ACFAS 2021 Exhibitor Prospectus

EXHIBITOR PROSPECTUS AND PROMOTIONAL/MARKETING & SPONSORSHIP OPPORTUNITIES (ON-SITE & DIGITAL)

2021 ACFAS SCIENTIFIC CONFERENCE MANDALAY BAY RESORT & CONVENTION CENTER

|

LAS VEGAS, NV

TUESDAY, MAY 18 – FRIDAY, MAY 21, 2021

2021 ACFAS SCIENTIFIC CONFERENCE MANDALAY BAY RESORT & CONVENTION CENTER

|

LAS VEGAS, NV

TUESDAY, MAY 18 – FRIDAY, MAY 21, 2021

WELCOME Come and join us! Exhibit at the 2021 Annual Scientific Conference: We have the nation’s largest gathering of foot and ankle surgeons and primary care podiatric medicine physicians.

Connect with the physicians you want to reach.

Establish new relationships and strengthen existing ones.

With news on the vaccine front showing so much promise, we see light at the end of the tunnel. We believe it’s time for our members to celebrate all that they’ve been through this past year. With precautions in place, we intend to thoughtfully move forward with an in-person event. And with your partnership, we intend to make this a “welcome home” celebration for the entire profession!

Not only will ACFAS be implementing their own health and safety standards, the Mandalay Bay Convention Center has one of their own. Working with medical experts, the MGM Resorts team has developed a comprehensive plan to welcome back guests. Learn more about their “Seven-Point Safety Plan.”

TA B LE

of

CO NTENTS

SECTION 1: EXHIBIT OPPORTUNITIES

SECTION 2: SPONSORSHIP OPPORTUNITIES

Exhibit Opportunities ..........................................................1

Sponsorship Opportunities Index ..................................18

Exhibit Booths ......................................................................2

Educational Grants.............................................................19

Conference Overview..........................................................3

Events and Experiences...................................................20

Exhibit Hall Floor Plan ........................................................4

Product(s) and Branding Opportunities.......................21

Dates and Deadlines ...........................................................6

Digital Media .......................................................................22

Exhibit Space Application .................................................7

Print Media ..........................................................................23

Exhibitor Rules and Regulations......................................9

Advertising ..........................................................................24

Commercial Poster Rules and Regulations..................13

Sponsorship Recognition ................................................25

Commercial Poster Exhibit Application .......................14

Sponsorship Form .............................................................27

Affiliate Group Request for Function Space ...............15

section 1

The ACFAS 2021 Digital Portal The ACFAS 2021 digital portal is NOT a virtual conference. It’s a secure site that all PAID attendees will have access to. From here, registered attendees will have special access to other, value-added activities, including session recordings and industry content. Sponsorable activities on the digital portal include such things as 15-minute Lightning Learning videos, 30-minute Industry Innovations webinars, recorded presentations, and much more.

Contact dan.mcneill@acfas.org for more details.

2021 EXHIBIT OPPORTUNITIES

The ACFAS is the surgical arm of the podiatric profession, and a national association dedicated to the advancement of podiatric surgical skills and quality patient care. We anticipate more than 2,000 physicians in attendance making it a must-attend opportunity for your company.

The exhibit hall will feature over 140 companies from across the U.S. and other countries to showcase their products and services. You will find the Annual Scientific Conference (ASC) the right place to exhibit products:

Complete Medical Group Management Software

Orthoses

Osteobiologics

Implants

Pharmaceuticals

Instruments

Medical Publications

Practice Management Resources

Medical Records Software

Publishers/Video Producers

Orthobiologics

Orthopedic Devices

Wound Management Products

Reserve your space at this premier meeting today!

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

Experience all the benefits of exhibiting at our Annual Scientific Conference!

1

2 0 21 EXHIBIT BOOTHS Included in Your Booth Rental Package

Booths are 10' deep x 10' wide

Pipe and Drape: 8' back with 3' sides (charcoal and white) for linear booths

General Perimeter Exhibit Hall Security Service

Tuesday Evening Networking Event

Exhibitor Portal to enter Badges online

Complimentary Exhibitor Badges per booth:

Complimentary Attendee Reference List to record leads on site

Copy of Final Program on site

Company listing with a 30-word description in the Final Conference Program and on the ASC Mobile App

3 Badges: 100 Sq. Ft.

Complimentary Post-Meeting Attendee List

Optional Lead Retrieval

Complimentary virtual presence on our ACFAS 2021 Digital Portal with ability to upgrade with additional content.

15 Badges: 1,100–3,600 Sq. Ft.

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

Company Identification Sign: 7" x 44" for linear booths

5 Badges: 200–300 Sq. Ft. 8 Badges: 400–1,000 Sq. Ft.

Complimentary Exhibitor Lunch Station provided prior to attendee lunch break

Exhibitor Service Manual online ordering at t3expo.com

The Cost By 1/29/21

after 1/29/21

Fee if you use non-ACFAS hotel

10’ x 10’ Inline

$2,325

$2,550

+$140

10’ x 10’ Corner

$2,525

$2,750

+$150

10’ x 20’ Inline

$4,650

$5,100

+$270

10’ x 20’ (1) Corner

$4,850

$5,300

+$280

10’ x 20’ (2) Corners

$5,050

$5,500

+$290

10’ x 30’ Inline

$6,975

$7,650

+$300

Island Booths

$23.70/Sq. Ft.

$26.00/Sq. Ft.

+$570

Booth

(Island Booths are minimum 20’ x 20’)

PREMIUM SPACE (see blue booth space on page 5): add an additional 6% to the fees listed above.

Island Booth payments not received by 2/26/2021 will be invoiced at the $26.00 rate.

TO RESERVE YOUR BOOTH Return the Exhibitor Application with your Certificate of Insurance, 30-word company description and payment to the address listed on the application (page 7).

Exhibitor information available at ACFAS.org/lasvegas

Phone: 773.693.9300 or 800.421.2237 Fax: 800.382.8270

2

The booth space DOES NOT include carpet, electrical, tables, or chairs.

The online exhibitor service manual will include forms for your additional requirements.

Maggie Hjelm, hjelm@acfas.org Dan McNeill, dan.mcneill@acfas.org

CONFERENCE OVERVIEW THE DATES May 18-21, 2021 The Annual Scientific Conference (ASC) will offer special events, displays and services to attract registrants and keep them in the Exhibit Hall longer.

Below are a few of the things ACFAS does to promote the hall: Announcements in educational sessions and written reminders in Mobile App, tweets, etc., about visiting the Exhibit Hall during the conference.

Badge Scanning for CME credit.

Breaks and Extended Lunches giving exhibitors more unopposed time with attendees.

ACFAS Job Fair

the HUB Theater

SLEEPING ROOM RESERVATIONS We need your help: please use our official hotels.

To secure the amount of meeting and exhibit space required to hold our meeting, ACFAS must guarantee our attendees will occupy hotel rooms at our official hotels. If they don’t, the College incurs financial penalties— which would increase our costs and fees. So, it’s very important that all attendees and exhibitors stay in official ACFAS hotels to keep our costs as low as possible.

The link to onPeak, our official housing partner, will be available on the ACFAS website in January 2021.. Please visit ACFAS.org/lasvegas for official hotel listings.

Mandalay Bay Convention Center 3950 South Las Vegas Boulevard Las Vegas, NV 89119 Exhibit Hall Bayside F

INSTALLATION OF EXHIBITS 8:00 am–6:00 pm Installation will be Monday, May 17, 2021. Island booths requiring additional set-up time, contact Maggie Hjelm at hjelm@ACFAS.org.

Booth installation MUST BE COMPLETED or in process by 6:00 pm on Monday, May 17, 2021. No installation will be available on Tuesday morning. The ACFAS staff reserves the right to reassign space to another Exhibitor or to make other use of space, as deemed necessary or appropriate, with no refund being made to the original Exhibitor.

DISMANTLING OF EXHIBITS Dismantling will begin after 2:00 pm Thursday, May 20, 2021 and conclude that evening. Complete details will be in the Exhibitor Service Manual (t3expo.com).

SHOW HOURS Tuesday, May 18, 2021 10:00 am – 4:00 pm

Wednesday, May 19, 2021 9:30 am – 4:00 pm

Thursday, May 20, 2021 9:30 am – 2:00 pm

10:00 – 10:30 am

9:30 – 10:00 am

9:30 – 10:00 am

Break in Exhibit Hall

Break in Exhibit Hall

Break in Exhibit Hall

11:30 am – 12:00 noon

11:30 am – 12:00 noon

11:30 am – 12:00 noon

Exhibitor Lunch Station Open

Exhibitor Lunch Station Open

Exhibitor Lunch Station Open

12:00 noon – 2:00 pm

12:00 noon – 2:00 pm

12:00 noon – 2:00 pm

Extended Lunch in Exhibit Hall (No CME educational programs scheduled during this time.)

Extended Lunch in Exhibit Hall (No CME educational programs scheduled during this time.)

Extended Lunch in Exhibit Hall (No CME educational programs scheduled during this time.)

3:30 – 4:00 pm

3:30 – 4:00 pm

Break in Exhibit Hall

Break in Exhibit Hall

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

Poster Grand Rounds in the Exhibit Hall all three days.

Interactive Product Demos

THE PLACE

6:30 – 8:00 pm Opening Networking Event Exhibitors Invited

3

FE

FE

FE

FE

FHC

EXHIBIT HALL FLOOR PLAN

20'

20'

661

10'

SCIENTIFIC POSTERS

10' 10'

STUDENT POSTERS

351

457 556

657 756

453 552

653 752

SCANNING

SCANNING STATIONS

STATIONS

FE

FE

FE

FE

FE

445 PRIZE

20'

20'

JOB FAIR

645

545

745

20'

T10 T9

20'

945

1045

10' 30'

341 440

50'

441 540

641 740

741 840

637 736

737 836

635 734

735 834

633 732

733 832

631 730

731 830

1041 10'

30' 40'

337 436

1039

437 536 537

135

335 434

435 534

333 432

433 532

331 430

431 530

30'

1033

20' 20'

1031

231

531

831

HB

HB

HB

HB

SCANNING STATIONS

HB

50'

40'

FHC

1029

FE

30'

FE

HB

FHC

HB

PRIZE

HB

FE

HB

HB

FE

FHC

HB

HB

SCANNING STATIONS

20'

20'

PRIZE 924

20'

925 1024

623 722

723 822

621 720

721 820

821 920

921 1020

619 718

719 818

817 916

917 1016

715 814

815 914

915 1014

1025

10'

20'

1021

421 520

521 10'

50' 40'

1019

30'

417 516

20'

315

115

415 514

1015

515

615 714

P R E M IU M B O O T H S

10' 10'

30'

211 310

311 410

411 510

209 308

309 408

409 508

307 406

407

609

20'

709 808 708

10'

507

706

707 806

809

1013

20' 20'

10'

20'

10'

10'

1011

909 1007

FE

FE

FE

40'

10'

10' 20' 10'

20'

201

10'

20' 20'

301

10'

30' 20'

401

10'

20' 20'

10'

501

20'

FE

20'

20'

FE

20'

THE HUB

101

20'

30'

207

10'

20'

710

FE

20'

FOOD STATION 1 40'

FE

10'

FE

20'

131

30'

FE

T2

20'

1035

70'

FE

T3

10'

10'

FE

FE

20'

THE HUB

10' 50'

T8 T7

20' 20'

20'

345

PODIATRY SCHOOLS

10'

751

30' 20'

T1

10'

10' 20'

10'

10'

40'

10'

T6

10'

20'

40'

T5

10'

CASE STUDY POSTERS

20'

T4

FE

20'

461

10'

FE

10'

FE

10'

FE

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

10'

10'

10' 20'

10'

FOOD STATION 3 40'

20'

10'

10'

20'

SCANNING STATIONS

FOOD STATION 2 40'

FHC

10'

FE

FE

FE

FE

FE

FHC

DIVISION MEETINGS

705 804 20'

601

10'

701 800

ENTRANCE

BAYSIDE F

40' 20'

SERVICE DESK OFFICE

4

MEMBER BOOTH

THE BOOTHS PREMIUM SPACE (see blue booth space on floor plan): add an additional 6% to the fees listed.

Booths shown are 10' deep x 10' wide.

Islands (minimum) are 20' deep x 20' wide.

Inline booths have only one side exposed to an aisle and are generally arranged in a series along a straight line.

A Corner booth is an end booth exposed on two sides.

End-Cap booths are not available.

STRUCTURAL HEIGHT RESTRICTIONS Island Booths: Maximum 16’ Booth set up and contents may not obscure the view of surrounding exhibitors’ booth space.

2021 Hanging Sign Maximum: 20’ Floor to Top of Sign All Island Booth layouts and structures must be approved by ACFAS before booths can be installed. Submit your floor plan specifications for approval no later than April 2, 2021 to Maggie Hjelm at hjelm@ACFAS.org.

Booth presentations must comply with Rules & Regulations #21.

For more information on exhibits, contact American College of Foot and Ankle Surgeons (ACFAS) 8725 West Higgins Road, Suite 555 Chicago, IL 60631-2724 Phone: 773.693.9300 or 800.421.2237 Maggie Hjelm hjelm@acfas.org Dan McNeill dan.mcneill@ACFAS.org

floor plan subject to change

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

Inline Booths: Maximum 8’ back and 3’ sides

Exhibitor information available at acfas.org/lasvegas

5

DATES and DEADLINES Exhibitor Service Manual order forms available week of February 4, 2021 at t3expo.com.

JANUARY

APRIL

MAY

TBD Exhibitor Housing Opens,

2

Pre-conference Mailer Review Deadline (Approved sponsors only)

10 Advance Warehouse Shipments

Sponsor Logo Deadline Submit eps and jpg versions

11

Deadline for Submission of Island Booth Specifications

12 Deadline for Exhibitor Badge

acfas.org/lasvegas

4

Space Applications Accepted 30-word Company Descriptions Insurance Forms (Must be in effect May 15-21, 2021)

9

29 Early Bird Space Application Fee Ends

Door Drop Graphics Review Deadline (Approved sponsors only)

End

Registration Online—Changes/ Additional Badges On-site

14 Badge confirmation letters will be emailed to company representatives

14 Exhibitor Request for Function Space Due

FEBRUARY 15 Exhibitor Service Manual available Online, t3expo.com

16 EAC Forms and Certificates of

16 Pre-Approved Island Booth Set-up Begins

Liability Due

Island Only Direct Shipments Begin

Deadline for Early Set-up Request Forms

17 Booth Confirmation Letters via E-MAIL

22 50% Booth Cancellation Fee Begins Exhibitor Badge Portal Opens

Deadline to Submit Certificates of Liability

17 Direct Shipments to Convention Center Begin Booth Installation

19 Advance Warehouse Shipments

26 Balance/Full Booth Payment Due

Advance Warehouse Shipments Late Fee—add 30%

Begin

23 Advance Order Discount Rates

MARCH 1

WEEK OF JUNE 6

Deadline

Company ID Forms Due

Post-conference Surveys E-mailed

(Form included with confirmation)

Post-conference Attendee List E-mailed

Company Description Deadline

15 Commercial Poster Application Due

As we partner with you to celebrate safely, we will strive to over communicate and remain flexible.

We’re all in this together.

100% Booth Cancellation Fee Begins Reserve Final Program Ad Space and Artwork Due

JANUARY 2021 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

6

FEBRUARY 2021 7 14 21 28

1 2 3 4 5 6 8 9 10 11 12 13 15 16 17 18 19 20 22 23 24 25 26 27

MARCH 2021 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APRIL 2021

MAY 2021

JUNE 2021

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

EXHIBIT HALL SPACE APPLICATION ACFAS 2021 SCIENTIFIC CONFERENCE | MAY 18–21 | LAS VEGAS Please read the entire application and Exhibitor Rules and Regulations carefully. Complete the application and return it with your Certificate of Insurance (covering the dates of the conference), 30-word company description and payment. Exhibitors are not allowed to set up their exhibit unless their company’s Certificate of Insurance is on file with the ACFAS office. This application is not accepted until exhibit space is assigned.

CONTACT PERSON Contact Name

□

Mr.

□

(to receive all meeting coorespondence)

Ms.

Designation

Contact Title

OFFICIAL COMPANY INFORMATION List your company information as it should appear in the Final Program and on your booth identification sign.

Company Name

Mailing Address (if different from the company) Telephone

Fax

E-mail

Website

Address

PAYMENT: Please reserve our booth(s) at the ACFAS Annual

City

State

Telephone

Fax

BOOTH FEES

by 1/29/21

10’ x 10’ Inline 10’ x 10’ Corner 10’ x 20’ Inline 10’ x 20’ (1) Corner 10’ x 20’ (2) Corners 10’ x 30’ Inline Islands Booths

$2,325 $2,525 $4,650 $4,850 $5,050 $6,975 $23.70/Sq. Ft.

Scientific Conference. Complete all that apply.

Booth Fee $____________

Zip/Postal Code

after 1/29/21

$____________

Non-ACFAS Hotel Fee (if applicable)

$____________

Sub-Total

$____________

Credit Card Payment—add 3% of Sub-Total

$____________

Total Payment

$____________

Fee if you use a non-ACFAS hotel

Premium Space—add 6% (if applicable)

$2,550 $2,750 $5,100 $5,300 $5,500 $7,650 $26.00/Sq. Ft.

+$140 +$150 +$270 +$280 +$290 +$300 +$570

PAYMENT BY CREDIT CARD □

AMEX

□

MasterCard

□

Visa

Credit card payment is subject to a 3% merchant processing charge.

(Island Booths are minimum 20’ x 20’)

PREMIUM SPACE (see blue booth space on page 5): add an additional 6% to the fees listed above. Island Booth payments not received by 2/26/2021 will be invoiced at the $26.00 rate.

Card No.

BOOTH LOCATION PREFERENCES

Print Name on Card

Consult the Exhibit Hall Floor Plan and indicate 6 choices in different areas of the hall. Every effort will be made to accommodate your request, but cannot be guaranteed. Space will not be assigned to companies that have not paid in full.

Signature

Exp. Date

Security Number (VISA/MC—last 3 digits on back; AMEX—4 digits on front)

1st Choice: _________

2nd Choice: _________ 3rd Choice: ________

4th Choice: _________

5th Choice: __________ 6th Choice: ________

Return completed application with your Certificate of Insurance and credit card information via fax or by mail to: American College of Foot and Ankle Surgeons 8725 West Higgins Road, Suite 555, Chicago, IL 60631-2724 Phone: 773.693.9300 or 800.421.2237 Fax: 800.382.8270

PAYMENT BY CHECK

Principal Product/Service to Be Exhibited (Required)

Check No.:_____________________ Exhibitors You Prefer Not to Be Near (Required) □ Audio in Booth (see Exhibitor Rules & Regulations—#21).

Return completed application with your Certificate of Insurance and check made payable to American College of Foot and Ankle.

Mail to: American College of Foot and Ankle Department 4528, Carol Stream, IL 60122-4528

EXHIBITOR APPOINTED CONTRACTOR (EAC)

AUTHORIZATION—Void without signature

Exhibitors planning to use an independent contractor must complete the Request for Exhibitor Appointed Contractor form found in your online service manual (T3expo.com). The contractor must submit an EAC Form and Certificate of Insurance no later than April 16, 2021 (see Exhibitor Rules & Regulations—#14 & #25).

I am an authorized representative of the company with full power to sign and deliver this application. The company listed agrees to comply with all instructions, rules and regulations and agrees to promptly submit all information required by the ACFAS.

COMPANY DESCRIPTION

Authorized Officer Name

Submit a Microsoft Word document – 30-word limit—subject to final editing

by ACFAS staff, plus company name via e-mail to hjelm@acfas.org. ACFAS does not guarantee narratives will be listed if received after March 1, 2021.

Authorized Officer Signature (Required) Title

Date

OFFICE USE

Batch#

Approval#

Check#

Amount

Booth#

7

8

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

This page left blank intentionally.

EXHIBITOR RULES

and

REGULATIONS

Please review these rules and regulations carefully. Your signature on the application binds you and your company to this contract and the terms expressed herein.

1. ELIGIBILITY TO EXHIBIT The American College of Foot and Ankle Surgeons (ACFAS) reserves the right in its sole discretion to decline applications for exhibits. In addition, ACFAS will not sell exhibit space to any for-profit or non-profit organization whose programs, products, and/or services, in whole or in part, compete with ACFAS programs, products, and/or services (See also, Section 20).

2. BOOTH SPACE ASSIGNMENT Exhibit Applications are date-stamped as received by ACFAS Headquarters and allotment of booth(s) will be made with priority to Corporate Sponsors and previous Exhibitors.

Indicate your choices on the application and advise us of those companies you do not wish to be near. ACFAS reserves the right to assign the next best space when requested choices are not available. Please do not concentrate all your space choices to one area of the Exhibit Hall.

2A. COVID-19 BOOTH DESIGN Design a booth experience that best suits your planned experience for attendees: Designate entry and exit points inside the booth and create a booth tour experience using directional signage to manage the flow of traffic while inside the booth. In larger booths, create an open flow experience for entry and exit and spread out attractions to limit congregating groups.

Frequently clean all machines, equipment, screens and other surfaces inside the booth ACFAS will encourage the use of the ACFAS 2021 app and Digital Portal to schedule and manage booth appointments Provide hand sanitizing stations inside your booth and/or hand sanitizers as booth giveaways.

2B. WAIVER AND RELEASE As a precaution, all booth staff will be required to sign off on a waiver prior to coming to the conference, releasing and waiving the American College of Foot and Ankle Surgeons from and against claims, liabilities and expenses arising from injury, sickness or death from contraction or spread of COVID19. This waiver will be sent to all exhibitors as an online form that all booth staff will need to acknowledge.

3. EXHIBIT SPACE Booth space fees include the following:

Booths are 10' deep x 10' wide Pipe and Drape: 8' back with 3' sides (charcoal and white) for linear booths Company Identification Sign: 7" x 44" for linear booths Company listing with a 30-word description in the Final Conference Program and on the ASC Mobile App General Perimeter Exhibit Hall Security Service Exhibitor Portal to enter Badges online

Exhibit rental does not include carpet, electrical use, tables, or chairs. The online Exhibitor Service Manual (t3expo.com) will include forms for your additional requirements.

4. EXHIBIT FEES AND PAYMENT FOR SPACE Booth costs are as follows: PREMIUM SPACE (see blue booth space on page 5): add an additional 6% to the fees listed below.

1 booth

$2,325 by January 29, 2021 $2,550 after January 29, 2021 +$140 if booked outside official room block

2 booths

$4,650 by January 29, 2021 $5,100 after January 29, 2021 +$270 if booked outside official room block

Island Booth

$23.70 per Sq. Ft. by January 29, 2021 $26.00 per Sq. Ft. after January 29, 2021 +$570 if booked outside official room block (Island Booths are minimum 20' x 20')

Island booth payments not received by 1/29/2021 will be invoiced at the $26.00 rate.

STRUCTURAL HEIGHT RESTRICTIONS Inline Booths: Maximum 8' back and 3’ sides Island Booths: Maximum 16' Booth set up and contents may not obscure the view of surrounding Exhibitors’ booth space.

2021 Hanging Sign Maximum: 20’ Floor to Top of Sign All Island Booth layouts and structures must be approved

by ACFAS before booths can be installed. Submit your floor plan specifications for approval no later than April 2, 2021 to Maggie Hjelm at hjelm@acfas.org.

5. COMPLIMENTARY EXHIBITOR BADGES Per Booth: 3 Badges: 100 Sq. Ft. 5 Badges: 200–300 Sq. Ft.

8 Badges: 400–1,000 Sq. Ft. 15 Badges: 1,100–3,600 Sq. Ft.

Includes: Complimentary Exhibitor Lunch Station provided prior to attendee lunch break in Exhibit Hall and the Tuesday Welcome Networking Event.

Additional badges are available for $180 each. After May 12, 2021, additional badges, or changes to badges must be made on-site.

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

Space will not be assigned to companies that have not paid in full.

Complimentary Exhibitor Badges per booth: 3 Badges: 100 Sq. Ft. 5 Badges: 200–300 Sq. Ft. 8 Badges: 400–1,000 Sq. Ft. 15 Badges: 1,100–3,600 Sq. Ft. Complimentary Exhibitor Lunch Station provided prior to attendee lunch break Exhibitor Service Manual online ordering at t3expo.com Tuesday Evening Welcome Networking Event Complimentary Attendee Reference List to record leads on site Final Program Complimentary Post-Meeting Attendee List Optional Lead Retrieval

9

EXHIBIT RULES AND REGULATIONS 6. EXHIBITOR REGISTRATION HOURS

12. REGISTRANT LISTS

Registration will be open during the following hours:

Pre-conference registrant list requests are evaluated on a caseby-case basis and limited to ACFAS Sponsors Only, Silver Level and above, with pre-approval of material by the ACFAS Director of Education Curriculum and Alliances. A post-conference list will be e-mailed, approximately 2 weeks after the conference, to each exhibiting company’s contact who has signed the usage agreement.

Monday, May 17 Tuesday, May 18 Wednesday, May 19 Thursday, May 20

1:00 pm – 6:00 pm 6:30 am – 5:00 pm 6:30 am – 5:00 pm 6:30 am – 5:00 pm

7. EXHIBITOR REGISTRATION Temporary set-up badges will be available at the dock and entrance to the exhibit hall during set-up hours.

Exhibitors may pick up their exhibit hall badges during the hours listed above.

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

To purchase a badge on-site, exhibitor staff will be required to show a business card with the exhibiting company name and a photo ID.

10

13. LEAD RETRIEVAL SYSTEMS The lead does not include phone or fax numbers, or e-mail addresses based on ACFAS compliance with the Anti-Spam Act and GDPR. Order forms will be available in the service manual at t3expo.com.

Release of the above information is at the discretion of the conference attendee, on-site.

All booth personnel must be identified with an ACFAS Exhibitor badge. Physicians or other individuals who are registered for this meeting must remove any other badges and/or ribbons and display the ACFAS Exhibitor badge when staffing or working within an exhibit booth.

14. EXHIBITOR APPOINTED CONTRACTOR

False certification of an individual as an exhibitor’s representative, or any other methods used to assist unauthorized personnel to gain admittance to the exhibit floor and/or instructional courses may be cause for expelling the violator from the exhibition, removing a violator’s exhibit from the exhibit floor without further obligation on the part of ACFAS.

Exhibitors should note that the Exhibitor Service Manual will be available online at t3expo.com; it is the exhibitor’s responsibility to provide third parties with the necessary information and forms from their manual. EAC forms and Certificates of Liability are due no later than April 16, 2021.

Exhibitors planning to use an independent contractor must complete the Request for Exhibitor Appointed Contractor (EAC) form found in their online service manual. The contractor must submit a Certificate of Insurance (See also, Section 25).

15. FLOORING 8. NON-EXHIBITING COMPANY REPRESENTATIVES/ DISTRIBUTORS Representatives of any company that is NOT a registered Exhibitor at the ACFAS Annual Scientific Conference will not be admitted to the Exhibit Hall.

Companies that have not previously exhibited at an ACFAS conference may purchase a Commercial Representative badge with approval of ACFAS. Limited to a maximum of 2 registrants, 1-time only.

The Exhibit Hall IS NOT carpeted. Tables, carpet, equipment, and/or other furnishings are available in the exhibitor service manual, www.t3expo.com.

16. OFFICIAL SERVICE CONTRACTOR T3 Expo–Exhibitor Services Department Phone: 888.698.3397 e-mail: help@t3expo.com

17. SHIPMENTS 9. PURCHASING BADGES FOR NON-EXHIBITOR

All shipments must be PREPAID and consigned as follows:

Exhibiting companies may not purchase badges for physicians, consultants, or distributors, unless they are full-time employees of that company.

ACFAS Exhibiting Company Name Booth No. _____ No. of Pieces _____

Exhibitor badges are to be issued only to company employees, and/or any other individuals working in the exhibit booth.

T3 Expo Las Vegas 1720 Raiders Way Henderson, NV 89052

False certification of an individual as an exhibitor’s representative, or any other method used to assist unauthorized personnel to gain admittance to the exhibit floor and/or instructional courses will be cause for expelling the violator from the exhibition, or removing a violator’s exhibit from the exhibit floor without further obligation on the part of ACFAS.

10. SHARING/SUBLETTING OF SPACE No part of any exhibit space assigned to an Exhibitor may be reassigned, sublet or shared with any other party. Sharing of exhibit space is permitted only for divisions of the same company and must be noted on the application form.

11. CANCELLATIONS OR REDUCTIONS IN SPACE Requests for cancellations or reductions in exhibit space must be made in writing. Refunds will be made in accordance with the following schedule: Requests received by March 15, 2021: 50% retained Requests received after March 15, 2021: 100% retained Refunds will be mailed approximately 30 days after the Conference.

Exhibit material will be accepted for storage 30 days prior to show dates with T3 Expo’s pre-approval. Additional information is provided in the service manual at T3expo.com.

18. INSTALLATION AND DISMANTLING Exhibit installation is Monday, May 17, 2021 from 8 am – 6 pm.

Island booths requesting installation on Sunday, May 16 must complete a Request for Early Set-up form in the Service Manual, T3expo.com.

Booth installation MUST BE COMPLETED or in process by 6:00 pm on Monday, May 17, 2021. No installation will be available on Tuesday morning. Be sure to make the necessary travel arrangements. The ACFAS staff reserves the right to reassign space to another Exhibitor or to make other use of space, as deemed necessary or appropriate, with no refund being made to the original Exhibitor.

Booths must be kept intact until the closing of the exhibits (presently scheduled Thursday, May 20, 2021 at 2:00 pm). Early dismantling of exhibits is strictly prohibited. Dismantling, or “preparing to dismantle,” prior to the show closing will result in a $500 penalty, loss of future space priority considerations and/or ineligibility to exhibit at future meetings. All display materials must be fully removed by midnight Thursday, May 20, 2021. If displays are not removed by midnight, management has the right to remove them and charge the expense to the Exhibitor.

EXHIBIT RULES AND REGULATIONS 19. EXHIBIT HALL HOURS

25. INSURANCE AND LIABILITY

Tentative hours are as follows, but are subject to change in which case Exhibitors will be notified in writing:

The Exhibitor must surrender space occupied by him in the same condition as it was at the time of occupation. The Exhibitor is responsible for all damages to the Exhibit Hall, and for any and all claims or demands on account of any injury or death or damage to property occurring in or upon the Exhibitor’s display area or because of the acts of the Exhibitor, his employees, agents, licensees or contractors.

Tuesday, May 18, 2021: 10:00 am – 4:00 pm Wednesday, May 19, 2021: 9:30 am – 4:00 pm Thursday, May 20, 2021: 9:30 am – 2:00 pm

20. CHARACTER OF EXHIBITS The ACFAS reserves the right to decline to permit an Exhibitor to conduct and maintain an exhibit if, in the judgment of the management, said Exhibitor or exhibit or proposed exhibit shall in any respect be deemed unsuitable. Professional dignity and discretion should be observed at all times.

Booth set up and contents may not obscure the view of surrounding Exhibitors’ booth space. Display area may not exceed the 3' sidewall or extend into an aisle causing the obstruction of an adjacent booth.

ACFAS may also decline to permit persons, conduct, articles of merchandise, printed matter, souvenirs, catalogs and any other items without limitation, which affect the character of the exhibit. All efforts to advertise, demonstrate and operate the exhibit must be conducted so as not to trespass the rights of other Exhibitors and visitors.

21. SOUND EQUIPMENT/ISLAND BOOTHS Do not point or angle any of your speakers into the aisle.

Speakers must face into your booth and sound emitting from the booth space shall not exceed 85 decibels. Companies receiving notices from Show Management to reduce the noise level must immediately comply or be subject to having power to the sound system disconnected.

22. ADVERTISING Advertising materials cannot be distributed outside the Exhibitor’s booth. This applies to distributing flyers, handbills, invitations, magazines, or other advertising materials to hotel rooms of Annual Scientific Conference attendees. Except for the Exhibitor’s booth space, canvassing or distributing materials in the facilities used by ACFAS is forbidden, unless approved by the ACFAS Director of Education Curriculum and Alliances.

23. PHOTOGRAPHY AND VIDEOTAPING Exhibitors, Attendees, Guests and Media are strictly prohibited from taking still photography, video or audio recording of the Exhibit Hall or any educational session or event of the meeting.

24. FIRE REGULATIONS No combustible oils or bottled gases, open flames of any type, no batteries containing electrolyte, nor any corrosive will be permitted in the Exhibit Hall. Questions regarding specific problems should be referred to management who will obtain the necessary rulings from the Las Vegas Fire Marshall.

The Exhibitor understands that neither the ACFAS nor the MANDALAY BAY CONVENTION CENTER maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance. Each Exhibitor shall carry comprehensive general liability coverage, including premises, operations and contractual liability coverage of at least $1 million for personal injury liability and $1 million for property damage liability and statutory Workmen’s Compensation coverage with Employers’ Liability limits of at least $100,000.

A Certificate of Insurance must be furnished to the ACFAS with final booth payment and is a condition of being permitted to exhibit. The Certificate of Insurance shall name the AMERICAN COLLEGE OF FOOT AND ANKLE SURGEONs and MANDALAY BAY CONVENTION CENTER as additional insureds.

The COI should indicate the policy will be in effect over all installation and dismantling dates, May 16, 2021 through May 21, 2021.

The COI is necessary even if the exhibitor is using an Exhibit Appointed Contractor (EAC) to provide booth services. Guidelines for EAC insurance requirements will be included in the Exhibitor Service Kit. Exhibitor Liability Insurance Program—$84 Event coverage at the reduced rate of $84. Easy to apply for coverage, a link to the provider will be available at ACFAS.org/lasvegas.

26. EXHIBITOR HOUSING Reduce costs! Stay at an ACFAS hotel!

As you may already know, convention centers allocate exhibit space to shows based on the amount of hotel rooms picked up. To ensure that our hotel block is full and that we receive the needed exhibit floor space at the convention center for you, we ask that all Exhibitors book their housing through onPeak, the official ACFAS housing partner. Failure to do so will lead to increased costs to conduct this event.

The link to onPeak, our official housing partner, will be available on the ACFAS website in January 2021.

Please visit acfas.org/lasvegas for official hotel listings.

Poaching Advisory Exhibitors and attendees may be subjected to improper solicitation from unaffiliated hotels, third-party housing agencies, and third-party vendors. Book through trusted ACFAS official contractors. Report any unauthorized solicitations to show management at hjelm@acfas.org.

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

All exhibit material must be on the table or floor within the allotted space. Attachment of display material to walls will not be permitted.

Nothing can exceed booth dimensions. No other area can be used for display purposes. Exhibitors will be allowed in the Exhibit Area 90 minutes before the Exhibit Hall opens the first day and 45 minutes before the exhibits open on Days 2 and 3. Exhibitors may remain in the area for 30 minutes after the hall closes. Each booth must be staffed during show hours. Exhibitors may not enter another Exhibitor’s booth without permission.

Each Exhibitor must make provision for the safeguarding of his goods, materials, equipment and display at all times. General overall security will be provided by the ACFAS, however, neither the ACFAS members, officer representatives or employees, nor MANDALAY BAY CONVENTION CENTER officers, representatives or employees are responsible for any injury, loss or damage that may occur to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever, prior to, during or subsequent to the period covered by the exhibit contract. Exhibitor assumes responsibility and agrees to indemnify and defend MANDALAY BAY CONVENTION CENTER, its subsidiaries and affiliates and their respective owners, employees and agents against any claims or expenses arising out of the use of the exhibition premises.

11

EXHIBIT RULES AND REGULATIONS 27. CANCELLATION OF EXPOSITION

32. HOSPITALITY/INDUSTRY EVENTS

It is mutually agreed that in the event of total or partial cancellation of the annual conference due to fire, strikes, natural disasters (either threatened or actual), government regulations or causes which would prevent its scheduled opening or continuance, this agreement shall be terminated immediately, and the ACFAS shall determine an equitable basis for the refund of a portion of the exhibit fees, after due consideration of expenditures and commitments already made. Under no circumstances is the ACFAS responsible for any Exhibitor’s expenses (such as travel, lodging, or exhibit shipping), or any other incidental or consequential damages.

Hospitality or Industry Events cannot conflict with the official College scientific programming, and may not be scheduled during the following times:

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

28. NON-CONTRACTED EXHIBIT SPACE

12

Date Monday, May 17 Tuesday, May 18 Wednesday, May 19 Thursday, May 20 Friday, May 21

Functions Not Permitted 7:30 am – 7:00 pm 7:30 am – 7:30 pm 6:30 am – 7:30 pm 6:30 am – 9:00 pm 7:30 am – 12:00 noon

33. EXHIBITOR ATTENDANCE AT ASC CLINICAL SESSIONS

Persons, companies or organizations that have not contracted with the ACFAS to occupy space in the Exhibit Hall will not be permitted to display or demonstrate products or services, solicit orders, or distribute advertising materials in the Exhibit Hall, parking lots, or outside or inside the hotel(s), and convention center contracted by the ACFAS. Noncompliance with this regulation will result in the prompt removal of the offending person and property from the area.

Exhibitors are welcome to attend the open clinical sessions (excluding programs titled “workshops”) to gain new perspectives on surgical techniques and the perspective of the speakers and attendees. With the increased scrutiny by federal and state governments, and medical organizations themselves, on industry-physician relationships, it is imperative that the College ensures its clinical sessions maintain their objectivity and independence from industry, and foster professional behavior by speakers, attendees, and industry representatives.

29. PRIZE DRAWINGS/GIVEAWAYS/ FOOD & BEVERAGE

Therefore the College expects that industry representatives/Exhibitors:

Prize Drawings and Giveaways are permissible within an Exhibitor’s booth only, with prior approval of the ACFAS Director of Education Curriculum and Alliances. You may post winners’ names in your booth; announcements will not be made over the public address system.

Refrain from asking any questions of the speakers in the meeting room

Do not approach the podium/stage at any time and sit in the rear half of the room to avoid any perception of undue industry presence, and

Hold any questions you may have for speakers until you and the speaker are outside of the meeting room.

Food & Beverage distributed from an Exhibitor’s booth for hospitality is permissible with prior approval of the ACFAS Director of Education Curriculum and Alliances.

All supplies must be purchased through the official convention center caterer.

Your cooperation is greatly appreciated.

34. VIOLATION OF RULES AND REGULATIONS 30. SELLING AND ORDER TAKING The purpose of the exhibits is to further the education of meeting attendees through product displays and demonstrations. Order taking within the booth is permitted if conducted in a professional manner. Items sold for delivery on the show floor are not permitted.

31. EXHIBITOR/AFFILIATE SOCIAL EVENTS The ACFAS must review and approve ANY event affecting ACFAS meeting attendees during the inclusive dates of the Annual Scientific Conference, whether they are being held at ACFAS contracted facilities or otherwise.

Do not attempt to make reservations directly with convention center or hotel venues. This will forfeit your request for space.

For events beginning May 16-21, 2021 a form is provided on page 15. Otherwise, Exhibitors must confine their activities to their allotted exhibit space. No entertainment functions, meetings, courses, or social functions may be scheduled to conflict with Annual Scientific Conference hours, activity hours, or exhibit hours.

Entertainment and social functions must be in good taste and conform to the purpose of the meeting. Failure to comply with this request will be in violation of Rules & Regulations (See also, Section 20).

Announcements and invitations addressed to members of the medical profession concerning such industry sponsored events should clearly indicate the name(s) of the sponsor and must in no manner imply, directly or indirectly, that the event is a part of or an official activity of the ACFAS.

As a condition of exhibiting, each Exhibitor shall agree to observe all ACFAS policies. The action taken against an Exhibitor for violation of policies will be determined on the basis of the particular circumstances of each case. For example, some infractions will be communicated in a warning notice that may not result in a violation if, in the sole discretion of the ACFAS Exhibits Manager, it is deemed that corrective measures were completed within a timely fashion and no other parties were negatively impacted. Prior year’s warnings and actions may be taken into account in determining actions for the Annual Scientific Conference. The College reserves the right to determine a more severe action, including refusal of or termination of the exhibit, at its sole discretion without progressing through a series of steps.

35. RESERVATION OF RIGHT TO MAKE CHANGES Any matters not specifically covered herein are subject to decision by the American College of Foot and Ankle Surgeons.

The College reserves the right to make such changes, amendments and additions to these rules as it considers advisable for the proper conduct of the exhibit, with the provision that all Exhibitors will be advised of any such changes.

36. AMERICANS WITH DISABILITIES ACT Each Exhibitor shall be responsible for compliance with the Americans with Disabilities Act of 1992 (ADA) with regard to their booth space, including, but not limited to, wheelchair access.

COMMERCIAL POSTER RULES and REGULATIONS APPLICATION MUST BE RECEIVED BY MARCH 15, 2021.

General Information

Guidelines for Commercial Poster Abstract

Commercial poster exhibit space may be reserved only by companies that have reserved an exhibit booth. Posters will be displayed at the Mandalay Bay Convention Center, Las Vegas, Nevada, for 2-1/2 days during the ACFAS Annual Scientific Conference. Posters are displayed on 4’ x 8’ poster boards. Commercial Posters will be listed in the Final Program in alphabetical order by company name.

Make the title brief and clearly indicate the nature of the study/procedure. Short summarization (250 words or less) of purpose, methods, procedures, results, significance of findings. Abbreviations may be used. Spell out the term at first mention and follow with abbreviation in parentheses. Thereafter, abbreviations only may be used.

Description of Format A commercial poster is designed to display a product, but typically will not include new (i.e., previously unpresented) research data to support usage. The poster may appear as a billboard type presentation, or may include data that has previously been published.

COMPLETED COMMERCIAL POSTER APPLICATIONS MUST BE RECEIVED

BY MARCH 15, 2021 AND SENT TO: American College of Foot and Ankle Surgeons 8725 West Higgins Road, Suite 555 Chicago, IL 60631-2724 Attn: Maggie Hjelm E-mail: hjelm@acfas.org

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

A copy of the scientific poster guidelines is available on request. These guidelines may assist you in your thought process when you design your poster exhibit. Poster presenters will provide to the ACFAS Education Department, a 250-word or less abstract that must be received by March 15, 2021.

13

COMMERCIAL POSTER EXHIBIT APPLICATION ACFAS 2021 SCIENTIFIC CONFERENCE TUESDAY, MAY 18 – FRIDAY, MAY 21, 2021 | LAS VEGAS

Please type or print legibly.

Company Name

Contact Name

Contact Title

Address

City

State

Telephone

Fax

Zip/Postal Code

E-mail

COST: $300 PER POSTER Commercial posters may be exhibited only by companies that also reserve a booth in the Exhibit Hall at the May 18-21, 2021, Annual Scientific Conference.

APPLICATION MUST BE RECEIVED BY MARCH 15, 2021.

Mail or fax completed form and abstract to:

PAYMENT BY CREDIT CARD □

AMEX

□

MasterCard

□

Card No.

Visa

Exp. Date

Security Number (VISA/MC—last 3 digits on back; AMEX—4 digits on front)

Print Name on Card

Signature

PAYMENT BY CHECK Return Completed Application and 250 words or less abstract with your check in the amount of $300 made payable to: American College of Foot and Ankle Mail to: American College of Foot and Ankle Department 4528, Carol Stream, IL 60122-4528

AUTHORIZATION The Company listed agrees to comply with all instructions and Rules and Regulations and agrees to promptly submit all information required by the ACFAS.

14

8725 West Higgins Road, #555 Chicago, IL 60631-2724 Attn: Maggie Hjelm Email: hjelm@acfas.org Phone: 800.421.2237 Fax: 800.382.8270

AFFILIATE GROUP REQUEST for FUNCTION SPACE ACFAS 2021 SCIENTIFIC CONFERENCE TUESDAY, MAY 18 – FRIDAY, MAY 21, 2021 | LAS VEGAS

Deadline is MARCH 15, 2021. Complete one form per function; duplicate this form as often as needed.

TYPE OF GROUP □

Corporate/Industry

□

Tax Exempt (non-profit)

□

College/University

Function Name

Company Name

Contact Name

On-site Contact Name

Address

City

State

Telephone

Fax

Zip/Postal Code

E-mail

FUNCTION INFORMATION Do not attempt to make reservations directly with convention center or hotel venues until approval has been granted by ACFAS. This will forfeit your request for space.

Day/Date Start Time (AM/PM)

End Time (AM/PM)

Events Held at Non-Hotel or Convention Center Venues

No. Attendees Expected

Functions Not Permitted at These Times: Monday, May 17 Tuesday, May 18 Wednesday, May 19 Thursday, May 20 Friday, May 21

7:30 am – 7:00 pm 7:30 am – 7:30 pm 6:30 am – 7:30 pm 6:30 am – 9:00 pm 7:30 am – 12:00 noon

TYPE OF EVENT □

Advisory Board Meeting

□

Social Event

□

Hospitality

□

Staff Meeting

□

*Satellite Programs:

□

CME

□

Breakfast □

!

□

Dinner

Non-CME

□

Reception □

□

A Meeting Space Application is required for events held at local venues such as restaurants and museums. ACFAS will review the event details to ensure the event does not conflict with the official ACFAS program and social functions.

If this form is not completed in its entirety, your confirmation will be delayed.

In the event approval for your meeting or social event is not granted by ACFAS, the College will not be held responsible or accountable for any hotels or other entities with whom you have entered into contractual agreements.

PLEASE RETURN THIS FORM NO LATER THAN MARCH 15, 2021:

Alumni Function

CME Provider

*Satellite Programs are only available as sponsor events if offered to physicians. Please see Exhibitor Rules & Regulations 28 and 31.

Food service is the responsibility of the event sponsor.

8725 West Higgins Road, #555 Chicago, IL 60631-2724 Attn: Dan McNeill Email: dan.mcneill@ACFAS.org Phone: 800.421.2237 Fax: 800.382.8270

15

16

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

This page left blank intentionally.

section 2

2021 PROMOTIONAL/MARKETING and SPONSORSHIP OPPORTUNITIES

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

17

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

2021 PROMOTIONAL/MARKETING and SPONSORSHIP OPPORTUNITIES

18

Educational Grants

Price Range

Info

Pre-Conference Clinical Workshop (CME)

$50,000

Page 19

Keynote Lecture

$20,000

Page 19

Student Club Scholarship Fund

$10,000

Page 19

Hands-On Workshops (CME)

$12,000

Page 19

Pre-Conference Course Coding & Billing (CME)

$5,000

Page 19

Residents’ Day

$50,000

Page 19

General Support of Annual Scientific Conference

Discuss

Page 19

Events and Experiences

Price Range

Info

Resident/Student Networking Event

$25,000

Page 20

Welcome/Opening—All Attendee Networking Event

$25,000

Page 20

ASC-TV

$10,000

Page 20

Industry Breakfast or After Hours Event (non-CME)

$15,000 plus expenses

Page 20

Cabana Booth at Our Outdoor Wrap Party

$6,000

Page 20

Awards

Price Range

Info

Manuscript Awards

$12,000

Page 20

Poster Awards

$10,000

Page 20

Product(s) and Branding Opportunities

Price Range

Info

the HUB

$25,000

Page 21

Java Cups

$10,000 per day; $25,000 for all three days

Page 21

Wi-Fi Access—Exhibit Hall

$35,000

Page 21

Hotel Digital Key Check-in Sponsorship

$25,000

Page 21

Registration/Individual Safety Packs (cloth mask, 5 disposable masks, hand sanitizer

$25,000

Page 21

Conference Journal (on-site conference session listing

$12,000

Page 21

Charging Stations

Contact Dan McNeill

Page 21

Water Hydration Stations

$8,000 per day $22,000 for 2-3/4 days

Page 21

Sanitation Selfie Stations

$25,000

Page 21

Escalator Runners & Floor Decals , Banners, Wall Clings

Contact Dan McNeil

Page 21

Carpet Logos

$3,000

Page 21

ACFAS will have a limited number of unique branding opportunities available for sponsorship.

Final details were not available at printing deadline.

Digital Media

Price Range

Info

Mobile App Splash Screen

$15,000

Page 22

ePoster Sponsorship

$9,000

Page 22

Mobile App Banner Ads

$3,500

Page 22

Final Program

$15,000

Page 23

Advertising Details

Page 24

EDUCATIONAL GRANTS* The Annual Scientific Conference offers a variety of educational grant sponsorships that reach a targeted audience based on their specific areas of interest.

Sponsor an educational grant!

Get unmatched visibility with key decision-makers beyond the Exhibit Hall at the American College of Foot and Ankle Surgeons (ACFAS) Annual Scientific Conference. We offer an extensive selection of choices.

Pre-Conference Clinical Workshop— $50,000 (Monday, May 17, 2021)

Hands-On Workshops—$12,000

Preceding the Annual Conference, a full day of clinical workshops are offered. The content is developed by the Education and Scientific Affairs Committee and CME is provided. These popular courses offer a hands-on opportunity to physicians traveling to the Annual Scientific Conference.

These popular 3-1/2 hour sessions fill up quickly and offer an intimate environment for attendees to learn one-on-one by performing the procedures. CE Credit is provided, therefore content is developed by the Annual Scientific Conference Committee. Sponsor will be requested to provide instrumentation to conduct the workshop.

(Attendance limited per session)

Keynote Lecture—$20,000

Student Club Scholarship Fund—$10,000 (Multiple sponsorships available) This sponsorship provides funding for ACFAS Student Club Members to attend the Annual Scientific Conference education programs by underwriting registration fees for students. Sponsor Benefits include: Verbal acknowledgement, recognition at the Student Clubs, acknowledgement in the Update newsletter and in correspondence with medical students.

Pre-Conference Course: Coding & Billing—$5,000 This event, popular with physician attendees, offers the sponsor company visibility on take-home course material and on signage at the course. This is an ideal opportunity for companies offering practice management products and services.

General Support of Annual Scientific Conference This sponsorship provides funding for general operation of the Annual Scientific Conference.

Specific Sponsorship Benefits: Acknowledgement in all ACFAS marketing materials and on signage.

See summary of all benefits listed by level of support on page 25.

Residents’ Day—$50,000 (Monday, May 17, 2021) Residents’ Day offers practical discussions that apply to residents and senior residents.

EDUCATIONAL GRANTS* All educational grant sponsors will be listed on the Web Site Corporate Sponsor Mall, acknowledged in the Final Program, ASC Mobile App, on signage at the actual educational activity, and at the ACFAS Honors and Awards Ceremony, and after the conference in the Update (newsletter). Continuing Podiatric Medical Education (CPME) guidelines will be strictly adhered to. Invest your resources where they count.

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

2000+ physicians. Sponsor the “Featured Speaker” with appeal to the entire audience. Sponsorship recognition includes the opportunity to introduce the speaker, and your company is recognized in promotional copy at the event, in the final program, ASC Mobile App, special press releases and features in Update (our bimonthly newsletter) and ThisWeek @ ACFAS (our electronic breaking news flash sent weekly.)

19

EVENTS AND EXPERIENCES

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

Resident/Student Networking—$25,000

20

The perfect venue for corporate supporters to connect with residents and students. This event is held one hour prior to the Opening All Attendee event and provides an informal environment that promotes networking opportunities and socializing. Supporting company representative(s) welcomes attendees, may distribute a promotional video via jump drive with both organizations’ logos, signage will be displayed at event and elsewhere throughout the Conference, acknowledgement in the Final Program, ASC Mobile App, other ACFAS publications and Web site.

Industry Breakfast—$15,000 plus expenses (6:30–7:30 am—Wednesday/Thursday) ACFAS is pleased to offer the ability to host a non-CME educational, research or marketing event, designed by you and held at a non-conflicting time.

After-Hours Event—$15,000 plus expenses (6:15 pm— Wednesday/Thursday) ACFAS is pleased to offer the ability to host a non-cme educational, research or marketing event, designed by you and held at a non-conflicting time.

Wrap Party Thursday Evening—Cabana Booth at the Beach—$6,000 (5 available)

Opening Networking Event Tuesday Evening—$25,000 The largest social event of the Conference. The event is open to all Conference attendees, guests, and Exhibitors.

Your company logo will be posted on signage at the entrance and elsewhere throughout the Conference, acknowledgement in the Final Program, ASC Mobile App, other ACFAS publications and Web site.

Grab a cabana at the beautiful outdoor Beach at the Mandalay Bay on Thursday evening and help us safely celebrate the wrap-up to this historic event! From your cabana, you can also offer food, drinks, and other giveaways to attendees.

Manuscript Awards—$12,000 The Manuscript Awards support will provide 1st, 2nd, and 3rd place awards and 4 Honorable Mention awards.

Sponsorship recognition includes company name and logo on signage at the Annual Honors and Awards Ceremony and acknowledgment in the Final Program and ASC Mobile App.

ASC-TV—$10,000 each ASC-TV will be short, live, “person on the street” style videos meant to capture the energy of the conference, and exhibit floor in particular. One of three opportunities to be interviewed during an ASC-TV segment.

Poster Awards—$10,000 Scientific Posters are displayed in a prominent location.

Sponsorship will provide 1st, 2nd and 3rd place awards for each of three categories (Scientific Format, Case Study Format and Student Club). Sponsorship recognition includes company name and logo on signage in poster area and acknowledgment in the Final Program and ASC Mobile App. Posters will also be prominently featured in any virtual delivery solution.

PRODUCT(S) AND BRANDING OPPORTUNITIES the Hub—$25,000 This large, open-space theater is the go-to spot on the exhibit hall floor for lively, interactive learning. This year, to accommodate social distancing, we’ll have two HUB theaters, each on opposite areas on the expo floor.

Your logo will appear in multiple locations, including: Entrance to BOTH theater spaces, on the printed schedule of presentation topics, on the re-play of HUB sessions on video monitors throughout the venue, and on the ACFAS 2021 Digital Portal.

Java Cups—$10,000 per day, $25,000 for all three days

Escalator Runners & Floor Decals—

Sponsoring company’s logo name and booth number will be imprinted on coffee cups to be used at refreshment breaks. Up to seven beverage-distribution locations within meeting space and exhibit hall. The opportunity offers an eye-catching vehicle for your advertising message.

Opportunities for placement of company or product branded escalator runners are available in a prominent area within the convention center.

Sponsorship includes production of the runners, installation and removal.

Contact Dan McNeill for availability & pricing

Banners, Wall Clings & Window Panels— Contact Dan McNeill for availability & pricing

Provide an essential service for the Annual Scientific Conference attendees to stay connected with their practice and day-to-day business while away from the office. Your company logo will appear when Wi-Fi is accessed and recognition will be posted on signage at the entrance to the exhibit hall and elsewhere throughout the conference.

Available in multiple locations.

Sponsorship includes production of the runners, installation and removal.

Hotel Digital Key—$25,000 Attendees download the MGM Resorts App to gain access to Mobile Check-in, Unlock their room, and more.

Supporting company’s corporate logo and booth number are launched each time the user activates the app.

Safety Packs—$25,000 Include your sponsor logo on face masks and bottles of hand sanitizers that will be handed to attendees at registration and used throughout the conference.

Conference Session Listing—$12,000 All registrants receive a condensed daily schedule.

Include your logo on the front cover, and receive an ad on the outside back cover. This is a convenient tool for meeting attendees.

Mobile Device Charging Stations— Contact Dan McNeill for availability & pricing Brand a station with your logo where attendees can charge multiple mobile devices at the same time.

Stations in high traffic areas within the convention center capture the attention of the attendee’s while they are tapping into your power source. Price includes print signage and electrical power.

Water Hydration Stations— $8,000 per day, $22,000 for 2 3/4 days Bottled water imprinted with sponsor logo served in the exhibit hall.

NEW! Sanitation Selfie Stations—$25,000 Help keep our attendees safe and give them an opportunity to take selfies. Each station will include automated hand sanitizing dispensers, along with a wallcling cut-out that attendees may take selfies in front of.

Your logo would appear on the poster and attendees would be encouraged to take a picture and share the picture on social media with the hashtag, #ASC2021

Carpet Logos Social Distance Markers—$3,000 Contact Dan McNeill for availability & pricing Floor decals with your company logos and booth number prominently located near the exhibit hall.

Social distancing markers will be placed in registration and other ACFAS sponsored areas (such as the HUB) Sponsorship includes production of the decals.

Installation and removal.

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

Wi-Fi Access in Exhibit Hall—$35,000

21

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

DIGITAL MEDIA OPPORTUNITIES

22

Mobile App Splash Screen—$15,000 Compatible with all smartphone platforms and web-enabled devices, metrics for this App showed more than 29,890 unique visits and over 7,500 banner ad visits. App will be available from April 2021 until 90 days after the Annual Conference. Supporting company’s corporate logo and booth number are launched each time the user activates the app.

ePosters—$9,000

Mobile App Banner Ads—$3,500

ACFAS 2021 Posters will be viewed on-site on paper and electronically through the ACFAS 2021 Digital Portal and the mobile app. Your logo will appear in both places as a sponsor. A push notification will be sent to all attendees letting them know to check out the posters and acknowledging your sponsorship. In addition, following the conference, you’ll be recognized on the ACFAS website with corporate logo for 6 months.

Your company logo and booth number rotate on the Mobile App, Metrics for the annual conference include over 7,500 visits. App will be available until 90 days after the Annual Conference. Supporting company’s corporate logo and booth number are launched each time the user activates the App.

Push Notifications—$8000 (5 available) All attendees will receive a push notification through the ACFAS 2021 mobile app, thanking you for your sponsorship and encouraging them to visit your booth.

DIGITAL MEDIA OPPORTUNITIES

Final Program—$15,000

★ ACFAS

SAN

ANTONIO

2020 ★

This valuable conference resource contains the Annual Scientific Conference schedule and list of manuscript and poster presentations. Approximately 2000 program attendees will access this through our website and the Mobile App. Sponsor’s name and logo will appear on the front cover of the program and Annual Conference Mobile App; and sponsor will receive a full-page ad in the program.

FINAL PROGRAM 2020 ACFAS SCIENTIFIC CONFERENCE HENRY B. GONZALEZ CONVENTION CENTER | SAN ANTONIO, TEXAS

WEDNESDAY, FEBRUARY 19 – SATURDAY, FEBRUARY 22, 2020

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

PRINTED PROGRAM SUPPORTED BY:

23

ADVERTISING OPPORTUNITIES ACFAS offers the following opportunities to place your advertising message in front of foot and ankle surgeons.

ACFAS Update

Advertising Details for Conference Program

Update is the official ACFAS member newsletter.

Published on a bimonthly basis in full color, Update reaches an audience of over 7,600 foot and ankle surgeons. Multiple insertion discount rates are available to advertisers. For advertising rates and specifications, or to download an insertion order, visit acfas.org/update.

Ad Specifications Program trim size is 8-1/2" wide x 11" high. For “Bleed Ad” border must extend 1/8" beyond the trim marks.

Otherwise leave 1/4" white space or margin on all sides of ad. Ads must be a HIGH RES PDF FILE with crops. Please indicate ad type and size when submitting the ad and state whether or not it is a bleed ad or non-bleed ad. Ads must be received at ACFAS Headquarters by March 15, 2021.

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

Journal of Foot & Ankle Surgery (JFAS) The Journal of Foot & Ankle Surgery is the official peer reviewed journal of the ACFAS. It is published six times a year by Elsevier Science. JFAS is provided as a membership benefit to all members of the College.

Subscriptions are available for other interested individuals and institutions. All subscribers have full access to the online version of JFAS. For advertising information contact Kelly Adamitis at 215.490.6819.

Corporate Partner Mall All ACFAS Corporate Partners receive a complimentary listing, with a link to the partner’s Web site, in the ACFAS Corporate Sponsor Mall under Education & Professional Development at acfas.org.

Ad Rates Inside Front Cover

$1,095

Inside Back Cover

$1,095

Outside Back Cover

$1,300

1-Page Spread

$400

1/2-Page Spread

$250

With Bleed

Full Page Ad

Half Page Ad (Horizontal)

8-1/2” x 11”

8-1/2” x 5-1/2”

8” x 10-1/2”

8” x 5”

(add 1/8” for bleed)

Without Bleed

(size allows for 1/4” margin or white space around ad)

PLEASE RETURN THIS FORM TO PLACE AN AD IN THE CONFERENCE PROGRAM. ADS MUST BE RECEIVED

BY MARCH 15, 2021.

Company Name Telephone _______ Full Page Ad @ $400 each

_______ Half Page Ad @ $250 each (Contact the office to check for Cover Ad availability.)

Advertising fees are not applicable/valid toward sponsorship.

Please complete, detach form, and send to:

PAYMENT BY CREDIT CARD □

AMEX

□

MasterCard

Card No.

□

Visa

Exp. Date

Security Number (VISA/MC—last 3 digits on back; AMEX—4 digits on front) Print Name on Card

24

Contact ACFAS for more detailed Ad Specifications.

Signature

8725 West Higgins Road, #555 Chicago, IL 60631-2724 Attn: Maggie Hjelm Email: hjelm@acfas.org Phone: 800.421.2237 Fax: 800.382.8270

SPONSORSHIP RECOGNITION

DIAMOND $150,000 and above

PLATINUM $100,000– $149,999

GOLD $75,000– $99,999

SILVER $50,000– $74,999

BRONZE $25,000– $49,999

PEWTER $10,000– $24,999

COPPER $3,500– $9,999

Your company representative will be the VIP to cut the ribbon and lead participants into the Exhibit Hall

Selection of priority exhibit space for Annual Scientific Conference

Your company product ad on 6' tall panel in designated area

A special banner with company logo at entrance to Conference

Full

Full

Half

Complimentary tickets to Wrap Event

4

4

4

4

Door Drops allowed with approval by April 9, 2021

Pre-conference Mailing Lists (mailer must be pre-approved

by April 2, 2021)

Your company name and logo will appear in signage at the event

Your company name listed with all sponsors in a streaming video at the Opening General Session and throughout the Conference

Your company name acknowledged in the final Annual Scientific Conference Program and ASC Mobile App

Your company will be recognized in Update, the ACFAS Member Newsletter

Listing in ACFAS Web site Corporate Sponsor Mall, including link to your Web site

Complimentary ad in final Annual Scientific Conference Program

Designation as a member of ACFAS 2021 CORPORATE CIRCLE at your booth at the Annual Scientific Conference

FRIENDS $1,000– $3,499

Current version of company logos required in BOTH EPS and JPEG versions.

25

26

ACFAS SCIENTIFIC CONFERENCE | LAS VEGAS | MANDALAY BAY RESORT & CONVENTION CENTER | MAY 18–21

This page left blank intentionally.

SPONSORSHIP FORM ACFAS 2021 SCIENTIFIC CONFERENCE TUESDAY, MAY 18 – FRIDAY, MAY 21, 2021 | LAS VEGAS

YES! YOU CAN COUNT ON MY SUPPORT OF ACFAS. Please sign me up to sponsor the following event(s).

Invoice me for $ _______________

Name

Company Name

Address

City

State

Telephone

Fax

Zip/Postal Code

E-mail

NOTE: Partial sponsorships are available for items totaling $5,000 or more. Please contact Dan McNeill, Director of Education Curriculum and Alliances, for further information.

Phone: 800.421.2237, x1307 E-mail: dan.mcneill@acfas.org Please complete, detach form, and send to:

8725 West Higgins Road, #555 Chicago, IL 60631-2724 Attn: Dan McNeill Email: dan.mcneill@ACFAS.org Phone: 800.421.2237 Fax: 800.382.8270

27

DATES and DEADLINES Exhibitor Service Manual order forms available week of February 4, 2021 at t3expo.com.

JANUARY

APRIL

MAY

TBD Exhibitor Housing Opens,

2

Pre-conference Mailer Review Deadline (Approved sponsors only)

10 Advance Warehouse Shipments

Sponsor Logo Deadline Submit eps and jpg versions

11

Deadline for Submission of Island Booth Specifications

12 Deadline for Exhibitor Badge

acfas.org/lasvegas

4

Space Applications Accepted 30-word Company Descriptions Insurance Forms (Must be in effect May 15-21, 2021)

9

29 Early Bird Space Application Fee Ends

Door Drop Graphics Review Deadline (Approved sponsors only)

End

Registration Online—Changes/ Additional Badges On-site

14 Badge confirmation letters will be emailed to company representatives

14 Exhibitor Request for Function Space Due

FEBRUARY 15 Exhibitor Service Manual available Online, t3expo.com

16 EAC Forms and Certificates of

16 Pre-Approved Island Booth Set-up Begins

Liability Due

Island Only Direct Shipments Begin

Deadline for Early Set-up Request Forms

17 Booth Confirmation Letters via E-MAIL

22 50% Booth Cancellation Fee Begins Exhibitor Badge Portal Opens

Deadline to Submit Certificates of Liability

17 Direct Shipments to Convention Center Begin Booth Installation

19 Advance Warehouse Shipments

26 Balance/Full Booth Payment Due

Advance Warehouse Shipments Late Fee—add 30%

Begin

23 Advance Order Discount Rates

MARCH 1

WEEK OF JUNE 6

Deadline

Company ID Forms Due

Post-conference Surveys E-mailed

(Form included with confirmation)

Post-conference Attendee List E-mailed

Company Description Deadline

15 Commercial Poster Application Due

As we partner with you to celebrate safely, we will strive to over communicate and remain flexible.

We’re all in this together.

100% Booth Cancellation Fee Begins Reserve Final Program Ad Space and Artwork Due

JANUARY 2021 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

28

FEBRUARY 2021 7 14 21 28

1 2 3 4 5 6 8 9 10 11 12 13 15 16 17 18 19 20 22 23 24 25 26 27

MARCH 2021 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APRIL 2021

MAY 2021

JUNE 2021

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

GET TO KNOW YOUR HOTEL PROVIDER

Specialized benefits are available to ease your planning and reduce the impact on your budget.

Deep Discounts

Buy-in-bulk hotel rates, with savings passed on to you.

Exceptional Service

We’re your advocate before, during and after your stay.

Best Rate Pledge

We comparison shop to ensure our rates remain the lowest.

Pay Delay

Book now, pay later to ease your commitment.

Hotel Rewards Points

Get credit for your hotel loyalty program.

Hotels Will Be Open for Booking January 2021

Hotels Will Be Open for Booking September 2019 OFFICIAL HOTELS

SLEEPING ROOM

RESERVATIONS The link to onPeak, our official housing partner, will be available on the ACFAS website, January 2021. Visit acfas.org/lasvegas for official hotel listings.

HOUSING ALERT! Please be aware of housing companies falsely claiming to represent the ACFAS Conference.

Reservations should only be made through onPeak, the official housing company.

8725 West Higgins Road, Suite 555 Chicago, IL 60631-2724

JOIN US! APPLY TO

EXHIBIT at the

ACFAS SCIENTIFIC CONFERENCE

EAR LY BIRD

D E A D L I NE

APPLICATION FEE ENDS JANUARY 29, 2021

BOOTH PAYMENT DUE FEBRUARY 26, 2021

2021 ACFAS SCIENTIFIC CONFERENCE MANDALAY BAY RESORT & CONVENTION CENTER

|

LAS VEGAS, NV

TUESDAY, MAY 18 – FRIDAY, MAY 21, 2021