2021 Asia Pacific Conference_Special Round CCVP Application

AIESEC in

Taiwan

2 0 2 1 A s i a Pa c i f i c C o n f e r e n c e Information Booklet 2021 亞太領袖高峰會 @台灣

Since 2014, the hosting of the IC in Taiwan, we have made the delegates from various countries and territories of the world see Taiwan’s enthusiasm, friendliness and diversity, and let this glorious moment illuminate the past generations, even myself.

Extremely proud to be able to represent Taiwan in AIESEC and lead this young generation.

In the past few years, the number of members has decreased, the activity of the AIESEC has declined, and some partners have lost contact. However, when we look back at this organization with a long history and still unlimited vigor. “We can, we can take this opportunity to return to the international stage again, and to attract more and more local youth and those corporations interesting in the Asia-Pacific region. Then, we can promote the process of sustainable development and youth leadership.

After years of unremitting efforts since 2017, the Asia Pacific Conference has finally come to this beautiful island! We are about to receive more than 300 young leaders from the Asia-Pacific region in Taiwan in 2021. In spite of the difficult time for the world currently, we still have unlimited hope, and hope that this conference will give a new vision to the post-COVID era as a turning point Therefore, as the CCP of the Asia-Pacific Conference, I am looking forward to the 2021 conference can be truly practiced so much. At the conference, we will stand together with Taiwan’s youth and local corporations to polish the spirit of Taiwan, embrace the diverse young leaders from Asia-Pacific region.

May the world be well 2021亞太領袖高峰會 籌備主席 2021 Asia-Pacific Conference Conference Committee President 顏士傑Eric Yan

W

or ds f r o m C C P

Taiwan _ Heart of Asia Taiwan, officially the Republic of China (ROC), is a state in East Asia. The island of Taiwan has an area of 35,808 square kilometers, with mountain ranges dominating the eastern two-thirds and plains in the western third, where its highly urbanized population is concentrated. Taipei is the capital and largest metropolitan area.

When we think about Taiwan, we always think about warm and kind people, delicious food, beautiful landscape and lots of natural and historical place to discover.

AIESEC in Taiwan has been in here for 55 years, with strong believe in the Essence of AIESEC. We always want to showcase in the global plenary with our own identity and our belief in young person in Taiwan can be the leaders that the world needs in near future. That’s the reason why we still here and really want to spread our impact in this entity.

With these context, we hope 2021 Asia Pacific Congress would be the best conference ever and show the “Heart of Asia Pacific”

About

Taiwan

Asia Pacific Conference_ A new journey start in International Conference Experience Asia Pacific Conference is a conference that we engage youth from Asia Pacific with 21 entities to get together, discuss about the relevance for AIESEC in Asia Pacific and also the practical training to develop youth have ability to create more & better leadership experience matters.

Since 2019, we start to focus on Local Committee to engage into this conference, we put more focus on network training and capacity build-up in local level. For this Asia Pacific Conference, is a new journey for AIESECers in local level to start an International Conference Experience.

Hence, Asia Pacific Conference has already host in numerous entities ( last time Taiwan host in 2011). And deliver more than 10K+ youth leadership experience with external partner engage. We believe that this leadership journey will continue and Taiwan has this great responsibility to hold in 2021.

2017, Agra, India

2016, Shanghai, Mainland of China

2021, Taiwan

2019, Bangkok, Thailand

2018, Colombo, Sri Lanka

(Hot to Goďź )

2020, Nepal (Turn to Virtual due to COVID-19)

About

APC

Opening Ceremony (Video Link) A space to engage AIESECers, government and external partners to official open the Asia Pacific Conference. The first touch point to showcase the culture and spirit of the entity.

About

APC

Congress Agenda Managed by AP Regional Office, and it will around 5 days with topic connected to leadership and the roadmap toward future generations.

About

APC

Youth Speak Forum (Booklet Link) For the forum to engage local and International Youth Leader in APC, also invite the external partners to envision youth can support SDGs and lead the future generation.

About

APC

Entity Night (Video Link) A night to show Taiwanese culture in different ways, such as food, performance or design. We engage youth in Asia Pacific to discover different types of Taiwan.

About

APC

Global Village (Video Link) A place to let all the youth from different entities to discover different culture and also invite local people to be part of the Global Village.

About

APC

World Largest Lesson (Booklet Link) By delivering SDGs context & empower young leaders to take actions, World Largest Lesson is a project to achieve Youth4GlobalGoals and let APC delegates be the youth ambassadors to let everyone know SDGs and take actions.

About

APC

Gala Night (Video Link) In gala night, we will appreciate LC & MC who take effort and strive for excellence for this term and set this recognition.

About

APC

Post Taiwan Tour After 5-day conference, we will have chance to engage the foreign young people to travel Taiwan with different ways to explore a touching but colorful Formosa.

About

APC

CCVP C riteria /Selection P rocess Criteria Must have Team Leader Experience.

If organizing national conference or camp & conference scale of more than 100 people would be better.

Selection Process Team Forming

Application released.

7/17 11:59 (GMT+8)

Interview Process

6/20

Application closed

~7/19

7/20

Announcement

& PLanning

~7/25

Committee Team St ructu re CCP籌備主席 EXTERNAL MGT.

MARKETING 行銷

EXTERNAL RELATIONS 合作夥伴拓展

CONFERNECE MGT. FINANCE & LEGALITY 財務暨法務

LOGISTICS

場務

DG SERVICE

SPECIAL EVENTS

會議接待

活動策畫

•

CCVP positions are not paid, but transportation subsidy

•

CCVP term will officially start from 15th July 2020 and until 2021 APC

•

CCVP are required to attend CC Planning(July, but to be confirmed), APC Pre-meeting, APC physically (virtually only for international ones)

•

Position of CCVP External Relations, Logistics, Finance and Legality, and Special Events will have higher preference to Taiwanese

•

Each team will recruit middle structure and members after CC Planning

General Application Information ● CV & Personality Test

● Application Questionnaire

Provide the CV

Maximum 3 pages (Not include cover)

& Screenshot the test results before you submit the package: ➢ Competencies Test: Link here ➢ DISC personality: Link here

● Endorsement Letter One from who is/was LCVP, LCP, NST, MC

➢ Work Values test: Link here

1. You will have 5 documents(CV, 3 test results, questionnaire, endorsement letter) and all of them need to save as PDF file.

2. Put all the documents into one zip. file. And the file name is “(First Name)_(Last Name)-2021 APC-(Postion) Application” 3. Send the email to taiwan@aiesec.net by 2020/07/17 11:59 with one zip file with title “(First Name)_(Last Name)2021 APC-(Position) Application”

CCVP Mark eting Job Description • •

• • • •

Dealing with multiple tasks Designing conference aesthetics Conference visual design – logo, printed matter, video and photo post-production, venue decoration Social media management Creation of delegate information database Content creation, video editing and showcasing Synergy with other CCVP to make sure every outcome generated from conference

Personal Skills • • • • • • •

Video and image post-production skill Visual design skill and experience (preferred) Detail oriented Team work skills Communication skill Team management Quick and responsive working attitude

Application Questionnaire 1.

2.

3.

4.

Why are you applying for the CC team of APC 2021?

What is the criteria that a suitable CCVP Marketing required to have? And, try to express that you are qualified to carry this role on.

Create a marketing plan of 2021 APC (from mid-July to April) with DG goals Attach 3 of you visual design works (or your photography works)

CCVP External Relations Job Description • • •

• •

Personal Skills

Raise and deliver conference partnership and sponsorship Manage government relations and subsidy Stakeholder management (MC, AI, partners, externals) to deliver conference experience with partnership benefits Ensure partnership exposure and feedback Bring back long-term partnership benefits to entity

• • • • • •

Sales training and experience Multi-stakeholder management Solution-oriented communication skills People-oriented communication skills Relationship management skills Team management

Application Questionnaire 1.

2.

3.

4.

Why are you applying for the CC team of APC 2021?

Mention 5 external partners that we have potential to cooperate with in 2021 APC. Why do they want to cooperate with us and what benefit we can bring to them?

Do analysis for hosting APC in Taichung or Kaohsiung, and tell us which one you choose and why?

How to bring the partnership benefit back to AIESEC in Taiwan? Try to express your plan.

CCVP Finance and Legality Job Description • •

• • • • •

Personal Skills

Payment gateway setup Budget planning & management - weekly budget tracking and review, ensuring proper cash flow and usage of financial resources Invoicing for delegation fees and tracking cash receivables Responsible for cash management Conference contracts signed and recorded Risk management during the conference Post conference audit

• • • • • •

Experience in finance and legalities (preferred) Strategic business and cost management Budget management Ability to work under pressure Skills in MS Excel or any similar software Strong sense of discipline

Application Questionnaire 1.

2.

3.

4.

Why are you applying for the CC team of APC 2021?

What is the criteria that a suitable CCVP Finance and Legality required to have? And, try to express that you are qualified to carry this role on.

How do you plan to deliver a profitable and sustainable APC 2017?

What would be the biggest threats in terms of budget management of APC 2021?

CCVP Logistics Job Description • •

• • • •

Personal Skills

Planning and allocation of all resources needed for the execution of the conference Transportation management - cover the transportation for all stakeholders (MC, partners, externals, delegates) Raise in-kind partnerships Raise ecosystem partnerships - travel, print, merchandise Maintain track of all conference stock Conference logistics team management

• • • • • • •

Logistics management training and experience (preferred) Interpersonal skills Team management Ability to multitask Ability to work under pressure Quick decision maker Sense of personal responsibility

Application Questionnaire 1.

2.

3.

4.

Why are you applying for the CC team of APC 2021?

What is the criteria that a suitable CCVP Logistics required to have? And, try to express that you are qualified to carry this role on.

Suggest three ways of ensuring cost cutting while getting conference logistics Create a timeline starting that conference logistics team need to be awarded.

CCVP DG Ser vice Job Description • • • • • •

Personal Skills

Communication with delegates - issuing newsletters Coordinate delegate reception process - registration, pickups, check in, drops Creation of delegate information database Coordinate CC helpdesk during the conference Synergy with Marketing to design delegate reception kits Accommodation and setup before delegates' arrival and allocation Ensure a smooth delegate experience

• • • • • •

Creative thinking Dealing with multiple tasks Interpersonal skills People-oriented communication skills Relationship management skills Team management

Application Questionnaire 1.

2.

3.

4.

Why are you applying for the CC team of APC 2021?

What is the criteria that a suitable CCVP DG Service required to have? And, try to express that you are qualified to carry this role on.

Mention 5 factors that impact the delegate experience at a conference. How will you ensure the delegates have the best experience possible?

Create a plan of communication with delegates, starting from the very first possible touchpoint..

CCVP Special Events Job Description • • • • •

Personal Skills

Responsible for event design of Opening Ceremony, Youth Speak Forum, World Largest Lesson, Taiwan Night, Global Village, Gala Night Synergy with CCVP Logistics and CCVP External Relations to deliver assigned special events Communication with AI, RO to design the events Coordinate CC team during special events Ensure a smooth delegate experience and proper partner exposure

• • • • • •

Creative thinking Dealing with multiple tasks Interpersonal skills Solution-oriented communication skills Team management Ability to multitask

Application Questionnaire 1.

2.

3.

Why are you applying for the CC team of APC 2021?

What is the criteria that a suitable CCVP Special Events required to have? And, try to express that you are qualified to carry this role on.

Create “Event Canvas” for the special events “Taiwan Night”, “Global Village” that can bring the best experience and positive side effect for this conference.

Other

Information

1. APC 2019 Discharge Report: bit.ly/APC2019_discharge 2. Asia Pacific Conference Fan page: https://www.facebook.com/asiapacificconference/ 3. AIESEC EwA Hub: http://aies.ec/allyouneedisewa 4. World Largest Lesson Hub: https://aiesechub.squarespace.com/aiesechub/2019/5/21/worlds-largest-lesson-hub 5. AIESEC International Congress Youtube: https://www.youtube.com/channel/UCQNOxgGuxc76VB3rjNEloHA/videos For more information you can contact to:

2021 Asia-Pacific Conference Conference Committee President Eric Yan Shihjie.yan@aiesec.net

2020-2021 AIESEC in Taiwan Member Committee President June Chen chien.hui.chen@aiesec.net

2019 Asia Pacific Conference Congress Committee President Nophabodee Koonmongkon (Phuket) nophabodee2.koonmongkon@aiesec.net

BRAND TAIWAN HOSPITABILITY IN DELEGATES’ HEART #HEART OF ASIA

2021 APC in Taiwan