2019 Q3Q4 Conference Bidding Booklet

1920 NATIONAL CONFERENCE

Bidding AIESEC in Taiwan 1920

The Word From Meeting&Bid SC Hey AIESEC in Taiwan!

AIESEC Conference is calling!

Calling for the most ambitious people with limitless creativeness to make AIESEC Conference more than amazing. To ignite the whole spirit of AIESEC in Taiwan, we need the warriors to showcase the spirit with the conference!

The role is never just an organizing committee, we encourage you to think and take yourself as a national leader to inspire the whole entity with passion. Besides, to learn and earn experiences from how to manage and lead the team through the organizing committee.

This journey will not be easy but worthwhile. In this Conference Bidding Booklet, you will find the information of all the bidding conferences and the requirements to submit your bid.

We are very excited about releasing this opportunity and looking forward to seeing the best of you in each application!!!

Who can apply Based on AIESEC in Taiwan compendium 8. 2. 1.

1. 2. 4 1. Full membership 2. First year in member in alert

3. More than one cooperate but one of it need to be full membership or first year in member in alert

Selection process 第一徵DDL

7/20

第二徵DDL

7/25

Reminder： 若該會議第一徵至少有一個分會以上投遞並且通 過申請，則該會議將不會開第二徵

1. All the subjects in application package should be complete to English.

2. Please send all the files in one package(rar/zip file) 3. The application package should be named as the following format: 1920 AIESEC in Taiwan National Conference Application_(Conference Named short)_XXU 4. The deadline of application is 2019/7/20 23:59 5. Please send package to people below 1920 MCP Tony (tsungju.lu@aiesec.net) 2019 Meeting & Bid SC (bidforaiesec@gmail.com) 6. The subject of your email should be name the same as the application package.

Sumit rules

1 Autumn Newbie Conference （South& north）

Conference Objective 1.Introduction of AIESEC Newbies in autumn recruitment

Conference Date & Time South: 10/05~10/06 North: 10/12~10/13

Conference Scale(Number of delegates) North - 150 South - 100

Conference Special Requirement 1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: 主席(Chair)、大會秘書(Conference Manager)、籌備委員會(OC)、講師 團(Faci team) 4. Need to provide for 小隊輔(HomeGroup Faci Team) meal and accommodation in the whole conference. (except for pre-meeting) 5. The north and south NC will need to ensure the same quality

2 Summer Re-Integration Seminar （South& north）

Conference Objective To complete EP's journey and develop returnees' leadership by facilitating their IOJ to achieve leadership development.

Conference Date & Time South: 9/28 North: 9/29

Conference Scale(Number of delegates) North - 150 South - 100

Conference Special Requirement 1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: 主席(Chair)、大會秘書(Conference Manager)、籌備委員會(OC)、講師 團(Faci team) 4. Need to provide for 小隊輔(HomeGroup Faci Team) meal in the whole conference. (except for pre-meeting) 5. The north and south NC will need to ensure the same quality

3 Winter Outgoing Preparation Seminar （South& north）

Conference Objective 1. The clear expectation for the EPs about the experience he/she has toward the exchange.

2. Precise alignment of responsibility between EP and sending entity.

3. The clear understanding of culture for EP. 4. Leadership development kicks off.

Conference Date & Time 12/28~12/29 Conference Scale(Number of delegates) 150

Conference Special Requirement 1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: 主席(Chair)、大會秘書(Conference Manager)、籌備委員會(OC)、講師團 (Faci team) 4. Need to provide for 小隊輔(HomeGroup Faci Team) meal in the whole conference. (except for pre-meeting)

4 National Leadership Development Conference

Conference Objective 1. EB mindsetting 2. Leadership development kicks off.

Conference Date & Time 12/1-12/2

Conference Scale(Number of delegates) 100

Conference Special Requirement 1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: 主席(Chair)、大會秘書(Conference Manager)、籌備委員會(OC)、講師團 (Faci team) 4. Need to provide for 小隊輔(HomeGroup Faci Team) meal in the whole conference. (except for pre-meeting)

5 2020 Winter National Conference

Conference Objective 1. 1920 National Strategy Planning (LC on board) 2. 2021 Member Committee President Election

Conference Date & Time 1/17-1/21

Conference Scale(Number of delegates) 250

Conference Special Requirement 1. The main Venue needs to be flat plenary (平坦式場地), no fixed seat but needs the chair.

2. Faci room needed(Must be near main plenary) 3. Prefer plenary and accommodation at the same venue.

4. Night Activity and Special event budget separated with whole conference budget.

5. Need to provide Chair, Agenda Manager, Conference Manager & Faci's accommodation. (including Pre-stay and duration of the whole conference) 6. Need to provide Chair, Agenda Manager, Conference Manager & Faci's Pre-meeting meal (including Pre-stay and duration of the whole conference) 7. OC Team Need to cover the traffic fee during the conference.

P.S. To make it detailed, we take 2019 NPM MOU into reference.

Application Questionnaires AIESEC in Taiwan 1920

The motivation for conference bidding 1. Please describe the bidding motivation of the conference your LC is going to bid?

2. List 3 MOS(Measure of Success) of this conference?

3. As an OCP, what’s your expectation of OC Team?

Reality Sensing What will be the biggest challenge your OC team or LC will face? List down 3 pros and cons (each) if your LC bid the Conference

Experience of holding Please list down the conference that your LC have held in recent 3 years with the following content : (a)Conference Name (b)Term of hosting (c) The financial status of the conference(Earning or Deficit/and its amount) (d)Partnerships (Current existed and potential)

The human resource of OC team Please propose : 1. Please draw the structure of OC team(OCP and OC FN are required).

2. Please describe the JD of each position of OC team.

3. Please note down the experience related to holding the conference of every OC 4. Please provide the timeline of recruitment of OC Team.

P.S. OCP needs to attend bidding event to present rough concept of the conference (LCP can be OCP Proxy).

Logistic proposal for the conference Please propose : 1. Please provide at least 2 possible venues for the conference, including information about possible main plenary, location and price 2. Accommodation of bidding conference (sNCF only)

Financial 1. Please show the budget with worst, ideal and best case scenario of the conference and explain the possible risks 2. Please show the maximum cash amount of your LC which can be turnover to support conference operation.

3. The Budget should include Conference Venue, the required cover cost (e.g. transportation of MC) P.S. Please attach the budget proposal in the application.

Timeline 1. Please provide OC timeline for this conference. (From successful bidding day to conference start, which should include promotion, sponsorship management, MC communication, and OC execution.)

2. Please provide the timeline of recruitment of OC Team.

SPECIFIC QUESTIONNAIRES-SNCF MC-OC Stakeholder Management What's the ideal position between MC and OC team communication to support conference happen?

External Relations 1. Present a plan with possible partners and sponsors for the conference.

2. What's your goal of cash sponsorship for the Summer National Conference? 3.

What’s the market value of Summer National Conference for external to support in cash/ in kind of sponsorship?

4. Please list down the potential partner and concrete target purpose of this conference (e.g. cash amount, Material, sponsorship amount and so on.

1920 Looking forward to your application AIESEC in Taiwan 1920