ARCHITECTURAL CONTINUING PROFESSIONAL SERVICES CONTRACT
PASCO COUNTY SCHOOLS RFQ NO: 18-027 NW/DM
May 3, 2018
c/o: Nicole Westmoreland Purchasing Director Pasco County Schools 7227 Land O’ Lakes Blvd. Building 4 Land O’ Lakes, FL 34638 RE:
ARCHITECTURAL SERVICES - CONTINUING PROFESSIONAL SERVICES CONTRACT RFQ NO.: 18-027 NW/DM
Dear Nicole Westmoreland and Members of the Selection Committee: Harvard Jolly is pleased to present our team’s credentials for the Continuing Professional Architectural Services. Harvard Jolly is honored to have Pasco County Schools as a long-term client and we are confident that our past performance with PCS along with this submission demonstrates our experience and expertise in providing these professional services. The following are the key elements our team brings to your projects that differentiate us from other firms: Proven - Our proposed team has extensive experience working with PCS. Our experience working with your staff and knowledge of local conditions as well as your standards and practices will be a direct benefit to projects held under this contract. Dedicated – Over the past 27 years, Harvard Jolly has supported PCS. We continue to dedicate ourselves to Pasco Education as advocates and sponsors of the Pasco Education Foundation as well as Take Stock in Children/Pasco County. Experienced – Harvard Jolly is well qualified for this contract, given our extensive experience in elementary, middle, high school renovations, food service renovations, campus master planning projects as well as HVAC renovation experience. We are knowledgeable of the quick response time and attention to detail projects of this size and scope require. Harvard Jolly has completed more than 3 million square feet of school renovation and addition projects within the past ten years. Specialized – Multiple proposed team members have achieved specialty education certifications that add value to their extensive resume of educational facility designs. Personally, I am proud to be a Recognized Educational Facilities Planner (REFP). In addition, all of the proposed Harvard Jolly team have experience designing to Green Globes standards and support the Florida Educational Facilities Planners’ Association. We look forward to continuing our working relationship with you and would greatly appreciate the opportunity to further present our qualifications. Thank you for your consideration of Harvard Jolly. Sincerely,
Stephen L. Johnson, AIA, ALEP Senior Vice President | Principal
2714 DR. MLK JR STREET N | ST. PETERSBURG, L 33704 | T. 727.896.4611 FORT MYERS
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JACKSONVILLE
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ORLANDO
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ST. PETERSBURG
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| F. 727.894.0502 | WWW.HARVARDJOLLY.COM | AAC000119
SARASOTA
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TALLAHASSEE
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TAMPA
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WEST PALM BEACH
TABLE OF CONTENTS
HISTORY OF FIRM
EXPERIENCE OF FIRM
RELATED EXPERIENCE
A/E ROLES AND RESPONSIBILITIES
DISPUTES, LITIGATION & DEFAULTS
DESIGN APPROACH
FOLLOW-THROUGH TO CONSTRUCTION
CAPACITY & CAPABILITY
MINORITY/WOMEN OWNED BUSINESS CERTIFICATIONS
REFERENCES
1 2 3 4 5 6 7 8 9 10
1 | HISTORY OF FIRM
TAB 1 • HISTORY OF FIRM • ARCHITECTURAL SERVICES
HISTORY OF FIRM
Harvard Jolly, Inc., the largest educational design firm in the State of Florida, offering services in architecture, interior design as well as landscape architecture. Firm History Our history features progressive, stable management with measured growth. The firm was founded in 1938 by William B. Harvard Sr. He was one of the first to go against the tide of Mediterranean Revival Architecture with a design concept known as “modern tropical”, which was the first climate-conscious use of balconies and cross-ventilation design. In the mid1950’s the firm was instrumental in re-designing iconic landmarks, which have consequently won AIA Test of Time Awards. In the 1960’s Blanchard Jolly joined the firm, which ultimately became Harvard Jolly. As the firm grew in the 1980’s and 90’s it became noted for the healthcare design projects at St. Anthony’s Hospital in St. Petersburg and St. Joseph’s Hospital in Tampa. The firm also took on a massive re-development project for the Bay Pines Veterans’ Administration campus in St. Petersburg. Since then we’ve been developing relationships with school districts around the state and soon our educational practice flourished with the design of numerous K-12 prototype structures. Over the years we’ve further enhanced our ability to perform on this project type, by encouraging the development of our professional staff. Many of whom, now boast 21st Century Learning Environment credentials as well as Crime Prevention on school campus experience. The longevity of employment of our staff is proof of the success of this philosophy. Our staff possesses the qualifications, expertise and experience to produce projects, which are both aesthetically pleasing and compatible with budget requirements.
“BE COMPLETED DEVOTED TO THE CLIENT. GIVE HIM WHAT HE’S SUPPOSED TO GET; ATTENTION, UNIQUE DESIGN AND QUALITY OF CONSTRUCTION” - William B. Harvard, Sr.
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
2 | EXPERIENCE OF FIRM
TAB 2 • EXPERIENCE OF FIRM • ARCHITECTURAL SERVICES
ORGANIZATION CHART
JEFFREY E. COBBLE, AIA, REFP, CPD
STEPHEN L. JOHNSON, AIA, ALEP, LEED AP
CHIEF EXECUTIVE OFFICER
PRINCIPAL-IN-CHARGE
CURTIS G. FREY PROJECT MANAGER
INGRID E. BELLERA PROJECT SUPPORT
RICHARD D. DALZIEL
JIM CLEES, RLA, ASLA
WINOLA H. DAVIDSON, IIDA, LEED AP
CONSTRUCTION ADMIN/QAQC
LANDSCAPE ARCHITECT
INTERIOR DESIGNER
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
TAB 2 • EXPERIENCE OF FIRM • ARCHITECTURAL SERVICES
Jeff has been with Harvard Jolly since 1986 and 2017 he was named chief executive officer, now leading the firm’s day-to-day operations. He is well regarded as an expert in the design of K-12 facilities, and is on the forefront of educational design trends. Jeff has written and presented on how architecture and the environment provided by a school can affect the success of its students. He is actively involved with the Florida Educational Facilities Planners Association (FEFPA) and the Council of Education Facilities Planners International. Jeff has also co-authored a number of white papers in collaboration with the International Center for Leadership in Education including: Color in an Optimum Learning Environment and The Environment of the Struggling Learner.
JEFFREY E. COBBLE, AIA, REFP, CPD CEO
EXPERIENCE Pasco County Schools —— Pasco County Middle School “AA” —— Fivay High School —— Pasco Elementary School “C” —— Trinity Elementary School —— Gulf Highlands Elementary School “G” —— Wesley Chapel Elementary School - New Facility —— Pine View Elementary School - New Facility —— Pasco Elementary School “A” —— Seven Oaks Elementary School —— Longleaf Elementary School - New Facility —— Trinity Oaks Elementary School “K” —— Oakstead Elementary School “L” —— New River Elementary School “M” —— Connerton Elementary School —— Double Branch Elementary School “J” —— Schrader Elementary School - Classroom Additions —— Paul R. Smith Middle School —— Dr. John Long Middle School “CC” —— Crews Lake Middle School —— Charles S. Rushe Middle School “EE” —— Pasco Oakstead —— Mitchell High - Football Grandstand Replacement —— Cypress Creek Middle and High Prototype —— Cotee River Elementary School —— Gulf Middle School Renovations and Additions —— James M. Marlowe Elementary School —— Chasco Elementary and Middle School Single Campus Plan Sarasota County Public Schools — Sarasota High - Addition / Renovation — Booker High -Additions / Renovations — Lakewood Ranch High School - 9th Grade Center and Wrestling Room Addition
The District School Board of Collier County — Lorenzo Walker Adult Education Center & Technology High School - Programming/ Study — Naples High School Auditorium - Master Plan and Auditorium Renovations — Golden Gate Elementary School Renovation — Poinciana Elementary School Remodeling Hernando County School Board —— Central High - Auto Shop Conversion to Welding Labl —— Challenger K-8 School of Science and Mathematics Prototype —— Explorer K-8 School of Science and Mathematics Prototype —— Winding Waters K-8 School Prototype —— Deltona Elementary School Phase 1 —— Suncoast Elementary School PHASE 1 —— Westside Elementary - Building Assessment/Castaldi —— Winding Waters K-8 School Prototype School District of Hillsborough County —— Chamberlain High School - Re-roofing —— Central High School - Auto Shop Conversion to Welding Lab —— Central High - HVAC Construction Lab Pinellas County School Board — Largo High - Replacement School — Boca Ciega High - Renovations and Additions — John Hopkins School — Meadowlawn Elementary — Oak Grove Elementary — Palm Harbor - Twelve Classroom Addition — Seminole Elementary - Eight Classroom — Pinellas County Middle School BB — Largo Middle - Renovations and Additions — Tarpon Springs Elementary — Southside Fundamental School — Memorial Elementary - Additions and Renovations
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
YEARS OF EXPERIENCE Joined Harvard Jolly in 1986 Years with Other Firms: 2 EDUCATION University of Cincinnati Bachelor of Architecture REGISTRATIONS Florida Registered Architect, 12549 CPTED (Crime Prevention through Environmental Design) Recognized Educational Facilities Professional (REFP) PROFESSIONAL AFFILIATIONS American Institute of Architects (AIA) Florida Educational Facilities Planners Association (FEFPA) Council of Education Facilities Planners International (CEFPI) CIVIC ACTIVITIES Leadership Ft. Myers – Graduate Leadership St. Pete – Graduate PUBLICATIONS “The 100-Year School.” Learning By Design. National School Boards Association, 2000 White Paper: “Color in an Optimum Learning Environment”, 2008 White Paper: “The Environment of the Struggling Learner”, 2008
TAB 2 • EXPERIENCE OF FIRM • ARCHITECTURAL SERVICES
Stephen L. Johnson, AIA, is a senior vice president with Harvard Jolly Architecture and currently serves as the firms Director of K-12 Education Design. Steve’s passion for educational design is grounded in a true enjoyment of the planning and design process that engages students, educators, and leadership. He understands that the modern learning environment has a profound effect on both student performance and educator retention worldwide. Steve advises numerous community K-12 student mentorship programs and recently presented to the Florida Educational Facilities Planners Association (FEFPA) on 21st Century Learning Environments. As the Principal-in-Charge, he will ensure that this project is designed and built according to the stated requirements.
STEPHEN L. JOHNSON, AIA, LEED AP, ALEP PRINCIPAL-IN-CHARGE
EXPERIENCE Pasco County School Board —— Fivay High - Prototype —— High School GGG - Prototype —— Mitchell High - Football Grandstand Replacement —— Trinity Elementary School —— Chasco Elementary Single Campus Plan —— Elementary School “B” - Prototype —— Wiregrass Elementary - Prototype —— Connerton Elementary - Prototype —— Starkey K-8 Planning & Site Preparation —— Paul R. Smith Middle School Prototype Pinellas County School Board —— Boca Ciega High - Replacement —— Largo Middle - Renovations and Additions —— Pinellas Park Middle - Remodeling, Renovations and New Construction The School Board of Sarasota County ——Lakewood Ranch High - 9th Grade Center and Wrestling Room Addition ——Sarasota Technical College - Fire Science Building 2 ——Sarasota High - Additions and Renovations ——Booker High - Replacement ——Venice Middle - HVAC Replacement ——Alta Vista Elementary - Building 2 Renovations ——Ashton Elementary - Security Lobby ——Sarasota High - Addition and Renovation Hernando County School Board —— Central High School Auto Shop Conversion to Welding Lab, —— New HVAC Construction Lab —— Mitchell High - Grandstand Replacement —— Winding Waters K-8 - Prototype —— Hernando High - Concession Stand Renovations & New Restrooms, Press Box Replacement, Stadium Bleachers —— Nature Coast Technical High —— Westside Elementary - Evaluations —— Suncoast Elementary - PHASE 1 —— Deltona Elementary - Phase 1
School District of Manatee County Booker High - Additions and Renovations —— Manatee High - Portable Relocation —— Palmetto High - ESE Addition, Master Plan —— Braden River High - Classroom Relocation —— Lincoln Middle - Classroom Relocation —— Johnson Middle - Cafeteria Expansion —— Murray Middle - Building Demolition —— Lakewood Ranch High - 9th Grade Center and Wrestling Room Addition —— Southeast High - Art and Science Bldg. Evaluation —— Central High - Portable Relocation —— Oneco Elementary - Bldg. 5 Eval & Castaldi —— Bashaw Elementary Renovations and Expansion —— Manatee Elementary - Site Security —— Mills Elementary - Portable —— Bayshore Elementary - Portable Classroom —— Blanche H. Daughtrey Elementary Portable Relocation —— Annie Lucy Williams Elementary Portable Relocation —— Virgil Mills Elementary Classroom Renovation —— Freedom Elementary - Portables —— Palmetto Elementary - Castaldi Report —— Tara Elementary - Portables Orange County School Board —— Winter Park High - Renovations and Additions —— Hidden Oaks Elementary School —— Ivey Lane Elementary School —— Metrowest Elementary Relief —— Riverside Elementary - Additions and Renovations —— Dream Lake Elementary - Additions and Renovations —— Apopka Elementary - Additions and Renovations —— Lake Como K-8 School —— Lake Nona Middle - Prototype Relief —— District-Wide 21st Century Learning Concepts Prototype Study
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
YEARS OF EXPERIENCE Joined Harvard Jolly in 1997 Years with Other Firms: 2 EDUCATION University of Florida Master of Architecture Bachelor of Architecture St. Petersburg Junior College Associate of Architecture REGISTRATIONS Florida Registered Architect, 91441 National Council of Architectural Registration Boards, 62698 Leadership in Energy & Environmental Design Accredited Professional Accredited Learning Environment Planner PROFESSIONAL AFFILIATIONS American Institute of Architects National Trust for Historic Preservation CIVIC ACTIVITIES ACE Mentor Program Design Juror, 2015 Adjunct Professor, St. Petersburg College, (1999-2003) University of South Florida, School of Architecture, Design Juror St. Petersburg College, Design Juror Advisory Board Board Member, Northport Economic Development Corporation
TAB 2 • EXPERIENCE OF FIRM • ARCHITECTURAL SERVICES
Curtis will use his many years of experience in the architectural and the construction industry to be the project manager for the Pasco County Schools Architectural Services. He will be the client’s day-to-day contact and will be responsible for budget and schedule management, consultant coordination and status reporting. As Project Manager, Curtis will ensure the project is designed and built according to Pasco County Schools stated requirements.
CURTIS G. FREY PROJECT MANAGER
EXPERIENCE Pinellas County Public Schools —— Walter Pownall Service Center —— Largo High - Replacement —— Pinellas County Middle School BB —— Largo Middle Renovations and Additions —— Tarpon Springs Middle, Renovations —— Southside Fundamental School —— Meadowlawn Middle School —— Thurgood Marshall Fundamental Middle School —— Pinellas County Middle School BB —— Hillsborough County Public schools —— Greco Middle School Renovations and Additions —— Southside Fundamental School
Pasco County Public Schools —— Fivay High - Prototype —— High School GGG - Prototype —— Mitchell High - Football Grandstand Replacement —— Oak Grove Middle School —— Dr. John Long Middle School “CC” —— Paul R. Smith Middle School Prototype —— Chasco Elementary and Middle School - Single Campus Plan
YEARS OF EXPERIENCE Joined Harvard Jolly in 2015 Years with Other Firms: 33 EDUCATION Washington University in St. Louis Bachelor of Architecture, Associate Architecture Technology Southern Illinois University Carbondale REGISTRATIONS Missouri Registered Architect
Hernando County Public Schools —— Pierce Middle School Gym/Classrooms Addition & Renovation —— K-8 Elementary School “K”
Experienced in technical/CADD support and exemplifying solid architectural design and drafting experience, Ingrid is organized and conscientious in her work, providing thorough and accurate documents. She demonstrates experience in design visualization, space planning, detailing and CAD management. She will work closely alongside Steve and aid in the successful design and execution of projects from overall conception through design development, construction document production, submittal, and construction administration. Additionally, she will take part in everything from code research, drafting, site visits, coordination of consultants, and client interaction.
INGRID E. BELLERA
PROJECT SUPPORT
EXPERIENCE Hernando County School Board —— Central High - Auto Shop Conversion to Welding Lab, new HVAC Construction Lab
The School Board of Sarasota County —— Booker High - Additions and Renovations —— Sarasota High - Addition and Renovation
School Board of Polk County —— K-8 Four Corners School
Pinellas County School Board —— Tarpon Springs High School Community Pool —— Largo High School Replacement
District School Board of Pasco County —— New High School GGG - Prototype Private Schools —— Academy of the Holy Names Parking Garage & Art Center —— Admiral Farragut Design Services
Higher Education Projects —— USF Tampa Student Success Center —— USFSarasota-Manatee STEM Facility Study
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
YEARS OF EXPERIENCE Joined Harvard Jolly in: 2014 EDUCATION Bachelor’s of Science in Architecture, Florida A&M University
TAB 2 • EXPERIENCE OF FIRM • ARCHITECTURAL SERVICES
As construction administrator, Rick will be responsible for facilitating the flow of information during the construction phase including: inspections for quality control, substantial and final completion, close-out documentation and field issues. By maintaining continuity throughout the project, he will ensure that your goals and objectives are achieved through design and construction.
RICHARD D. DALZIEL
CONSTRUCTION ADMINISTRATION EXPERIENCE Pinellas County Public schools —— Largo High - Replacement School Charlotte County Public schools —— Lemon Bay High - Master Plan, Replacement —— Port Charlotte High - Additions and Renovations, Phase 2 development, Athletic Fieldhouse Hernando County Public Schools —— Central High - Auto Shop Conversion to Welding Lab —— Hernando High - Performing Arts Center Polk County School District —— Four Corners K-8 (nka Citrus Ridge Academy)
Pasco County Schools —— Deane Bozeman K-8 School —— Caloosa Elementary/Middle School Addition and Renovation —— Diplomat Middle School —— Dunbar Middle School —— Gulfview Middle School Annex Building —— Wiregrass Elementary
YEARS OF EXPERIENCE Joined Harvard Jolly in 2013 Years at Other Firms: 4 EDUCATION Florida A & M University Bachelor of Architecture Seminole Community College Associate of Arts Degree
Private Schools —— Academy of the Holy Names Performing Art Center, Gymnasium Renovation, Heritage Center Renovation —— Lyman High School Master Plan, Additions and Renovations
Jim is an award-winning landscape architect and is the Director of Harvard Jolly’s Landscape Architecture Department and brings more than 19 years experience in this industry. Jim has been essential in providing multiple clients with design studies, master planning, planting plans, additions and renovations and new facilities’ landscape design. He creates quality spaces through functional designs, site-sensitive planning, and aesthetic enhancements. Most importantly, he helps clients create a vision for their projects and follows it through to design.
JIM CLEES, RLA, ASLA LANDSCAPE ARCHITECT
EXPERIENCE Pasco County Schools —— Wesley Chapel Elementary - Prototype —— Pine View Elementary —— Longleaf Elementary —— Seven Oaks Elementary —— Gulf Highlands Elementary —— Double Branch Elementary —— Oakstead Elementary —— New River Elementary —— Connerton Elementary —— Elementary School W —— (Wiregrass Elementary) —— Centennial Middle School —— Gulf Middle School —— Pasco Middle School CC (aka Wiregrass) —— Middle School DD (Sweetbriar) —— Middle School EE —— Middle School FF
—— Trinity Oaks Elementary School —— Charles S. Rushe Middle School Prototype —— Crews Lake Middle School Prototype —— Fivay High School Prototype —— Middle School Prototype “AA” —— GGG High-Prototype (nka Cypress Creek) —— Dr. John Long Middle School “CC” —— Paul R. Smith Middle School Prototype Manatee County Schools —— Robert H. Prine Elementary —— Robert E. Willis Elementary —— Annie Lucy Williams Elementary —— B.D. Gullett Elementary —— Bayshore Elementary School —— Lakewood Ranch High School - 9th Grade Center and Wrestling Room Addition
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
YEARS OF EXPERIENCE Joined Harvard Jolly in 2001 Years with Other Firms: 10 EDUCATION University of Florida, Bachelor of Landscape Architecture, REGISTRATIONS Florida Registered Landscape Architect, 599 Georgia Registered Landscape Architect, 1037 PROFESSIONAL AFFILIATIONS American Society of Landscape Architects
TAB 2 • EXPERIENCE OF FIRM • ARCHITECTURAL SERVICES
‘Nola has been with Harvard Jolly for more than 14 years. As one of the Firm’s prominent Interior Designers, her talents and abilities have produced innovative interior design solutions for our most important K-12 projects. The services she provides include programming design analysis, space planning, conceptual design, color palette selections, design details and coordination of furniture selections. ‘Nola has extensive experience in enhancing the function, safety and aesthetics of interior spaces for a variety of educational building types.
WINOLA H. DAVIDSON, IIDA, LEED AP INTERIOR DESIGNER
EXPERIENCE Manatee County Schools —— Bayshore Elementary —— Classroom Renovations —— Robert H. Prine Elementary - Protype —— Robert E. Willis Elementary School —— Annie Lucy Williams Elementary School —— B.D. Gullett Elementary School —— Palmetto Elementary School —— Bashaw Elementary School —— Renovations and Expansion —— Booker High- Additions/ Renovations Hillsborough County Schools —— Greco Middle School Renovations and Additions —— Doris Ross Reddick Elementary School —— Alafia Elementary School - Classroom Additionss
Charloette County Schools —— Mike Davis Elementary School —— Eden Park Elementary School —— Parkside Elementary School Sarasota County Schools —— Venice Middle HVAC Replacement —— Pine View Elementary- Freezer/ Cooler Renovations —— Sarasota High- Additions/ Renovations Hernando County Schools —— Winding Waters K-8 School Prototype —— Deltona Elementary School Phase 1 —— Suncoast Elementary School PHASE 1
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
YEARS OF EXPERIENCE Joined Harvard Jolly in 2002 Years with Other Firms: 0 EDUCATION University of Florida Bachelor of Design REGISTRATIONS Florida Registered Interior Designer ID5086 National Council for Interior Design Qualification # 020988 Leadership in Energy & Environmental Design Accredited Professional
3 | RELATED EXPERIENCE
TAB 3 • RELATED EXPERIENCE • ARCHITECTURAL SERVICES
SD PALM BEACH COUNTY, CONTINUING SERVICES WEST PALM BEACH, FL
Harvard Jolly Architecture has completed the following project under a continuing services contract with Palm Beach County Schools: —— Riviera Beach Prep Cosmetology Lab
Cafeteria Renovation
OWNER The School District of Palm Beach County Capital Projects Angel Garcia, Sr. Project Administrator 3661 Interstate Park Road N, Riviera Beach, FL 33404 T: 561.882.1916
—— JFK Middle School Dining Room Renovations
—— Sunset Cover Elementary - Modular Classroom Relocation
—— ADA Bathroom Renovations - 6 Elementary Schools
—— Canal Point Elementary School ReRoofing
CONTRACT TERM 2009 - Present
—— McKesson Warehouse Renovations
—— Lantana Middle School Re-Roofing
—— Roosevelt Elementary School Art Room Renovations
—— Carver Middle School Re-Roofing
CONSTRUCTION COST Construction - Under $2,000,000
—— Verde Elementary School Re-Roofing
TASK MANAGER Rene Tercilla
—— Santaluces High School Cafeteria/ Food Service Remodel
—— West Riviera Elementary School ReRoofing
PROFESSIONALS Steve Johnson
—— Royal Palm Beach High School Cafeteria/ Food Service Remodel
—— Spanish River High School CSIR
—— Palm Beach Central High School Engineers: - Johnson Levinson Ragan Davila - ONM&J Structural Engineers - Merlino Associates - Civil Design, Inc. - Master Consulting Engineers, Inc. - RGD Consulting Engineers
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
TAB 3 • RELATED EXPERIENCE • ARCHITECTURAL SERVICES
SD INDIAN RIVER COUNTY, CONTINUING SERVICES CONTRACT VERO BEACH, FL
Projects Completed under this continuing services contract include: —— Five Year Survey - Update —— Sebastian River Middle - Condition Assessment —— Castaldi Analysis for Demolition of Facilities —— Dodgertown Elementary School Cafeteria —— Vero Beach Elementary School —— Support Services Complex —— Transportation Complex —— Osceola Elementary School - Kiln Replacement —— Osceola Elementary School - Cafeteria Renovations
OWNER School District of Indian River County Facilities, Planning and Construction Nick Westenberger, Project Coordinator 6055 62nd Avenue Vero Beach, Florida 32967 T: 772.564.5016 CONTRACT TERM 2010 - present CONSTRUCTION COST Construction - Under $2,000,000 TASK MANAGER Rene Tercilla PROFESSIONALS Steve Johnson Tom Van de Kieft
Engineers: - Johnson Levinson Ragan Davila - M L Engineering Inc - Jax Design Group
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
TAB 3 • RELATED EXPERIENCE • ARCHITECTURAL SERVICES
MANATEE CSD CONTINUING SERVICES CONTRACT MANATEE COUNTY, FLORIDA
In 2004, Harvard Jolly was awarded the continuing architectural services contract with Manatee County School Board. Under this contract, we completed multiple projects simultaneously on active campuses, which included: minor renovations, additions, field surveys to confirm conditions of existing facilities, and preparation of reports and studies. Projects completed under this contract include: —— Johnson Middle Cafeteria Modification Study —— King Middle Building Envelope Analysis —— Myakka Elementary Fence Improvements —— Lakewood Ranch High Classroom Additions —— Oneco Elementary School Castaldi Report —— Palmetto Elementary School Castaldi Report —— Sugg Middle School Door & Casework Replacements —— Harllee Middle School Door & Casework Replacements —— School District Conference Room Master Plan Study —— Palmetto High School Master Plan —— Southeast High School Art & Science Building Evaluation —— Portable relocation at 15 various Elementary, Middle, and High School campuses —— Manatee Educational Television (METV) Studio
Engineers: - ME3 Consulting Engineers, LLC - Engineering Matrix, Inc. - Hees & Associates, Inc.
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
OWNER Manatee County School Board Mike Pendley, Executive Planner 2802-B 27th Street East Bradenton, Florida 34208 T: 941.708.8800 x1056 CONSTRUCTION COST Under $2 Million COMPLETION DATE 2004-Present SERVICES PROVIDED Architectural Services Landscape Architecture
TAB 3 • RELATED EXPERIENCE • ARCHITECTURAL SERVICES
SB POLK COUNTY, CONTINUING SERVICES CONTRACT BARTOW, FL
In 2007, Harvard Jolly was awarded a continuing services contract with Polk County School Board to provide on-going architectural services. Projects that have been completed under this contract include: ——Auburndale Bldg #27 Addtnl Services ——Auburndale Bldg 23 CCTV Sec Renov ——Auburndale Bldg 23 Renovations ——Auburndale Bldg 27 HVAC Renovations ——Auburndale Building 23 CCTV Reno ——Auburndale Bus Transfer & Pond Mods ——Auburndale Gym Concession Rm Renov ——Auburndale High Campus Security ——Auburndale High Renovations ——Auburndale HS Bld 14 Classroom Reno ——Auburndale HS Bloodhound Trail ——Auburndale HS field/concession remodel ——Auburndale HS Softball Field ——Auburndale HS Water Line Revisions ——Auburndale MDF Room ——Auburndale Misc Ph 2 Civil Add Svcs ——Auburndale HS Renovation ——Auburndale HS Update Master Plan ——Bldg #27 Existing CCTV Renovations ——Bldg 13 and Stadium Renovations ——Building 4 Switchboard Upgrade ——Bus Transfer Parking Modifications
OWNER Polk County School Board Construction Services, Facilities & Operations Mr. Gregory Rivers, Director ——Winter Haven HS Build. Master Plan Update 1915 South Floral Avenue, Bartow, FL 33830 ——Winter Haven HS Build. #6 Exis. Stair Enclosure T: 863.534-0620 ——Winter Haven HS Building #6 Addition on W Side
——Winter Haven HS Building #6 Bathroom Updates ——Winter Haven HS Building #6 Corridor Outlets ——Winter Haven HSBuilding #6 New Metal Roof ——Winter Haven HS Building #6 Renovations ——Winter Haven HSBuilding #6 Window Replce ——Winter Haven HS Gymnasium HVAC Replace ——Winter Haven HS Batting Cage ——Winter Haven HS Parking Lot Addn ——Winter Haven HS Retaining Wall ——Winter Haven HS Nutrition Lab Conv ——Winter Haven HS Softball/Soccer Field ——Winter Haven HS Renovation ——Winter Haven HS ecurity System ——Winter Haven HS Building #6 ——Winter Haven HS Press box redesign ——Winter Haven HS Site Mod Bldg 34
Engineers: - Hunter Engineering, Inc - Pyramid Engineering - DeCaro Willson Structural Engineering
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
CONTRACT TERM 2007 - 2014 CONSTRUCTION COST Construction - Under $5,000,000 TASK MANAGER Jeff Cobble PROFESSIONALS Stephen Johnson Dayemi Garcia Cynthia Pichardo
TAB 3 • RELATED EXPERIENCE • ARCHITECTURAL SERVICES
APOPKA ELEMENTARY SCHOOL COMPREHENSIVE APOPKA, FL
Apopka Elementary School was reaching high capacity rates while the outdated campus layout and inefficient car/bus loop were not efficiently serving the growing student population. Harvard Jolly was tasked by Orange County Public Schools to renovate the school by demolishing and adding updated classroom buildings and reconfiguring the traffic pattern. The construction consisted of: two story classroom building and one story classroom wing; administration building; dining; kitchen; media center; central energy plant; tennis courts; prekindergarten playground and elementary playground; and a covered play area.
OWNER Orange County Public Schools Mr. Fazlur Ali 6501 Magic Way, Bldg #200 Orlando, FL 32809 T:407.317.3700 x. 5095| F: 407.317.3751
The existing 25,000 square foot, two story 20-classroom building went under minimal renovations, including new technology.
CONSTRUCTION COST $11.7 million
Located on a busy street corner, vehicular access to the school was funneled through an off-road, causing major traffic delays during prime student pick-up and drop-off hours. The Harvard Jolly team developed multiple schemes to improve the function of the car and bus loop pattern, even working with the local municipality to ensure the most efficient design.
Engineers: - C. Louis Structural Engineers - Matern Professional Engineering P.A. - Kimley-Horn and Associates, Inc. - Klima Weeks Civil Engineering, Inc.
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
SIZE 65,000 GSF
COMPLETION DATE August 2015 SERVICES PROVIDED Complete Architectural Services Landscape Architecture
TAB 3 • RELATED EXPERIENCE • ARCHITECTURAL SERVICES
BASHAW ELEMENTARY – RENOVATIONS BRADENTON, FL
Harvard Jolly is responsible for architectural and engineering services for this renovation project, including expansion of the dining room, upgrading of ceiling tiles, new lighting, carpeting and flooring, traffic flow, additional classrooms added, school storage areas, and heating ventilation/ air conditioning upgrades. The School District of Manatee County has added scope (replacement of portables with permanent classrooms) while maintaining the overall project budget. Harvard Jolly has offered flexible solutions to maintain the budget. We provided master planning services and presented several different design and phasing options to the District. The designs were ultimately narrowed down to one that met the needs of the expansion while minimizing overall size. Three dimensional fully rendered design progress views were offered as part of the design process with Principal and staff engagement controlled through the District’s Project Manager.
Engineers: - McCarthy and Associates - Forney Engineering, Inc.
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
OWNER School District of Manatee County Jane Dreger, Director of Capital Projects 2802-B 27th Street East,Bradenton, FL, 34208 T:941.708.8800 ext. 1070 SIZE 97,642 GSF CONSTRUCTION COST $9.5 Million COST OF THE DESIGN: $703,000 COMPLETION DATE August 2018 SERVICES PROVIDED Complete Architectural Services Landscape Architecture
TAB 3 • RELATED EXPERIENCE • ARCHITECTURAL SERVICES
PINELLAS PARK MIDDLE - REMODEL & RENOVATIONS PINELLAS PARK, FL
Harvard Jolly recently won the Pinellas Park Middle School Renovation project, from the Pinellas County School District, which consists of demolition of six structures to be replaced with new multi-use buildings for a total of approximately 86,000 GSF of new construction, as well as renovation of approximately 68,000 GSF in six of the remaining structures. The project will be multi-phased and the firm will provide complete design services for all aspects of the renovations. The structures to be demolished will be replaced with 16 new classrooms, a media center and expansive administrative space that will accommodate student records, teacher planning and staff offices. The current Cafeteria space will be expanded and entirely renovated to give more room for the kitchen and a small café area for teachers. The gymnasium will be upgraded with new floor finishes, paint and an updated sound system, new bleachers will be added and ADA upgrades will be included. A new HVAC system with a 4 pipe chiller system will be installed and service the entire school. A new fire alarm and IT system will be included. The project is scheduled to begin in March of 2017 and continue for an estimated completion in the Fall of 2019.
Engineers: - Engineering Matrix, Inc. - McCarthy and Associates
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
OWNER Pinellas County School Board Rick Bevilacqua, Senior Construction Coordinator 11111 S. Belcher Road, Largo, FL 33773 T:727.547.7124 SIZE 86,050 GSF - New Construction 68,600 GFS - Renovations CONSTRUCTION COST $26 Million COMPLETION DATE December 2019 SERVICES PROVIDED Complete Architectural Services Landscape Architecture DELIVERY METHOD Construction Management
TAB 3 • RELATED EXPERIENCE • ARCHITECTURAL SERVICES
SARASOTA HIGH SCHOOL ADDITIONS AND RENOVATIONS SARASOTA, FL
Sarasota High School Renovation project consisted of approximately 103,000 square feet of complete interior demolition of the existing dining, kitchen, administration, science classrooms and gymnasium buildings. These space were provided with new interior finishes, mechanical and electrical systems. All renovated areas were provided with 21st century space planning and technology. Harvard Jolly was challenged with modernizing this 1950’s era educational structure, while maintaining the historic aspects of the existing architecture. Two monumental buildings on the National Historic Registry are being renovated into 21st century learning centers to provide the educators and students with access to latest technology and educational pedagogy. A new Global Learning Center and Cafeteria are located in the center of the campus and are adjacent to each other. This provides the students with a café experience where they can use the latest technology and enjoy lunch at the same time. The project also includes a new gymnasium and art center which flank the new social network plaza. There is a unique but flowing balance between the historic aspects of the architecture and the technology-rich educational spaces that allow the students to appreciate and experience both aspects on a daily basis.
Engineers: - Engineering Matrix, Inc. - DMK Associates, Inc. - Walter P. Moore Engineers & Consultants
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
OWNER School Board of Sarasota County Scott Lempe, Deputy Superintendent 1960 Landings Blvd., Sarasota, FL 34240 T: 941.927.9000, ext. 31103 CONSTRUCTION COST: $33 Million SIZE 154,000 SF Total 40,000 SF New Construction 111,000 SF Renovations STUDENT STATIONS 1,600 COMPLETION DATE: 2016 STUDENT STATIONS 1600 SERVICES PROVIDED Architectural Services Landscape Architecture Interior Design Architectural Visualization
TAB 3 • RELATED EXPERIENCE • ARCHITECTURAL SERVICES
In addition, below is a partial listing of K-12 projects completed under continuing services contracts. This experience documents our most recent design experience of Florida Department of Education Guidelines. —— Orange County Public Schools Continuing Services Contract for District wide Master Planning —— Pasco County Schools Schrader Elementary School Classroom Building Addition —— School District of Manatee County Johnson Middle School Cafeteria Expansion —— School District of Manatee County Louise R. Johnson Middle School Cafeteria Modification Study —— Duval County Public Schools Arlington Middle School —— School District of Manatee County Lakewood Ranch High School 9Th Grade Center And Wrestling Room Addition —— School District of Manatee County Myakka Elementary School Security Improvements —— School District of Manatee County Bill R. Owens Annex Building —— School District of Manatee County Southeast High School Art & Science Building Evaluation —— School District of Manatee County Harvest United Church Classrooms Review —— School District of Manatee County Palm View Elementary School Castaldi Report —— School District of Palm Beach County Boca Raton High School Class Size Reduction —— School District of Palm Beach County Tradewinds Middle School Class Size Reduction —— School District of Manatee County Portable Classrooms At 7 District
Schools —— District School Board of Collier County Palmetto Elementary School Castaldi Report —— Flagler County School Board Belle Terre Swim & Racquet Club Renovations —— Flager County School Board Belle Terre Wellness Center Renovations —— Flagler County School Board Adult Step Up Program Renovations —— School District of Manatee County Palmetto High School Master Plan —— Hernando County Schools F.W. Springstead High School Press Box —— School District of Manatee County METV Studio —— School District of Osceola County Highlands Elementary Schools Master Plan —— School District of Osceola County Denn John Middle School Master Plan —— Hernando County Schools Hernando High School Locker Room Building —— School District of Hillsborough County Plant High School Traffic/Site Circulation —— School District of Hillsborough County Velasco Center Parking Renovation —— School District of Manatee County Freedom Elementary School Portables —— Polk County School Board Auburndale Senior High School Renovations And Additions —— School District of Hillsborough County BT Washington Canopy Additions
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
—— School District of Manatee County Harllee Middle School Door & Casework Replacement —— School District of Manatee County Sugg Middle School Door & Casework Revisions —— School District of Manatee County Oneco Elementary School Castaldi Report —— Bay County School Board Deane Bozeman K-8 School —— District School Board of Collier County Golden Gate Elementary School Renovation —— Charlotte County Schools Middle Schools Master Planning —— Charlotte County Schools Port Charlotte Middle School Master Planning —— Orange County Public Schools Wheatley Elementary School Roofing Services —— Orange County Public Schools Pineloch Elementary School Roofing Services —— Orange County Public Schools Waterford Elementary School Roofing Services —— Orange County Public Schools Ocoee Elementary School Roofing Services —— Orange County Public Schools Spring Lake Elementary School Roofing Services —— Orange County Public Schools District Wide K-5 Prototype Study —— Hernando County Schools Westside Elementary School Building Assessment & Castaldi
4 | A/E ROLES & RESPONSIBILITIES
TAB 4 • A/E ROLES & RESPONSIBILITIES • ARCHITECTURAL SERVICES
ROLES & RESPONSIBILITIES Since 1938, Harvard Jolly’s core mission is 100% client satisfaction. Our efforts to deliver the highest quality design and engineering documents for construction projects achieves client satisfaction through an integrated system of proven design processes, ongoing employee professional development, and an office culture that results in the creation and execution of a quality project for our clients program and the their building users. Therefore, our five (5) most important roles and responsibilities of delivering a quality on construction projects are: 1.
Integrated Design Process: ensures that all architectural design decisions meet the client program, building performance standards, and the project budget. 2. Quality Construction Documents: organized to assure compliance with codes and standards, design intent, and the requirements of all authorities having jurisdiction over the project. 3. Construction Document Reviews: time-tested construction details are reviewed at each phase by our Technical Standards Committee prior to final issuance to the building contractor. 4. Construction Administration Program: our detailed progress reports, change order tracking procedures and aggressive enforcement of the contract documents ensure a quality construction project. 5. Post-Occupancy Survey: reviewing the successes and the challenges of construction and the first year of occupancy with both owner and contractor allows us to incorporate lessons learned into future projects. History demonstrates to us that achieving the highest quality project relies on a true partnering approach between the owner, architect, and contractor. We understand that Listening, Leading the Design Process, and Managing Design Expectations from first design concept sketch through final punch and building occupancy is the best way Harvard Jolly can support you’re the delivery of your important construction project.
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
5 | DISPUTES, LITIGATIONS & DEFAULTS
TAB 5 • DISPUTES, LITIGATIONS & DEFAULTS • ARCHITECTURAL SERVICES
DISPUTES, LITIGATIONS & DEFAULTS 1. The regional/district office that will be supporting this contract: The Saint Petersburg office of Harvard Jolly will be the district office supporting this contract. As such, the cases listed in this litigation summary pertain only to that district office. 2. Pending Litigation: Harvard Jolly has provided a high-level of service and dedication to our clients for the past 80 years. We have a proven track-record of handling disputes so they are quickly resolved and to the satisfaction of our clients. The only potential litigation currently pending is Pinellas County Safety Campus v. Harvard Jolly. In December 2017, Harvard Jolly received a demand letter from the County Attorney’s Office in Pinellas County. This letter was in reference to the Pinellas County Public Safety Campus of which Harvard Jolly was the architect of record. Recently, this particular building has experienced water intrusion on the second floor. The County Attorney also alleges that there has been premature deterioration of exterior doors and frames, fading and streaking of exterior paint, and efflorescence-related degradation of exterior texture coating. Harvard Jolly has been proactive in helping County Attorney Jack Powell to conduct discovery in this matter. While it has not yet been filed as a formal lawsuit, it is the County’s position that a lawsuit will be filed in the coming months. Name of Opposing Party: Pinellas County Attorney’s Office Case No.: n/a Date Litigation Initiated: No formal complaint has been filed. Harvard Jolly received a demand letter from the County Attorney on December 18, 2017. Current Status: Ongoing 3. Potential Disputes: Please see above 4. Sanctions: None at this time 5. Lost Account/Clients: None at this time 6. Canceled Accounts: None at this time 7. Contract Denial: Fees/bids are not a basis for selection in architecture bidding projects. As that is the case, Harvard Jolly has never been denied a contract award based on bidding.
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
TAB 5 • DISPUTES, LITIGATIONS & DEFAULTS • ARCHITECTURAL SERVICES
HARVA-1
OP ID: KM DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE
12/14/2017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT Kristin McIntosh NAME: PHONE (A/C, No, Ext): 321-445-1860 E-MAIL ADDRESS: certs@jcj-insurance.com
PRODUCER
JCJ Insurance Agency 2208 Hillcrest Street Orlando, FL 32803 Mark E. Jackson
INSURER A : RLI
321-445-1076
INSURER(S) AFFORDING COVERAGE
NAIC #
Insurance Company INSURER B : Phoenix Insurance Co. INSURER C : Travelers Indemnity Co.
Harvard Jolly, Inc. 2714 Dr ML King Jr St. N. St Petersburg, FL 33704
INSURED
FAX (A/C, No):
13056 25623 25658
INSURER D : INSURER E : INSURER F :
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR LTR
B
X
TYPE OF INSURANCE
ADDL SUBR INSD WVD
POLICY NUMBER
POLICY EFF POLICY EXP (MM/DD/YYYY) (MM/DD/YYYY)
COMMERCIAL GENERAL LIABILITY CLAIMS-MADE
X
680-4H307665
OCCUR
11/08/2017 11/08/2018
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X
ANY AUTO ALL OWNED AUTOS HIRED AUTOS
$
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$
GENERAL AGGREGATE
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PRODUCTS - COMP/OP AGG
$
COMBINED SINGLE LIMIT (Ea accident)
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$
$
1,000,000 1,000,000 5,000 1,000,000 2,000,000 2,000,000
$
OTHER:
C
LIMITS
EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence)
BA-1F692578
SCHEDULED AUTOS NON-OWNED AUTOS
11/08/2017 11/08/2018
1,000,000
BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident)
$ $
UMBRELLA LIAB
C
A
X
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10000 X RETENTION $ DED WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE Y N/A OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below
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DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
CERTIFICATE HOLDER
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PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
6 | DESIGN APPROACH
TAB 6 • DESIGN APPROACH • ARCHITECTURAL SERVICES
DESIGN APPROACH 1. Describe how your firm will approach projects, considering complexity, budget, demanding time schedules and designing around an existing building structure. The following methodologies, processes, and control tools contribute toward our organized framework for the successful execution of complex and demanding projects for Pasco County Schools. Single Point Accountability For effective management, there has to be an individual responsible for the coordination and management of the project. Our team project manager, Curtis Frey, will have that responsibility and will be accountable for all of the work executed by the project team. Curtis brings more than 36 years of experience on educational facilities. His experience includes phased, major remodeling, renovation projects of varying complexity, and campus and building studies. Scope Management and Issue Resolution Curtis will be responsible for the management and overall coordination on the project. Any issues that affect quality, scope, cost, or schedule will be referred to him for decision. The policy of communication before action avoids misunderstandings, unnecessary delays, and cost increases. Commitment of Senior Personnel The quality of our work is a function of the people who do it, and from our experience, the greater the commitment of senior staff, the better the quality of work and the higher the probability of success. Our experienced CEO, Jeff Cobble, AIA and Principal-InCharge, Steve Johnson, AIA, LEED AP, will be actively involved and will set the design direction for the projects and will be assigned to lead the planning and design of all learning environments and supporting spaces. Schedule Harvard Jolly’s approach to maintaining design and construction schedules is simple: We develop an initial list of project tasks, assign timelines to each, recognize critical or fixed dates and then we adhere to the agreed upon schedule. As additional tasks become critical, they are added to the project schedule. The schedule is updated as often as required, and this schedule is then communicated to all members of the project team. Each participant – the District, the contractor, the engineers and the architect – all have deadlines and critical dates that have to be met. Scheduling as a team allows everyone to buy into the schedule and commit to it. Having completed more than 3.3 million square feet of educational renovation / remodel experience, we have worked on many fast-tracked projects and projects that required complicated phasing. The process in which Harvard Jolly has met and satisfied scheduling challenges is to: —— Establish the schedule in initial team meetings to provide input to the schedule and phasing development —— Establish due dates for deliverables for each phase and provide comment to any changes that would need to be made due to project coordination —— Agency/client reviews or other internal factors Schedule and manpower demands will be monitored at in-house coordination meetings and manpower will be adjusted to meet schedule demands. This is critical: team coordination meetings will be held to discuss developments, exchange information coordinate among design disciplines and monitor the schedule. Minutes will be taken and maintained to track decisions. Pasco County Schools’ established deadlines for required information would be defined in the schedule. Milestone deadlines will be tracked. The schedule will be updated as required to keep all team members informed of the status of the schedule and their commitments. Many school projects in Florida present us with special challenges based on their similarities in soil requirements, occupied campus locations and the necessity of phased project execution. Our team has special experience in meeting all Florida Building Codes, State Requirements for Educational Facilities (SREF) and Crime Prevention through Environmental Design requirements. Our overall approach and standard operating practices, include the ability to design flexible multi-purpose space as well as classroom space, that can be utilized efficiently. Our understanding of educational program delivery, as well as the best situation for construction on an occupied campus, makes our firm unique. Our key personnel are always updating their knowledge on the latest strategies for the use of technology in the classroom
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
TAB 6 • DESIGN APPROACH • ARCHITECTURAL SERVICES
2. Briefly describe how the A/E team will establish “check points” throughout the design process in order to control costs and assure the Owner that the projects will be designed within the established budgets. Harvard Jolly’s management of a project consists of proper budgeting and cost control from the inception of the project through completion. We utilize our database of recently bid K-12 renovation / remodel projects and factor in the specific aspects of this project to provide a cost model. All decisions consider the cost implications. The early decisions including building size, building systems and scope have the biggest impact on the budget. It is important to make good early decisions. We track the cost model through all phases of design. Updated cost estimates are provided on a regular basis. In addition to the construction budget, we provide assistance with the other costs which make up the overall project budget. These include soft costs such as surveys, geotechnical engineering, AE fees, construction material testing, and furniture, fixtures & equipment (FF&E) costs. Utilizing our cost management approach combined with our extensive and recent experience designing educational facilities; we have an excellent track record of completing projects on time and on budget. Cost Control Harvard Jolly will rely on published cost data as well as in-house historical data to analyze the appropriateness of the budget for the project and level of finishes. Any concerns or discrepancies will be immediately reported to the Owner and if necessary proposed courses of action will be outlined to bring the project and budget into alignment. Unforeseen Conditions Budgets can be compromised by unforeseen conditions, which result in costly change orders later. The solution is to do as much initial discovery as possible to identify and provide design solutions for such conditions. Extensive data collection and integration, as well as code and ordinance review during the Pre-Design phase, also is essential to avoiding costly and time-consuming re-design later. Quality Control Harvard Jolly will involve the active participation of the assigned principals, senior architects and engineering staff throughout the course of a project. Each discipline is headed by a key member of the firm with years of educational experience to ensure quality and completeness of all phases of the work. The quality of the documents will be constantly monitored throughout the development of Construction Document Phase by Rick Dalziel who will oversee Quality Assurance / Control. Additionally, a formal in-house quality review will be held at 60% and 90% completion. In-house coordination meetings will be conducted by Rick on a weekly basis to discuss technical developments, coordinate design among disciplines, monitor schedules and assure coordination of owner furnished equipment and systems. Early in the design, Steve will provide oversight. Final review of documents by Steve will also verify full coordination.
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
7 | FOLLOW-THROUGH TO CONSTRUCTION
TAB 7 • FOLLOW-THROUGH TO CONSTRUCTION • ARCHITECTURAL SERVICES
FOLLOW-THROUGH TO CONSTRUCTION 1. Describe how your firm will approach projects, considering complexity, budget, demanding time schedules and designing around an existing building structure. Rick Dalziel will provide the construction administration services for projects held under this contract. As construction administrator, Rick will work closely with proposed project manager, Curtis Frey, throughout the life of the projects to ensure all design goals are implemented. Rick will lead the team in administering the project, monitoring quality compliance, observing construction/installation status, reviewing shop drawings and submittals, and completing other customary construction/procurement phase services. In addition, the Harvard Jolly team will meet and consult with District staff and representatives. This process will consist of the preparation of final working drawings, large scale details and specifications meeting all codes. These documents will be used to obtain bids and permits and result in letting a contract for construction. Total coordination among the various engineering disciplines will be achieved. We will immediately advise the District of any adjustments to previous preliminary estimates of construction cost indicated by changes in requirements or general market conditions.
2. List two (2) examples when your firm has “stepped up” and taken responsibility for design mistakes, and describe what you did to resolve the problems. While Harvard Jolly ensures vigorous Quality Assurance/Quality Control practices and envisions the entire life of the building, not just the final facility after construction, mistakes can happen during design, construction and even after occupancy. Harvard Jolly believes in resolving issues at hand in a timely manner by implementing the most economical and appropriate solution. Misaligned Walkway Cover Harvard Jolly designed a school in Pasco County and found a design flaw during the final preparation of contract documents. An uncoordinated problem was discovered regarding the Architectural and Civil Engineering drawings. In the drawings, there was a discrepancy between angles relating to a covered walkway aligned with a curb. The walkway was constructed misaligned. Admitting to the mistake being a design error, Harvard Jolly gladly paid the approximate $40,000 to correct the alignment. Cost of Replacement A full year after the final construction closeout on a high school in Pinellas County, one of maintenance’s lawn mowers threw a stone that broke a piece of glass in a new exterior window of the facility. The owner tried to replace the glass but discovered the cost of a single sheet of the specific glass was extremely expensive. Harvard Jolly assisted in the replacement of the glass. The glass was chosen based on its economical price that was seemingly similar to the standard readily-available glass. However, replacement of individually ordered sheets later in the life of the building can be very expensive and straining on the owner. What was taken away from the experience was to envision the building years after its opening and utilize commonly manufactured products to provide the best long-term value to the owner.
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
8 | CAPACITY & CAPABILITY
TAB 8 • CAPACITY & CAPABILITY • ARCHITECTURAL SERVICES
CAPACITY & CAPABILITY 1. Please describe your current work load. How will business changes within your firm including additional projects and staff changes throughout the years affect services your firm will provide? What plan of action does your firm have to manage/maintain these changes when they occur? Harvard Jolly Architecture’s workload is currently slightly below capacity but within normal range. We are known to be the largest architecture firm in the state with 43 registered professionals on staff. We count a workforce of nearly 90 full-time employees in 8 Florida offices locations. Our highly productive staff use the latest, state-of-the-art computer systems and cutting-edge design software, thus we are able to manage the most demanding projects. Many of the current projects are now in the construction administration phase, leaving our team’s personnel immediately available to commit time and resources to the County.
2. Please explain what sets your firm apart from your competitors. Proven The proposed team members have been working together at Harvard Jolly for over 10 years with Jeff Cobble and Steven Heiser having been at the firm for over 25 years. Our same team members have had a successful track record with the Pasco County Schools for many decades and have consistently delivered high quality facilities on time and within budget. Dedicated Not only is our team of professionals dedicated to delivering District School Board of Pasco County the best possible facility, our team members are also involved with the District’s charitable and outreach programs. In fact, we are attending the Pasco Education Foundation’s Cinderella Ball and have contributed at a Crystal Level sponsorship. Additionally, Harvard Jolly is a proud sponsor of Take Stock in Children/Pasco County. Experienced Our team members have over 100 years of combined experience in educational facilities design. Together they have designed over 300 K-12 projects and nearly $2 billion in construction cost since 2000. Their level of experience is unparalleled as each project features their keen insight into the practice of education. Specialized Principal-in-Charge, Steve Johnson, has achieved his certification and is a Recognized Educational Facilities Planner in addition to a certified Crime Prevention Through Environmental Design professional. He is also an active member Council of Education Facilities Planners International (CEFPI). His expertise adds added-value to every project, ensuring the most optimal educational design. Harvard Jolly Architects has completed projects throughout the state of Florida for 80 years. Our proposed team is thoroughly familiar with local, state and federal codes as they relate to the A/E/C industry. Our team is also very experienced working with the Florida Building Code as approximately 99% of Harvard Jolly’s work is performed in Florida. It is with this full service strategy that our team is able to assure alignment among state regulations, owner interests and the realities of the local building industry from our very first Owner/User design work session, through construction, to occupancy. In addition, Steve Heiser is a member of the Florida Educational Facilities Planners’ Association.
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
9 | MINORITY/WOMEN OWNED BUSINESS CERTIFICATION
TAB 9 • MINORITY/WOMEN OWNED BUSINESS CERTIFICATION • ARCHITECTURAL SERVICES
MINORITY/WOMEN OWNED BUSINESS CERTIFICATION Harvard Jolly is not a Certified Minority Business Enterprise. However, we strongly support initiatives to include diverse vendors and consultants on our project teams. Selection of certified diverse sub-consultants is customary on Harvard Jolly awarded projects and we are committed to continuing Certified Business Participation. Harvard Jolly is so supportive of minority participation that we not only include minority sub-consultants on our projects, but we have also incorporated this practice in the daily operation of our Firm. Harvard Jolly, Inc. recognizes the importance of working with minority, diverse and small business enterprises (MBEs, SBE and DBE). As a company, both on the corporate level as well as satellite offices, we strive to reflect the makeup of the diverse world we conduct business in. We reach out to diverse businesses to provide competitive quotes or to establish bases of corporate accounts for services such as: printing, office and drafting supplies, software and computer hardware, maintenance services for copiers, printers, phones, catering for business meetings and events, company vehicle service, building maintenance, project photography, courier and delivery services, professional services as well as a host of others. When Harvard Jolly is considering engaging in business with a supplier, we must first, and foremost make sure the supplier can perform the job we are asking. We work towards bringing more women, minority and service-disabled veteran-owned business enterprises into our supply chain. We work with MBEs that provide products and services in many areas.
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
10 | REFERENCES
TAB 10 • REFERENCES • ARCHITECTURAL SERVICES
V. REFERENCES BASHAW ELEMENTARY SCHOOL RENOVATIONS Jane Dreger | Director of Capital Projects School District of Manatee County 2802-B 27th Street East Bradenton, Florida 34208 T: 941.708.8800 x1070 E: dregerj@manateeschools.net
PINELLAS PARK MIDDLE SCHOOL REMODEL & RENOVATIONS Rick Bevilacqua | Facilities & Construction Manager Pinellas County School Board 11111 S. Belcher Road Largo, Florida 33773 T: 727.547.7133 E: bevilacquar@pcsb.org
BOOKER HIGH SCHOOL ADDITIONS & RENOVATIONS Ernest DuBose | Project Manager The School Board of Sarasota County 7895 Fruitville Road Sarasota, Florida 34240 T: 941.361.6680 x69032 E: ernest_dubose@sarasota.k12.fl.us
MANATEE COUNTY CONTINUING SERVICES Mike Pendley | Executive Planner School District of Manatee County 2802-B 27th Street East Bradenton, Florida 34208 T: 941.708.8800 x1056 E: pendleym@manateeschools.net
PASCO COUNTY SCHOOLS • CONTINUING PROFESSIONAL SERVICES
2714 Dr MLK Jr St N St. Petersburg, FL 33704 T: 727.896.4611 | F: 727.894.0502 www.HARVARDJOLLY.com AAC000119
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