelines document. This is important because consistency across all your channels creates trust –something that users need to feel before they are willing to click to join or buy tickets. It doesn’t have to be a formal document; it can even be a brainstorm doodle on a piece of paper, as long as you stick to it. In the campaign guidelines, include:
• the messaging you will use
• which social media platforms you are going to post to
• a content calendar, so that you can see exactly what you need to post, when you need to post it, and on which channel
• links to the website where people can book tickets or find out more information
• a relevant, catchy hashtag that you will use on all event posts across social media, which will create awareness and build excitement for the event
• then create a group page or event on Facebook and invite people to join.
2 run CoMPEtitionS
To encourage people to share your posts, run a competition before or during the event. For instance, if you are organising a fun run, ask your followers to take photos of themselves training for the event and to share those photos on social media. Offer them a prize like a t-shirt, food hamper or free race entry. Competitions encourage sharing so you could get loads of new followers or event attendees this way.
3 PoSt rEgulArly
If you only post about your event once a week, you won’t get the awareness you need. Make people feel as if they are going to miss out. Post regularly across all your channels and make sure that you include a link to your website or event page in every post. (Hint: you can use a tool like Bitly.com to shorten the URL so it doesn’t take up as many Twitter characters.)
4 uSE HASHtAgS
During the event, continue to use hashtags throughout the day, and also make sure that someone is live-tweeting about the event and retweeting any posts made. You can also set up live streaming through platforms like Meercat, so people can watch online and see what they are missing out on.
5 rEAl-tiME rESPonSES
It’s also really important to get someone who is as invested in the campaign as you are to manage online comments, queries and complaints. Social media users expect real-time responses, so if queries or complaints go unanswered for longer than 24 hours, they either lose interest or become frustrated. Make it super easy and fun for people to work with you. Getting traction for your event takes time, so plan in advance, stick to your campaign guidelines and you should have loads of people attending.
Rand Club
Rand Club, the pinnacle of historical Johannesburg and an icon amongst the city skyline, offers a quintessentially grand and elaborate multi-purpose venue. Filled with old-school charm, a grand façade and unique décor, Rand Club encapsulates a feeling from a by-gone era, and now plays host to high-end, memorable events set in Johannesburg’s most exquisite Club.
Situated in central Johannesburg, a few blocks of the M2 highway, Rand Club offers you an urban city feel that cannot be found find elsewhere. With 120 parking bays available 230m away from the main building, and a shuttle service operating between the two points, Rand Club is equipped for capacity. Rand Club highlights to prospective clients that the Gautrain at Park Station is just 2km away, allowing ease of access in getting to the venue.
With 12 versatile event spaces available for hire, suitable for various event sizes from small intimate functions of 20 persons up to 800 guests at any one time, Rand Club is the ideal setting for high-profile functions such as conferences, weddings, workshops and meetings to name a few.
The building itself is beautiful in every sense of the word. The marbled entrance greats guests upon arrival, where a sweeping grand staircase, seldom seen in this day and age, ushers visitors up to the second floor where the Main Ballroom is situated. Plush carpeting, delicate chandeliers and important works of art grace the walls, creating an ambiance of the highest level of sophistication.
In order to ensure market competitiveness, the venue has an extensive range of supporting services on offer to meet and exceed all client requirements; from in-house catering and beverage management, to preferred hiring, technical and entertainment services, Rand Club aims to be one of the leading venues in South Africa.
We look forward to welcoming you
VENUES
The right venue is the difference between success and failure
Venues by region (p8) * Venues by capacity (p10) * Eastern Cape (p38) * Gauteng (p43) * KwaZulu-Natal (p66) Limpopo (p73) * Mpumalanga (p76) * North West (p78) * Western Cape (p81) * Zambia (p93) * Abu Dhabi (p95)
Sandton COnvention Centre (pg 61)
the forum the campus
Meeting spaces 16 Max pax 700
tHis fiVe-stAR ConfeRenCe and event venue, set among manicured gardens and light-filled courtyards, is multifaceted and caters to a variety of occasions and guests. The forum the campus has Wi-Fi, state-of-the-art technology and underground parking for 120 vehicles and open parking for 400. As always, guests will be treated to fine food, innovative style and excellent service.
LoCAtion
The forum the campus is located at the Campus Office Park in Bryanston, 1 km from the N1 and just off William Nicol Drive. A Gautrain bus stop is within walking distance.
MeetinG And eVent sPACes
With 16 conference and function rooms, it’s the ideal space for business meetings or fabulous cocktail parties. Facilities are comprised of five conference rooms, three boardrooms, two auditoriums and six function venues, with a capacity to host conferences varying from 5 to 500 pax, dinners and weddings for up to 400 pax and cocktail functions for up to 1 000 pax.
CAteRinG
All catering is offered in-house by an expert team of chefs. Halaal and kosher options are available.
the forum turbine hall
Resto R ed in 2005, turbine hall is an integral part of Johannesburg’s architectural history, situated in the city’s art and cultural precinct. The iconic the forum turbine hall is the city’s most coveted wedding and party venue and it is host to a range of worldclass events and conferences.
LoCAtion
Situated in Newtown, just over the Nelson Mandela bridge, the forum turbine halll is easily accessed from the Gautrain Park Station and the nearest bus stop is only one street away. There is secure parking available for 200 cars.
MeetinG And eVent sPACes
A historical, urban-chic power station, turbine hall has been converted into an amazing conference and special events venue. Facilities are comprised of conference rooms and function venues, with a capacity to host exhibitions or conferences varying from 10 to 500 pax, dinners for up to 300 pax and cocktail parties for up to 1 000 pax. There is also a trendy, upmarket bar, private dining area and chef’s table.
CAteRinG
In-house catering, which can be tailored to suit an array of dietary requirements, is offered and prepared by turbine hall's expert chefs. Meeting spaces 10 Max pax 1
the forum white light the forum embassy hill
t H e fo RUM w H ite L i GH t offers ample natural light beaming through stackable glass doors on either side of the venue. Along with the high ceiling, this creates a great sense of light and space.
Lo CAtion the forum white light is located in the perfect country setting, a mere 8 km from Lanseria Airport.
M eetin G A nd e V ent s PAC es the forum white light caters for bigger groups looking to host something more private and exclusive.
l’antico giardino caters for smaller functions. The mild weather all year round in Joburg makes outdoor dining pleasurable and relaxing. Set under a tree canopy, l’antico giardino welcomes families looking for a farm-totable-style lunch and offers itself for bespoke functions.
ACCo MM od Ation
the forum company is delighted to announce the opening of their Cottage at the forum white light. Set in a natural environment with views of the garden and surrounding countryside, this is an ideal venue for a private breakaway or business.
CAte R in G
the forum company serves award-winning food of the highest quality, sourced locally and prepared with love. No outside catering is allowed. Halaal and kosher options available. Meeting spaces 7 Max pax 150
Portion 1, Farm 543, Nooitgedacht, Pine Valley Road, Lanseria +27 (0)11 575 3888 info@theforum.co.za theforum.co.za
tH is i Coni C LA nd MAR k, a former Dutch embassy, has been lovingly refurbished to offer guests a relaxed, premium experience while still evoking that essential feeling of seclusion and home-away-from-home charm. Historic architecture and carefully selected decor are harmoniously blended, setting the venue apart from the daily hustle and bustle of Cape Town.
Lo CAtion
The forum embassy hill is located in Constantia, one of the most prestigious suburbs in South Africa, about 15 km south of the centre of Cape Town.
M eetin G A nd e V ent s PAC es
This unique space is the perfect setting for entertaining special guests, hosting strategic meetings and intimate celebrations. With seven meeting spaces, it is the ideal venue for business meetings, weddings or cocktail parties. Facilities are comprised of a conservatory, boardroom, meeting spaces and gardens with a capacity to host 140 pax.
ACCo MM odAtion
The four rooms at embassy hill are all different, as you would expect in a private house. All have a warm, familial feeling – created with tactile materials and a South African sensibility.
CAte R in G
All catering is offered in-house by an expert team of chefs. Halaal and kosher options are available.
From deserts to beaches, forests to game reserves, delegates will enjoy all the fantastic views the venues offer. Few experiences are quite as absorbing as seeing Africa’s great beasts up close.
2
SPECtACulAr
CoAStlinE
With long stretches of unspoilt sandy beaches, rocky coves, secluded lagoons and towering cliffs, the coast is the province’s main tourist attraction.
3
QuirKy toWnS
From Grahamstown, also known as the City of Saints because of its vast number of churches, to the enchanting Owl House in Nieu-Bethesda and the giant pineapple in Bathurst, the Eastern Cape is filled with small towns and villages that offer a unique backdrop for a conference with a difference.
AlSo
Explore Mvezo, the birthplace of Nelson Mandela; visit the famous sites of South Africa’s liberation struggles and relive the 1820 Settlers’ movements. In addition to conference content, delegates can learn firsthand about South Africa’s history.
4
ADvEnturE
The Eastern Cape is the ultimate destination for an adventure. Explore some of the most intriguing locations in South Africa; take to the skies, keep your feet on the ground or feel the rush of the ocean.
5
tHE big SEvEn
The Eastern Cape is home to the Big Seven: buffalo, elephant, leopard, lion, rhino, great white shark and southern right whale.
w it H its t URR ets P ie RC in G the indigo Eastern Cape skyline, The Boardwalk is one of South Africa’s most sought-after business and holiday destinations. From its stunning beachfront location to its classically charming architecture, evocative of age-old Victorian grandeur, The Boardwalk is the ideal resort for locals and tourists alike.
Lo CAtion
Located in Algoa Bay, the coastal strip of Nelson Mandela Bay, it’s only a few minutes away from the blue flag Hobie Beach.
M eetin G A nd e V ent s PAC es
The Boardwalk is home to the International Convention Centre, the largest conference venue in Port Elizabeth. This multifunctional space is made up of separate conference and meeting rooms, which can be combined to host any size event. The Business Centre is equipped with desktop computers with internet access, printing and fax facilities.
The Amphitheatre is also available for hire, has hosted multiple live events and is an ideal location for your next corporate function.
ACCo MM od Ation
Voted in the Top 25 Hotels in South Africa in the TripAdvisor 2015 Traveller’s Choice Awards, The Boardwalk Hotel offers five-star accommodation. All 140 sea-facing hotel rooms enjoy unrivalled views over the Indian Ocean. Situated close to the beach and Bayworld Oceanarium, The Boardwalk is the perfect holiday accommodation for families. And with its unrivalled conference, meeting and convention centre facilities, it’s the ideal choice for corporate travellers looking for convenient Port Elizabeth accommodation.
CAte R in G
The International Convention Centre has its own dedicated kitchen headed by a professional chef and offers in-house catering for events.
He M in G wAys C A sino, Hotel & Entertainment brings a touch of Key West charm. The combination of business, leisure, and retail facilities makes Hemingways the ultimate conference destination.
Lo CAtion
The complex is ideally situated just off the N2 highway, offering easy access to and from main roads, beaches and East London Airport.
Meetin G A nd e V ent s PAC es
The Venue @ Hemingways is a multifunctional venue catering for events up to 780 people. In addition, the venue offers a state-of-the-art sound and lighting system. There are also two smaller meeting rooms that can accommodate up to 20 people each.
ACCo MM odAtion
The hotel has 108 beautifully appointed rooms. Guests can enjoy free Wi-Fi.
C Ate R in G
• Restaurants in the complex include Key Largo, Café Felix, and Latitudes Action Bar.
• An excellent choice of banqueting menus is available for private functions.
s et ALon G one of t H e most unspoilt beaches in Southern Africa, the Wild Coast Sun is a family-friendly resort that attracts visitors with its natural beauty and numerous activities and attractions.
Lo CAtion
Less than a two-hour scenic drive, along the South Coast, from Durban’s King Shaka International Airport, the resort sits on 750 hectares overlooking the Indian Ocean between the Mtamvuna and Mzamba rivers.
M eetin G A nd e V ent s PAC es
Plan your conference, function or team-building event with ease at Wild Coast Sun’s conference venues and facilities, aided by the highly skilled and dedicated staff. The conference centre provides you with a variety of exceptional venues, supported by professional technicians and coordinators.
All conference rooms are equipped with wall-to-wall carpeting, air conditioning and independently controlled light switches and dimmers. Should your function require it, access to necessary PA, sound and AV equipment can be made available.
With 12 venues, two pre-assembly areas, a vast lawn area and the 670-seater Tropical Nites Auditorium, you can be assured that your function will be expertly managed and catered for, with the level of service and experience you can expect from a Sun International Resort.
ACCo MM od Ation
Relax in four-star beachfront hotel accommodation in Port Edward at the Wild Coast Sun. Each of the 390 rooms and suites enjoy tranquil views. Soak up the vista of the Indian Ocean from your sea-facing room, or reclaim your inner calm looking out over the rolling greens of the golf resort from your gardenfacing suite.
CAte R in G
The Banqueting Department can arrange custom menus, catering, decor and cake – all tailored to suit your budget – for events of up to 500 guests.
Main Bizana Road, 5.2 km south of Port Edward, Eastern Cape +27 (0)39 305 9111 wildcoastmvg@suninternational.com www.suninternational.com/wild-coast-sun
Our premier locations in Sandton and Cape Town boast world class facilities, advanced technical equipment and professional event teams, that will enhance your experience and impart the JSE gravitas to your event. In addition you can raise your brand profile through our one-stop media and business hub; with access to CNBC, SABC, Power FM and CIPC.
Choose the address for success, choose the JSE.
011 520 7389 or companyservices@jse.co.za
www.jse.co.za
gauteng
1
originS oF
HuMAnKinD
Pl Mushroom Farm Park
With over 440 attractions in the Cradle of Humankind, business travellers and conference delegates will be spoilt for choice. A visit to the Origins Centre will reveal the largest collection of rock art in the world with what is believed to be some of the first images made by humans in South Africa.
CarmenPl
2
FrEEDoM StrugglE
Delegates can tour Constitution Hill or Liliesleaf Farm, where Nelson Mandela and other political heroes once held secret meetings, or visit Freedom Park and the Apartheid Museum. A day in Soweto is a must, with stops at Hector Pieterson Museum and Memorial, Nelson Mandela’s former home in Vilakazi Street and finally a shebeen.
3
WorlD-ClASS vEnuES
LindenSt
Gauteng boasts world-class conference venues that can cater for small to very large events, be they in major centres or in the bush. Venues range from conference centres to facilities at accommodation establishments and educational institutions. Whatever event needs you have, you will find the perfect venue.
Willowbrook
4
grEAt trAnSPort
It’s easy to get to and around Gauteng. About 70 international airlines fly to O.R. Tambo International Airport, where the Gautrain offers a fast transfer to major centres. Transport includes coaches, buses, car hire, hotel shuttles and taxis.
5 inCEntivES DEStinAtion
With five-star luxury accommodation, one of the largest manmade forests, lakes and rivers, nature reserves, botanical gardens and a mountain range on its doorstep, Gauteng offers many opportunities for incentives.
Photos: SA Tourism. Sandton Convention Centre and supplied
dISCoVER GAUTENG
Named the place of gold, for obvious reasons, Gauteng, and more specifically Joburg, plays host to a few gems of its own, ranging from conference and events venues to accommodation, travel and more.
gauteng is most centrally located in South Africa, and is within close travelling distance from both Cape Town and Durban by airplane. The introduction of Gautrain in 2010 has increased the popularity of Gauteng as not only a travel destination, but also as the conference and eventing hub of Southern Africa. Catch a 12-minute train ride from O.R. Tambo International Airport to Sandton, and walk safely to the venue or hotel with no traffic and no fuss.
FivE-StAr vEnuES
Sandton plays home to some of the world’s most prestigious banks and financial institutions; the Sandton Convention Centre, Sandton City and a variety of top-end hotels are within walking
distance of each other, making it an obvious choice for business events, especially those hosting international delegates travelling from other countries. Do not forget to pay a visit to the graceful and old-worldly Balalaika Hotel, Sandton’s oldest hotel and although refurbished, still conjures up images of days gone by.
Gauteng is also host to some unique venues, Maboneng Precinct is increasing in popularity and the large, open event spaces and truly African flavour make it an events and cultural destination not to be missed.
[2]
WHAt to SEE AnD Do
Once the event is over, fear not - Gauteng also offers many tourist attractions and is a fantastic place to spend a few extra days discovering the Highveld, and all that it has to offer.
Why not try the Lion Park and spend some time observing these beautiful creatures in their natural habitat; you can also play with the lion cubs - a treat for visitors and locals alike. A mere few hours’ drive outside of Joburg, a host of other beautiful attractions await. Spend some time zip-lining amongst the tree tops in Magaliesburg, or venture further afield to the Pilanesberg Game Reserve and, of course, a day at Sun City is something not to be missed.
Whether you come for two days or two weeks, you are guaranteed to fall in love with this golden city.
[3]
toP IdEAS: TEAm BUIldING PlAN YOUR INCENtIVE
1
CAnoPy touring
Ideal for corporate team-building events, the Magaliesberg Canopy Tour resembles a Tarzan and Jane style adventure that essentially involves sliding from platform to platform in zig-zag formation across the top of Ysterhout Kloof. Two trained guides accompany each tour, ensuring your safety while, at the same time, keeping you entertained with interesting facts about
2
MoDErn MAZE-ing
Team-building exercises with mazes help to build trust and encourage group thinking and problem solving. At Honeydew Mazes, the courtyard area has smaller puzzles and games to keep you entertained, while the main maze can be tailored to suit any particular message you might want your team to learn. The mazes’ multi-station format is perfect for distributing rewards or forfeits. This is truly a unique team-building activity. honeydewmazes.co.za
Are you tired of climbing up walls, rafting down rapids and fearing for your life in order to build team spirit? Why not turn this trend around and focus on your team’s inner strengths with sustenance from food. At Taste-Buds Cook Club the cooking sessions are designed to promote unity among teams. Preparing a meal together boosts team spirit and productivity. Your team will later enjoy the meal they have prepared. taste-buds.co.za
Day excursions
City EXPEriEnCE
A trip to Soweto, organised by Soweto Tours, will take you on a journey that will delight all your senses. Some of the stops include: Vilakazi Street, where Nelson Mandela and Desmond Tutu lived, as well as the Hector Peterson Museum, Kliptown Squatter Camp and Kliptown Museum. soweto.co.za
buSH EXPEriEnCE
Anyone that goes on one of Bill Harrop’s Original Balloon Safaris will forever have a cherished memory. The company’s tagline epitomises its attention to detail and bespoke incentive experience: “If you’re going to celebrate, do it in unassailable style with a winning team.” balloon.co.za
overnight excursions
City EXPEriEnCE
Surrounded by the Zwartkoppies hills, on the banks of the Crocodile River just half an hour from Joburg and Pretoria, rests
Avianto Muldersdrift
AV i A nto offers a variety of options – from conferencing workshops to product launches and gala dinners – all set in a relaxed environment with expert assistance, creating a meeting place that inspires constructive thought. Avianto’s conference coordinators are available to provide information on rates and special packages, set up personalised site inspections, and explore the options available to create conference and corporate events to suit your specific needs. Complimentary Wi-Fi is available. Avianto offers an on site team-building solution to ensure that your itinerary offers the perfect balance between work and play.
Lo CAtion
Set in the Zwartkoppies Hills, Avianto lies at the edge of Gauteng’s playground, the Cradle of Humankind in Muldersdrift.
M eetin G A nd e V ent s PAC es Avianto consists of the Village hotel, the famous Banquet Hall, the magnificent Ballroom, the Fireside Room, for the more discrete personal function, and a state-of-the-art Conference Centre.
CAte R in G
When you arrange a function at Avianto, rest assured that your meal will be beautifully prepared and presented. The professional chefs at Avianto are skilled at preparing delicious food to match your taste, the size of your function and your particular budget.
ACCo MM odAtion
The Village hotel at Avianto is set slightly apart from the main function venues and offers 29 luxury rooms and five suites. The communal nature of the village is designed to connect people for the duration of their stay – not separate them into numbered cubicles. Plot 69 Driefontein Road Muldersdrift
S 26°01’40” E 27°50’17” +27 (0)11 668 3000 info@avianto.co.za avianto.co.za
Ven U es A nd CAPAC ities
Meeting spaces 11 Max pax 350
Casa Toscana Lodge
C A s A tos CA n A HA s become a jewel in the crown of Tshwane hospitality. The lodge offers breathtakingly beautiful function venues for conferences, accommodation and year-end functions, making it a be-all and end-all venue catering to all your needs.
Lo CAtion
Casa Toscana is ideally located 500 m from the N1 Lynnwood Road off-ramp, right next door to the CSIR. It is conveniently located on the Gautrain bus route, simplifying transport to and from the venue for your delegates.
M eetin G A nd e V ent s PAC es
Casa Toscana has six, fully equipped conference venues that can cater for anything from one-on-one meetings to presentations for 150 delegates. The conference packages were masterfully crafted to offer maximum flexibility while also focusing on convenience, quality and economic viability. The venue’s gardens are picturesque and can set the scene for any special occasion, from birthday parties to anniversaries or engagement parties. If you would like to try something unique and more intimate, Casa Toscana has an underground wine cellar that can be set for any dining experience.
ACCo MM odAtion
All rooms at Casa Toscana are equipped with all the comforts you need for a luxurious stay. Twenty stylish four-star-rated rooms are available and are perfectly suited for the business traveler. The on-site Le-Si Signature Restaurant offers added convenience with immaculate on-site dining and room service facilities.
CAte R in G
Casa Toscana offers a wide selection of menus, from light meals to hearty dinners. The Le-Si Signature Restaurant aims to exceed expectations every time. Its continental menu was designed by a team of passionate chefs, to incorporate a host of flavours from across the globe. The attention to personal service and detail is what makes it a shining jewel that soars above the mediocre, making the dining experience truly special and unique. No dining experience is complete without a beautiful wine to complement the meal, so the restaurant’s inhouse wine sommelier has created an amazing wine list, comprising over 150 different wines from across the globe, to satisfy any palate. The restaurant further offers an intimate setting for those looking for romantic dining in Pretoria with secluded romantic gazebos. The restaurant is open to the public, seven days per week, from 06:00 – 23:00.
Meeting spaces 6 Max pax 160 accoMModation 20 rooms
Centurion Lake Hotel Centurion
Cent UR ion L A ke Hote L , a Legacy Hotels and Resorts property, has been a favoured destination for business and leisure travellers for years, owing to its excellent location, tranquil setting and commitment to personal service. There are 160 deluxe rooms, offering world-class facilities and a spectacular view of the peaceful lake that lies beneath the terrace of the hotel.
Lo CAtion
The hotel is situated 47 km from O.R. Tambo International Airport and car rentals or airport transfers can be arranged. Its convenient location in Centurion, Gauteng, makes it ideal for corporate functions, with a host of local attractions nearby.
M eetin G A nd e V ent s PAC es
The hotel offers five fully equipped conference rooms which can accommodate up to 200 delegates in comfort and style. Other conferencing
facilities include a whiteboard, 35 mm slide projector, projection screens, flip chart, overhead projector, DVD/VCR and TV monitor, lectern, video projector, data projector and video conferencing.
ACCo MM odAtion
Guests are accommodated in 160 deluxe rooms equipped with air conditioning, television, tea/coffee-making facilities, bathroom with a bath, shower and toilet, hairdryer and Internet connection.
Ven U es A nd CAPAC ities Room
CAte R in G
Rest assured knowing that the professional and experienced team will cater to every taste and dietary requirement at your event. Packages include a spit braai menu as well as high tea, cocktail and barbeque menus. If this doesn’t suit your taste, the team will be able to make tailormade menus.
De Hoek Country Hotel Magaliesburg
wH et H e R yo U G o for a romantic getaway, an executive conference, a bespoke wedding or just to unwind in a tranquil setting, you’re bound to enjoy De Hoek’s warm hospitality. Coupled with excellent five-star service and superb cuisine, De Hoek proudly continues to satisfy a wide client base from all over the world.
LoCAtion
Nestled in a crook of the Magalies River, in the lush and fertile valley of the Magaliesberg mountains, and only an hour and fifteen minutes away from Johannesburg and Pretoria, De Hoek Country Hotel is the ideal place to celebrate life.
MeetinG And eVent sPACes
De Hoek offers a variety of event venues and can accommodate up to 80 guests for a private event, wedding or corporate conference.
The Point Room in the Stone House is used for private dining for up to 12 guests.
The Garden Pavilion can seat up to 30 people for a reception or double up as a chapel when the weather does not permit an outside ceremony.
Stonebridge House, which has its own kitchen and service bar, can accommodate 60 guests in the Foundation Room and 12 people each in the Cornerstone and Capstone breakaway rooms.
The Bridge Bistro, with stacking glass doors that look out on to the Olienhout Ridge, can seat up to 80 guests for wedding receptions or private parties.
ACCoMModAtion
The hotel has 12 classic superior suites, 4 classic superior suites with a gas fireplace, 10 new quarter superior suites and 2 new quarter penthouses as options for accommodation. Of the new quarter superior suites, 2 are wheelchair friendly with wider
doors and passages, hand rails in the bathrooms and level threshold shower entrances.
CAteRinG
Michael Holenstein and his brigade of chefs at De Hoek are committed to food excellence and create sublime dining experiences. The team offers different and varied five-course dinners, with the sourcing of only the best local and international suppliers and freshest seasonal produce available.
De Hoek has won many food accolades including American Express Fine Dining.
CRowne PLAzA Johannesburg – The Rosebank is a luxury, four-star hotel located in the cosmopolitan suburb of Rosebank. This stylish hotel is the perfect base for leisure and corporate travellers and is known for having a funky interior, bar and restaurants.
LoCAtion
Ideally located within walking distance of the Gautrain Rosebank Station and Rosebank Mall precinct with various shops and restaurants.
MeetinG And eVent sPACes
The hotel is known for having great meeting spaces and large conferencing facilities. The hotel has seven meeting rooms with state-of-the-art technology and all are located on the ground floor.
ACCoMModAtion
Crowne Plaza Johannesburg – The Rosebank has 318 luxury rooms. 193 standard rooms, 76 deluxe rooms, 25 club rooms, 19 king suites, 4 executive suites, 2 paraplegic rooms and 1 ultimate suite. All rooms adhere to international Crowne Plaza standards and are part of the Crowne Plaza Sleep Advantage Program.
CAteRinG
The hotel prides itself on serving only the freshest cuisine to hotel guests and conference delegates. The wide variety of banqueting menus are flexible
and can be tailored to suit any requirement. Butcher Block steak house serves the finest quality steaks and Fresh Restaurant focuses on international cuisine and specialty buffet options. Themed dinner options and tea breaks are also on offer for a truly unique conference or event experience.
teAM BUiLdinG
Book a rejuvenating spa experience at the Amani Spa and enjoy their many in-house dining facilities. Arguably Johannesburg’s most stylish hangout, the Circle Bar is a must-see for all hotel visitors and is an ideal area to unwind in after a day of team building. There are also preferred team-building service providers who use spaces in the hotel for team building activities.
There are also unique event spaces like the Circle Bar, zen garden and hotel lobby.
FNB Conference Centre Sandton
n est L ed in t H e H e AR t of Johannesburg’s premier business district, the FNB Conference Centre is surrounded by beautifully landscaped gardens, offering a tranquil and secure experience in the busy metropolis.
Extensive renovations have recently been completed at the FNB Conference Centre. The dining room, the bar and eight conference rooms have been completed. A number of smaller projects have been concluded around the complex in order to enhance guests' experiences, including a deck area outside the auditorium, enhancing the area for outdoor tea breaks and finger lunches while conferencing.
Lo CAtion
Ideally located on Grayston Drive, Sandown, the FNB Conference Centre allows easy access to the Gautrain station, Johannesburg Stock Exchange, Sandton City and Nelson Mandela Square, with a string of some of the finest dining and entertainment spots.
M eetin G A nd e V ent s PAC es
The facility has a 140-seater auditorium with access to an outdoor patio and the gardens, 12 conference rooms, and three executive boardrooms, each fully equipped with AV and presentation technologies. Four syndicate rooms are available, which are well suited for interviews and breakaway sessions. Spacious public lounge areas are also available for networking sessions between meetings. Depending on the seating style, the conference rooms comfortably seat up to 200 delegates, while the boardrooms comprise the uBukhosi Suite seating 20 people, the Executive Boardroom seating 30 people and the Executive Dining Room seating 20 people. Both uBukhosi and the Executive Dining Room are suitable for private dining functions. An additional offering when booking the uBukhosi Suite and the Executive Boardroom is personalised butler service, whilst the uBukhosi Suite also offers a private lounge.
There is also a portable video conferencing unit available, which can be used in a number of conference rooms.
Wi-Fi is available throughout the conference centre and secure, complimentary parking is provided on the premises.
ACCo MM od Ation
The FNB Conference Centre also has 120 contemporary en-suite bedrooms, fully equipped with coffee stations, a fridge, a hair dryer and DStv for modern convenience. For guests seeking longer-term accommodation, three fully furnished, self-catering apartments are available, each with their own private garden.
CAte R in G
The buffet dining room is open daily for breakfast, lunch and dinner. While the buffet lunch is the popular choice for conference delegates, the centre also offers the option of finger lunches. A surcharge does apply for this option.
Kosher and halaal requirements can be arranged through external providers with 48-hour notice.
A popular venue for post-event drinks and snacks or for hosting braais and outdoor events is the Liquid Lounge bar next to the pool. The coffee shop is open daily (weekdays) for speciality
confectionaries and light meals.
Garden Court O.R. Tambo International Airport Kempton Park
M eetin G A nd e V ent s PAC es
This hotel offers a choice of 9 venues, each providing varying seating layouts to meet your conferencing requirements.
• The Imbizo rooms cater for up to 80 guests in a cinema or cocktail layout.
• The Igoli room is a multipurpose space that is perfect to host sport teams.
• There are four smaller rooms that are ideal for meetings for up to 18 guests.
All venues have natural light and open onto an idyllic landscape garden. There is a fully equipped business centre for the convenience of guests who need a suitable workspace. Wi-Fi is available throughout the hotel.
ACCo M ModAtion
The hotel has 253 en-suite rooms and there is also a new, fully equipped gym.
CAte R in G
The hotel offers dining options that suit every taste, appetite, occasion, or celebration. These include:
• Banqueting and tailor-made menus to accommodate dietary requirements.
• An on-site buffet restaurant, which serves breakfast, lunch and dinner buffets.
• Rosie O’Grady’s Pub, which is ideal for a light meals and drinks.
wHetHeR yoU ARe planning a seminar, teambuilding weekend, office function, or even a private function, there are venue options ideally suited to a variety of event types at Garden Court O.R. Tambo International Airport.
Lo CAtion
The hotel is 3 km from O.R. Tambo International Airport and within easy access from the Rhodesfield Gautrain Station. A complimentary shuttle service to and from the airport is available and there is ample parking at the hotel.
business travellers. The Sandton CBD can easily be accessed via the Gautrain, allowing easy access to and from the hotel.
M eetin G A nd e V ent s PAC es
9 meeting rooms, split on two levels, can accommodate various sized groups up to a maximum of 80 people. The Okavango room is an ideal cocktail or dinner venue. The Mezzanine floor offers three executive boardrooms, one featuring state-of-the-art video conferencing.
ACCo MM odAtion
138 well-appointed, spacious bedrooms are tastefully decorated with luxurious showers, blackout curtains, and are completely soundproof. The hotel offers complimentary Wi-Fi.
CAte R in G
Quills Restaurant is open 24 hours a day, serving modern African and contemporary cuisine. For private functions, a selection of menus is available to choose from or they can be tailor-made to suit your requirements.
Garden Court Milpark Auckland Park
ConVenient LoCAtion, easy access, and modern conference facilities make Garden Court Milpark Joburg’s best kept conferencing secret.
LoCAtion
The hotel is situated within the academic precinct of Johannesburg and in close proximity to the media precinct in Auckland Park, offering a convenient location and easy access to many local attractions
and hotspots. It is situated off major roads and only a 30-minute drive from O.R. Tambo International Airport.
MeetinG And eVent sPACes
The hotel has a state-of-the-art conference centre with modern facilities. Five conference rooms are available, with the largest seating up to 140 people. Guests can also make use of the private selfservice work stations.
ACCoMModAtion
The 251 en-suite rooms are stylishly furnished and decorated. In-room comforts include tea- and coffee-making facilities, DStv, free Wi-Fi, and 11-hour room service.
CAteRinG
Dining options include the Breakfast Room and Milpark Family Restaurant.
&
g Holiday Inn Sandton, Rivonia Road
Ho L idAy i nn sA ndton, Rivonia Road is a luxury four-star hotel located in the heart of Sandton, allowing guests to stay on the doorstep of South Africa’s business and shopping epicentre. The hotel has capitalised on its exceptional location by creating a rooftop hub of activity, which endows visitors with breathtaking panoramic views of Sandton and a variety of chill, drink, play and work zones at the Skye Bar, as well as a gym, pool and conference centres. Whether it’s an overnight stay for business, leisure or simply enjoying an evening cocktail with friends, Holiday Inn Sandton provides a world-class experience.
Lo CAtion
Located on Rivonia Road, in the heart of the Sandton CBD, with views of the Sandton skyline.
M eetin G A nd e V ent s PAC es
The hotel has two floors of meeting spaces, on the first and ninth floors. All the conference rooms have natural light and state-of-the-art technology. The Cullinan Suite venues on the ninth floor are ideal for bigger groups, with a large pre-assembly area, the Skye Bar and panoramic views of Sandton.
ACCo MM odAtion
The rooms at Holiday Inn Sandton are known to be very spacious and have a relaxing atmosphere. There are:
• 181 queen rooms
• 68 twin rooms
• 28 king rooms
• 8 family rooms
• 7 deluxe rooms
• 2 paraplegic rooms
• 7 executive rooms.
All rooms adhere to the Holiday Inn standards to promise a comfortable, relaxed, quality stay, your home away from home. In-room features include laptop size safes and pillow menu.
CAte R in G
Holiday Inn Sandton has specialised menus for all occasions. Whether it’s a banting menu you are looking for or Middle Eastern, the dedicated kitchen team can deliver on all your needs and budget. With two bars and a restaurant to choose from, you are spoiled for choice at Holiday Inn Sandton.
sitUAted in tHe HeARt of Sandton’s financial district, Sun International’s new 281-room specialist business hotel has been prudently crafted to facilitate all of today’s business needs.
The hotel is packed with state-of-the-art facilities and technology that will delight and satisfy any business executive.
All the senses have been catered for through a variety of spaces, ranging from an alluring bar, a tempting bistro, calming lounges and a soothing spa to a ballroom, conference centre, auditorium and an unparalleled 12 meeting rooms.
The hotel has consciously been positioned as a game changer, a destination for professionals and the foremost precinct for achieving business success.
LoCAtion
The Maslow is located in Sandton’s financial district, only a few minutes away from the Sandton Gautrain station, Sandton City mall and Nelson Mandela Square.
MeetinG And eVent sPACes
Sun International's The Maslow won the award for best small conference venue in the Business Traveller Awards 2016. The Maslow’s spaces and facilities offer an oasis for business and social events and, being the second largest such venue in Joburg, it's the ideal conference venue in business-centred Sandton, offering state-of-the-art facilities, and catering for any size function. The hotel also has private meeting rooms.
ACCoMModAtion
Kick-start your morning with a complimentary breakfast at Lacuna Bistro before you tend to the business of the day. Whether you’re closing an important deal, hosting a conference or catching up with colleagues, The Maslow’s award-winning accommodation brings business and pleasure together in calming and comfortable surrounds.
– a truly magnificent and diverse precinct where excitement and fun are combined with business and pleasure.
Lo CAtion
Montecasino is located in Fourways, north of Johannesburg with easy access from the highway and 12 km from Sandton CBD. It is also part of the Gautrain bus route with direct link to the Sandton Gautrain Station.
M eetin G A nd e V ent s PAC es
The complex boasts 19 upmarket conferencing venues with varied capacities to suit every occasion.
• The largest venue, the Ballroom caters for up to 800 people
• La toscana is a multi-purpose venue ideal for launches with state of the art sound and lighting
• the Pivot Conference Centre comprises of nine venues, the largest can cater for up to 450 people
• Intimate and private meeting rooms are located at the luxurious Palazzo in a tranquil setting
ACCo MM od Ation
There are three hotels on the complex, each with its own unique look and feel. A total of 619 rooms provide a wide variety of choice, services and facilities to suite the requirements of your group
• Palazzo Montecasino: 246 bedrooms
• Southern Sun Montecasino: 194 bedrooms
• SunSquare Montecasino: 179 bedrooms All hotels offer free Wi-Fi.
C Ate R in G
Catering options at Montecasino are versatile and flexible. There is an excellent choice of banqueting menus for private functions as well as a wide choice of themed restaurants across the complex.
Meeting spaces 19 Max pax 1 000 accoMModation 619 rooms
V en U es A nd CAPAC ities
Protea Hotel by Marriott Johannesburg Balalaika Sandton
tH e P Rote A Hote L By MARR iott
Johannesburg Balalaika Sandton is a home away from home, ideally located in Johannesburg’s economic heartland, on Maude Street. The Johannesburg Stock Exchange, Sandton Convention Centre and the city’s most exclusive shopping mall are a short stroll away. The hotel offers free shuttle services to the Sandton Gautrain Station and the immediate Sandton district throughout the day.
M eetin G A nd e V ent s PAC es
The Protea Hotel Balalaika is in the heart of Sandton and within easy, central reach of all businesses and entertainment centres. It is a popular conference and function venue – from intimate gatherings to gala events for 150 to 300 people.
ACCo MM odAtion
All 330 rooms at the Protea Hotel Balalaika are the epitome of relaxed, sophisticated English country elegance – a perfect home for discerning guests. Each room is luxuriously carpeted and curtained, tastefully furnished in a classic yet comfortable style and beautifully appointed.
CAte R in G
The Colony Restaurant is a charming restaurant, renowned for its full English and continental buffet breakfast, with lunch available as part of a day conference package. V en U es A nd CAPAC ities
The Bull Run Restaurant is a premier establishment famed for its prime cuts of exquisite beef, stored and served via its own in-house butchery, and an extensive selection of the finest Cape wines. It is situated adjacent to the hotel, and opposite the Johannesburg Stock Exchange.
tH e w o RL d of Bee R is a world-class meeting venue offering an encounter with the magic and mystique of beer culture. It came into being in 1995 – an iconic year in South Africa’s history. It is a unique venue for conferences and events, boasting a number of first-rate facilities designed to suit every need. All rooms are easily accessible, well-equipped and available at very competitive rates. Today, the SAB World of Beer includes a tour that has been developed and perfected to give visitors insight into the history and culture of beer. There is a gift shop that offers a wide variety of branded merchandise, beer gear and sports accessories to help remember time spent at the World of Beer.
Lo CAtion
SAB World Beer is situated in the heart of the Johannesburg Newtown cultural precinct. It is easily accessible from all major transport hubs and conveniently located on the city’s Red Bus route.
M eetin G A nd e V ent s PAC es
The World of Beer’s conferencing venue can accommodate any manner of functions, from product launches and press conferences to unique team-building activities, private exclusive breakaways, sophisticated black-tie events and informal festive occasions. Delegates to a conference at the World of Beer have the rare opportunity of mixing business in a top-class venue with one-of-a-kind entertainment and relaxation all in an award-winning venue. Complementing the World of Beer’s conference rooms, auditorium and function facilities are the big beer experience. There is technology as well that gives the World of Beer its dazzling lights, holograms and special effects to ensure that visitors marvel at this modern day telling of the age-old story of beer.
ACCo MM odAtion
A range of accommodations are available in and around the Newtown area. The team is able to advise ensuring that needs are met precisely.
CAte R in G
There are in-house caterers serving tasty meals for any occasion with menus ranging from traditional African fare to exotic treats.
The SAB World of Beer now offers a beer and food pairing experience. A knowledgeable SAB trade brewer conducts the tried and tested pairing.
Ven U es A nd CAPAC ities
Sandton Sun Sandton
Con V enient Ly Lo CAted in sA ndton, Johannesburg, the hotel is linked via a skywalk to the world-renowned Sandton Convention Centre and has direct access to one of the Southern Hemisphere’s largest and most luxurious shopping centres, Sandton City. This location makes Sandton Sun the ideal hotel for business and leisure travellers alike.
M eetin G A nd e V ent s PAC es BU siness s U ite 1-4 Catering for a maximum of 16 delegates, the Business Suites comprise 4 boardrooms, which are replete with en-suite changing rooms for early arrivals and late departures, a VIP check-in counter, and the latest in videoconferencing equipment, making this state-of-the-art hotel perfect for business travellers.
BU siness s U ite 5-7 Sandton Sun’s brand-new meeting suites are characterised by elegant, modern urban furnishing. Each meeting room is fully equipped with ceiling-mounted projectors and screens, as well as light and temperature controls. The suites can be used as individual meeting spaces or be combined into one large room capable of hosting 200 guests in cocktail or cinema style.
L e V e L ii Situated adjacent to Sandton Sun’s lobby, Level II is the perfect venue to hold cocktail functions, corporate events, product launches, and year-end functions. Rich in
Cnr 5th & Alice Streets, Sandton
+27 (0)11 780 5000
sandtonsunbanqueting@tsogosun.com sandtonsun.com
character, this venue has its own private entrance and cocktail bar, and comes equipped with a dance floor, staging and lighting.
The Sandton Sun conference team is able to offer advice and recommendations with regard to menus, decor, themes, lighting, entertainment and any other event details. Experienced and innovative conference coordinators ensure each function runs smoothly, from planning to implementation.
ACCo MM od Ation
Sandton Sun offers 326 newly refurbished ensuite rooms. With attention to detail, each room has been styled with luxury and boasts incredible views of Sandton. 750 MB complimentary Wi-Fi per day, mini-bars, Nespresso coffee machines, DStv, and many other lavish touches are all inclusive.
CAte R in G
Sandton Sun offers an exclusive section of in-house restaurants that encompass the essence and spirit of the hotel. A marriage of style, exceptional service, sustainability and local flavour, the culinary fare caters to every palate.
Meeting spaces 8 Max pax 200 accoMModation 329 rooms
V en U es A nd CAPAC ities
Southern Sun Pretoria Pretoria
eXCePtionAL seRViCe, location and style are what event planners and delegates can expect from Southern Sun Pretoria. From themed events and specialised menus to detailed event planning, the hotel prides itself on offering uncompromised conferencing solutions and facilities.
Lo CAtion
Located in the heart of Pretoria, Southern Sun Pretoria is a popular business and conference hotel for politicians, diplomats and local embassies. For delegates who want to experience the city during their stay, a host of attractions are only a short drive away.
M eetin G A nd e V ent s PAC es
• The Cullinan is over 400 m2 and is perfect for exhibitions and large conferences. It is divisible into two, equally sized venues.
• Three venues are available for smaller groups of between 20 and 240 people.
• The conference centre has a large and impressive lobby area for registrations and tea breaks.
ACCo MM odAtion
With 240 spacious en-suite rooms, with a selection of standard, superior or executive suites, including a luxurious presidential suite, guests will be spoiled for choice.
CAte R in G
Catering comprises the following:
• the Oasis Restaurant serves breakfast, lunch and dinner
• creative conference tea breaks –e.g. flavoured popcorn and waffles and ice-cream
• live cooking stations, for an interactive culinary experience
• tailor-made menus, which can accommodate all dietary requirements.
Southern Sun Hyde Park Sandton
s o U t H e R n sU n Hyde PAR k offers guests the perfect blend of style, sophistication, relaxation, and elegance in Hyde Park, Sandton.
Lo CAtion
Situated in one of Johannesburg’s most exclusive suburbs, the hotel is 25 km from O.R .Tambo International Airport and 6 km from the Sandton central business district. Adjoining the exclusive Hyde Park Corner shopping centre, the hotel is ideally situated for all travelers.
Meetin G A nd eV ent sPAC es
A well-appointed Westminster boardroom and two fully equipped meeting rooms are available to suit all events from day conferences to themed functions and celebrations.
The Whisky and Cigar lounge, with views of the unforgettable Highveld sunsets, can be used for private cocktail parties or fine malt whisky tasting. Alternatively, guests can enjoy pre-drinks at the Island Bar, which flows out to the hotel’s pool deck.
ACCo MM odAtion
The hotel offers 60 standard rooms, 60 superior rooms, 6 deluxe rooms, 3 executive rooms and 3 suites.
C Ate R in G
Southern Sun Hyde Park Sandton has a wide variety of dining options to suit every taste and occasion:
• Luce restaurant offers guests authentic Italian cuisine fused with Japanese dishes and flavors.
• The Island Bar, adjacent to the pool deck, offers guests the opportunity to unwind and sample a
variety of cocktails and craft
a light meal.
• Tailor-made menus are on
Stillpoint Country Manor
LoCAtion
Chartwell
A mere 15 minutes from Lanseria Airport and 20 minutes from Sandton CBD, this is a hidden gem
MeetinG And eVent sPACes
Meetings and conferencing are dealt with in a swift and professional manner. The conference centre
offers an upmarket boardroom for smaller meetings, as well as 2 conference venues seating up to 55 people or a larger venue seating up to 200 pax.
ACCoMModAtion
The bedrooms are spacious and luxurious, each with a private courtyard garden or patio overlooking the lush gardens. On offer are 16 standard luxury rooms, 2 deluxe rooms and 2 suites, each with an en-suite bathroom and luxurious amenities.
CAteRinG
Dining options vary from the Rustic Fig Café, which offers cuisine from country-style fine dining to buffet-style home cooking. Meals are also served on the outside deck, in a traditional boma or even as an informal braai next to the pool. Private functions are catered for in various venues either inside or under the trees and stars. The brand-new high tea menu is an option for celebrations such as baby showers, bridal showers or birthdays. For the romantic, private dinners under the stars in your own room garden or patio are on offer.
This intimate, owner-run boutique hotel lies in the serene country setting of Chartwell. Stillpoint Country Manor, 244 Cladon Street, Chartwell AH, Johannesburg +27 (0)11 460 0673 / +27 (0)11 460 0163 res@stillpointmanor.co.za www.ebhotels.co.za/stillpoint
Meeting
beers while enjoying
Summer Place Hyde
Park
sUMM e R P LAC e A nd sUMM e R Ho U se are unsurpassed as executive business, conference and event venues. A professional yet warm ambience has been created where the business of business is clearly understood.
Behind the impactful structures of Summer Place is a team of highly trained personnel offering planning and event management over and above logistical and practical considerations, ensuring that your event is executed perfectly at the highest level.
Lo CAtion
Summer Place is conveniently located in the heart of Hyde Park, minutes away from the vibrant Sandton CBD and an approximately 30-minute drive from O.R. Tambo International Airport.
M eetin G A nd e V ent s PAC es Summer Place and the Summer House business and conference venues offer efficient and versatile room configurations, and multimedia technical facilities.
• Boardrooms and conference rooms can accommodate:
- 3 to 200 pax seated
- 350 pax banquet
- 600 pax standing cocktails.
• the summer House is the more private business and conference centre. It has its own private entrance, separate parking area, three function rooms and a fully appointed bar.
• two ground-floor venues cater for smaller conferences, business breakfasts, lunches and dinners, as well as a separate bar area leading out on to the palm terrace.
• the second floor holds a more expansive space that accommodates up to 120 pax and perfectly suits any medium-sized functions such as press conferences, seminars and workshops.
• Landscaped gardens surround an extravagant water feature, where sparkling fountains splash around a magnificent bronze sculpture, offering the perfect outdoor setting.
Meeting spaces 7 Max pax 450
VenUes And CAPACities
CAte R in G
Banqueting facilities at Summer Place offer versatility and flexibility. State-of-the-art kitchens tantalise the most discerning of palates with a variety of menu options suited to individual preference and budget.
Valley Lodge & Spa Magaliesburg
VALL ey Lod G e & sPA in Magaliesburg, South Africa, is a multi-award-winning, four-star country hotel surrounded by a nature reserve, interlaced by a pristine river and streams, which provide a home to indigenous flora and fauna.
Lo CAtion
This high-end country getaway is less than an hour’s drive from Gauteng’s major cities.
M eetin G A nd e V ent s PAC es
If you want to hold a business meeting or conference in a sophisticated country setting, look no further than Valley Lodge & Spa in Magaliesburg. The conference facilities are well equipped to host a wide range of events, from an incentive group to a corporate conference and smaller board meetings.
The venue’s experienced coordinators can assist you in planning your event with minimum fuss and maximum efficiency. Whether it’s an intimate strategy session with key players only, or a teambuilding session for all staff, the conference spaces offer modern facilities in a setting that inspires and motivates, with seating for up to 150 delegates.
ACCo MM odAtion
Country chic meets modern elegance at Valley Lodge. Each of the recently refurbished standard, luxury and superior rooms has sumptuous interiors and amenities to satisfy the most discerning guests. Choices abound in the 76 well-appointed rooms. Enjoy the sophisticated designs of the superior
VenUes And CAPACities
Maloney’s bar, Maloney’s terrace or Zeederberg (both sections)
Zeederberg 1 (buffet area)
Zeederberg 2 (fireplace)
rooms and the plush intimacy of the luxury rooms, which offer spacious accommodation for the whole family. All rooms have en-suite bathrooms with separate showers, complemented by private patios overlooking the lush grounds or private riverfronts.
CAte R in G
Wayne Walkinshaw, the executive chef, was recently inducted into the prestigious international gastronomic society, La Chaine des Rôtisseurs, Johannesburg Chapter. This tells you all you need to know about the quality Valley Lodge offers when it comes to catering.
Re C ent ACH ie V e M ents
• Platinum status in 2016 Diners Club International Wine List Awards.
• Wall of Fame status in the West Rand Tourism Board awards for four Platinum awards in 2016, achieved over three consecutive years.
• Second place in the annual Professional Beauty 2016 Awards in Hotel/Resort Spa of the Year.
Drakensberg Park and iSimangaliso Wetland Park to Hluhluwe-iMfolozi – South Africa’s oldest game reserve – and Tembe Elephant Park – home to the biggest elephant in Africa –KwaZulu-Natal will leave your delegates in complete awe of its natural beauty.
2
bEACH AnD
buSH CulturE
With a range of world-class beaches, recognised surf and shark-diving spots, mixed with pastures peppered with waterfalls, lakes and dams, well-known game reserves and mountain ranges, KwaZulu-Natal is not shy on choice.
3
MElting Pot
oF CulturE
KwaZulu-Natal is home to the biggest Indian population outside mainland India, as well as the famous Zulu people. As a result of the diverse cultures, delegates can expect mouth-watering fare. No trip to KwaZulu-Natal would be complete without having a bunny chow.
4
FEStivAlS
Numerous annual festivals and sporting events are held throughout the year, and meetings and conferences can be organised around them, ensuring delegates can maximise their stay in the province.
5
HiStoriCAl SitES
Let your delegates relive some of South Africa’s famous battles such as Blood River, Isandlwana and Rorke’s Drift, or show them rock art from the San people.
Champagne Sports Resort Central Drakensberg
CHAMPAG ne s P o R ts R eso R t embraces the opportunity to ensure your getaway is a relaxing, reviving and memorable experience. Nestled in this spectacular leisure, conference and timeshare resort is the magnificent clubhouse overlooking the hidden golfing masterpiece of Champagne Sports Resort.
Lo CAtion
Less than four hours’ drive from Johannesburg, and two hours from Durban, by road, the resort is situated at the foot of the majestic Drakensberg range and is ideal for both corporate conferences and relaxing leisure weekends.
M eetin G A nd e V ent s PAC es
Champagne Sports Resort offers a total of 16 conference venues, including the new, state-ofthe-art Buttress Centre, which seats up to 1 400 delegates and banquets 950 guests at round tables. Other venues include the Sentinel Room, which seats up to 1 000 delegates; the Monks Cowl centre, seating up to 550 delegates; the Summit Room, seating up to 400 delegates; the more intimate venues, ranging between 150 delegates; all the way down to the private boardrooms, which seat up to a maximum of 20 people. Conference equipment includes the most up-to-date equipment.
Following recent resort developments, Champagne Sports Resort can now accommodate up to 750 guests, in 40 new hotel rooms and 4 new, luxurious executive suites, offering a total of 152 hotel rooms and 91 timeshare chalets.
CAte R in G
The new buffet and dining areas comfortably feed up to 700 guests with little queuing and they are complemented by an outstanding food offering, which is rapidly gaining a reputation in the hospitality industry.
Drakensberg Sun Resort
sURRo U nded By the Drakensberg Mountains, this beautiful resort provides a peaceful setting and breathtaking views.
Lo CAtion
The Drakensberg Sun Resort is 450 km from Joburg and 250 km from Durban, and is an ideal getaway destination for groups.
M eetin G A nd e V ent s PAC es
The Summit conference centre can seat up to 200 people and can also be divided into three smaller venues. Tailor-made packages, themed evenings and fully inclusive overnight packages are available. On-site teambuilding activities can be arranged with plenty of other activities to do in the area.
ACCo MM odAtion
78 spacious and recently refurbished bedrooms provide comfortable accommodation with complimentary Wi-Fi.
CAte R in G
The Lakeview Restaurant provides a relaxed, high-quality dining experience. For private functions, an excellent choice of menus is available.
Winterton
A CONVERGENCE OF BUSINESS AND ADVENTURE
Let Ideas Expand Beyond the O ce
We have the freshest of air, an abundance of wildlife, the best adventure tracks and trails, breathtaking sights and scenery, but most importantly, we have conference centres in these magni cent tranquil surroundings.
Didima Conference centre accommodates delegates from 120 classroom style, 60 U-shape style to 120 seated cinema style con guration. Ntshondwe Conference centre o ers a cinema style seating arrangement for up to 140, a lecture style for 90 or a single U-shaped for 45 delegates. Ntshondwe’s two breakaway rooms o ers a cinema style seating arrangement for 30, lecture style for 18 and single U-shape for 16 delegates. Both Conference facilities o er various accommodation options, are fully serviced and can comfortably be adapted from one-day events to multi-day workshops.
Giant’s Castle Wedding Venue: (036) 353 3718 Maloti-Drakensberg Park World Heritage Site
Hilltop Resort Wedding Venue: (035) 562 0848 Hluhluwe-iMfolozi Park
Make your big day perfect with unlimited privacy, breathtaking scenery, birdlife, wildlife, scenic trails, comfortable accommodation, delicious food and personalised service.
Didima Conference Centre & Wedding Venue: (036) 488 8000 Maloti-Drakensberg Park World Heritage Site
Ntshondwe Conference Centre & Wedding Venue: (034) 983 2540 Ithala Game Reserve
Garden Court Blackrock Newcastle Newcastle
Be AU tif UL n At URAL s C ene Ry, personalised service, and various entertainment options make Garden Court Blackrock Newcastle a must-visit hotel. It is linked to the Blackrock Casino, which offers onsite entertainment and dining options for guests.
Lo CAtion
Garden Court Blackrock Newcastle lies near the Drakensberg in KwaZulu-Natal, surrounded by the historic Battlefields. It is perfectly situated halfway between Joburg and Durban, which makes the hotel an ideal location for a conference or getaway.
M eetin G A nd e V ent s PAC es
The conference centre at Garden Court Blackrock can accommodate workshops, meetings, and conferences for between 10 to 200 guests. Beautiful gardens and outdoor scenery give event planners the option of hosting outdoor functions or breakaway sessions.
ACCo MM odAtion
With only 78 en-suite rooms and 2 Presidential Suites, the hotel guarantees personalised and attentive service.
CAte R in G
The Mid-City Grill is an elegantly designed restaurant that offers a variety of dishes, ranging from seafood to beef and lamb dishes. The restaurant is also open daily for breakfast, and dinner. Visitors who enjoy poolside lounging can make use of the beautiful pool terrace while
enjoying light a la carte meals and beverages from the Celebrations Bar, which is open 24 hours a day.
Garden Court uMhlanga uMhlanga Ridge
wHetHeR yoU ARe planning a seminar, teambuilding weekend, office function, or a private event, there are venue options ideally suited for any type of event at Garden Court uMhlanga.
LoCAtion
The hotel is in close proximity to Gateway Shopping Centre and many popular uMhlanga beaches.
MeetinG And eVent sPACes
Garden Court uMhlanga boasts six unique venues, each providing varying seating layouts to satisfy your meeting requirements. There is a team of conference planners to assist you in organising events catering for anywhere between 24 to 180 delegates. Free Wi-Fi is avaible throughout the hotel and there are fully equipped work stations for guests who need a suitable workspace.
ACCoMModAtion
The hotel has 204 en-suite rooms.
CAteRinG
• Mnandi Restaurant caters for business lunches, private meetings, and a variety of light meals and refreshing beverages throughout the day.
• Dinner buffets on selected evenings, or traditional tandoor and Asian dishes, and a la carte dining, offered at the Asian Station.
• Tailor-made menus to accommodate all dietary requirements.
PUMULA B e ACH H ote L has stunning views of the Indian Ocean and the best seaside location on the KwaZulu-Natal South Coast. Situated 100 km south of Durban, it makes an ideal venue for relaxing, stress-free conferences.
Lo CAtion
Situated on a Blue Flag status beach, alongside the warm Indian Ocean, Pumula Beach Hotel is a mere hour’s drive south of Durban.
Meetin G A nd e V ent s PAC es
With four conference rooms, seating up to 140 delegates, Pumula Beach Hotel offers the ultimate conference experience.
ACCo MM od Ation
There are a variety of room options to suit all needs.
soUtHeRn sUn eLAnGeni & MAHARAni overlooks some of the best beaches in KwaZuluNatal and is a first-choice hotel for you or your company on your next trip to Durban.
LoCAtion
Located on the Golden Mile, the hotel complex is perfectly positioned for easy access to the bustling beachfront promenade and in close proximity to Durban's CBD, the ICC, and is 23 km from King Shaka International Airport.
MeetinG And e Vent sPACes
With 15 venues to choose from, Southern Sun Elangeni & Maharani has every type of event covered. The largest room can accommodate up to 500 people. Sky is a spectacular venue on the top floor of the Maharani Tower that offers breathtaking sea and city views and can accomodate up to 150 people. The complex's professional events team provides personalised service and meticulous care to meet your exact requirements.
U-shape
ACCoMModAtion
Options available:
• 282 standard rooms
• 351 superior rooms
• 78 executive rooms
• 23 suites.
CAteRinG
Southern Sun Elangeni & Maharani has a wide variety of dining options to suit every taste, appetite, occasion, and celebration:
• Panini and Ocean Breeze restaurants can also be used for private functions.
• A wide range of banqueting menus are available.
• Tailor-made menus accommodate all dietary requirements.
Meeting spaces 17 Max pax 500 accoMModation 734 rooms
lImpopo
1
lAnDSCAPES
Boasting UNESCO World Heritage sites as well as parts of the Kruger National Park, Limpopo is a mosaic of beautiful landscapes, ideal for any MICE activity.
2
CulturAl HErtiAgE
Limpopo is home to many wood carvers, potters and beaders. It is also a land of myths and legends. Entertain delegates with stories of the Rain Queen, the female ruler of the Modjadji people who, according to legend, has the power to make it rain.
3
big 5
The game-viewing is fantastic and possibly the best in the South Africa. The Waterberg is a malariafree Big 5 destination and is surrounded by a UNESCO Biosphere Reserve. Limpopo hosts more than 3.6 million hectares of national parks, nature reserves and game farms, making up 70% of South Africa’s protected land.
4
birD HAvEn Nylsvley, between Modimolle and Mookgophong, is the largest and best conserved flood plain in South Africa. 87 of the 94 water bird species known to breed in Southern Africa can be found on this flood plain.
5
FivE-StAr HoSPitAlity
With numerous five-star guest houses and guest farms with conference facilities, Limpopo has become a haven to delegates who want to have a unique African experience without compromising on comfort.
Photos: Monate Game Lodge, Waterberg, SA Tourism and supplied
Garden Court Polokwane
a relaxing environment to host productive meetings and events. The hotel underwent a refurbishment that included an update to all bedrooms and public areas as well as the addition of a 120 seater conference facility.
LoCAtion
The hotel is located in the heart of Limpopo province’s capital city, offering delegates a base from which to conduct business and explore the surrounding area.
MeetinG And eVent sPACes
The conference facilities can host up to 120 delegates and can be divided into two smaller venues ideal for intimate meetings, workshops and training sessions. Day conference package includes refreshments, venue hire and standard equipment.
ACCoMModAtion
The newly refurbished rooms are furnished in calming neutral shades and equipped with a host of amenities such as USB plugs, writing desks, maxi showers, DStv and free Wi-Fi. The ground-floor rooms open onto the hotel’s beautiful gardens. Accommodation includes a choice of 178 standard rooms and two suites.
CAteRinG
The Matsakeng Restaurant offers buffet breakfasts, lunches and dinners. The restaurant also caters for group functions, business meetings, celebrations and special occasions. For a relaxed evening, guests can head to the Lapologa Lounge and Bar.
G AR den Co UR t Po LokwA ne offe R s
Meeting spaces 2 Max pax 120 accoMModation 180 rooms
Monate Game Lodge Modimolle
MonAte GAMe LodGe is a haven of peace and tranquility just waiting to be discovered. Personal service coupled with friendly staff, attention to detail and an exceptional location makes Monate Game Lodge a favourite among businessmen and tourist alike.
LoCAtion
Situated a mere 160 km from Pretoria, close to Modimolle in Limpopo, in almost 2 000 hectares of bush, Monate Game Lodge is surrounded by open plains and a variety of interesting koppies. It is easily accessible by car, with a helipad and landing strip also available.
MeetinG And eVent sPACes
The conference centre is located close to the main lodge facilities, with a deck overlooking a waterhole. The smaller conference room accommodates 15 to 30 pax in a variety of set-ups, while the large conference room can be used for groups of 30 to 120 pax, also in a variety of setups. Both are equipped with drop-down screens, projectors, plug-and-play AV systems and air conditioners.
ACCoMModAtion
Relax in luxury in one of the 26 modern, open-plan en-suite rooms equipped with all amenities to make your stay as comfortable and enjoyable as possible. Each air-conditioned unit is equipped with DStv, a mini-bar, electronic digital safe, hairdryer
and coffee-station. For the business traveler, each room has a desk fitted with multifunctional outlets to keep you connected. The lodge also offers Wi-Fi and a wireless telephone system in every room. Shingwedzi Lodge and Skukuza Lodge – two superior units – offers two en-suite rooms, each joined by comfortable lounges and private splash pools on the deck, perfect for the executive guest.
CAteRinG
Rates are full-board, including three scrumptious meals a day, as well as snacks on the game drive. Besides the effort put into the preparation, the staff attempt to serve every meal in a different location, varying from the contemporary restaurant or the lodge boma, to a natural cave or the bush boma.
mpumalanga
1
FivE-StAr HoSPitAlity
With numerous five-star guest houses, game reserves and hotels with conference facilities, Mpumalanga has become a haven to delegates seeking an African experience without compromising on comfort.
2
tHE KrugEr nAtionAl PArK
Visit the largest game reserve in Africa. The park stretches for 352 km, from the north to the south along the South AfricaMozambique border. Things that delegates can do in the park: spot the Big Five, hot-air balloon safari, visit cultural villages, elephantback safari, and stay in a luxury bush camp.
3
PAnorAMiC routE
Mpumalanga is home to some of the most beautiful natural attractions in South Africa. Blyde River Canyon, the largest green canyon in the world, stretches over 26 km and is over 800 m deep. Bourke’s Luck Potholes is a series of enormous potholes that have been carved by pebbles swirling around in the pools where the Blyde and Treur rivers meet and become one. God’s Window is a picturesque view point. Lisbon Falls is the highest waterfall in Mpumalanga.
4
HiStoriCAl AnD CulturAl intErEStS
Pilgrim’s Rest is a town that is lost in the 1800s. The town is small enough for you to explore it on foot. Delegates can visit the local Ndebele ladies and see how they manufacture artworks. There is a wide selection of other arts and crafts available that they can purchase, or they can take part in the annual Gold Panning Championships, held every year in September.
5
outDoor PArADiSE
For the adrenaline junkies, Mpumalanga offers hiking trails, mountain biking trails, canoeing, white river rafting, mountain climbing and abseiling.
Emnotweni Hotel and Casino Complex
eMnotweni is a premier entertainment destination and its appeal lies in the wide range of attractions, sweeping views of the Lowveld, and exciting options for groups.
LoCAtion
Located in the heart of Riverside Park, the complex is adjacent to one of the largest shopping destinations in Mbombela (Nelspruit) and is accessible from the R40 towards White River.
MeetinG And eVent sPACes
Emnotweni is able to stage a myriad of worldclass events, conferences, shows, festivals and exhibitions.
• The largest venue, The Arena, located in the casino complex, is 695 m2 in size, and can be divided into two smaller rooms. The Arena can host up to 770 guests for cocktail functions and cinema style.
• The Cycad rooms at Southern Sun Emnotweni hotel can easily be converted to an intimate banqueting venue; or divided for smaller groups
• The hotel offers delegates a magnificent view of the tranquil gardens of the Lowveld Botanical Gardens.
• StayEasy Emnotweni hotel offers a room for meetings and gatherings of up to 20 persons.
ACCoMModAtion
Southern Sun Emnotweni and StayEasy Emnotweni provide beautifully appointed accommodation with a range of room types for groups.
CAteRinG
An excellent choice of banqueting menus for private functions as well as a choice of restaurants are available across the complex.
Government Boulevard, Riverside Park, Ext 1, Mbombela (Nelspruit) Tel: +27 (0)13 757 3000
emnotweni.reservations@tsogosun.com
emnotweni.co.za
north west
1
tHE lAnDSCAPE
Varying between lush forests and rolling grasslands, the North West is about offering an authentic African bush experience.
2
gEt CloSE to nAturE
North West is home to a great variety of game species, including lion, buffalo and rhino.
Delegates will be able to get close to these animals on the numerous privately owned game reserves.
3
FivE-StAr HoSPitAlity
With numerous five-star guest houses, guest farms and hotels with conference facilities, the North West has become a haven to delegates who want to have a unique African experience without compromising on comfort.
4
HiStoriCAl AnD CulturAl intErEStS
Delegates can explore the German community of Kroondal, which dates back to 1857, as well as the indigenous Bafokeng, Bakgatla and Batswana tribes with their totemic and other tribal traditions.
5
outDoor PArADiSE
For the adrenaline junkie delegate, the North West offers hiking trails, mountain biking trails, canoeing, white water rafting, mountain climbing and abseiling.
Tau Game Lodge Madikwe Game Reserve
tH is PR i VAte GAM e Lod G e , located in the Madikwe Game Reserve, offers state-of-the-art facilities and beautiful surroundings.
It provides guests’ business teams with team-building opportunities in a relaxed and luxurious environment.
Lo CAtion
Tau is situated 380 km from Johannesburg and is a four-hour drive, or 50-minute flight, from O.R. Tambo International Airport.
Meetin G A nd e V ent s PAC es
The convention centre is equipped with a kitchen, bar and boma. It can accommodate
150 pax and can be divided into three smaller halls, operating via a touch-screen control system. Three breakaway rooms are available. There is Wi-Fi in the main lodge and convention centre. Team-building options are available.
ACCo MM od Ation
Tau comprises 20 standard chalets, 6 deluxe chalets and 2 sets of family units. Other facilities include The Tau Spa Oasis, viewing decks and a natural waterhole.
C Ate R in G
Excellent pan-African cuisine is served, all of which is included in the package.
n est L ed in t H e rolling hills of the Pilanesberg, one of South Africa’s most scenic locations, the Sun City resort is a world unto itself and has earned its reputation as Africa’s Kingdom of Pleasure.
LoCAtion
Located on the border of the Pilanesberg National Game Park, and just a two-hour drive from Johannesburg, or a short 40-minute flight, Sun City is the perfect getaway destination.
MeetinG And eVent sPACes
The Sun City resort is home to some of South Africa’s top conference venues and facilities. Offering hosts an abundance of elegant conference venues, meeting rooms, accommodation and entertainment options, Sun City’s conference facilities leave you spoilt for choice. Thanks to the Wi-Fi found throughout the conferencing area, guests can stay connected and in touch with the office, no matter where they are. Sun City’s conference venues offer guests everything they need and more, all situated in one resort.
ACCoMModAtion
No other resort in South Africa has as wide a variety of accommodation options as Sun City. If you’re looking for unsurpassed, five-star luxury, something to suit the whole family, or your own comfortable unit away from the crowds – it’s got everything you need. Each hotel has its own unique style, character and attractions, and there are four of them to choose from. People with special needs are also catered for.
CAteRinG
Sun City offers catering facilities for any-size function upon request, and there are an unlimited array of menu options for every palate.
R556, Rustenburg, North West, South Africa +27 (0)14 557 1000
scenq@suninternational.com
www.suninternational.com/sun-city
western cape
1
SEA viEWS AnD
grEAt gArDEnS
Let delegates enjoy the fantastic views of the sea. Numerous venues take advantage of their sea views with panoramic windows that let in natural light, allowing delegates to enjoy the fantastic sea views. Cape Town is recognised globally for its rich biodiversity and is the only city in the Cape Floral Region. The region was declared a natural World Heritage Site in 2004, and includes Table Mountain National Park and Kirstenbosch National Botanical Gardens.
2
tHE WinElAnDS
The Cape's 18 official wine routes, and two brandy routes, are among the most scenic in the world, featuring many historic wine estates that date back centuries. Take your time exploring this magnificent part of South Africa's Western Cape province and enjoy sampling its magnificent wines and brandies.
3
AbSolutE
ADvEnturE AnD
CloSE EnCountErS
With fantastic mountains, beaches and over 3 000 hours of sunshine on average each year, the Western Cape is a top destination for adventure incentives. From kayaking with African penguins to watching whales and riding ostriches, Cape Town and its surrounds offer something for everyone.
4
CuiSinES
As a result of the cosmopolitan mix of people and cultures, Cape Town’s numerous restaurants and food hubs offer mouthwatering food.
5
tHE StADiuMS
Cape Town Stadium, as well as Newlands Cricket Ground and Newlands Stadium are world-class facilities and offer some of the best views that the city has to offer.
Photos: Cape Town Tourism, Pot Luck Club and supplied
Cape Town International Convention Centre
tH e C AP e town International Convention Centre (CTICC) is a destination of choice for conferences, exhibitions and business events on the African continent. Located in the foreshore business precinct in the city of Cape Town, the centre is currently undergoing an impressive expansion project. The expansion – known as CTICC East – is set to further the centre’s reputation for hosting the highest number of international association conferences in Africa and will allow it to simultaneously host concurrent large-scale events across CTICC West (the original facility) and CTICC East.
Only a 20-minute drive from Cape Town International Airport, the CTICC offers:
• two auditoria seating 1 500 and 612 delegates respectively
• a roof terrace for 380 delegates
• 33 breakout rooms of varying sizes accommodating 25 to 320 delegates
• 11 399 m2 of dedicated exhibition and trade show space
• versatile banqueting and function rooms including a grand ballroom of 2 000 m2 with breath-taking city views
• 1 400 parking bays
CTICC East, opening in 2017, increases the centre’s capacity with 10 000 m2 of multipurpose conference and exhibition space and 3 000 m2 formal and informal meeting space. It has been awarded a Four Star Green Building Rating by the South African Green Building Council.
The CTICC is a purpose-built facility in one of the premier tourism destination cities. Its expansion bolsters its vision to deliver extraordinary experiences to a far broader audience and become one of the top 10 convention centres in the world.
Ve R s Ati L e A nd f ULLy eq U i PP ed, Century City Conference Centre can accommodate a total of 1 900 guests across 20 fully customisable venues. The venues include large halls that can be combined to cater for up to 1 200 delegates. It also offers a spacious foyer perfect for exhibitions and cocktail parties, as well as 11 meeting rooms. The adjacent Century City Hotel offers 125 rooms and is an eclectic mix of industrial and chic, leather and linen, open spaces and intimate areas – juxtaposed to create a place that truly inspires.
Lo CAtion
Strategically located on the N1 highway, just a few minutes from Cape Town’s CBD, Century City is a secure, privately managed, 250 ha, mixeduse precinct where development to date has exceeded R17 billion. This world-class model of new urban planning and implementation successfully combines residential, commercial and leisure components in a beautifully landscaped setting on the banks of 8 km of picturesque waterways and canals.
M eetin G A nd e V ent s PAC es
Bigger than most hotels in the city and smaller than your traditional convention centre, it is the perfect size to become an extension of a brand. As a company, you are able to take over the venue in its entirety and turn spaces into your vision. The venue options include:
• four large halls, three of which can be combined for sizeable events
• an open-plan foyer suitable for exhibitions, launches and cocktail parties
• 11 meeting rooms
• 80-seater business lounge for buffet-style refreshments
• Century City Square outdoor
Town
Century City Hotel offers 125 bedrooms consisting of:
• 114 superior bedrooms
• 5 executive bedrooms
• 5 suites
• 1 universally accessible bedroom.
CAte R in G
Century City Conference Centre provides the catering for all the venues. The Square Cafe and Wine Bar is located at the Century City Hotel. Various eateries are within walking distance.
No. 4 Energy Lane, Bridgeways Precinct, Century City, Cape Town +27 (0)21 204 8000 events@ccconferencecentre.co.za ccconferencecentre.co.za/contact
V en U es A nd CAPAC ities
ACCo MM odAtion
Le Franschhoek Hotel & Spa Franschhoek
Le fRA ns CHH oek Hote L A nd sPA is the place to take your taste buds for a treat. With gourmet foods and finely aged wines on the menu, coupled with beautiful scenery in the backdrop of the Western Cape’s finest countryside, this venue is a treasure. Features include the destination Camelot Spa and world-class conference and wedding facilities available to guests from all over the world.
Lo CAtion
A relaxing, scenic 75 km drive from Cape Town International Airport and 84 km from Cape Town city centre, Le Franschhoek Hotel and Spa is far from the city’s hustle and bustle, but still close enough to enjoy the majestic Cape Town views. A shuttle service is available on-site for guests.
M eetin G A nd e V ent s PAC es
The premises has beautiful conference and wedding facilities. Le Franschhoek Hotel and Spa is a convenient and peaceful destination for your conference, team-building, corporate function, meeting or incentive event. With five state-of-the-art, fully equipped function rooms available, the smallest seating 20 pax and the largest seating 120 pax, this is the ideal location.
ACCo MM od Ation
Le Franschhoek Hotel and Spa offers a wide variety of accommodation to fit every budget. The beautifully decorated rooms are both chic and comfortable.
There are two restaurants on-site. DISH is a fine-dining restaurant, which offers diners an opportunity to indulge in a scrumptious á la carte menu. With a seductive menu comprising delectable dishes, diners are spoiled for choice at the Le Verger restaurant. An award-winning wine list comprising some of South Africa's top wines is also available.
16 Minor Road, Franschhoek l +27 (0)21 876 8900 banqueting@lefranschhoek.co.za lefranschhoek.co.za
Garden Court Nelson Mandela Boulevard Cape
Corner Melbourne and Coronation Roads, Walmer Estate, Cape Town +27 (0)21 448 4123
G AR den Co UR t Nelson Mandela Boulevard features different conference venues, which cater for a variety of business and private gatherings. Offering easy access to major highways, this Woodstock hotel is a mere 15-minute drive from Cape Town International Airport, and is close to the city centre.
M eetin G A nd e V ent s PAC es
With a total of six rooms, you will be able to choose the size and layout that best suit your requirements. Delegates will stay connected with free Wi-Fi.
ACCo MM od Ation
The 292 rooms have views over the magnificent Table Bay, Devil’s Peak or the historic Robben Island.
CAte R in G
Banqueting menus are available. At Harbour View restaurant, delegates can expect a relaxed, quality dining experience. For private functions, a variety of menus are available.
V en U es A nd CAPAC ities
CAte R in G
SPIER HOTEL & WINE FARM
CONFERENCING
At Spier there are 12 meeting venues with different capacities and ambience. The recently refurbished conferencing centre can cater for large and small conferences, business meetings, workshops, seminars and exhibitions. The conferencing facilities are located on the historic wine farm, just 40 minutes from Cape Town and 20 minutes from the airport.
Spier is A Fair Trade In Tourism accredited hotel and Conference Centre focused on doing business with integrity. Spier’s Conscious Conference package includes environmental and social components, supporting our sustainable business ethos.
SPIER HOTEL
The Hotel is surrounded by historic BoKaap-style buildings that have all been as meticulously nurtured as the pristine natural environment of the farm. Here, 153 rooms are clustered around 6 courtyards, each with its own pool. Spier wine farm is located in the heart of the Stellenbosch winelands, just 20 minutes from Cape Town International Airport.
CONNECT NOW
Micro-enterprises linked to Spier.
in South Africa with a recorded history dating back to 1692
Southern Sun Cape Sun Cape Town
eLeGAnt, wARM And weLCoMinG, this exquisite hotel is ideal for your next conference in Cape Town.
LoCAtion
Boasting a convenient location within the Cape Town CBD, Southern Sun Cape Sun provides business and leisure travellers alike with the ideal base from which to explore the attractions that the Western Cape has to offer.
The hotel offers a complimentary shuttle to the V&A Waterfront, making it easy for guests to enjoy this famous Cape Town landmark.
MeetinG And eVent sPACes
Every event is tailor-made to suit the specific needs and requirements of the client, with a range of venue options that enhance the ability to customise events right down to the last detail.
The dedicated conference and events team is also on hand to provide its expertise, ensuring that your event runs to perfection.
Event organisers can choose from a selection of
packages, which include day conferences as well as accommodation packages. Themed functions and special menus can also be tailored for events catering for 12 to 650 guests.
ACCoMModAtion
The 368 en-suite rooms at the hotel all provide spectacular views of either Table Mountain, the Atlantic Ocean or the renowned Cape Town Stadium. Each tastefully furnished room is elegantly styled, providing a comfortable stay. Southern Sun Cape Sun offers a range of onsite facilities to ensure that guests get the most out of their stay.
CAteRinG
A breakfast buffet is served daily in Riempies restaurant, with delicious lunch and dinner menus available. The New York-style Le Bar and Lounge is situated in the hotel lobby and brings to life the grandeur of yesteryear. It is ideal for meetings or simply for relaxing while enjoying a cocktail.
w it H s P e C tACULAR V iews of the eastern slopes of Table Mountain, Southern Sun Newlands is the ideal destination for your conference or event.
Lo CAtion
Nestled in leafy Newlands, in Cape Town’s southern suburbs, Southern Sun Newlands is centrally located and is sheltered from the busier urban areas of the city. The hotel is 20 km from Cape Town International Airport and 15 km from the city centre.
M eetin G A nd e V ent s PAC es
Five of the nine venues have natural light and look out over Table Mountain. In addition to all the standard conference equipment that is available, extra services and facilities can easily be arranged on your behalf. Hotel guests will stay connected with complimentary Wi-Fi. At Southern Sun Newlands, you will be assisted with menus, themes, transport services, plus a host of activities designed to ensure that your event will be a success.
ACCo M Mod Ation
The hotel has 162 en-suite rooms, each furnished in warm shades and with rich, hand-picked decor touches.
CAte R in G
A wide variety of catering and dining options are available to suit every taste, appetite, occasion, and celebration. Event organisers can make use of the Newlands Café, the Bihari Indian Restaurant, or select an option from the range of banqueting menus. Tailor-made menus can also be compiled to accommodate most dietary requirements.
SunSquare Cape Town Gardens Cape Town
w it H its wARM A nd f R iend Ly atmosphere, SunSquare Cape Town Gardens is comfortable, affordable and has modern conference facilities. Located in the vibrant and cosmopolitan suburb of Gardens, on the edge of the Cape Town city bowl, this trendy hotel offers a fresh approach to conferences, creating memorable experiences for delegates.
M eetin G A nd e V ent s PAC es
The hotel’s four conference venues are ideal for hosting anything from boardroom meetings to workshops, seminars, training sessions, conferences and other events. Conference delegates will be connected with free Wi-Fi and have the added benefit of free, secure parking.
ACCo MM od Ation
The hotel offers a choice of 136 en-suite rooms. All rooms have great views of either Table Mountain or the vibrant city centre.
CAte R in G
Banqueting menus are available. Delegates can also enjoy meals at Zepi Grill & Bar. An outdoor terrace overlooking the pool is the ideal place to enjoy sundowners.
Southern Sun The Cullinan
notHinG qUite PRePARes you for when you first step into the lobby and reception area of Southern Sun The Cullinan. The grand architecture of the building is carried throughout the hotel – high ceilings, sweeping staircases, a welcoming reception area, a balconied mezzanine level as well as majestic columns in the pool area with a spacious deck.
LoCAtion
This award-winning hotel is located in one of Cape Town’s most sought after areas, within easy reach of the renowned Victoria and Alfred Waterfront, the Cape Town International Convention Centre, Bree Street and other popular landmarks.
MeetinG & eVent sPACes
There are 9 flexible venue and events spaces on offer. Meeting rooms offer private, fully serviced facilities for smaller groups of 12 or less, while reception areas are able to host up to 155 guests with ease. The hotel offers complimentary Wi-Fi.
ACCoMModAtion
The hotel offers guests a choice of 394 superbly appointed en-suite rooms, each tastefully furnished and designed for maximum comfort. Classically styled and indulgent, incorporating world-class amenities with contemporary emphasis, Southern Sun The Cullinan is beautifully designed.
CAteRinG
Guests are presented with a choice of delicious breakfasts, lunches, dinners, light meals, cocktails, wines and beverages. Within two welcoming venues, guests are assured of memorable dining occasions, both day and night.
• The stylish Peach Tree Restaurant offers a full breakfast buffet, in addition to an interactive dinner buffet with emphasis on Cape Malay fusion dishes.
• Stella Café & Bar offers a variety of great dishes from a tapas menu.
If you are looking to host a special occasion, the hotel also caters for private dining events. The award-winning executive chef is on hand to design menus for your specific type of event and dietary requirements.
Cape Town Waterfront
s et on t H e H isto R i C waterfront, The Table Bay hotel was created as a tribute to its famous namesake and has set its own standards in international service, cuisine and luxury. The magnificent hotel straddles the antique breakwater with a style that is both innovative and entirely in keeping with its surroundings. Its contemporary architectural design and execution are the result of transcontinental cooperation.
Lo CAtion
Situated on the historic Victoria & Alfred Waterfront, The Table Bay hotel is perfectly positioned against the stunning backdrop of Table Mountain and the Atlantic Ocean, and provides easy access to the top places to visit in Cape Town.
M eetin G A nd e V ent s PAC es
The Table Bay is home to a great selection of function and conference venues. Whether you're hosting a conference for up to 300 delegates or planning your annual office cocktail party, the hotel has a stylish venue to suit your needs. Choose from five beautiful venues, each perfectly suited to a certain style of function, event or conference.
Located on the mezzanine level, the Business Centre offers internet and printing facilities, and has three business cubicles equipped with all the necessary modern features.
ACCo MM od Ation
Location, location, location: if you’re looking for a place to stay in Cape Town, The Table Bay offers five-star luxury holiday accommodation on the seafront, with views to match. Each of the 329 luxury hotel rooms enjoy uninterrupted sea-facing views either across the working Victoria & Alfred harbour of Table Mountain, or over the Atlantic Ocean of Robben Island. Picture perfect in every way, The Table Bay is the Mother City’s best-kept secret.
CAte R in G
Table Bay’s top-class chefs will be able to cater for your awards lunches or dinners to impeccable standards. A range of dining options are on offer, which, if the rave reviews are to believed, are bound to impress your diners.
Quay 6, Victoria & Alfred Waterfront, Cape Town, 8001, Western Cape +27 (0)21 406 5000
ideALLy sitUAted in Cape Town’s V&A Waterfront, the Two Oceans Aquarium is renowned for its magnificent displays, as well as its unique functions and conferencing venues. From formal dinners and cocktail parties to conferences, the Two Oceans Aquarium offers a spectacular setting to host an unforgettable event.
LoCAtion
Dock Road, V&A Waterfront, Cape Town
MeetinG And eVent sPACes
If you’re looking for a venue with a difference, you’ve come to the right place. The Aquarium offers six options in terms of venues and meeting spaces and, depending on your requirements, and can accommodate up to 1 000 people.
• The new i&J ocean exhibit is a majestic space offering views of marine life through a vast, seamless window. Gentle rays glide by and turtles steal the limelight as they invite you for an immersive underwater experience through a full acrylic tunnel. The space can accommodate up to 180 guests for an elegant dinner and 350 guests for a classy cocktail affair.
• the Auditorium opens on to a deck overlooking the V&A Waterfront Marina with a magnificent view of Table Mountain. The venue is professionally fitted with audiovisual and conference equipment, and offers flexible seating arrangements. This is an ideal space for knowledge sharing, creative thought and strategic planning, as well as for working breakfast and lunch events.
• With its four-metre-high window's spectacular view of the Ocean Basket Kelp Forest Exhibit and tasteful furnishings, tranquillity offers an inspirational and serene venue for board meetings, small group presentations, intimate lunches/dinners and cocktail celebrations.
• Come face to face with mystical seahorses, alienlike giant spider crabs and the shy octopus. An ideal venue for intimate dinners and cocktails, Atlantic ocean Gallery provides an everchanging backdrop as guests mingle between exhibits, exploring and sharing the wonders of our marine environment with one another.
• For a real show-stopper, hire out the whole two oceans Aquarium. Enthrall your guests with the wonders of the underwater world and afford your guests the opportunity to wander around the various galleries while enjoying refreshments - ideal for large cocktail parties and gala dinners. As sustainability and event greening gain popularity and importance, make a conscious choice and host your next event at the Two Oceans Aquarium.
CAteRinG
The Aquarium offers a wide range of menus and beverage options to suit your needs.
Ven U es A nd CAPAC ities
Dock Road, V&A Waterfront, Cape Town +27 (0)21 418 3823 functions@aquarium.co.za www.aquarium.co.za
zambIa
1
glAMPing
No need to rough it in the wild; Zambia’s national parks offer luxury fivestar accommodation for the traveller.
2
WAlKing SAFAriS
Experience the beauty that Zambia has to offer on foot. You never know what you may come across. The game rangers are well equipped to protect you and will tell you about the surrounding fauna and flora.
3
rArE AniMAl SigHtingS
Visit Kasanka National Park in November and December and see the sky darken when eight million fruit bats take flight. You will also have the chance to see rare antelope and wild dogs.
4
viCtoriA FAllS
A trip to Zambia would not be complete without a stop at one of the Seven Natural Wonders of the World. Victoria Falls is the largest waterfall on earth.
5
trADition
The Kuomboka, a traditional ceremony, takes place at the end of the rainy season (late March/early April). The festival celebrates the move of the Litunga, king of the Lozi people, from Lealui to Limulunga.
Photos:
Southern Sun Ridgeway Lusaka, Zambia
Lo CAtion
Located just 3 km from the city centre, with easy access to embassies, government offices and the airport, this landmark hotel in Lusaka provides a history of warm welcomes and friendly service since 1953.
M eetin G A nd e V ent s PAC es
• The hotel offers a choice of five conference and function rooms suitable for a variety of events.
• The venues can be configured to host a range of events including intimate boardroom meetings, cocktail functions, workshops, seminars, training sessions, conferences, as well as product launches.
• There is a fully equipped business centre with free, high-speed WiFi.
ACCo M ModAtion
The hotel has 155 well-appointed, airconditioned rooms, magnificent landscaped gardens, a pool and a fitness centre.
CAte R in G
• The Musuka Restaurant offers a range of exciting dishes for all palates throughout the day.
• The terrace and vibey bar are ideal for enjoying al fresco dining alongside the famous crocodile pond.
• Speciality dishes include the best beef found in this region.
• Tailor-made menus are offered for functions and conference delegates can enjoy tea and coffee breaks in a relaxed outdoor environment.
wHetHeR it is a small meeting, a large conference, or a celebratory event, Southern Sun Ridgeway has the right venue for you.
V en U es A nd CAPAC ities
Room name
boardroom (Seats 8)
Meeting spaces 5 Max pax 200 accoMModation 155 rooms
abu dhabI
The South African Abu Dhabi Tourism & Culture Authority has developed a range of lowto high-end MICE itineraries to give organisers a solid starting point. The office is also there to assist organisers with MICE bids, recommendations and client presentations. DiD you KnoW?
1
SAnDy SAFAri
Travel two hours from Abu Dhabi to the breathtaking desert resort of Qasr Al Sarab at the edge of the largest uninterrupted desert in the world.
Commandeer your desert ship and “sail” into the sunset on the back of a camel, or gain first-hand insight into the oldest Arabian traditional sport of falconry and hunting with salukis. Enjoy cocktails on the Royal Pavilion under the stars and indulge in Arabian cuisine, Bedouin style.
2
trADitionAl ArAbiA
Explore the Arabian culture of Abu Dhabi at the Heritage Village, a reconstruction of a traditional oasis village. Or witness one of the largest mosques in the world: with 82 shimmering white domes and beautiful inlaid mother-of-pearl and semi-precious stone floral decor, the Sheikh Zayed Grand Mosque is one of the most important architectural pieces in the UAE.
3
SunDoWnErS on tHE gulF
Enjoy a delicious dinner at Saadiyat Beach Club, an Ibiza-style private beach club on the beautiful blue flag Saadiyat beach where hawksbill turtles have nested for years, with beautiful views over the crystal-clear Arabian Gulf. Or set sail on a magnificent Arabian Gulf cruise on the sophisticated Belevari catamaran, journeying to your own private island and enjoying views of the spectacular Abu Dhabi skyline at night.
4
yES to yAS
The self-proclaimed island of all things fun is a definite pit stop on any incentive tour. The Yas Marina Circuit provides an opportunity for guests to take part in various driving experiences, ranging from passenger laps to formidable F1 sessions where delegates will have the opportunity to get behind the wheel of an ex-Formula 1 car. Ferrari World, the largest indoor amusement park, is home to the world’s fastest and now highest roller coasters.
5
7-StAr oPulEnCE
If you think all that glitters is gold, you’d be right when it comes to the seven-star extravaganza that is Emirates Palace on Abu Dhabi’s Corniche. Yes, the mother-of-pearl basins, Indian silk walls and gold-dispensing ATM in the lobby may be a little over the top, but when else could you spoil your delegates in such sevenstar luxury? Enjoy a goldleaf cappuccino and slice of palace cake, topped with gold-leaf, for afternoon tea.
SERVICES
Create an impactful event by using the right supplier
Furniture Rental (p99, p109) * Mobile Bar Services (p100, p102) * Photography (p110) * Speakers (p108) Staging & Lighting (p96, p98, p99, p111) * Team Building (p13, p 99, p111) * Translation (p112) * Trophies (p23)
ELS Event Architects (OBC), Inspire Furniture (p109), Justin Lee Photograhy (p110), Monte De Dios (p56)
Event Wizards Event Management
We design W onderful celebrations
eV ent w iz AR ds is M o R e t HA n a decor company – Event Wizards is a grouping of dedicated and talented people that strives to deliver events well above its client’s expectations. Solutions to your needs are dealt with in a practical and cost-effective way without losing the excitement and fun element so vital to any successful event!
wHAt t H ey do
Event Wizards is a Pretoria-based company that can respond quickly without compromising or lowering the standards its clients are accustomed to. The staff pride themselves on the fact that they have proved to be efficient and resourceful enough to deliver when others see it as impossible.
Event Wizards keeps abreast of the latest trends in the industry and applies new, innovative ideas to the benefit of its customers.
The company builds a relationship of trust with its clients, where both parties enjoy the planning as
well as the end result. This is of utmost importance to ensure success.
wH y U se t H e M
Event Wizards offers an all-encompassing range of services, such as:
• concept design
• event managing
• decor design and manufacturing
• creative floral design
• music and entertainment
• lighting and sound
• catering.
We provide the perfect mobile bar and hospitality solution for all your events, expo stands, conferences and corporate events. We are a professional dynamic team that takes care in making sure your event runs smoothly.
A fresh new way to ensure a unique event by providing professional mobile bar services
We offer a large variety of exciting refreshment bars perfectly suited to your event We customize our bars to suite your specific requirements and are able to become an extension of your brand
0861 WE ROCK (93 7625) | info@barmotion.co.za | www.barmotion.co.za
Oyster King Food & Beverage
Meet t H e RoyAL fAM i Ly of Supreme Culinary Entertainment. Choose any one of these roving royals – the Oyster King, Biltong, Sushi, Caviar, Bubbly, Ice Lolly, Macaron and Cake Pop Queens or the Fortune Cookie Girl – to entertain your guests while serving a few gourmet-inspired morsels.
U niq U e CUL in ARy e XP e R ien C e
Each brand activation is quite unique; a welltrained, personable promotional team serving oysters, sushi, caviar, macarons, bubbly, biltong, ice lollies, cake pops or fortune cookies to your guests makes its way around the crowd. All you do? Sit back and watch the beaming faces of your guests.
oyste R k in G s A nd qU eens
The Oyster Kings and Queens are teams of debonair young guys and girls who are quick on the draw as they shuck, garnish and serve fresh West Coast oysters. Dressed in their leather attire, they’re equipped with tools, oysters and condiments for hors d’oeuvres that will set the tone for a truly inspirational event. These kings and queens are also well versed in oyster trivia, to further that interactive experience you have created. While they chatter, your guests are invited to top their oyster with Tabasco, a squeeze of lemon juice, or a crack of black pepper as they enjoy the taste of the sea without missing a beat in conversation.
C AV i AR qU eens
The Caviar Queens will float through the crowd, serving up spoonfuls of glassy caviar directly on to the gentle curve between the index finger and thumb, which then pops on the tongue rather
Kings and queens o f culinary entertain M ent
seductively. Alternatively, the Caviar Queens could serve the coy little sea jewels on blinis with crème fraiche – a treat for anyone.
sU s H i qU eens
The Sushi Queens are chosen for their geishalike qualities, accented with sharp wit and vast knowledge about these canapés. They will arrive equipped with all the condiments and knowledge needed to whip up a hand roll or present maki rolls before your very eyes. Training to be a sushi chef takes many years but these exquisite ladies have been given the tools and taught the tricks to be able to pull it off in style.
Bi Lton G qU eens
The South African culture of biltong runs deep and it is no wonder that we go around the world and share this national treasure. The Biltong Queens, in their sassy safari suits, are the perfect way to put a proudly South African stamp on your party.
iC e Lo LLy, MACARon & C A ke Po P qU eens
For those with a penchant for the sweeter side of life, the Ice Lolly, Macaron and Cake Pop Queens are a truly charming bevy. Holsters filled with delicate meringues sandwiched with ganache, or trays with artisan ice lollies or fanciful, decorated cake pops are carried through the room by elegant beauties. With these ladies around, you’re definitely letting your guests have their cake and eat it too.
f o R t U ne Cookie Gi RL s
The Fortune Cookie Girls have outstanding personalities and will communicate with your clients in a fun and interactive way while giving
them the chance to take a bite out of their fortune. The slip inside the cookie can contain numerous messages. Design the messages in a way that suits your brand. It’s an innovative way to communicate your core messages and brand values. Why not create a social media buzz around your event? The messages can contain wishes, logos, slogans, lucky draw numbers, prizes or internet links.
B UBBLy qU eens
Bubbly is every socialite’s best friend. There’s something quite magnificent about watching the streams of bubbles swirl in a long-stemmed glass. Presenting your guests with a baseless champagne glass is sure to spark a conversation topic and take them out of their comfort zone for the evening. With the ever-elegant Bubbly Queens keeping your guests’ eyes and glasses sparkling, every night is a red-carpet affair.
C UL in ARy sUCC ess
Add an extra layer to your event by including a King or Queen. It’s the proverbial cherry on top of an effortlessly perfect soiree with all kudos going to the host, of course. Stand out in the sea of eventing and impress your guests with a sensory journey through food.
tH e PR e CUR so R of Just 6 originally formed as a quartet in 2011 at a church camp meeting. As the group grew in popularity, two members were added and Just 6 was formed.
In 2012, the a cappella group independently released its debut EP, Stimela, to give people an idea of what the group is all about.
In 2014, Just 6 independently recorded and released its debut album, Kuzolunga, featuring guest artists like Loyiso Bala and Zarcia Zacheus. This album went on to win several awards across the globe.
In 2015, Just 6 recorded and released the Take Me Back EP, which is available on iTunes.
AwAR ds
2014
• Contemporary A Cappella Recording Awards: Best Religious Album
• Contemporary A Cappella Recording Awards: Best Religious Song
• SABC Crown Gospel Awards: Best A Capella Group
2015
• INGOMA Awards: Best A Capella Album
M eet JU st 6
• Molefe Moeketsi – Bass
• Nkosie Hospas – Baritone
• Shakes R Mbevhana – 2nd Tenor
• Mtha Hospas – 1st Tenor
• Luyanda Makapela – 1st Tenor
• Fezile Mavuso – 2nd Tenor
Mtha
Lonehill Estate Entertainment
Lone H i LL e stAte is A BA nd that has been getting parties started for almost a decade.
Lonehill Estate can provide music of just about any popular genre. The band features a DJ, which allows them cater to even the most modern trends in popular music. Whether it’s original songs or the latest top 40 hits, Lonehill Estate can deliver it all.
AB o U t
Lonehill Estate is one of the top live performing bands in South Africa. With a mischievous rock sound poking fun at current affairs and the music industry, the band’s shows are riddled with offensive anecdotes and eye-twitchingly good music.
The band burst on to radio in 2005 with hit singles ‘Girl on a Roof’ and ‘Skyward’ charting on high rotation. In 2007, the band won Best South African Band and represented South Africa in London at the Global Battle of the Bands. That year’s December issue of Cosmopolitan magazine named Lonehill Estate as one of the bands to look out for.
In 2008, Lonehill Estate released its second studio album, Hong Kong Dollar, which featured the hit ‘Memories’. The band went on to perform alongside Muse, Korn, Good Charlotte and 30 Seconds to Mars at the 2008 MyCokeFest.
In 2009, Lonehill Estate’s ballad ‘Forty’ was used in the comedy Finding Lenny starring Barry Hilton. From mid-2009 to mid-2010, the band focused on funnelling their influences into a new sound, represented by ‘Gangstar’ and ‘Techno Band’, which both took top spot on 5FM’s Local Pop chart. ‘Gangstar’ achieved top 10 status on 5FM’s Top 40 and the music video achieved high rotation on MK89.
In August 2011, Lonehill Estate released the high-energy, quirky electro-pop track ‘DAANS!’, which remained on the 5FM charts for over
three months. This song and the band’s previous singles led to Lonehill Estate being acknowledged internationally.
AwAR ds
• Lonehill Estate won the Gobal Battle of the Bands and represented SA in the UK finals
• Have had five number one singles on 5FM
• Performed at MyCokeFest alongside Muse, Korn and Good Charlotte
• Performed at the Montreaux Jazz Festival in Switzerland alongside Bob Dylan and Rufus Wainwright
• Nominated for a Wawela Award.
Morgan Beatbox is an internationally recognized beat boxer, having performed in over five countries. Morgan is nothing less than World Class entertainment and he is currently “Back To The City” SA Beatbox Champion for 2016. Morgan Beatbox also holds an astonishing World Record for the most sounds to come out of one human’s mouth - at the same time.
Morgan is not just a beat boxer, having been on stage for most of his life has rendered him very comfortable in the field of comedy as well as MC work.
• Morgan performed a a one man show at Joburg day 2014 in front of 35 000 roaring fans right before South African sensation - Goldfish.
• He was the official MC/Host at Tedx South Africa 2015.
• Morgan interviewed and featured on all top SA Radio Stations(5fm, 947, Good Hope fm, East Coast Radio and Metro fm).
• He was the official MC/Host at Holi One Festival SA 2014 and 2015.
• Morgan performed in over 5 countries including USA (New York and LA), Philippines and Thailand.
“M U si C PR o V ides A platform to bring people together, to change the world, even if just for a moment...”
w HAt t H ey do
Rubber Duc is an independent, four-piece band, made up of Nick Jordaan (lead vocals, acoustic guitar, hi-hat), Brendan Campbell (lead guitar, kick drum, backing vocals), Sheldon Sham (saxophone, crash, tambourine, backing vocals) and Amiel Gopal (bass, snare drum, backing vocals).
From time to time, Rubber Duc also calls on the incredible drumming skills of Leeroy Sauls to add some additional bang on stage. Lee also drums on the album.
Their unique “folk-swing-hop” sound immediately gathered them a following and a great deal of media attention; they’ve been called “Joburg’s hottest new band” and “the next big thing”. Rubber Duc’s melodies are catchy and the lyrics are nostalgic, evocative and clever. Whether performing original material, creating their own take on covers, or commenting on the world around us, their live performances guarantee a good time for all!
wHy Use tHeM
They might be only three years old, but the Ducs have a large and varied fan base! They have played at many South African live music venues and festivals, from Pretoria to Durban to the Cape and back home again to Jozi, and have diverted their flight path via Dubai and Mauritius.
Rubber Duc are a no-brainer for corporate events because of their wide appeal and their fun and engaging on-stage personality!
As a repeat client says: “Rubber Duc had our 700 guests on the dance floor from the first chord to the last. They are fun, talented and very professional. We liked them so much we have booked them again. Can't wait!”
The Ducs read a crowd and amend their set according to the audience response, mixing up their original hits with their superb, “ducked-up” covers.
“Rubber Duc are one of the favourite bands booked by our properties nationally. They are professional, yet relaxed, making their clients feel at ease. They are a refreshing act that will get your party up and dancing, but also work in a formal dinner environment. They performed at our Final
Round dinner for Nedbank Golf Challenge last year and at the Castle Lite Extra Cold Entertainment Zone for two years running and the crowd just couldn’t get enough. It is always a pleasure dealing with them,” states Lara Portelli, events and entertainment manager, Sun City Resort.
ACCo MPL is HM ents A nd ACCLA i M
Released in March of 2014, their first single, 'Ain’t Nobody Got Time for That', is a satirical musical look at living in South Africa. The song was inspired by the YouTube clip of Sweet Brown that went viral worldwide. It reached #2 on 5FM and ECR.
They followed up their initial success with toetapping songs such as ‘Stay with me’, ‘Zebra Horse’ and the anthemic ‘It’s Alright’.
Their debut album, The Secret Sunrise, was released in September of 2016 and the single ‘Are we there yet?’ is playing on radio stations across the country.
With the support of their fans and a great team backing them, Rubber Duc are set to take the music industry by storm with their inimitable style and positive outlook. Watch this space, Duckheads!
KEY QUESTIONS ASKED BY MASTER PCOs ACROSS AFRICA
The art of attracting influential delegates to pleasurably anticipate spending their invaluable time at a conference is a rare skill. Leading corporate event team managers and Professional Conference Organisers (PCOs) know that to attract them, you have to offer them an exceptional set of speakers who own the type of influence that they can relate to, admire and respect.
Seasoned PCOs, the masters who hold their own in the Meetings, Conferences, Incentives and Exhibitions (MICE) industry, have an uncanny ability to pair exactly the right professional speaker(s) with an exceptionally wellorchestrated event. This hard-earned skill affords them the opportunity to then sit back and enjoy seeing those speakers charging the atmosphere of a packed room with electric energy and creating magical and impactful “Aha” moments for their clients.
How do they do it? Little known and seemingly counter-intuitive, these exceptional PCOs seldom book key note speakers and programme directors based on their biographies and “celebrity” status alone. They also don’t rely on the conference venue and surroundings – they recognise that these are secondary to the powerful delivery of a meaningful and inspiring message delivered by a consummate communicator.
UNLOCK 2017
USB’s Annual Speaker Showcase ‘Unlock 2017’ is designed as a one day experience to give corporate event teams and PCOs first hand exposure to over 40 of the best professional speakers and thought leaders - and their new material for the 2017 conference circuit. The line-up includes the industry’s most recognised and best loved programme directors, facilitators, business speakers, entertainers, musicians and comedians. Each will take to the stage and deliver a five-minute sample of their inspired genius.
Join the select and exclusive audience and benefit from the opportunity to see a line-up of the best locally-based top international professional speaker brands as well as South Africa’s very own talented and globe-trotting favourites.
Instead they develop close working relationships with exceptional professiional speaking bureaus. They’ve learnt through hard-earned experience that only the best bureaus offer the highest level of support when it comes to planning, coordinating and managing speakers, as well as take the necessary time and care to substantiate their credentials, experience and ability to deliver original content in a dynamic manner.
Masterful PCOs also constantly find time-efficient ways to orientate themselves to who is new and exciting on the conference circuit. They like to gain first hand exposure to the professional speaker and “feel” the delivery of their presentation.
FOUR POWERFUL KEY QUESTIONS TO ASK:
1 Will this speaker ignite my room?
2. Is this speaker capable of enthusing and inspiring my audiences?
3. Will this speaker appeal to diverse cultures, skills and backgrounds?
4. Will this speaker inspire action, catalyse change and motivate progress?
PREMIER LEAGUE OF PROFESSIONAL SPEAKERS IN AFRICA
Economically, Africa finds itself in paradoxical circumstances with strong potential for growth, whilst contending with some of the most taxing systemic issues and challenges that require unconventional means to inspire, create and drive sustainable change.
For those on the continent wanting to source exceptional Professional Speaking talent for both their large scale and intimate events, look no further than Unique Speaker Bureau (USB). Based in South Africa, with a network of African partners, USB has gained a solid reputation in the MICE industry over the past seven years. It offers a presence in Zambia, Malawi, Mauritius and Zimbabwe.
If you’ve missed this event, there are smaller showcases hosted by USB throughout the year. Contact brooke@uniquespreakerbureau.com for details.
Perfect Tone Music & Entertainment Specialists
Audiovisual, Staging & Lighting
PeRfeC t tone MUsiC was originally established in 2008. as an owner-managed Mobile DJ business. The main focus then was managing sound and lighting for weddings primarily in Gauteng.
Due to the hard working and professional staff, Perfect Tone Music grew in popularity and, as a result, the company branched out into the corporate world and introduced other services, such as:
• staging
• dance floors
• concert trussing
• lighting
• line array sound systems
• special effects packages
• audiovisual solutions
• sound engineering.
siLent disCo
In June 2015, Perfect Tone Music introduced the UK brand of Silent Disco to Johannesburg, known locally as Silent Disco SA.
ACtiVities, sPeCiALties And toPiCs
Perfect Tone Music can offer solutions for all
• weddings
• corporate events
• concert productions
• fashion shows
• expos
• birthday parties
• school functions - such as Valentine’s balls, Debs balls and matric dances.
ACCoMPLisHMents And ACCLAiM
• Voted number one DJ business in Gauteng for 2014
• Worked with many bands and DJs. To name a few: Mi Casa, Denim, Johnny Clegg and Sketchy Bongo
• Preferred partner at: Oakfield Farm, Cradle Valley Guest Lodge, Toadbury Hall and Red Ivory.
South African Translators’ Institute (SATI)
b ridging l anguage b arriers
tHe soUtH AfRiCAn tRAnsLAtoRs’ institUte (SATI) is a professional association for translators, interpreters and other language practitioners. It looks after the interests of both clients and practitioners. Contact SATI to source the right person for the job.
wHy Use tHeM
In our multilingual society, a professional interpreter or translator is a must. You cannot risk your event by using someone without the relevant knowledge and skill. SATI accredits interpreters and translators, as well as text editors and terminologists. The institute has around 750 members working in 30 or more languages, including all the major African and European languages and others like Russian, Arabic
and Chinese. Members include agencies that provide an even wider range of languages. SATI members subscribe to a code of ethics that protects all parties involved. Members offer a variety of services such as conference interpreting and document translation.
ACCoMPLisHMents And ACCLAiM
SATI is a national non-profit organisation. It was founded in 1956 with the aim of giving translators professional status and pride, and offering protection to both language practitioners and clients. Although voluntary, its accreditation system is tightly controlled and widely recognised; accredited members can be expected to provide work of high quality. Members have assisted at numerous major
international events and conferences. SATI has been a member of the International Federation of Translators (FIT) since 1993 and served on its council since 1996. A SATI member served as president of FIT for six years and another as a vice-president for three years, reflecting SATI’s international standing.
